Fremont City Council Meeting: 05/06/25 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5433) DOC ID: 5433
Updated: 4/28/2025 12:00 PM by Dina Lewis Page 1
FAMILY RESOURCE CENTER TENANT IMPROVEMENT PROJECT - Approval of Plans; Award of Contract to Ron Paris Construction Company inc. in the amount of $150,970 (including 20% Contingency) for the Department of Rehabilitation Tenant Improvements Project (PWC8393) located at the Family Resource Center; Appropriation Action: Make Findings of CEQA Exemption
Contact Persons:
Name: Gurshran (Gigi) Gill Hans Larsen
Title: Facilities Design Construction
Project Supervisor
Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4558 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to facilitate interior tenant improvements at the Family Resource Center (FRC), in a space currently leased by Department of Rehabilitation (DOR). The improvements support the conditions of a lease extension.
BACKGROUND: The FRC buildings, located at 39175 Liberty Street, were constructed in 1981. The FRC houses multiple public and non-profit agencies providing services including but not limited to counseling, clinic, tax service and disabilities service. The lease for the Department of Rehabilitation, located at FRC Building 2, Suite F630, is set to renew at the start of the upcoming fiscal year, and these interior modifications are to satisfy the new lease terms.
Proposed tenant improvements include the replacement of flooring throughout the DOR suite, fresh paint in the hallways and common areas (breakroom, conference room, lobby), replacement of kitchenette in break area, new data and power connections, and door replacements.
Construction is anticipated to begin in June 2025 with completion anticipated by August 2025.
DISCUSSION/ANALYSIS: Bids for this project were opened on April 8, 2025. The bidders with their respective bid amount are shown below. The Engineer’s Estimate is $150,000.
Bidder Bid Amount
Ron Paris Construction Company, Inc. $ 125,808
SDM Construction $ 145,500
Domain Construction, Inc. $ 146,500
Oveisi Construction, Inc. $ 159,000
Argos Construction $ 174,000
Pro-Ex Construction, Inc. $ 261,500
Council Staff Report (ID # 5433) Meeting of May 6, 2025 Updated: 4/28/2025 12:00 PM by Dina Lewis Page 2
The low bidder, Ron Paris Construction Company, Inc., is a responsive bidder and all documents are in order. The contractor is experienced in this type of work and has satisfactorily completed contracts of a similar nature with the City and other nearby agencies.
Project Cost & Funding
Estimated Project Costs
Design Consultant and Project Administration $
13,000
Construction Contract - Low Bid $ 125,808
Construction Contingency (20%) $ 25,162
Construction Inspection and Administration (10%) $ 12,581 Total Estimated Project Costs: $ 176,551
Source of Funding
Proposed Funding
Family Resource Center Fund 108 $ 176,551
Total Funds Available $ 176,551
FISCAL IMPACT: This project is fully funded from the Family Resource Center Fund (Fund 108). This fund supports improvements to revenue generating FRC facilities. Staff is recommending the City Council appropriate $176,551 in Fund 108 to cover the cost of the improvements. Fund 108 has sufficient fund balance. Per the lease agreement, $99,000 of the improvement cost will be reimbursed by DOR.
ENVIRONMENTAL REVIEW: The project is categorically exempt from environmental review based on, without limitation, CEQA Guideline Section 15301 (Existing Facilities). The project involves minor repair, maintenance, or modification of the interior of the existing facility involving no expansion of use beyond that which presently exists.
ATTACHMENTS: None.
LINK:
Construction Drawings:
https://www.fremont.gov/home/showdocument?id=17937&t=638804169155800793
RECOMMENDATION: Approval of the following actions related to the Department of Rehabilitation Tenant Improvement Project (PWC8393):
1. Approve project plans.
2. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, Ron Paris Construction Company Inc. in the amount of $125,808 and allocate a 20% contingency in the amount of $25,162 for a total construction Council Staff Report (ID # 5433) Meeting of May 6, 2025 Updated: 4/28/2025 12:00 PM by Dina Lewis Page 3
contract amount of $150,970 and authorize the City Manager or designee to execute the contract.
3. Appropriate $176,551 from the Family Resource Center Fund (Fund 108) to PWC8393-108 to pay for the project costs.
4. Find the project is exempt from CEQA review pursuant to CEQA Guideline pertaining to modifications of existing facilities involving no expansion of use.