MINUTES
FREMONT CITY COUNCIL SPECIAL MEETING
APRIL 15, 2025
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
6:00 P.M.
Call to Order: Mayor Salwan called the meeting to order at 6:00 p.m.
Roll Call: Present: Mayor Salwan, Vice Mayor Keng, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Public Comment: None.
CONVENED TO A CLOSED SESSION at 6:01 p.m.
CONFERENCE WITH LABOR NEGOTIATOR:
(California Government Code Section 54957.6)
City Designated Representatives: Karena McGee Shackelford, City Manager; Rafael E. Alvarado Jr., City Attorney; Brian Stott, Assistant City Manager; Christina Briggs, Assistant City Manager; Allen Demers, Deputy City Manager; David Persselin, Finance Director; Tina Gallegos, Human Resources Director; Elana Rivkin-Haas, Senior Deputy City Attorney; Charles Sakai, Designated Representative; and Allyson Hauck, Designated Representative.
Organizations Representing Employees:
• City of Fremont Employee Association
• Operating Engineers Local Union 3
• Teamsters Local 856
• Fremont Police Association
• Fremont Police Managers’ Association
• Professional Engineers and Technicians Association
• Fremont Association of Management Employees
• Fremont Fire Fighters
• Fremont Fire Fighters Battalion Chiefs
The Special Meeting of the Fremont City Council adjourned at 6:55 p.m.
Attest: Approved:
_____________________________ ___________________________ Susan Gauthier, City Clerk RAJ SALWAN, Mayor
*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
APRIL 15, 225
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
1. PRELIMINARY
A. Call to Order: Mayor Salwan called the meeting to order at 7:03 p.m.
B. Flag Salute: Councilmember Shao led the salute to the flag.
C. Roll Call: Mayor Salwan, Vice Mayor Keng, Councilmembers: Campbell, Kimberlin, Shao, Zhang and Liu
D. Announcements by Mayor/City Manager/City Attorney
Mayor Salwan announced the Boards and Commissions vacancies.
City Manager Shackelford introduced colleagues.
E. Report Out of Closed Session
City Attorney Alvarado reported that the Council conducted a conference in Closed Session this evening. The Council discussed Conference with Labor Negotiators pursuant to Government Code 54957.6. No reportable action was taken.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* B. Mayor Salwan opened consideration of Approval of Minutes – for the Regular Meeting of February 11, 2025, the Special and Regular Meetings of February 18, 2025, the Special Meeting of February 28, 2025, the Special and Regular Meetings of March 4, 2025, the Special and Regular Meetings of March 18, 2025, and the Special Meeting of March 25, 2025.
*Consent Items
On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council approved minutes with clerical corrections to the Minutes of the Special Meeting of February 28, 2025, and City Council Retreat Report.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* C. Mayor Salwan opened consideration of authorizing the City Manager, or Her Designee, to Execute an Amendment to the Master Licensing Agreement with e-Plan, Inc. to Extend the Term an Additional Two Years and Increase the Not-to-Exceed Compensation an Additional $354,215 to $847,895 for the Five Year Term.
On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council authorized the City Manager, or her designee, to execute an amendment to the Master Licensing Agreement with e-Plan, Inc., to extend the term an additional two years and increase the not-to-exceed compensation an additional $354,215 to $847,895 for the five-year term.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* D. Mayor Salwan opened consideration of authorizing the City Manager, or Her Designee, to Execute an Amendment to the Master Licensing Agreement with Velosimo, Inc. to Add Middleware Connector Services to Support the Accela-LaserFiche Integration, Increase the Not-to-Exceed Compensation an additional $108,275 to a $201,106, and Extend the Five-Year Term an Additional Year to 2030.
On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council authorized the City Manager, or her designee, to execute an amendment to the Master Licensing Agreement with Velosimo, Inc. to add middleware connector services to support the Accela-LaserFiche integration, increase the not-to-exceed compensation an additional $108,275 to $201,106, and extend the five-year term an additional year to 2030.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
*Consent Items
* E. Mayor Salwan opened consideration of authorizing the City Manager to Amend a Purchase Order with Golden State Emergency Vehicle Service, Increasing the Amount by $155,000 for Fiscal Year 2024/25. (Parts and Service for Fire Apparatus) On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council authorized the City Manager, or her designee, to increase the existing Purchase Order with Golden State Emergency Vehicle Service by $155,000 for FY 24/25.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* F. Mayor Salwan opened consideration of authorizing the City Manager to Execute a Third Amendment to Provide Housing Transition Navigation and Housing Tenancy and Sustaining Services and Making Findings of CEQA Exemption. (Alameda County Housing Community Supports Amendment)
On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:
1. Authorized the City Manager, or her designee, to execute a Third Amendment with Alameda County in an amount not-to-exceed $834,600 for the City to provide Housing Transition Navigation and Housing Tenancy and Sustaining Services.
2. Found that the action is exempt from CEQA pursuant to, without limitation, CEQA Guidelines Section 15378(b)(2), (4) and/or (5) and/or 15061(b)(3), each as a separate and independent basis for CEQA exemption, as it is a fiscal or administrative activity of a government agency that has no possibility, either directly or indirectly, to cause a significant effect on the environment.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* G. Mayor Salwan opened consideration of authorizing the City Manager, or Her Designee, to Enter into a Three-Year Microsoft Enterprise Agreement with Dell Marketing, L.P., in the amount of $2,619,526.89, Payable in Annual Payments, and to Execute Any Implementing Documents and Take Any Implementing Actions as Necessary.
On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:
*Consent Items
1. Authorized the City Manager, or her designee, to enter into a Microsoft Enterprise Agreement with Dell Marketing L.P., in the amount of $2,619,526.89, payable in annual payments of $873,175.63.
2. Authorized the City Manager, or her designee, to execute any implementing documents and take any implementing actions as necessary.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* H. Mayor Salwan opened consideration of authorizing the City Manager, or Her Designee, to Issue a Purchase Order to Dell Marketing L.P. in the amount of $596,577.79 for the Purchase of Servers Infrastructure and Storage, and to Execute Any Implementing Documents and Take Any Implementing Actions as Necessary.
On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:
1. Authorized the City Manager, or her designee, to issue a purchase order to Dell Marketing L.P. for the Dell VxRail Hyperconverged servers and storage solution replacement in the amount of $596,577.79 (including applicable sales tax and shipping charges).
2. Authorized the City Manager, or her designee, to execute any implementing documents and take any implementing actions as necessary.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* I. Mayor Salwan opened consideration of authorizing the City Manager, or Her Designee, to Issue a Purchase Order to Dell Marketing L.P. in the amount of $248,838.98 for the Purchase of Servers Infrastructure and Storage for Business Continuity, Disaster Recovery, and to Execute Any Implementing Documents and Take Any Implementing Actions as Necessary.
On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:
1. Authorized the City Manager, or her designee, to issue a purchase order to Dell Marketing L.P. for the Dell VxRail Hyperconverged servers and storage solution augmentation in the amount of $248,838.98 (including applicable sales tax and shipping charges).
*Consent Items
2. Authorized the City Manager, or her designee, to execute any implementing documents and take any implementing actions as necessary.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* J. Mayor Salwan opened consideration of acceptance of 2024 Office of Community Oriented Policing Services (COPS) Technology and Equipment Grant (TEP); Appropriation Actions; and Authorize Purchase of Briefcam Analytics Platform.
On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:
1. Adopted Resolution No. 2025-09 authorizing the City Manager, or her designee, to accept the 2024 COPS Technology and Equipment Program grant in the amount of $963,000.
2. Increased the revenue estimate in the Federal Operating Grants Fund (Fund 191) and appropriated $205,216 to the Community Camera Program.
3. Authorized the City Manager, or her designee, to execute a contract with Surveillance Grid for BriefCam in the amount not-to-exceed $205,216 and take any and all necessary implementing actions.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* K. Mayor Salwan opened consideration of authorizing the City Manager, or Her Designee, to Execute an Amendment to the Contract with T & J Lewis, Inc. DBA Classic Graphics for Automotive Body Repair & Fabrication Services.
On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council authorized the City Manager, or her designee, to execute the first amendment to the Automotive Body Repair & Fabrication Services contract with T & J Lewis, Inc. DBA Classic Graphics, increasing the contract amount from $800,000 to a total not-to-exceed amount of $1,250,000.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
*Consent Items
* L. Mayor Salwan opened consideration of adopting a Resolution Directing Preparation of an Engineer's Report; Adopt a Resolution Declaring the City's Intent to Levy and Collect Assessments for the District and Setting the Public Hearing for June 17, 2025. (Proposed Annual Assessment Fremont Landscaping Assessment District No. 88 for FY 2025/26) On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:
1. Adopted Resolution No. 2025-10 ordering the preparation and filing of the annual Engineer’s Report for Landscaping Assessment District 88 for Fiscal Year 2025/26.
2. Adopted Resolution No. 2025-11 stating the intent of the City Council of the City of Fremont to levy and collect assessments for Fremont Landscaping Assessment District 88 for Fiscal Year 2025/26.
Ayes: Vice Mayor Keng, Councilmembers: Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Recused: Mayor Salwan (property/business interest)
3. CEREMONIAL ITEMS
A. Proclamation: Fair Housing Month (April 2025)
B. Proclamation: Donor Awareness Month (April 2025)
C. Proclamation: National Crime Victims’ Rights Week (April 6-12, 2025) D. Proclamation: American Muslim Appreciation and Awareness Month (April 2025)
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City’s Agenda Center on Fremont.gov, and were placed on file.
Mayor Salwan opened the public comment period. The following people commented: Amin Shamsan, Kalisik Mijra (Tennis Team (USTA)), Prabal Chakraborty (Tennis Team (USTA)), Aditya Bhuwania (Tennis Team (USTA)), Prathap Kudupu (Tennis Team (USTA)), Ashwin Subrahmanya (Tennis Team (USTA)). There being no additional speakers, Mayor Salwan closed the public comment period.
5. SCHEDULED ITEMS – None.
6. OTHER BUSINESS – None.
*Consent Items
7. ITEMS REFERRED BY COUNCILMEMBERS
A. Council Referrals – None.
B. Appointments to Boards, Commissions, Committees – None.
C. Legislative Actions – None.
D. Report on Committee Assignments
Councilmembers reported on their various meetings.
8. ADJOURNMENT: There being no further business, Mayor Salwan adjourned the meeting at 7:40 p.m.
Attest: Approved:
_____________________________ ___________________________ Susan Gauthier, City Clerk RAJ SALWAN, Mayor