Agenda packet, first session — Fremont City Council, June 10, 2025

City Council Chambers
3300 Capitol Avenue
Fremont, CA

Fremont City Council

Raj Salwan, Mayor
Teresa Keng, Vice Mayor
Desrie Campbell, District 2
Kathy Kimberlin, District 3
Yang Shao, District 4
Yajing Zhang, District 5
Raymond Liu, District 6

City Staff

Karena Shackelford, City Manager
Rafael E. Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager
Allen DeMers, Deputy City Manager

Kim Beranek, Community Services Director
Geneva Bosques, Communications and
Legislative Affairs Director
Arquimides Caldera, Human Services Director
Zoraida Diaz, Fire Chief
Tina Gallegos, Human Resources Director
Susan Gauthier, City Clerk
Kelly King, Maintenance Operations Director
Hans Larsen, Public Works Director
Donovan Lazaro, Economic Development Director
David Persselin, Finance Director
Dan Schoenholz, Community Dev. Director
Sanford Taylor, Information Technology Director
Sean Washington, Chief of Police
Fremont City Council Agenda and
Report
June 10, 2025

General Order of Business

1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call
• Announcements-Mayor and/or City Manager
• Report Out of Closed Session (if applicable)

2. Consent Calendar

3. Ceremonial Items

4. Public Communications

5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees

6. Other Business

7. Items Referred by Councilmembers
• Council Referrals
• Appointments to Boards, Commissions,
Committees
• Legislative Actions
• Report on Committee Assignments

8. Adjournment

Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and
information by staff followed by City Council questions and inquiries. The applicant, or their authorized
representative, or interested citizens, may they speak
on the item; each speaker may only speak once to each
item. At the close of public discussion, the item will be considered by the City Council and action taken. Items
on the agenda may be moved from the order listed.

Consent Calendar
Items on the Consent Calendar are considered to be
routine by the City Council and will be enacted by one
motion and one vote. There will be no separate
discussion of these items unless a Councilmember or
citizen so requests, in which case the item will be
removed from the Consent Calendar and considered
separately. Additionally, other items without a “Request to Speak – Speaker Card” card in opposition may be
added to the consent calendar. The City Attorney will
read the title of ordinances to be adopted.

Spoken Public Communications and/or
Public Comment is limited to speakers
attending the meeting in-person in
City Council Chambers.

Agenda and Report - Fremont City Council Meeting - June 10, 2025

June 10, 2025 Fremont City Council Page 2
IMPORTANT NOTICE REGARDING THE CITY COUNCIL MEETING.

The live stream of the meeting may be viewed on the City of Fremont’s website at www.Fremont.gov/Channel27, which provides a link to the live stream; or, via Comcast Channel 27. Please note at this time, Channel 27 is only available to Comcast cable subscribers. The public may also view the meeting via Zoom, or attend in-person in the Council Chamber. The lobby doors open approximately 15 minutes prior to the start of the meeting. The public is strongly encouraged but not required to wear masks.

Attending June 10, 2025, City Council meeting online via Zoom https://us06web.zoom.us/j/86841326906 Webinar ID: 868 4132 6906

Addressing the Council

Spoken Public Communications / Public Comment is limited to persons attending the Council Meeting in the City Council Chambers.

How to submit Public Communications / Public Comment by email prior to the meeting:

Send an email to [email protected] before 1:00 p.m. the day of the meeting. Please identify the agenda item number & letter, and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled into files by agenda item number/letter, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment/exhibit, submit the pdf formatted document(s) to the email above by the noted deadline.

Electronic comments on agenda items for the City Council meeting may only be submitted by email. Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

How to provide Spoken Public Comment during the meeting for items on the agenda:

Attend meeting in-person in the Council Chamber, fill out a “Request to Speak – Speaker Card” with the agenda item number & letter, and submit to the City Clerk. When the Mayor calls for the item on which you wish to speak, step to the podium to address the City Council. Please limit your remarks on matters related to the agency and to the time limit allotted.

How to provide Spoken Public Comment during the meeting for items not on the agenda (Oral Communications):

Any person desiring to speak on a matter which is not scheduled on this agenda may do so under the Oral Communications section of Public Communications. Attend the meeting in-person in the Council Chamber and submit your speaker card to the City Clerk prior to the commencement of Oral communications. Only those who have submitted cards prior to the beginning of Oral Communications will be permitted to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor may limit the time allotted for public speakers, and each speaker may only address the Council once on each agenda item.

The City Council Agendas may be accessed online: https://www.fremont.gov/government/agenda-center

Availability of Public Records
All disclosable public records relating to an open session item on this agenda that are distributed by the City to all or a majority of the City Council less than 72 hours prior to the meeting will be available for public inspection in specifically labeled binders located in the lobby of Fremont City Hall, 3300 Capitol Avenue during normal business hours, at the time the records are distributed to the City Council.

Information about the City or items scheduled on the Agenda and Report may be referred to:

Address: City Clerk
City of Fremont
3300 Capitol Avenue, Bldg. A
Fremont, California 94538
Telephone: (510) 284-4060

If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact the City Clerk’s Office at (510) 284-4060 or [email protected] at least two working days prior to the meeting for assistance.

Your interest in the conduct of our City’s business is appreciated.

June 10, 2025 Fremont City Council Page 3

REVISED
Agenda
Fremont City Council Regular Meeting
June 10, 2025
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM

TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Zhang from:

Hotel Bisanzio
Calle de la Pietà, 3651
30122 Venezia VE, Italy

1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements-Mayor and/or City Manager
E. Report Out of Closed Session (if applicable)

2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. Approval of Minutes

1. APPROVAL OF MINUTES – for the Special and Regular Meetings of May 13, 2025, the Regular Meeting of May 20, 2025, the Special Meeting of May 27, 2025, and the Special and Regular Meetings of June 3, 2025 Contact Persons:

Name: Susan Gauthier
Title: City Clerk
Dept: City Clerk's Office
Phone: 510-284-4076
E-Mail: [email protected]

RECOMMENDATION: Approve minutes.

June 10, 2025 Fremont City Council Page 4
C. SPECIAL EVENT SPONSORSHIP PROGRAM 2025/26 – Approve Special Event Sponsorship Awards for FY 2025/26
Contact Persons:

Name: Aly Flores Amy Gee
Title: Public Affairs Management
Analyst
Public Affairs Manager
Dept: Police Department Police Department
Phone: 510-790-6947 510-790-6967
E-Mail: [email protected] [email protected]

RECOMMENDATION: Allocate FY 2025/26 special event sponsorship awards to the thirteen eligible events as specified in this report.

D. FASTER ASSET SOLUTIONS UPGRADE - Authorize the City Manager, or Designee, to Enter into an Agreement with TT FASTER LLC, dba FASTER Asset Solutions, in the amount of $328,741.80, and to Execute Any Implementing Documents and Take Any Implementing Actions as Necessary; Appropriation Actions
Contact Persons:

Name: Sanford Taylor Michelle Silva-Salinas
Title: IT Director Business Manager
Dept: Information Technology
Services
Maintenance Operations
Phone: 510-494-4802 510-979-5705
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Authorize the City Manager, or designee, to execute an agreement with TT FASTER LLC, dba FASTER Asset Solutions, in the amount of $328,741.80 to provide migration and professional services to FASTER Web, and ongoing annual maintenance and support for a 5-Year Term.

2. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

3. Reallocate $38,750 in the FY 2025/26 General Fund Maintenance Operations Department operating budget from contractual services expenditures to the ITS Operating Fund direct charge cost allocation.

4. Recognize $38,750 of direct charge cost allocation revenue in the ITS Operating Fund and appropriate the same amount to software support expenditures.

E. DIGITAL ENGAGEMENT PLATFORM RENEWAL - Authorize the City Manager, or Designee, to enter into an Agreement and to Execute Implementing Documents with Granicus, LLC, for the Bang The Table/EngagementHQ Digital Engagement Platform Annual Subscription Renewal, in an Amount Not-to-exceed $125,057.43 for a 3-Year term.

Contact Persons:

Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Dept: Information Technology
Services
Information Technology Services
Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]
June 10, 2025 Fremont City Council Page 5

RECOMMENDATIONS:

1. Authorize the City Manager, or designee, to enter into an Agreement with Granicus, LLC, in the amount of $125,057.43 for a 3-Year Term for the Bang The Table/EngagementHQ Digital Engagement Platform annual subscription renewal.

2. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

F. DUMBARTON BRIDGE TO QUARRY LAKES TRAIL PROJECT - Approve Professional Services Agreement with Alta Planning + Design, Inc. in the Amount of $1,078,000 (including 10% contingency) for Design and Right of Way Services for the Phase A Segment of the Dumbarton Bridge to Quarry Lakes Trail Project (PWC9026); Appropriation Actions; and Make Findings of CEQA Exemption.

Contact Persons:

Name: Eric Hu Hans Larsen
Title: Principal Transportation
Engineer
Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4542 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATION: Approval of the following actions related to the Dumbarton to Quarry Lakes Trail Project – Phase A Segment Project (PWC9026):

1. Authorize the City Manager, or designee, to execute a Professional Service Agreement with Alta Planning + Design, Inc. in an amount not to exceed $1,078,000 for design and right of way services.

2. Reallocate $100,000 in gas tax funds from PWC9041-136 to PWC9026-136.

3. Find that the actions are exempt from environmental review as a separate and independent base for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).

3. Ceremonial Items - None.

4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.

PUBLIC FINANCING AUTHORITY - None.

CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

5. Scheduled Items
A. CAPITAL IMPROVEMENT PROGRAM - Second Public Hearing (Published Notice) and Adoption of a Resolution Approving the Five-Year Capital Improvement Program for Fiscal Years 2025/26 Through 2029/30 and Two-Year Capital Budget; Find Action Exempt from CEQA
June 10, 2025 Fremont City Council Page 6
Contact Persons:

Name: Hans Larsen Kim Beranek
Title: Public Works Director Community Services Director Dept: Public Works Community Services
Phone: 510-494-4722 510-494-4330
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Hold a public hearing.

2. Find action is exempt from CEQA.

3. Adopt a resolution approving Five-Year Capital Improvement Program for Fiscal Years 2025/26 through 2029/30, including identification of the proposed funding amounts from the Funds Source and Use report for all five years, with appropriations for FY 2025/26 to be made effective July 1, 2025 and appropriations for FY 2026/27 to be made effective July 1, 2026.

4. Authorize the City Manager to adjust the timing, but not the amount, of appropriations of these funds in response to changed conditions.

5. Authorize the City Manager to transfer appropriations up to $50,000 per project from the Capital Improvement Program Cost and Scope Contingency (PWC 8101) and the Emerging Project Reserve (PWC 7101) as necessary.

B. SECOND PUBLIC HEARING AND ADOPTION OF FY 2025/26 OPERATING BUDGET AND APPROPRIATIONS LIMIT - Conduct a Second Public Hearing (Published Notice) and Adopt Resolutions Adopting FY 2025/26 Operating Budget and Establishing Appropriations Limits
Contact Persons:

Name: Lauren Chu David Persselin
Title: Management Analyst Finance Director
Dept: Finance Department Finance Department
Phone: (510) 494-4635 510-494-4631
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Hold a public hearing on the proposed operating budget for FY 2025/26.

2. Adopt a resolution approving the City of Fremont FY 2025/26 Operating Budget.

3. Adopt a resolution creating an appropriations limit of $1,007,585,306 for FY 2025/26.

6. Other Business - None.

7. Items Referred by Councilmembers
A. Councilmember Referrals - None.

B. Appointments to Boards, Commissions, Committees - None.

C. Legislative Actions - None.

D. Report on Committee Assignments

8. Adjournment
June 10, 2025 Fremont City Council Page 7

ACRONYMS

ABAG Association of Bay Area Governments HARB Historical Architectural Review Board ACE Altamont Commuter Express HBA Home Builders Association ACFCD Alameda County Flood Control District HCD Housing and Community ACTC Alameda County Transportation
Commission

HRC
Development (State)
Human Relations Commission
HCD Housing and Community
ACWD Alameda County Water District ICMA

JPA
International City/County Management
Association
Joint Powers Authority
ARB Art Review Board
BAAQMD

BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
LLMD Lighting and Landscaping Maintenance
District
LOCC League of California Cities
BCDC Bay Conservation & Development
Commission
LOS
MET
Level of Service
Mobile Evaluation Team
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
CALPERS California Public Employees’ Retirement
System
MTC Metropolitan Transportation
Commission
CBC California Building Code NRSRO Nationally Recognized Statistical Rating Organization
CDD Community Development Department NEPA National Environmental Policy Act CC & R’s Covenants, Conditions & Restrictions NLC National League of Cities CDBG
CEQA
Community Development Block Grant
California Environmental Quality Act
NPDES National Pollutant Discharge Elimination
System
CERT Community Emergency Response Team NPO Neighborhood Preservation Ordinance CIP Capital Improvement Program PC Planning Commission
CNG Compressed Natural Gas PD Planned District
COF City of Fremont PDA Priority Development Area
COPPS Community Oriented Policing and Public
Safety
PUC
PVAW
Public Utilities Commission
Private Vehicle Accessway
CSAC California State Association of Counties PWC Public Works Contract CTC California Transportation Commission RFP Request for Proposals dB Decibel RFQ Request for Qualifications
DEIR Draft Environmental Impact Report RHNA Regional Housing Needs Allocation DU/AC Dwelling Units per Acre ROP Regional Occupational Program EBCE East Bay Community Energy RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET Southern Alameda County Narcotics Enforcement Task Force
EDAC Economic Development Advisory
Commission (City)
STIP State Transportation Improvement
Program
EIR Environmental Impact Report (CEQA) TCRDF Tri-Cities Recycling and Disposal Facility EIS Environmental Impact Statement TOD Transit Oriented Development

EVAW
(NEPA)
Emergency Vehicle Accessway
TS/MRF Transfer Station/Materials Recovery
Facility
FAR Floor Area Ratio UBC See CBC
FEMA Federal Emergency Management Agency VMT Vehicle Miles Travelled FFD Fremont Fire Department VTA Santa Clara Valley Transportation FMC Fremont Municipal Code Authority
FPD Fremont Police Department WMA Waste Management Authority FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment GIS Geographic Information System
GPA General Plan Amendment

June 10, 2025 Fremont City Council Page 8

UPCOMING MEETING AND CHANNEL 27

BROADCAST SCHEDULE
Date Time Meeting Type Location
Cable
Channel
27 June 10, 2025 7:00 p.m. City Council Meeting Council Chambers Live
June 17, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
June 24, 2025 CANCELLED: CC/FUSD
Liaison Committee Meeting
July 1, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
July 8, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
July 15, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
July 22, 2025 No meetings
July 29, 2025 No 7PM City Council Meeting
(5th Tuesday)

August Recess Council in Recess until
September

September 2, 2025 7:00 p.m. City Council Meeting Council Chambers Live
September 9, 2025 7:00 p.m. City Council Meeting Council Chambers Live
September 16, 2025 7:00 p.m. City Council Meeting Council Chambers Live
September 23, 2025 5:30 p.m. CC/FUSD Liaison
Committee Meeting City Hosts Live
September 30, 2025 No 7PM City Council Meeting
(5th Tuesday)
October 7, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
October 14, 2025 7:00 p.m. City Council Meeting Council Chambers Live
October 21, 2025 7:00 p.m. City Council Meeting Council Chambers Live
October 28, 2025 No meetings

Fremont City Council Meeting: 06/10/25 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Approval of Minutes

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5487) DOC ID: 5487
Updated: 6/6/2025 8:59 AM by Dina Lewis Page 1
APPROVAL OF MINUTES – for the Special and Regular Meetings of May 13, 2025, the Regular Meeting of May 20, 2025, the Special Meeting of May 27, 2025, and the Special and Regular Meetings of June 3, 2025
Contact Persons:

Name: Susan Gauthier
Title: City Clerk
Div/Dept: City Clerk's Office
Phone: 510-284-4076
E-Mail: [email protected]

APPROVAL OF MINUTES – for the Special and Regular Meetings of May 13, 2025, the Regular Meeting of May 20, 2025, the Special Meeting of May 27, 2025, and the Special and Regular Meetings of June 3, 2025.

ATTACHMENTS:
• Draft Minutes - May 13, 2025 Special and Regular Meetings • Draft Minutes - May 20, 2025 Regular Meeting
• Draft Minutes - May 27, 2025 Special Meeting Minutes_Mayor Salwan Town Hall • Draft Minutes - June 3, 2025 Special and Regular Meetings

RECOMMENDATION: Approve minutes.

2.B.1
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MINUTES

FREMONT CITY COUNCIL SPECIAL MEETING
MAY 13, 2025

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
6:00 P.M.

TELECONFERENCE NOTICE

Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Liu from:

Grand Hyatt Taipei
No. 2 SongShou Road
Taipei City, Taiwan, 110061

Call to Order: Mayor Salwan called the meeting to order at 6:00 p.m.

Roll Call: Present: Mayor Salwan, Vice Mayor Keng, Councilmembers: Campbell, Kimberlin, Shao, and Zhang. Councilmember Liu arrived at 6:03 p.m.

Public Comment: None.

CONVENED TO A CLOSED SESSION at 6:02 p.m.

CONFERENCE WITH LABOR NEGOTIATOR:
(California Government Code 54957.6)

City Designated Representatives: Karena McGee Shackelford, City Manager; Rafael E. Alvarado Jr., City Attorney; Brian Stott, Assistant City Manager; Christina Briggs, Assistant City Manager; Allen DeMers, Deputy City Manager; David Persselin, Finance Director; Tina Gallegos, Human Resources Director; Elana Rivkin-Haas, Senior Deputy City Attorney; Charles Sakai, Designated Representative; and Allyson Hauck, Designated Representative

Organizations Representing Employees:
• City of Fremont Employee Association
• Operating Engineers Local Union 3
• Teamsters Local 856
• Fremont Police Association
• Fremont Police Managers’ Association
• Professional Engineers and Technicians Association
• Fremont Association of Management Employees
• Fremont Fire Fighters
• Fremont Fire Fighters Battalion Chiefs

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Attachment: Draft Minutes - May 13, 2025 Special and Regular Meetings (5487 : Approval of Minutes - 2025-05-13 - 2025-06-03)

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The Special Meeting of the Fremont City Council adjourned at 6:45 p.m.

Attest: Approved:

_____________________________ ___________________________ Susan Gauthier, City Clerk RAJ SALWAN, Mayor

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Attachment: Draft Minutes - May 13, 2025 Special and Regular Meetings (5487 : Approval of Minutes - 2025-05-13 - 2025-06-03)

*Consent Items

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MINUTES

FREMONT CITY COUNCIL MEETING
MAY 13, 2025

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
7:00 P.M.

TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Liu from:

Grand Hyatt Taipei
No. 2 SongShou Road
Taipei City, Taiwan, 110061

1. PRELIMINARY

A. Call to Order: Mayor Salwan called the meeting to order at 7:00 p.m.

B. Flag Salute: Councilmember Campbell led the salute to the flag.

C. Roll Call: Mayor Salwan, Vice Mayor Keng, Councilmembers: Campbell, Kimberlin, Shao, Zhang and Liu

D. Announcements by Mayor/City Manager/City Attorney

Mayor Salwan announced the Boards and Commissions vacancies.

City Manager Shackelford shared information regarding items of Council/community interest and introduced colleagues.

E. Report Out of Closed Session (if applicable)

2. CONSENT CALENDAR

* A. Waive Reading of Ordinances – None.

* B. Approval of Minutes – None.

3. CEREMONIAL ITEMS
A. Proclamation: Fair Housing Month (April 2025)

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Attachment: Draft Minutes - May 13, 2025 Special and Regular Meetings (5487 : Approval of Minutes - 2025-05-13 - 2025-06-03)

*Consent Items

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4. PUBLIC COMMUNICATIONS

A. Oral and Written Communications
Mayor Salwan opened the public comment period. The following people commented:

Haadiyah Pathan, John Hinds, and Joanne Schwab. There being no additional speakers, Mayor Salwan closed the public comment period.

5. SCHEDULED ITEMS – None.

6. OTHER BUSINESS
A. Mayor Salwan opened consideration of Receiving a Presentation and Providing Input on Proposed Five-Year Capital Improvement Program (CIP) for Fiscal Years 2025/26 Through 2029/30.

Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City’s Agenda Center on Fremont.gov, and were placed on file.

Public Works Director Hans Larsen and Community Services Director Kim Beranek shared a presentation and responded to questions from Councilmembers. Mayor Salwan opened the public comment period. The following people commented: Steve Skala, Guy Moy, Joanne M.

Schwab, Lily Mei, Kelly Abreu, Steve Medeiros, and Liz Ames (BART). There being no additional speakers, Mayor Salwan closed the public comment period. Staff responded to additional questions from Councilmembers.

City Council received the presentation and provided input to staff on the proposed 5-year Capital Improvement Program for Fiscal Years 2025/26 through 2029/30.

B. Mayor Salwan opened consideration of a Presentation of Fiscal Year 2025/26 Proposed Operating Budget for the City of Fremont.

Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City’s Agenda Center on Fremont.gov, and were placed on file.

Finance Director Dave Persselin provided a presentation and responded to questions from Councilmembers. Mayor Salwan opened the public comment period. The following people commented: Steve Skala, Reshma Inamdar, Kate Amon, Andreas Kadavanich (Bike Fremont), Kelly Abreu, and Elizabeth (Liz) Ames (BART). There being no additional speakers, Mayor Salwan closed the public comment period. Staff responded to questions from Councilmembers.

City Council accepted the budget presentation and provided comments.

2.B.1.a
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Attachment: Draft Minutes - May 13, 2025 Special and Regular Meetings (5487 : Approval of Minutes - 2025-05-13 - 2025-06-03)

*Consent Items

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7. ITEMS REFERRED BY COUNCILMEMBERS

A. Council Referrals – None.

B. Appointments to Boards, Commissions, Committees – None.

C. Legislative Actions – None.

D. Report on Committee Assignments

Councilmembers reported on their various meetings.

8. ADJOURNMENT: There being no further business, Mayor Salwan adjourned the meeting at 9:45 p.m.

Attest: Approved:

_____________________________ ___________________________ Susan Gauthier, City Clerk RAJ SALWAN, Mayor

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Attachment: Draft Minutes - May 13, 2025 Special and Regular Meetings (5487 : Approval of Minutes - 2025-05-13 - 2025-06-03)

*Consent Items

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MINUTES

FREMONT CITY COUNCIL MEETING
MAY 20, 2025

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
7:00 P.M.

TELECONFERENCE NOTICE

Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Shao from:

Grand Hyatt Taipei
No. 2 SongShou Road
Taipei City, Taiwan, 110061

1. PRELIMINARY

A. Call to Order: Mayor Salwan called the meeting to order at 7:00 p.m.

B. Flag Salute: Councilmember Zhang led the salute to the flag.

C. Roll Call: Present: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang and Liu.

Absent: Vice Mayor Keng

D. Announcements by Mayor/City Manager/City Attorney

Mayor Salwan announced the Boards and Commissions vacancies.

City Manager Shackelford shared information regarding items of Council/community interest and introduced colleagues.

E. Report Out of Closed Session – None.

2. CONSENT CALENDAR

* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council waived further readings of proposed ordinances.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

2.B.1.b
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Attachment: Draft Minutes - May 20, 2025 Regular Meeting (5487 : Approval of Minutes - 2025-05-13 - 2025-06-03)

*Consent Items

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* B. Mayor Salwan opened consideration of Approval of Minutes – for the Special and Regular Meetings of April 1, 2025, the Special and Regular Meetings of April 15, 2025, and the Regular Meeting of May 6, 2025.

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council approved minutes.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* C. Mayor Salwan opened consideration of approval of a Second Reading and Adoption of an Ordinance of the City Council of the City of Fremont Amending Chapter 8.70 of Fremont Municipal Code to Expand the Definition of a Residential Unit that Qualifies for Tenant Relocation Assistance as Defined by State Law, and; Second Reading and Adoption of an Ordinance of the City Council of the City of Fremont Amending Sections 8.75.010 and

8.75.210 of Chapter 8.75 of the Fremont Municipal Code to Clarify Ordinance Enforcement, and a Second Reading and Adoption of an Ordinance of the City of Fremont Adding Chapter 8.85 to the Fremont Municipal Code to Adopt an Exterior Elevated Elements Ordinance.

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:

1. Adopted Ordinance No. 07-2025 amending Chapter 8.70 (Tenant Relocation) of the Fremont Municipal Code.

2. Adopted Ordinance No. 08-2025 amending Chapter 8.75 (Tobacco Retailers Licensing) of the Fremont Municipal Code.

3. Adopted Ordinance No. 09-2025 adding Chapter 8.85 (Exterior Elevated Elements) to the Fremont Municipal Code.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* D. Mayor Salwan opened consideration of approval to authorize the City Manager, or Designee, to Issue a Purchase Order to Saitech Inc. in the amount of $245,490.80 for the Purchase of Cisco Wi-Fi Access Points and Meraki Licenses for the City’s Facilities, and to Execute Any Implementing Documents and Take Any Implementing Actions as Necessary.

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On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:

1. Authorized the City Manager, or designee, to issue a purchase order to Saitech Inc for the purchase of Cisco Wi-Fi Access Points and Meraki Licenses for the City’s Facilities in the amount of $245,490.80 (including applicable sales tax and shipping charges).

2. Authorized the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* E. Mayor Salwan opened consideration of approval to Execute an Agreement with Alameda County Probation Department for Positive Youth Development Programs Supporting At- Promise (At-Risk) Youth and Families, July 1, 2025 through June 30, 2027, and a Subcontractor Agreement with Union City; and Make Findings of CEQA Exemption.

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:

1. Authorized the City Manager, or designee, to execute an agreement with ACPD to provide Positive Youth Development programs for a two-year period from July 1, 2025, through June 30, 2027, in an amount not-to-exceed $726,095, including $355,928 in FY 2025/26 and $370,167 in FY 2026/27.

2. Authorized the City Manager, or designee, to execute a subcontractor agreement with the City of Union City, for a two-year period from July 1, 2025, through June 30, 2027, in an amount not-to-exceed $437,190, including $214,309 for FY 2025/26 and $222,881 for FY 2026/27.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* F. Mayor Salwan opened consideration of approval to Execute a Two-Year Service Agreement with Alameda County Social Services Agency for City to Provide Child Abuse Prevention, Intervention and Treatment services for at-risk children and Families; and Make Findings of CEQA Exemption.

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On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council authorized the City Manager, or designee, to execute a two-year agreement with ACSSA for $166,000 for the City to provide CAPIT services for the period of July 1, 2025 through June 30, 2027.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* G. Mayor Salwan opened consideration of approval of a Service Agreement with BrightView Landscape Services, Inc., for Landscape Maintenance Services for City Streetscapes and Right of Way Areas.

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council authorized the City Manager, or designee, to execute a seven-year service agreement (July 1, 2025 to June 30, 3032) with BrightView Landscape Services for landscape maintenance services for City streetscapes and right-of-way areas, at an annual cost of $1,027,732 ($852,732 for scheduled maintenance services plus up to $175,000 for annual contingency work), with annual price increases based on CPI-U but capped at 4% per year.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* H. Mayor Salwan opened consideration of approval to Authorize the City Manager to Execute $128,669 a Mini-Grant Agreement with the Three Valleys Community Foundation to Receive Funding to Support the Mobile Evaluation Team Mental Health Staff. (Opioid Innovative Mini-Grant)

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council authorized the City Manager, or designee, to execute the Opioid Innovative Mini-Grant Agreement with the Three Valleys Community Foundation, through April 30, 2026, in the amount of $128,669 and appropriate the funds.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

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* I. Mayor Salwan opened consideration of approval of Plans and Specifications; Award of Contract to American Pavement Systems, Inc. in the Amount of $4,986,119 (Including 5% Contingency) for the 2025 Cape and Slurry Seal Project (PWC8195-X2); Appropriation Actions; Make Findings of CEQA Exemption.

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council approved the following actions related to the 2025 Cape and Slurry Seal Project (PWC8195-X2):

1. Approved the plans and specifications for the project.

2. Rejected the bid from the low monetary bidder.

3. Accepted the bid and awarded the construction contract to the lowest responsive and responsible bidder, American Pavement Systems, Inc. in the amount of $4,756,119, allocate a 5% construction contingency in the amount of $230,000 for a total construction contract amount of $4,986,119, and authorize the City Manager, or designee, to execute the contract.

4. Appropriated unallocated fund balance of $43,662 in ACTC Fund 518 to PWC8195.

5. Appropriated unallocated fund balance of $27,706 in ACTC Fund 519 to PWC8195.

6. Found this project is exempt from CEQA review pursuant to CEQA Guidelines Section 15301 as the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* J. Mayor Salwan opened consideration for authorizing Execution of a Purchase Order with Tymco, Inc., Utilizing the H-GAC Contract for the Purchase of Two Street Sweepers in an Amount Not-to-Exceed $835,959.60.

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council authorized the City Manager, or designee, to execute a purchase order with Tymco, Inc. for the purchase of two Tymco Model 600 street sweepers utilizing the H-GAC contract in an amount not-to-exceed $835,959.60.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

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* K. Mayor Salwan opened consideration of approval to Execute Purchase Order Contract in the amount of $1.463M with Merrimac Petroleum, Inc., DBA Merrimac Energy Group, for the Purchase and Delivery of Gasoline and Renewable Diesel Fuel with Fixed Price Adjustments for One Year Term and Options for Three One-Year Extensions. (Fuel Supply Contract)

This item was removed from the Consent Calendar. Mayor Salwan opened the public comment period. The following person commented: Steve Skala. There being no additional speakers, Mayor Salwan closed the public comment period.

On a motion by Councilmember Kimberlin, seconded by Councilmember Zhang, the City Council authorized the City Manager, or designee, to execute a purchase order contract with Merrimac Petroleum, Inc., DBA Merrimac Energy Group, for the purchase and delivery of unleaded gasoline and renewable diesel fuel for a one-year term in the amount of $1.463M with option to renew the contract for up to three one-year terms with fixed price adjustments for the entire contract term.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* L. Mayor Salwan opened consideration of Approval to Execute the First Amendment to Installation, Removal, Repair, Service & Purchase of Vehicle Accessories and Equipment with Stommel, Inc., DBA Lehr. (Contract for Fleet Services)

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council authorized the City Manager, or designee, to execute the first amendment to the agreement with Stommel, Inc., DBA Lehr, increasing the total not-to-exceed amount to $1,950,000.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* M. Mayor Salwan opened consideration of approval of Agreements for On-Call Surveying Consultant Services in the Amount of $1,250,000 per Agreement with Ruggeri Jensen Azar and Towill, Inc.; Make Findings of CEQA Exemption.

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:

1. Authorized the City Manager, or designee, to execute Master Service Agreements with Ruggeri Jensen Azar and Towill, Inc., for on-call surveying consultant services, each agreement with a term of five years and a total amount not-to-exceed $1,250,000.

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2. Found that the actions are exempt from environmental review, each as a separate and independent basis for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* N. Mayor Salwan opened consideration of approval of a Service Agreement with Prudential Overall Supply for Uniform Rental and Laundry Services in the Amount of $55,000 per Year with Annual Price Increases Capped at Four Percent per Year.

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council authorized the City Manager, or designee, to execute a seven-year service agreement (July 1, 2025 to June 30, 2032) with Prudential Overall Supply for uniform rental and laundry services for Maintenance Operations staff, at an annual cost of $55,000 ($45,000 for rental and laundry services plus up to $10,000 for annual additional services) for Fiscal Year 2025/26 and 2026/27, with annual price increases based on CPI-U but capped at four percent per year.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* O. Mayor Salwan opened consideration of approval to Execute Agreements for Ride-On Tri- City’s Ride-Hailing Services with Lyft, Inc. and GoGo Technologies, Inc. and Making Finding of CEQA Exemption. (Transportation Services for Older Adults and People with Disabilities (Ride-On Tri-City!))

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council authorized the City Manager, or designee, to:

1. Execute an agreement with Lyft, Inc. for ride-hailing phone app services, not-to-exceed $510,000 annually, for July 1, 2025, through June 30, 2028;

2. Execute an agreement with GoGo Technologies, Inc. for ride-hailing call center services, not to exceed $120,000 annually, for July 1, 2025, through June 30, 2028; and

3. Find that this action is exempt from CEQA pursuant to CEQA Guidelines Section 15378(b)(2), (4) and/or (5), and/or 15061(b)(3), each of the foregoing providing a separate and independent basis for CEQA exemption.

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Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:

Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* P. Mayor Salwan opened consideration of adopting a Resolution Summarily Vacating a Public Utility Easement at 39180 Liberty Street in the Downtown Community Plan Area (PLN2025-00048) and Make Findings of CEQA Exemption.

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:

1. Adopted Resolution No. 2025-18 to vacate a portion of a public utility easement at 39180 Liberty Street on grounds the easement is no longer needed.

2. Found the action is exempt from CEQA review per CEQA Guidelines Section 15305, as the vacation of access easements is considered a minor alteration in land use limitations that does not result in any land use or density changes.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* Q. Mayor Salwan opened consideration of adopting a Resolution Summarily Vacating an Electrolier Easement at 38889 Bell Street in the Central Community Plan Area; Make Findings of CEQA

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:

1. Adopted Resolution No. 2025-19 to vacate an Electrolier Easement at 38889 Bell Street on grounds the easement is no longer needed.

2. Found the action is exempt from CEQA review per CEQA Guidelines Section 15305, as the vacation of easements is considered a minor alteration to land use limitations that does not result in any land use or density changes.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

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* R. Mayor Salwan opened consideration of adopting a Resolution Summarily Vacating a Portion of Grove Avenue Adjacent to 43401 Ellsworth Street; Make Findings of CEQA Exemption.

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:

1. Adopted Resolution No. 2025-20 to summarily vacate a portion of Grove Avenue adjacent to 43401 Ellsworth Street.

2. Found the action is exempt from CEQA review per CEQA Guidelines Section 15305, as the vacation of easements is considered a minor alteration in land use limitations which does not result in any land use or density changes.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

* S. Mayor Salwan opened consideration of adopting a Resolution authorizing the City Manager, or designee, to execute an Agreement to Purchase the Property Located at Fremont Blvd. & St. Leonards Way, APN 525-802-33-3, in the amount of $800,000 and making certain findings; and Approval of an administrative change to the Land Acquisition Manual of the Parks and Recreation Master Plan; and Find that the actions are exempt from CEQA per CEQA Guidelines Sections 15183, 15004, 15061(b)(3), and 15378.

On a motion by Councilmember Kimberlin, seconded by Councilmember Liu, the City Council:

1. Adopted Resolution No. 2025-21 authorizing the City Manager, or designee, to execute a Purchase and Sale Agreement for the property, APN 525-802-33-3, at St. Leonards Way and Fremont Boulevard, and all other documents necessary to complete the acquisition of the Property.

2. Found that the Property, and its purchase, is in conformity with the City’s General Plan and also meets the criteria set forth in the Parks and Recreation Master Plan, Parkland Acquisition Manual of the City of Fremont.

3. Appropriated $960,000 in Fund 542 to the Parkland Acquisition Project (PWC8311-542).

4. Amended the Parks and Recreation Master Plan Appendix I, Land Acquisition Manual, Section 4.h, Recreation Commission Review, to state, “Parcels under consideration may be reviewed and recommended by the Recreation Commission.”

5. Found that the purchase of the Property is categorically exempt from the California Environmental Quality Act (CEQA), without limitation, pursuant to CEQA Guidelines Section 15183 (General Plan and Zoning Consistency), CEQA Guidelines Section 15004 (Time of Preparation), CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption); and CEQA Guidelines Section 15378 (Not a Project).

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Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

3. CEREMONIAL ITEMS
A. Proclamation: Older Americans Month (May 2025)
B. Proclamation: Jewish American Heritage Month (May 2025) C. Proclamation: 42nd Annual National Night Out (August 5, 2025) D. Resolution: Honoring Community Development Director Dan Schoenholz for Twenty- Seven Years of Service Upon Retirement

4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City’s Agenda Center on Fremont.gov, and were placed on file.

Mayor Salwan opened the public comment period. The following people commented: Steve Skala (Bike Fremont) and Kelly Abreu. There being no additional speakers, Mayor Salwan closed the public comment period.

5. SCHEDULED ITEMS
A. Mayor Salwan opened consideration of approval of Art Review Board and Parks and Recreation Commission Recommendations for Public Artwork at the Proposed Central Park Community Center; Authorize the City Manager or Her Designee to Execute Art Contracts for Amounts Not to Exceed $464,000; and Find that No Further Environmental Review Is Required Pursuant to pursuant to CEQA Guidelines Section 15183.

Community Services Director Kim Beranek and Parks Planning and Design Manager Tara Bhuthimethee were present for discussion and provided a brief presentation. Mayor Salwan opened the Public Hearing. There being no public speakers, Mayor Salwan closed the Public Hearing. Staff responded to questions from Councilmembers. Councilmembers provided comments.

On a motion by Councilmember Campbell, seconded by Councilmember Liu, the City Council:

1. Approved the first choice artist, Michele Gutlove, and second choice artist, Talley Fisher, for the indoor suspended sculpture art piece; and first choice artist, HYBYCOZO, and

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second choice artist, Michael Szivos/SOFTlab, for the outdoor sculpture at the Central Park Community Center; and authorize staff to use available funds in the Public Art fund (PWC8686) toward the annual maintenance of the first choice indoor suspended art piece.

2. Authorized the City Manager, or designee, to execute art contracts with the first-choice artists, Michele Gutlove and HYBYCOZO, in amounts not-to-exceed $324,000.

3. Should the City be unsuccessful in negotiating a contract with the first-choice artist, authorized the City Manager, or designee, to execute an art contract with the second-choice artist, Talley Fisher and/or Michael Szivos/SOFTlab in amounts not-to-exceed $324,000.

4. Should Phase 2 of the CPCC be funded, authorized the City Manager, or designee, to award Michael Szivos/SOFTlab or HYBYCOZO a contract not-to-exceed an additional $140,000, for total art contracts not-to-exceed $464,000.

5. Found that no further environmental review is required pursuant to Section 15183 of the California Environmental Quality Act (CEQA) Guidelines as the project would not result in new or substantially more severe significant environmental effects than what was analyzed in the General Plan Environmental Impact Report (EIR) (State Clearinghouse No. 2010082060) previously prepared and certified, as analyzed in the Environmental Compliance Checklist shown in Exhibit “A” of the February 11, 2025 staff report for the Central Park Community Center, and a finding that this action reflects the independent judgment of the City.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

B. Mayor Salwan opened consideration of Public Hearing (Published Notice) to Consider Adopting a Resolution Amending the City of Fremont Master Fee Schedule to Update Human Services Department Fees.

Human Services Director Arquimides Caldera and Family Services Administrator Levon Gibson were available for questions. Mayor Salwan opened the Public Hearing. There being no public speakers, Mayor Salwan closed the Public Hearing.

On a motion by Councilmember Zhang, seconded by Councilmember Kimberlin, the City Council adopted Resolution No. 2025-22 amending the following sections of the Master Fee Schedule for Human Service, effective immediately following Council adoption:

1. Section V.B.2 (Age Well Centers Facility Rental Schedule, SPECIAL CONDITIONS);

2. Section V.F.2 (Fremont Resource Center Facility Rental Schedule, SPECIAL CONDITIONS); and

3. Add new section authorizing the Director of Human Services to increase the Human Services fees annually in an amount not-to-exceed CPI-U to address increased costs of delivering services.

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Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

C. Mayor Salwan opened consideration of Public Hearing to Comply with Assembly Bill 2561 (Government Code Section 3502.3) Regarding City's Vacancies, Recruitment and Retention Efforts.

Human Resources Director Tina Gallegos was present for discussion and shared a presentation.

Mayor Salwan opened the Public Hearing. The following person commented: Kelly Abreu.

There being no additional speakers, Mayor Salwan closed the Public Hearing. Staff responded to questions from Councilmembers. Councilmembers provided comments.

On a motion by Councilmember Liu, seconded by Councilmember Kimberlin, the City Council conducted a public hearing on the status of the City’s vacancies, recruitment, and retention efforts, and received the presentation from City staff, as well as any presentations from the recognized employee organization for each bargaining unit, as required by law.

Ayes: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu
Noes: None

Absent: Vice Mayor Keng
Abstain: None

6. OTHER BUSINESS – None.

7. ITEMS REFERRED BY COUNCILMEMBERS
A. Council Referrals – None.

B. Appointments to Boards, Commissions, Committees – None.

C. Legislative Actions – None.

D. Report on Committee Assignments – None.

8. ADJOURNMENT: There being no further business, Mayor Salwan adjourned the meeting at 8:05 p.m.

Attest: Approved:
_____________________________ ___________________________ Susan Gauthier, City Clerk RAJ SALWAN, Mayor

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Mayor Salwan Town Hall

SPECIAL MEETING MINUTES

MAYOR SALWAN TOWN HALL
MAY 27, 2025
6:30 P.M.

FREMONT DOWNTOWN EVENT CENTER
3500 CAPITAL AVENUE, FREMONT

CALL TO ORDER & WELCOME BY THE MAYOR

The meeting was called to order by Mayor Salwan at 6:37 p.m.

Present: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, Zhang, and Liu Staff Present: City Manager Shackelford, City Attorney Alvarado, Assistant City Manager Briggs, and City Leadership Team.

CITY OF FREMONT FISCAL YEAR 2025/26 PROPOSED OPERATING BUDGET

Finance Director, David Persselin provided a summary and overview of the City of Fremont’s current financial status and proposed budget and priorities.

CITY OF FREMONT UPDATES

Mayor Salwan provided updates on park, capital improvement and key infrastructure projects, as well as
an update on the City’s latest affordable housing initiatives and successes.

Q & A

Speakers: Rajesh Konangan Parumbath, Jitu Choudhum, Rachael Kuhne, Chun chi Ma, Krysten Laine, Kelly Abreu, Vijaya Aasuei, Lauren Teixiera, Harry Avila, Jenna Daugherty, Grace Shepherd, Santosh Dixit, Dhaval N. Shah, shared a variety of questions and comments.

CLOSING REMARKS

Mayor Salwan provided closing remarks and invited the public to attend the City’s 2025 State of the City Address which will take place on June 18, 2025 at 6:00 p.m. at the Downtown Event Center.

ADJOURNMENT

The town hall concluded at 7:45 p.m.

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Mayor Salwan Town Hall

________________________________

RAJ SALWAN, MAYOR

ATTEST:

_______________________________

SUSAN GAUTHIER, CITY CLERK

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MINUTES

FREMONT CITY COUNCIL SPECIAL MEETING
JUNE 3, 2025

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
5:30 P.M.

Call to Order: Mayor Salwan called the meeting to order at 5:30 p.m.

Roll Call: Present: Mayor Salwan, Vice Mayor Keng, Councilmembers: Campbell, Kimberlin, Zhang, and Liu

Absent: Councilmembers Zhang and Shao

Public Comment: Kelly Abreu.

CONVENED TO A CLOSED SESSION at 5:34 p.m.

CONFERENCE WITH LABOR NEGOTIATOR:
(California Government Code Section 54957.6)

CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION:
(California Government Code Section 54956.9(d))

1. Miselsi Johana Membreno Castro v. City of Fremont (Filed: 2024) Alameda County Superior Court, Case No. 24CV075287

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The Special Meeting of the Fremont City Council adjourned at 6:45 p.m.

Attest: Approved:

_____________________________ ___________________________ Susan Gauthier, City Clerk RAJ SALWAN, Mayor

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MINUTES

FREMONT CITY COUNCIL MEETING
JUNE 3, 2025

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
7:00 P.M.

1. PRELIMINARY

A. Call to Order: Mayor Salwan called the meeting to order at 7:00 p.m.

B. Flag Salute: Councilmember Liu led the salute to the flag.

C. Roll Call: Mayor Salwan, Vice Mayor Keng, Councilmembers: Campbell, Kimberlin, Shao, and Liu

Absent: Councilmember Zhang

D. Announcements by Mayor/City Manager/City Attorney

Mayor Salwan announced the Boards and Commissions vacancies.

City Manager Shackelford shared information regarding items of Council/community interest and introduced colleagues.

E. Report Out of Closed Session (if applicable)

City Attorney Alvarado reported that the Council conducted a conference in Closed Session this evening. The Council discussed Conference with Labor Negotiators pursuant to Government Code Section 54957.6; and Conference with Legal Counsel on Pending Litigation pursuant to Government Code Section 54956.9(d). No reportable action was taken.

2. CONSENT CALENDAR

* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.

On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council waived further readings of proposed ordinances.

Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:

Campbell, Kimberlin, Shao, and Liu
Noes: None

Absent: Councilmember Zhang
Abstain: None

* B. Approval of Minutes – None.

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* C. Mayor Salwan opened consideration of approval to adopt a Resolution Approving a List of Projects for Funding by Revenues Authorized by the Road Repair and Accountability Act of 2017 (SB1) to Align with State Guidelines for Use of Funds; Make Findings of CEQA Exemption.

On a motion by Councilmember Liu, seconded by Vice Mayor Keng, the City Council approved the following actions related to the 2025/26 SB1 Project List:

1. Adopted Resolution No. 2025-23 Approving a List of Projects Funded by SB1, the Road Repair and Accountability Act for FY 2025/26.

2. Found that the actions are exempt from environmental review, each as a separate and independent basis for CEQA compliance, as an administrative and funding activity that will not result in direct or indirect physical changes in the environment (CEQA Guidelines Section 15378(b)), and it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment (CEQA Guidelines Section 16061(b)(3)).

Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:

Campbell, Kimberlin, Shao, and Liu
Noes: None

Absent: Councilmember Zhang
Abstain: None

* D. Mayor Salwan opened consideration of approving an Agreement With Public Restroom Company, Inc. (PRC) Under Sourcewell Cooperative Contract #081721, for the Design, Purchase and Installation of Three Prefabricated Park Restrooms Buildings for an Amount Not-to-Exceed $1,719,889 (Including 10% Contingency), for the Niles Town Plaza, Central Park Kennedy Play Area, and Central Park Sailway as Part of the Citywide Park Restroom Replacement and Remodeling Program (PWC9089); and Make Findings of CEQA Exemption.

On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council approval of the following actions related to the Citywide Park Restroom Replacement and Remodeling Program (PWC 9089):

1. Authorized the City Manager, or designee, to execute an agreement with the Public Restroom Company through Sourcewell Cooperative Contract #081721, to design, fabricate, deliver and install three new prefabricated restrooms at the Niles Town Plaza, Central Park Kennedy Play Area, and Central Park Sailway locations for a base amount of $1,563,535, plus a 10% contingency of $156,354, for a total agreement amount of $1,719,889.

2. Found the project is exempt from the CEQA review pursuant to CEQA Guidelines pertaining to the facilities replacement with negligible or no expansion of capacity.

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*Consent Items

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Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:

Campbell, Kimberlin, Shao, and Liu
Noes: None

Absent: Councilmember Zhang
Abstain: None

* E. Mayor Salwan opened consideration of adopting a Resolution Authorizing the City Manager to Execute a FY 2025/26 Agreement with the California Department on Aging for City to Administer the Multipurpose Senior Services Program (MSSP) in Southern Alameda County and Making Findings of CEQA Exemption.

On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council adopted Resolution No. 2025-24 authorizing the City Manager, or designee, to execute Agreement MS-2526-37 with the California Department on Aging for City to administer the MSSP for Southern Alameda County for FY 2025/26 in an amount not-to-exceed $546,312, and make findings of CEQA exemption.

Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:

Campbell, Kimberlin, Shao, and Liu
Noes: None

Absent: Councilmember Zhang
Abstain: None

* F. Mayor Salwan opened consideration of authorize the City Manager, or Designee to enter into an Agreement with Metals Treatment Technologies (MT2) in an amount not-to-exceed $100,445 over a Five-year term. (Police Indoor Range Lead Maintenance)

On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council authorized the City Manager, or designee, to execute an agreement and issue a purchase order with Metal Treatment Technologies, LLC in an amount not-to-exceed $100,445 over a five- year term for the Fremont Police indoor range lead maintenance.

Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:

Campbell, Kimberlin, Shao, and Liu
Noes: None

Absent: Councilmember Zhang
Abstain: None

* G. Mayor Salwan opened consideration of Authorizing the City Manager, or Designee, to enter into a Service Agreement with Ricardo Rivera, dba Spectrum Canine, LLC, for the Police Service Dog Team Training.

On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council authorized the City Manager, or her designee, to execute an agreement with Spectrum Canine, LLC, in an amount not-to-exceed $200,000 over a two-year period for the training of Fremont Police service dog teams.

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Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:

Campbell, Kimberlin, Shao, and Liu
Noes: None

Absent: Councilmember Zhang
Abstain: None

* H. Mayor Salwan opened consideration of approval of a Five-Year Agreement with Union Sanitary District for Continued Inspection Services Related to the City's Urban Runoff Program.

On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council authorized the City Manager, or designee, to execute the Agreement with Union Sanitary District for services related to the City's Urban Runoff Program as described in this staff report.

Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:

Campbell, Kimberlin, Shao, and Liu
Noes: None

Absent: Councilmember Zhang
Abstain: None

3. CEREMONIAL ITEMS – None.

4. PUBLIC COMMUNICATIONS

A. Oral and Written Communications

Mayor Salwan opened the public comment period. The following people commented: Steve Skala, Sai Nagarajan, Anagha Sainath (Silicon Valley Fellow), and Krysten Laine (NMSA).

There being no additional speakers, Mayor Salwan closed the public comment period.

5. SCHEDULED ITEMS

A. Mayor Salwan opened consideration of First Public Hearing (Published Notice) on the Proposed Five-Year Capital Improvement Program for Fiscal Years 2025/26 Through 2029/30 and Two-Year Capital Budget.

Mayor Salwan opened the public hearing. The following people commented: Sai Nagarajan, Krysten Laine (NMSA), and Kelly Abreu. There being no additional speakers, Mayor Salwan closed the public hearing. Staff responded to questions from Councilmembers.

The City Council:

1. Held a public hearing.

2. Accepted staff report and consider all capital improvement projects proposed for the Five-Year Capital Improvement Program for Fiscal Years 2025/26 through 2029/30 and the two-year Capital Budget.

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B. Mayor Salwan opened consideration of First Public Hearing (Published Notice) on FY 2025/26 Proposed Operating Budget.

Mayor Salwan opened the public hearing. The following people commented: Steve Skala, Kelly Abreu , Chung, and Sai Nagarajan. There being no additional speakers, Mayor Salwan closed the public hearing. Staff responded to questions from Councilmembers.

The City Council:

1. Held a public hearing.

2. Provided direction to staff on issues pertaining to the FY 2025/26 Proposed Operating Budget.

6. OTHER BUSINESS – None.

7. ITEMS REFERRED BY COUNCILMEMBERS

A. Council Referrals – None.

B. Appointments to Boards, Commissions, Committees

1. Mayor Salwan opened for consideration of Mayor Salwan Referral: Appointments to Advisory Bodies
Appointments:

Advisory Body Appointee Term Expires

Citizens Advisory Committee
(CDBG Program)

Steve Medeiros

12/31/2026

On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council approved appointment.

Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:

Campbell, Kimberlin, Shao, and Liu
Noes: None

Absent: Councilmember Zhang
Abstain: None

C. Legislative Actions – None.

D. Report on Committee Assignments

Councilmembers reported on their various meetings.

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8. ADJOURNMENT: There being no further business, Mayor Salwan adjourned the meeting at 8:00 p.m.

Attest: Approved:

_____________________________ ___________________________ Susan Gauthier, City Clerk RAJ SALWAN, Mayor

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Attachment: Draft Minutes - June 3, 2025 Special and Regular Meetings (5487 : Approval of Minutes - 2025-05-13 - 2025-06-03) Fremont City Council Meeting: 06/10/25 07:00 PM
3300 Capitol Avenue Div/Dept: Police Department
Fremont, CA 94538 Category: Grants

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5426) DOC ID: 5426
Updated: 6/6/2025 8:12 AM by Dina Lewis Page 1
SPECIAL EVENT SPONSORSHIP PROGRAM 2025/26 – Approve Special Event Sponsorship Awards for FY 2025/26
Contact Persons:

Name: Aly Flores Amy Gee
Title: Public Affairs Management Analyst Public Affairs Manager Div/Dept: Police Department
Phone: 510-790-6947 510-790-6967
E-Mail: [email protected] [email protected]

Executive Summary: The Fremont City Council established the Special Event Sponsorship Program (SESP) in 2019 to support local organizations that host community events. Staff has completed the review and sponsorship award allocation process for special event organizers who submitted applications for FY 2025/26 and recommend the City Council approve the special event sponsorship awards described in this report.

BACKGROUND: In FY 2024/25, the City continued to support the SESP. The program has grown, with a larger pool of applicants as new events become eligible for the program. In FY 2024/25, the City Council allocated $350,000 for thirteen special events under the SESP.

At the time of this report, final accounting for several events held in May and June of 2025 are pending as final reports are typically available 90 days after the event. It is anticipated that all events awarded a sponsorship will spend all their allocated funds.

In December 2024, the City opened the SESP application process for FY 2025/26. The program remains accessible to established event organizers who have held successful, permitted events that required City services on the day(s) of the event or utilized a City-approved vendor for such services. Eligible organizers may request sponsorship up to 50% of the event budget or the estimated cost of City Services, whichever amount is greater. Sponsorship awards are effective July 1 each year, contingent upon budget approval. The FY 2025/26 Proposed Operating Budget includes $350,000 of funding for the SESP. With event costs on the rise, many organizers depend on the City’s sponsorship program for the success of their events.

DISCUSSION/ANALYSIS: The FY 2025/26 special event sponsorship letter of intent process opened in early December 2024, and the full application process opened by January 30, 2025, with a deadline of March 26, 2025. The program was advertised on the City's website and the City's Fremont Connection Newsletter. Additionally, staff reached out to all known eligible event organizers and hosted a virtual public information session to discuss the overview of the program.

Full Applications Received and Eligibility Review: The City received thirteen eligible SESP applications by the deadline.

1. 4th of July Parade (Friday, July 4, 2025)

2. Fremont Street Eats (every Friday from July 1, 2025 - June 30, 2026)

3. Festival of Arts (Saturday, August 2, 2025 and Sunday, August 3, 2025)

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Council Staff Report (ID # 5426) Meeting of June 10, 2025 Updated: 6/6/2025 8:12 AM by Dina Lewis Page 2

4. Niles Car Shows (Sunday, August 10, 2025 and Sunday, May 17, 2026)

5. Festival of India (Saturday, August 16, 2025 and Sunday, August 17, 2025)

6. Niles Antique Fair (Sunday, August 31, 2025)

7. Olive Festival (Saturday, October 4, 2025 and Sunday, October 5, 2025)

8. Gurdwara Diwali and New Year’s Eve (Tuesday, October 21, 2025 and Wednesday, December 31, 2025)

9. Festival of Lights (Friday, November 28, 2025)

10. Chanukah Lighting (Sunday, December 14, 2025)

11. Arts Mosaic Fair (Saturday, April 18, 2026)

12. Fremont Creates Grand Finale (Sunday, April 26, 2026)

13. Burger and Brew (Saturday, May 30, 2026)

Applications were reviewed and scored for funding purposes. Staff from five City departments participated in the review process: Community Development, Community Services, Economic Development, Police, and Public Works. Reviewers provided Pass/No Pass scores and comments on the Narrative/Significance and Financial Capabilities/Event Execution sections of each application. All thirteen eligible applications received an overall passing score. In consultation with the City Manager’s Office, all thirteen events are recommended for funding.

To enhance oversight of City-sponsored events, starting in FY 2025/2026, the City will establish a new sponsorship agreement with each award recipient. The agreement will require sponsorship recipients to comply with all applicable City ordinances and State and federal regulations pertaining to special events and public gatherings. Failure to comply with any regulations may result in revocation of the current award and eligibility for future sponsorship, and award recipients may be subject to fines or other appropriate actions.

Sponsorship Award Allocation and Funding Recommendation: Staff calculated the estimated City service cost for each eligible event and used that as a guide for award allocation.

Funds are allocated pro-rata to each eligible applicant based on the estimated cost of City services. City services include, but are not limited to, those provided by Community Services, Fire, Police, Maintenance Operations, and/or City-approved vendors. Using this allocation method and rounding up to the nearest $100, Staff recommends the City Council award the funding amounts shown in the far-right table below. Based on available funding, the proposed award is anticipated to cover approximately 88% of City services estimated for each event.

Special Event
City
Services
Cost
Estimate
Proposed
Award

1. 4th of July Parade $ 35,200 $ 30,990

2. Fremont Street Eats 15,400 13,530

3. Festival of Arts 133,800 117,800

4. Niles Car Shows 3,900 3,430

5. Festival of India 82,000 72,190

6. Niles Antique Fair 47,000 41,380

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Council Staff Report (ID # 5426) Meeting of June 10, 2025 Updated: 6/6/2025 8:12 AM by Dina Lewis Page 3

7. Olive Festival 800 700

8. Gurdwara Diwali & New Year’s Eve 7,000 6,160

9. Festival of Lights 38,700 34,070

10. Chanukah Lighting 2,000 1,760

11. Arts Mosaic Fair 4,000 3,520

12. Fremont Creates Grand Finale 5,400 4,750

13. Burger & Brew 22,400 19,720
Total $ 397,600 $ 350,000

Disbursement of Sponsorship Awards: The SESP is a reimbursement grant intended to cover some or all of an event's City services costs and possibly some of the event's other expenses. After the event has been held, staff will determine the actual cost of the City services provided using the hourly rate schedule for special events previously adopted by the City Council. The event's sponsorship award will be credited against the actual cost of City services. The event organizer is responsible for paying the City any actual costs in excess of the sponsorship award amount.

Event organizers have until 90 days after the event, or 30 days after final billing details from the City are available, whichever is later, to submit a final report (including a post-event evaluation, attendance estimate, and documentation of actual costs). To the extent the sponsorship award exceeds the actual cost of City services, the City will reimburse the event organizer for eligible event-related expenses, which may include City- approved third-party traffic control vendors for street closures or City facility rental fees.

The combination of credit for the cost of City services and reimbursement for other event-related expenses will not exceed an event's sponsorship award amount.

FISCAL IMPACT: The FY 2025/26 Proposed Operating Budget included a $350,000 General Fund allocation for the SESP.

ENVIRONMENTAL REVIEW: The Special Event Sponsorship Program, an administrative government activity, is not subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The Special Event Sponsorship Program does not involve the approval of special events or individual projects, which are subject to a separate environmental review and permitting process. Thus, the Special Event Sponsorship Program will not significantly affect the environment, and no further CEQA review is required.

ATTACHMENTS: None.

LINKS: https://www.fremont.gov/permits/special-event-permit/special-event-sponsorship

ATTACHMENTS:
• 2025-2026 SESP Guidelines and Application Checklist Rev Dec 2024

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Council Staff Report (ID # 5426) Meeting of June 10, 2025 Updated: 6/6/2025 8:12 AM by Dina Lewis Page 4
RECOMMENDATION: Allocate FY 2025/26 special event sponsorship awards to the thirteen eligible events as specified in this report.

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FY 2025/2026 SESP Guidelines and Application Checklist Page 1 of 8 Rev (12/02/2024)

FY 2025/2026 Special Events Sponsorship Program
Guidelines and Application Checklist

Letter of Intent (LOI) Deadline: Wednesday, January 15, 2025, 12:00 p.m. PT Application Deadline: Wednesday, March 26, 2025, at 12:00 p.m. PT Late and/or incomplete submissions will not be accepted Overview and Goals
The Special Events Sponsorship Program (SESP) offers financial assistance to support large-scale special events in the City of Fremont. These events include festivals, parades, and community celebrations that require overtime or specialty City staff support from the Police Department, Fire Department, Public Work Department (Street Maintenance), or Community Services (Parks and Recreations) on the days of the event. Funds are made available annually through the City budget process and awarded by City Council through a competitive application and review process. The program aims to foster successful high-impact community events that:

1. Enhance economic development;

2. Encourage community participation;

3. Promote arts and/or cultural growth; and

4. Provide a rich variety of festivities for residents and visitors.

The program is not intended to support events where the purpose is fundraising for a cause or to advocate for a political position. The SESP funding is specifically meant to partially offset the cost of City services by providing financial support for events. Award amounts may vary per event, per year.

Organizers may request up to 50% of the anticipated total event cost or 100% of the anticipated cost of City services, whichever is higher. Award amounts may be less than the amount requested and all awards are subject to Council approval and/or the availability of funding.

Administration
The Fremont Police Department manages the administrative process of the SESP, as the department also manages the permitting process for high-impact special events in the City. The special event sponsorship application and the special event permit application will be processed together in Spring of each year for events taking place in the upcoming fiscal year. SESP applications will be reviewed by a sub-committee including City of Fremont staff from various departments.

Funding and Grant Use Restrictions
The amount of available funding may vary per year depending on economic outlook and available resources. Past grant awards are no assurance of future awards. Available funds are subject to City Council approval. The City may terminate the program at any time due to unforeseen circumstances.

Grant funds must be used for event-related expenses only and not for operating deficit, administrative costs, or other organizational costs unrelated to production of the event or for any capital equipment purchases. No part of the grant shall be used for political advocacy or for religious events.

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Attachment: 2025-2026 SESP Guidelines and Application Checklist Rev Dec 2024 (5426 : Special Event Sponsorship Program 2025/26) FY 2025/2026 SESP Guidelines and Application Checklist Page 2 of 8 Rev (12/02/2024) Eligibility
To be considered for SESP, the event and the event organizer must meet ALL of the following eligibility criteria. Note that meeting the below criteria does not guarantee event sponsorship. Eligible events must submit an application to the SESP each year. Final funding decisions are recommended by staff for Council approval. Applications may be rejected if ANY of the following criteria is not met:
• Event Criteria
o Event takes place between July 1, 2025, and June 30, 2026 in the jurisdiction of City of Fremont;
o Event is not conducted as a fundraiser for a cause or advocate a political position; religious events are generally not prohibited. A religious event that is free, held in a public space, advertised to the general public and has an educational or cultural celebration component may be submitted.
o Event must support all four of the SESP program goals; o Event must require the use of City services on the day(s) of the event, specifically Police, Fire, Public Works, facility rental at the Downtown Event Center, and/or street closures conducted by City-approved vendors;
o Event must have other sources of funding sufficient to cover at least 50% of all anticipated event-related expenses.
• Event Organizer (Organization) Criteria
o Event organizer must be in good financial and operational standing with the City of Fremont and have no outstanding balances owed to the City; o Event organizer must be a legally registered 501c(3) non-profit organization or 501c(6) business entity;
o Event organizer must have a valid City of Fremont business tax certificate, or a Fremont business tax exemption from the City’s Finance Department; and o Event organizer must be established with at least one year of successful history with the City of Fremont; new events hosted by new organizers are not eligible until year two. ▪ Successful history is further defined as those that have adhered to all special event permitting conditions and fulfillment of all event obligations, including payment to vendors and the City of Fremont. In addition, organizer’s events are those that have not resulted in an adverse impact in the community, such as the receipt of significant complaints from residents or businesses, or violations of permits or municipal codes.

Application Requirement
To be considered for an award, applicants must complete a letter of intent (LOI) per event per fiscal year, and upon LOI approval, a complete special event sponsorship program (SESP) application per event per fiscal year must be submitted together with the special event permit application. Refer to the application checklist below for information about each required document. Note that events applying for SESP are subject to an earlier deadline for the special event permit application. Partial, incomplete or late applications will not be considered. A complete SESP application packet consists of all documents required for the Sponsorship Program as well as the Special Event Permit. Refer to the next section for a complete checklist of documents required.

Letter of Intent (LOI) Submission
The LOI is a simple webform that only takes a few minutes to complete. The form must be completed

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Attachment: 2025-2026 SESP Guidelines and Application Checklist Rev Dec 2024 (5426 : Special Event Sponsorship Program 2025/26) FY 2025/2026 SESP Guidelines and Application Checklist Page 3 of 8 Rev (12/02/2024) online by Wednesday, January 15, 2025, 12:00 p.m. at the following website:
https://www.fremont.gov/permits/special-event-permit/special-event-sponsorship/letter-of-intent-loi- online-form

Special Event Sponsorship (SESP) Application Checklist
Once City staff approves the applicant’s Letter of Intent (LOI), applicants shall proceed to complete and submit a full application packet, as outlined below. For consideration of event sponsorship, all required documents for sponsorship and permit are due together by Wednesday, March 26, 2025, at 12:00 p.m. Incomplete applications will not be accepted. ☐ 1. Special Event Sponsorship Program (SESP) Application

☐ 2. Special Event Permit Application for High Impact Events • All sections must be completed; answers such as “same/TBD” are not acceptable. • The following items are required as part of the permit application:
☐ i. Event Program to include times, list of activities, and name of anticipated special VIPs or guests.
☐ ii.. Event Venue Contract/Permission, if applicable, indicating property usage permission. ☐ iii. Event Site Plan (Special Event Permit Application Attachment A) that clearly indicates set up of event, stages, bleachers, tents, canopies, booths, rides, portable toilets, location of storm drains, trash/recycling/compost receptables, and other equipment or set up. o Tent(s) & Stage(s) Plan required for stages, grandstands, bleachers, special seating, and/or enclosed tents.
o California Engineer Approved/Stamped Plan (drawing with specifications and measurements) for the event with pertinent information on tents/stages/bleachers, etc., including details on connecting ramps, rotary devices, and/or lifts. o Note: If a tent/stage permit is required, applicants must use the City's online Citizen Access portal to submit such requests in addition to submitting the sponsorship and permit application. Additional materials and fees apply. ☐ iv. Traffic Plan/Road Detour Plan (Special Event Permit Application Attachment B), if applicable, must indicate road closures, location of cones/barricades, available entry points, and flow of traffic. If shuttles are used, the traffic plan must also indicate type, route, frequency, and drop-off location(s). Traffic plan for road closures must be developed from one of the City’s approved Traffic Vendors.
☐ v. Parking Plan (Special Event Permit Application Attachment C) that indicates parking availability, location of emergency vehicle access, disabled parking, and any available bicycle parking or ride drop-off designated area.
☐ vi. If private parking lots are used, written permission from the property is required. ☐ vii. Vendor Information (Special Event Permit Application Attachment D) must include all anticipated major vendors, particularly those serving the event, such as those for stages, security, portable toilets, etc. Business vendors participating at the event can be added two weeks prior to the event.
☐ viii. Public Safety and Crowd Management Plan, required for 1,000+ attendance. ☐ ix. Private Security Plan, if private security firm will be hired for the event. ☐ x. Daily ABC License Application required if alcohol is served. ☐ xi. Special Event Permit Application Fee of $200

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Attachment: 2025-2026 SESP Guidelines and Application Checklist Rev Dec 2024 (5426 : Special Event Sponsorship Program 2025/26) FY 2025/2026 SESP Guidelines and Application Checklist Page 4 of 8 Rev (12/02/2024) The following materials can be submitted at time of application submission. If pending, they can be submitted at a later time when the City review the special event permit application. Applicants will be notified of the submission deadline for these documents.

☐ i. Finalized Event Program including confirmed VIP Guests ☐ ii. Certificate of Insurance for the event with at least $1 million liability insurance. ☐ a. Additional Insured Endorsement for the event explicitly listing the City of Fremont as additional insured.
☐ b. Certificate(s) of Insurance for each carnival ride vendor, if applicable, with at least $1 million liability insurance and all rides explicitly listed. ☐ c. Additional Insured Endorsement from carnival ride insurance explicitly listing the event organizer and the City of Fremont as additional insured. ☐ iii.. Alameda County Health Permit required if food is served. ☐ iv.. Approved Daily ABC License required if alcohol is served. ☐ v. Written Notification to nearby businesses and residents regarding impact of event, road closures, and/or parking.
☐ vi. Vendor Contract(s) for major services, such as stages, security, portable toilets, trash, etc. ☐ vii. Vendors List including information on all participating vendors. ☐ a. Temporary tax license fee(s) for applicable vendors. ☐ viii. Personnel List, if applicable, listing those operating carnival rides or managing kids’ activities. ☐ ix. Event Deposit, if applicable.
☐ x. Other information or materials as determined necessary by the City.

FY 2025/2026 Special Event Sponsorship (SESP) Program Timeline

Description Date
SESP Letter of Intent (LOI) Opens Monday, December 2, 2024 SESP Public Information Session for Applicants Thursday, December 12, 2024, 11:00 a.m. PT SESP Letter of Intent (LOI) Due Wednesday, January 15, 2025, 12:00 p.m. PT City notifies applicants of LOI Results By Wednesday, January 29, 2025 SESP Application Process Opens to Applicants with
Approved LOIs
Thursday, January 30, 2025
SESP Application & Special Event Permit Application Due Wednesday, March 26, 2025, 12:00 p.m. PT SESP Committee Review and Scoring of Applications By May 2025 Proposed Council Review and Approval Date June 2025
Outstanding event balance due to City (if applicable) 30 days after invoice date Final Report Due for Grantees 90 days after event, or 30 days after finally billing information received by grantee,
whichever comes later
Sponsorship reimbursement made to applicant
(if applicable)
After completion of Final Report & submission
of receipts/documents

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Attachment: 2025-2026 SESP Guidelines and Application Checklist Rev Dec 2024 (5426 : Special Event Sponsorship Program 2025/26) FY 2025/2026 SESP Guidelines and Application Checklist Page 5 of 8 Rev (12/02/2024) Application Submission Process
A copy of all application materials and documents, including check payment of $200 special event permit fee, must be submitted together in one packet to the Development Services Center in person and by appointment only.

Applicants MUST make an appointment with:
• Spencer Shafsky, Planner, Community Development
Phone: (510) 494-4452, Email: [email protected]
City of Fremont Development Services Center
39550 Liberty Street, Fremont, CA 94538

Check Payment should be made payable to: City of Fremont

You MUST make an in-person appointment to submit your application, and the appointment must take place prior to the application deadline.

At the appointment, you must have already completed your application and provide all necessary documents and payment. If your application is not complete, you will be asked to return at a later time.

Note about Application Deadline
Applicants are strongly encouraged to submit their applications early to give themselves ample time to resolve any unexpected issues. Incomplete applications will be not accepted.

Plan early and DO NOT WAIT until the application deadline to call with questions or to make an appointment. Staff will be in session with previously-made appointments and will not be able to respond to same day requests or inquires.

Fees
There is no cost to apply to SESP, however, application and payment for the Special Event Permit is due at the time of SESP application submission. Refer to https://www.fremont.gov/permits/special-event- permit for more information on the Special Event Permit. If your event requires a stage or tent permit, additional documents and fees apply. Stage and tent permit and inspection fees cannot be waived, and all related fees must be paid for by the applicant prior to issuance of the permit.

Public Nature of Application Materials
Applications submitted for SESP become the property of the City of Fremont and shall be regarded as public records, with the exception of those elements in the application which are defined by the applicant as business or trade secrets and designated as Confidential, Trade Secret, or Proprietary.

These elements are not required and not encouraged to be included in the application. The City shall not in any way be liable or responsible for the disclosure of any such application or portions thereof, if they are not designed as Confidential, Trade Secret, or Proprietary or if the disclosure is required under the Public Records Act. If an organization wishes to designate elements of the application as confidential, business or trade secret, they must submit a letter at the time of application identifying the specific sections of their application that should be defined as such. Although the California Public Records Act recognizes that certain information may be protected from disclosure, the City may not be in a position

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Attachment: 2025-2026 SESP Guidelines and Application Checklist Rev Dec 2024 (5426 : Special Event Sponsorship Program 2025/26) FY 2025/2026 SESP Guidelines and Application Checklist Page 6 of 8 Rev (12/02/2024) to establish that the information that an applicant submits is protected. If a request is made for information marked Confidential, Trade Secret, or Proprietary, the City will provide the applicant who submitted the information with reasonable notice to allow the applicant to seek protection from disclosure by a court of competent jurisdiction.

Applicant Affidavit
I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief. I understand that this application is made subject to the rules and regulations established by the City Council and/or the City Manager or the City Manager's designee. Applicant agrees to comply with all reporting and sponsor acknowledgement requirements if the event is awarded a grant under the Special Event Sponsorship Program. I agree to provide exhibition space and setup of canopies, tables, and/or chairs as needed and as requested by City departments. I agree to provide financial statements and documents, including all contracts, invoices, receipts, proof of payment, etc. for the event upon request. I agree to abide by all requirements and further certify that I, on behalf of the Event Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Fremont. I agree to comply with City-issued conditions pertaining to the issuance of a special event permit or acceptance of a sponsorship award. I further agree to pay back any or all of the awarded grant to the City of Fremont within 30 days of notification if the event is canceled or modified significantly from the original proposed activities, or the event violates any City-issued supplemental conditions or request pertaining to the execution of the event, as determined by the SESP Decision Committee, City Council, and/or the City Manager or the City Manager’s designee.

Evaluation Criteria
SESP Applications will be evaluated according to the following criteria, in the context of the applicant’s overall goals and the purpose and goals of the Special Event Sponsorship Program:
• Event Narrative and Significance
o Clarity of the event’s nature, structure and vision and how well the event relates to the applicant’s mission, purpose and goals.
o How well the event components demonstrate support of SESP program goals:

1. Enhance economic development;

2. Encourage community participation;

3. Promote arts and cultural growth; and

4. Provide a rich variety of festivities for residents and visitors.

• Financial Capabilities and Event Execution
o Ability to produce a profitable or break-even event measured on a cash basis; o Extent of diversified financial support and in-kind contributions and/or volunteer resources used to leverage the City’s grant funding;
o Ability and experience in producing a well-planned and safe event; o Depth of managerial and organizational capacity.

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Attachment: 2025-2026 SESP Guidelines and Application Checklist Rev Dec 2024 (5426 : Special Event Sponsorship Program 2025/26) FY 2025/2026 SESP Guidelines and Application Checklist Page 7 of 8 Rev (12/02/2024) Rating System
When evaluating each criterion, members of the decision committee will issue a pass or not pass. The application must receive a “Pass” on all sections to warrant funding from the sponsorship program.

Appeals
An applicant may file an appeal of the SESP Decision Committee’s funding decision only if it is based one of the following circumstances:
• Required application materials that were submitted by the deadline were omitted from the materials the Committee considered during the review process; • A member of the Committee did not recuse her/himself even though s/he had a conflict of interest, as such term is defined under state law, in relation to an applicant, which should have resulted in the council member’s recusal from evaluating the application or participating in a discussion regarding the applicant.

The Committee will not consider appeals based on any other circumstances, including but not limited to:
• Correcting applicant errors and omissions in the application or review process; • Information received after the application deadline;
• Disagreements about the merits of the application relative to others the Committee considered.

Applicants must submit their appeals in writing to the City Manager’s Office within the specified time period after funding notifications have been sent. The notification will specify the deadline to file an appeal.

Final Report
SESP grantees must submit a Final Report for the event on a City-provided form 90 days after the event is held, or 30 days after City billing information is received, whichever is later. Grantees must be current on filing required reports before they can receive grant funding.

Reimbursement Process:

1. The sponsorship award is used to offset any city service cost on the day(s) of the event.

2. If your sponsorship award is not sufficient to cover all city service cost, you will receive a bill for the remaining balance due.

3. If your sponsorship award is sufficient to cover all city service cost, you will not be billed for the event, and any remaining balance on the sponsorship award may be used to reimburse for other event-related expenses. Any reimbursement will take place after submission of your Final Report and all necessary event expense receipts. You must submit receipts equal to, or greater than the amount available for reimbursement.

Acknowledging City Support
Grant recipients must acknowledge the City’s financial support in all appropriate materials and media.

The acknowledgement should read, “Supported in part by the City of Fremont” or similar language, unless the City is a part of a list of supporters. In the latter case, the acknowledgement may simply say City of Fremont. Grantees must display the City’s logo whenever other sponsor logos are displayed, and in accordance with City logo use guidelines.

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Attachment: 2025-2026 SESP Guidelines and Application Checklist Rev Dec 2024 (5426 : Special Event Sponsorship Program 2025/26) FY 2025/2026 SESP Guidelines and Application Checklist Page 8 of 8 Rev (12/02/2024) Contact
For questions regarding the Special Event Sponsorship Program or the permitting process for high- impact special events, contact:

• Aly Flores, Public Affairs Management Analyst, Fremont Police Department Phone: (510) 790-6947, Email: [email protected]

For questions regarding stage and tent permits, and submission of the application contact:

• Spencer Shafsky, Planner, Community Development
Phone: (510) 494-4452, Email: [email protected]

Additional Information on City of Fremont’s Website
• Special Event Sponsorship Program: https://www.fremont.gov/permits/special-event- permit/special-event-sponsorship
• Special Event Permit: https://www.fremont.gov/permits/special-event-permit

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Attachment: 2025-2026 SESP Guidelines and Application Checklist Rev Dec 2024 (5426 : Special Event Sponsorship Program 2025/26) Fremont City Council Meeting: 06/10/25 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5467) DOC ID: 5467
Updated: 6/6/2025 8:19 AM by Dina Lewis Page 1
FASTER ASSET SOLUTIONS UPGRADE - Authorize the City Manager, or Designee, to Enter into an Agreement with TT FASTER LLC, dba FASTER Asset Solutions, in the amount of $328,741.80, and to Execute Any Implementing Documents and Take Any Implementing Actions as Necessary; Appropriation Actions
Contact Persons:

Name: Sanford Taylor Michelle Silva-Salinas
Title: IT Director Business Manager
Div/Dept: Information Technology Services Maintenance Operations Phone: 510-494-4802 510-979-5705
E-Mail: [email protected] [email protected]

Executive Summary: The City of Fremont has utilized the FASTER Asset Solution software as its primary fleet management system since 1999. This system provides real-time asset management, integrates with the City’s fuel system and plays a critical role in supporting City staff and daily fleet operations. To improve productivity, expand system capabilities, and align with modern technology standards, the system is now due for an upgrade to a more robust web-based version. This upgrade will enhance operational efficiency, provide improved user accessibility, and ensure continued support for the City’s fleet management needs.

Staff recommends that City Council authorize the City Manager, or designee, to enter into an agreement and to execute implementing documents with TT FASTER LLC, dba FASTER Asset Solutions. The total cost for the project is $328,741.80, which includes $135,001.20 for migration and professional services to upgrade to FASTER Web, and $193,740.60 for a five-year software license and ongoing annual support and maintenance.

BACKGROUND: The Fleet Maintenance Division of the Maintenance Operations Department is responsible for the maintenance, repair, and servicing of City vehicles and equipment.

Fleet’s mission is to provide customer departments with vehicles and equipment that meet operational needs and are safe, reliable, and cost-effective. Currently, Fleet manages and maintains approximately 600 vehicles and pieces of equipment.

DISCUSSION/ANALYSIS: Fleet operations are tracked through the City’s current Faster Solution Fleet Management Software Program. Originally implemented in 1999, the current on-premise version of Faster Solution has served the City’s Fleet Services department for over two decades. The City’s fleet has grown, and technology has advanced, the limitations of the current on-premise system have become more apparent. The software is no longer able to meet the evolving needs of the Fleet Division, and key modern features such as real-time updates, cloud accessibility, and integration with fuel systems are lacking.

The proposed upgrade to Faster Solution’s web-based Software-as-a-Service (SaaS) version will modernize fleet management operations, enhancing efficiency, accessibility, and scalability. This upgrade will improve work order management, parts tracking, fuel monitoring, and reporting, while providing more seamless integration and greater flexibility.

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The proposed upgrade to the web-based Faster Solution SaaS version will address these challenges and support the department’s ongoing mission by providing enhanced tracking capabilities, better data management, and improved efficiency across all fleet operations.

Staff recommends that the Council approve an upgrade to the FASTER ASSET SOLUTIONS Fleet Maintenance Management System. Software upgrades and maintenance are exempt from competitive purchasing requirements pursuant to Fremont Municipal Code section

3.20.280(c).

FISCAL IMPACT: Funds are appropriated for the migration and professional services to FASTER Web in the Information Technology Services Department equipment replacement budget (Fund 625). An amount sufficient for the annual first-year maintenance cost was included as a placeholder in the FY 2025/26 General Fund proposed operating budget. As the actual payments will need to be reported in the Information Technology Services Operating Fund (Fund 620), staff recommends that the City Council reallocate the General Fund appropriation as a direct charge to Fund 620 and establish an expenditure appropriation in the same amount in Fund 620. Funding for subsequent years will be requested as part of the City’s annual budget process.

ENVIRONMENTAL REVIEW: This project is a software upgrade, and is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS: None.

RECOMMENDATIONS:

2. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

3. Reallocate $38,750 in the FY 2025/26 General Fund Maintenance Operations Department operating budget from contractual services expenditures to the ITS Operating Fund direct charge cost allocation.

4. Recognize $38,750 of direct charge cost allocation revenue in the ITS Operating Fund and appropriate the same amount to software support expenditures.

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Fremont City Council Meeting: 06/10/25 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5468) DOC ID: 5468
Updated: 6/6/2025 8:29 AM by Dina Lewis Page 1
DIGITAL ENGAGEMENT PLATFORM RENEWAL - Authorize the City Manager, or Designee, to enter into an Agreement and to Execute Implementing Documents with Granicus, LLC, for the Bang The Table/EngagementHQ Digital Engagement Platform Annual Subscription Renewal, in an Amount Not-to-exceed $125,057.43 for a 3-Year term.

Contact Persons:

Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Div/Dept: Information Technology Services Information Technology Services Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]

Executive Summary: In FY2021/22, the City entered into an agreement with Granicus, LLC, for the implementation and annual subscription of the Bang The Table/EngagementHQ Digital Engagement Platform, otherwise known as MyFremont. Staff recommends that City Council authorize the City Manager, or designee, to enter into an Agreement and to execute implementing documents with Granicus, LLC, for the Bang The Table/EngagementHQ Digital Engagement Platform annual subscription renewal, in an amount not-to-exceed $125,057.43 for a 3-Year term.

BACKGROUND: In FY 2021/22, the City issued a Request for Proposals seeking the implementation of a Digital Engagement Platform for the City. After a thorough RFP process, Staff selected Bang The Table/EngagementHQ from Granicus, LLC for the implementation of the MyFremont community engagement platform.

DISCUSSION/ANALYSIS: Since its launch in September 2022, the MyFremont community engagement platform has enabled constituents to learn about and provide input on important topics facing the City. To date, the City has posted 30 different projects on the platform and the myfremont.gov site has received over 55,000 visits. More informed decisions are made when community members are involved in project and program development, and the MyFremont community engagement platform has made it easier and more convenient for the public to contribute ideas or ask questions about City projects.

Therefore, Staff recommends that the Council approve the annual subscription renewal for the Bang The Table/EngagementHQ Digital Engagement Platform. Software license renewal is exempt from competitive purchasing requirements pursuant to Fremont Municipal Code section 3.20.280(c).

FISCAL IMPACT: Funds are appropriated for the annual software subscription for the Bang The Table/EngagementHQ Digital Engagement Platform in the Information Technology Services Department Operating Fund for FY 2025/26 proposed operating budget (Fund 620). Funding for subsequent years will be requested as part of the City’s annual budget process.

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Council Staff Report (ID # 5468) Meeting of June 10, 2025 Updated: 6/6/2025 8:29 AM by Dina Lewis Page 2
ENVIRONMENTAL REVIEW: The renewal of software license is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or Section 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS: None.

RECOMMENDATIONS:

2. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

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Fremont City Council Meeting: 06/10/25 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5475) DOC ID: 5475
Updated: 6/6/2025 8:42 AM by Dina Lewis Page 1
DUMBARTON BRIDGE TO QUARRY LAKES TRAIL PROJECT - Approve Professional Services Agreement with Alta Planning + Design, Inc. in the Amount of $1,078,000 (including 10% contingency) for Design and Right of Way Services for the Phase A Segment of the Dumbarton Bridge to Quarry Lakes Trail Project (PWC9026); Appropriation Actions; and Make Findings of CEQA Exemption.

Contact Persons:

Name: Eric Hu Hans Larsen
Title: Principal Transportation Engineer Public Works Director Div/Dept: Public Works Public Works
Phone: 510-494-4542 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate the Design and Right of Way phases for the Dumbarton to Quarry Lakes Trail Project – Phase A Segment. The project will provide a new multi-purpose trail that parallels the Dumbarton (State Route 84) corridor between the existing Dumbarton Bridge toll plaza to Ardenwood Historical Farm, and with connections to the Ardenwood Technology Park and Ardenwood transit center. This trail corridor is designated as a priority in Fremont’s Active Transportation Plan and the project is being funded by the Metropolitan Transportation Commission (MTC) through their Regional Measure 3 bridge toll program.

BACKGROUND: The Dumbarton Bridge to Quarry Lakes Trail Project was developed to provide a continuous multi-purpose trail facility along the Dumbarton (SR 84)/Decoto Road corridor, starting from the existing bike path on the Dumbarton Bridge and ultimately connecting to the Alameda Creek Regional Trail at the Union City/City of Fremont border.

The project aims to provide a continuous active transportation alternative to connect East Bay communities with employment centers and other destinations on the San Francisco Peninsula. The project also links together major recreation facilities including the Alameda Creek Trail (near the Decoto Road and Padre Parkway intersection), Ardenwood Historic Park and Farm, the Bay Trail, Coyote Hills Regional Park, Dumbarton Quarry Campground, and Don Edwards National Wildlife Refuge. Other connections include the Ardenwood Park and Ride Lot and Transit Center, and the Ardenwood Technology Park.

Between 2020 and 2024, City staff collaborated with the Alameda County Transportation Agency (ACTC) to secure approximately $5.425 million in Measure BB funds for the project scoping, alternative analysis, and environmental clearance for the entire trail alignment between Dumbarton Bridge and Alameda Creek. Due to the overall project cost and the diverse range of stakeholders involved for the various trail segments, the Dumbarton to Quarry Lakes Trail is divided into multiple implementation phase segments for design and construction, with each phase segment having a separate funding plan, implementation strategy, and schedule.

The Phase A segment is the first to begin the Design phase, also referred to as the Plan, Specifications, and Estimate (PS&E) phase, and the Right of Way (ROW) phase, as it provides the initial trail connection between the Dumbarton Bridge and the City of Fremont

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Council Staff Report (ID # 5475) Meeting of June 10, 2025 Updated: 6/6/2025 8:42 AM by Dina Lewis Page 2
roadway network. The Phase A trail segment will extend along the north side of Quarry Road between the Dumbarton Bridge toll plaza and Paseo Padre Parkway, along the west side of Paseo Padre Parkway between Quarry Road and Kaiser Drive, utilize the existing on-street cycle track along Kaiser Drive between Paseo Padre Parkway and Ardenwood Boulevard, and along the west side of Ardenwood Boulevard between Kaiser Drive and Ardenwood Terrace. From the Ardenwood Boulevard/Ardenwood Terrace intersection, trail users can utilize the internal roadway/path network within Ardenwood Historical Farm to get to the I-880/Decoto Road interchange, which will be enhanced with the I-880/Decoto Road Interchange Modernization Project also under development by the City. Improvements in the Dumbarton/Decoto corridor are designated as City priorities in the Fremont Active Transportation Plan.

In October 2024, City Council approved the receipt and allocation of $1,078,000 in Regional Measure 3 funds from the Metropolitan Transportation Commission (MTC) for the PS&E and ROW phases of work for the Phase A segment. Also, MTC has programmed construction funding for the project which can be made available once the project is ready for construction (subject to separate approval action by MTC).

The Phase A segment project design is scheduled to begin in Spring of 2025. The Phase A segment project construction is tentatively scheduled to start in the Spring of 2027.

DISCUSSION/ANALYSIS: On March 25, 2025, the City issued a Request for Proposal (RFP) for PS&E and ROW services for the project. One proposal was received on April 15, 2025, from Alta Planning + Design, Inc.. The proposal was evaluated by a selection panel comprised of City staff based on criteria that included relevant experience, project understanding, overall project approach, and project delivery schedule. City staff has determined that Alta Planning + Design, Inc. is qualified to provide listed services for this project. It is noted that Alta Planning + Design was the City’s consultant for the project Planning phase.

FISCAL IMPACT: The Consultant fee for the Phase A segment’s PS&E and ROW phases is $980,000 with an additional $98,000 of contingency for a total fee amount of $1,078,000.

In addition, at this time, staff recommends appropriating funds for staff management expenses by reallocating $100,000 in the State Gas Tax Fund (Fund 136) from Regional Projects Funding Match (PWC9041) to PWC9026. With the approval of the recommended reallocation of funds to the project, there will be sufficient funds for the design consultant contract and to cover staff time for the Dumbarton to Quarry Lakes Trail Project – Phase A Segment Project.

ENVIRONMENTAL REVIEW: Environmental review is not required because award of this agreement is not a project within the meaning of California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Sections 15061 (b)(3) and 15378(b) as it can be seen with certainty that there is no possibility that award of the contract will have a significant effect on the environment and the award is an administrative activity that will not result in an effect on the physical environment. The appropriate environmental assessment and determination for the overall project implementation is being completed as part of the project’s environmental phase of work.

ATTACHMENTS: None.

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RECOMMENDATION: Approval of the following actions related to the Dumbarton to Quarry Lakes Trail Project – Phase A Segment Project (PWC9026):

1. Authorize the City Manager, or designee, to execute a Professional Service Agreement with Alta Planning + Design, Inc. in an amount not to exceed $1,078,000 for design and right of way services.

2. Reallocate $100,000 in gas tax funds from PWC9041-136 to PWC9026-136.

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Fremont City Council Meeting: 06/10/25 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Presentations

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5474) DOC ID: 5474
Updated: 6/6/2025 8:49 AM by Dina Lewis Page 1
CAPITAL IMPROVEMENT PROGRAM - Second Public Hearing (Published Notice) and Adoption of a Resolution Approving the Five-Year Capital Improvement Program for Fiscal Years 2025/26 Through 2029/30 and Two-Year Capital Budget; Find Action Exempt from CEQA
Contact Persons:

Name: Hans Larsen Kim Beranek
Title: Public Works Director Community Services Director Div/Dept: Public Works Community Services
Phone: 510-494-4722 510-494-4330
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate approval of the City’s five-year Capital Improvement Program (CIP) for fiscal years (FY) 2025/26 through 2029/30 (referred to as the 2025 CIP) and the two-year Capital Budget for FY 2025/26 and 2026/27.

BACKGROUND: The City’s CIP addresses Fremont’s public infrastructure needs and investments, primarily in the areas of Transportation, Parks, Building Facilities, Capital Maintenance, and General Government. The CIP includes a five-year program of planned investments with the first two years representing a two-year Capital Budget. The CIP is updated every two years. The sources of funds that support the CIP include County and State transportation taxes; grants; City development impact fees; and allocations from the City General Fund.

On April 1, 2025, the City Council received a presentation about the preparation of the City’s five-year CIP. Staff reviewed current investments, program accomplishments, funding projections, results from a community survey (posted on My Fremont from December 2024 through January 2025), and the consideration of a local ballot measure to enhance revenues. Also at the meeting, public comments were received and the City Council provided direction to staff.

On May 13, 2025, staff presented to the City Council the Proposed 2025 CIP with a full list of projects and expenditures having a total investment value of $236 million. City Council input on the Proposed CIP was supportive and no changes have been made to the Proposed CIP. The CIP approval process includes two public hearings; the first public hearing was held on June 3, 2025.

DISCUSSION/ANALYSIS: A copy of the Proposed CIP document is available on the City’s Financial Reports web page (see weblink below). A summary of the 2025 CIP was included in the staff reports for the Council meetings on May 13, 2025 and June 3, 2025.

FISCAL IMPACT: The 2025 CIP programs approximately $236 million in projects over the five-year life of the plan. Approximately $75 million is proposed for appropriation in FY 2025/26 and 2026/27 as part of a 2-year Capital Budget.

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ENVIRONMENTAL REVIEW: This agenda item is not subject to the requirements of the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15378 as it is not defined as a “project.” The CIP is a planning tool used to identify future capital projects, anticipated time for implementation, and funding sources. Appropriate environmental review will be conducted upon further development and implementation of specific projects.

WEBLINK: The FY 2025/26-2029/30 Proposed Capital Improvement Program is posted on the City’s website at https://www.fremont.gov/home/showpublisheddocument/18009

ATTACHMENTS:
• Draft Resolution - CIP

RECOMMENDATIONS:

1. Hold a public hearing.

2. Find action is exempt from CEQA.

4. Authorize the City Manager to adjust the timing, but not the amount, of appropriations of these funds in response to changed conditions.

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Resolution 2025-XX Page 1 of 2 DRAFT

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

ADOPTING THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
(CIP) FOR FISCAL YEARS 2025/26 THROUGH 2029/30 AND TWO-YEAR CAPITAL BUDGET FOR FISCAL YEARS 2025/26 AND 2026/27
WHEREAS, a proposed five-year Capital Improvement Program (“CIP”) for Fiscal Years 2025/26 through 2029/30 (the “Proposed CIP”), prepared by the City Manager, facilitates planning and construction of capital projects consistent with City Council priorities; and

WHEREAS, the Proposed CIP with the accompanying two-year Capital Budget (FY 2025/26 and FY 2026/27) is on file and available for review with the City Clerk and is accessible on the City’s website; and

WHEREAS, City staff presented the Proposed CIP to the City Council on May 13, 2025, along with the proposed two-year Capital Budget, and the City Council held public hearings on June 3, 2025, and June 10, 2025; and

WHEREAS, the Recreation Commission has reviewed the Proposed CIP for parks and recreation projects and recommends its adoption; and

WHEREAS, the Planning Agency has reviewed the Proposed CIP and finds it to be in conformance with the General Plan; and

WHEREAS, the City Council has considered the Proposed CIP, along with any adjustments the Council considered desirable, and the accompanying Capital Budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:

SECTION 1. The City Council finds that the facts set forth in the recitals to this Resolution are true and correct.

SECTION 2. The City Council adopts the proposed Five-Year Capital Improvement Program for Fiscal Years 2025/26 through 2029/30 and the Two-Year Capital Budget for Fiscal Years 2025/26 and 2026/27, as amended, if any, by the City Council during June 10, 2025 meeting.

SECTION 3. The City Manager is directed to incorporate amendments to the Proposed CIP as directed by City Council during the meeting of June 10, 2025, if any, into a final document titled “APPROVED CIP FOR FISCAL YEARS 2025/26 – 2029/30” that shall be filed in the office of the City Clerk.

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Attachment: Draft Resolution - CIP (5474 : CAPITAL IMPROVEMENT PROGRAM)

Resolution 2025-XX Page 2 of 2 SECTION 4. The CIP for FY 2025/26– 2029/30 shall include all components identified in the Table of Contents of the Proposed CIP, specifically including:

a. The City’s long term capital debt policy;

b. Authorization for the City Manager to adjust the timing of appropriations approved by the City Council; and

c. Authorization for the City Manager to transfer appropriations up to $50,000 per project from the Capital Improvement Program Cost and Scope Contingency (PWC 8101) and the Emerging Project Reserve (PWC 7101) as necessary.

SECTION 5. This Resolution shall take effect immediately upon its adoption.

ADOPTED , 2025 by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

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Attachment: Draft Resolution - CIP (5474 : CAPITAL IMPROVEMENT PROGRAM) Fremont City Council Meeting: 06/10/25 07:00 PM
3300 Capitol Avenue Div/Dept: Finance Department
Fremont, CA 94538 Category: Budget

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5456) DOC ID: 5456
Updated: 6/6/2025 8:54 AM by Dina Lewis Page 1
SECOND PUBLIC HEARING AND ADOPTION OF FY 2025/26 OPERATING BUDGET AND APPROPRIATIONS LIMIT - Conduct a Second Public Hearing (Published Notice) and Adopt Resolutions Adopting FY 2025/26 Operating Budget and Establishing Appropriations Limits
Contact Persons:

Name: Lauren Chu David Persselin
Title: Management Analyst Finance Director
Div/Dept: Finance Department Finance Department
Phone: (510) 494-4635 510-494-4631
E-Mail: [email protected] [email protected]

Executive Summary: Staff recommends that the City Council hold the second public hearing on the FY 2025/26 Proposed Operating Budget and adopt resolutions approving the budget and the constitutional appropriations limit.

BACKGROUND: Staff presented the FY 2025/26 Proposed Operating Budget to the City Council during a televised City Council meeting on May 13, 2025, and the City Council held the first public hearing on the proposed budget on June 3, 2025. The budget identifies total appropriations, including all funds, for FY 2025/26 in the amount of $422.6 million. The General Fund portion of the total is $277.8 million. Following tonight’s second public hearing, the Council may adopt the budget.

Article XIIIB of the California State Constitution imposes a limit on annual appropriations funded from taxes and certain regulatory fees, user fees, and investment earnings. The appropriations limit is often referred to as the “Gann limit.” The appropriations limit is adjusted from year to year using adjustment factors that must be adopted annually by the City Council.

DISCUSSION/ANALYSIS:

FY 2025/26 Budget Resolution

In addition to documenting the City Council’s approval and adoption of the budget, the Budget Resolution also authorizes the City Manager to appropriate and transfer funds under certain limited conditions specified in the resolution.

The City Council has recently established an accrued leave liability reserve in the Employee Benefits internal service fund. This reserve is used to pay accrued leave balances when employees retire or terminate employment, or as part of an annual leave cash-out. The reserve is replenished each year based on the change in accrued leave liabilities in each of the operating funds where staff are budgeted.

To give the City Manager authority to make the appropriate accrued leave transfers after the final pay period of the fiscal year, staff recommends the City Council approve the following language which is included in the Draft FY 2025/26 Budget Resolution:

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SECTION 11. The City Manager is authorized to appropriate and transfer funds from the General Fund, or other funds from which personnel costs are budgeted, to the Employee Benefits Fund in the amounts necessary to maintain adequate funding of the accrued leave liability reserve based on actual leave balances as of June 30, 2025, to the extent that the necessary amounts are available as unencumbered ending fund balance.

FY 2025/26 Appropriations Limit

Staff has calculated the FY 2025/26 appropriations limit in accordance with Article XIIIB of the California State Constitution. The appropriations limit is adjusted annually to reflect both the percentage change in population and the percentage change in cost of living.

The percentage change in population for each city is provided by the State Department of Finance, which also provides the percentage change in California per capita personal income. As an alternative to the percentage change in personal income as a cost of living factor, local agencies may choose to use the percentage change in the local assessment roll from the preceding year due to the addition of local nonresidential new construction. The Alameda County Assessor’s Office annually provides information on the value of nonresidential new construction by the city.

As the California per capita change in personal income is 6.44%, while the percentage change in the City’s assessment roll due to the value of nonresidential new construction is

0.06%, staff recommends that the City Council adopt the percentage change in per capita personal income as the cost of living factor to be used in calculating the FY 2025/26 appropriations limit.

Using the percentage change in City population of 0.16% and the percentage change in California per capital personal income of 6.44%, the appropriations limit for FY 2025/26 is calculated to be $1.0 billion. Based on the proposed General Fund operating budget of $277.8 million, the City is not at risk of exceeding the appropriations limit. The Appropriations Limit Resolution attachment describes in more detail the methodology for calculating the appropriations limit.

FISCAL IMPACT: Supplemented by funding from the Budget Uncertainty Reserve, total General Fund budgeted revenues and transfers in in the coming fiscal year of $278.3 million will be more than adequate to support total budgeted expenditures and transfers out of $277.8 million, and the $1.0 billion appropriations limit far exceeds the proposed appropriations.

ENVIRONMENTAL REVIEW: Action on this item represents a fiscal, organizational, and/or administrative governmental activity that will not result in physical changes in the environment. Therefore, it is not a project subject to review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378.

LINK: The FY 2025/26 Proposed Operating Budget is posted on the City’s website at:
https://www.fremont.gov/home/showdocument?id=18096

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Council Staff Report (ID # 5456) Meeting of June 10, 2025 Updated: 6/6/2025 8:54 AM by Dina Lewis Page 3
ATTACHMENTS:
• Draft Resolution - FY 2025/26 Budget Resolution
• Draft Resolution - FY 2025/26 Appropriations Limit

RECOMMENDATIONS:

1. Hold a public hearing on the proposed operating budget for FY 2025/26.

2. Adopt a resolution approving the City of Fremont FY 2025/26 Operating Budget.

3. Adopt a resolution creating an appropriations limit of $1,007,585,306 for FY 2025/26 .

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RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR JULY 1, 2025 THROUGH JUNE 30, 2026____________________________________ WHEREAS, the City Manager has prepared a municipal budget for the fiscal year ending June 30, 2026, entitled “City of Fremont, Fiscal Year 2025/26 Proposed Operating Budget” (“Proposed Budget”), a copy of which is on file in the office of the City Clerk; and WHEREAS, the City Council has examined the Proposed Budget, has conferred with the City Manager and appropriate staff in public sessions, and has deliberated and considered the Proposed Budget during public hearings.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Manager is directed to prepare the final budget in substantial conformance with the Proposed Budget and as directed by the City Council, for fiscal year July 1, 2025, through June 30, 2026. The final budget shall be titled “City of Fremont, Fiscal Year 2025/26 Adopted Operating Budget” and may be referred to as “the Budget.” A copy of the Budget shall be filed in the office of the City Clerk. The Budget is hereby adopted and approved.

SECTION 2. The City Manager is authorized to implement the Budget as set forth in this Resolution and may delegate the authority to implement this Resolution to the Finance Director and other designated City employees.

SECTION 3. The City Manager is authorized to transfer appropriations as needed from savings available in any account in the Budget to any other accounts within the same fund to meet overall Budget requirements.

SECTION 4. The City Manager is authorized to transfer among various funds amounts designated as “Transfers” in the Budget in increments and at intervals determined by the City Manager.

SECTION 5. The City Manager is authorized to increase appropriations for fiscal year 2025/26 expenditures in an amount not to exceed the amount of funds encumbered, but not yet expended, from fiscal year 2024/25. The actual amount of the increased appropriation due to encumbrances will be reported to the City Council as part of the fiscal year 2024/25 year-end financial report.

SECTION 6. When revenue estimates for the Development Services cost center exceed the amount identified in the Budget due to increases in development and fee activity as verified by the Finance Director, the City Manager is authorized to increase appropriations for fiscal year 2025/26 expenditures in an amount not to exceed the amount of increased revenue. Approval of increased appropriations shall be made in writing by the City Manager, filed with the Finance Director, and reported to the City Council as part of the fiscal year 2025/26 year-end financial

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Attachment: Draft Resolution - FY 2025/26 Budget Resolution (5456 : SECOND PUBLIC HEARING - FY 2025/26 OPERATING BUDGET)

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report. The multiplier used to calculate billing rates for planning services and engineering services provided by the Development Services cost center will be 3.25.

SECTION 7. When revenue estimates for the Recreation cost center exceed the amount identified in the Budget due to increases in recreation fee activity as verified by the Finance Director, the City Manager is authorized to increase appropriations for fiscal year 2025/26 expenditures in an amount not to exceed the amount of increased revenue. Approval of increased appropriations shall be made in writing by the City Manager, filed with the Finance Director, and reported to the City Council as part of the fiscal year 2025/26 year-end financial report.

SECTION 8. When revenue estimates exceed the amount identified in the Budget due to increases in grant or fee revenues as verified by the Finance Director, the City Manager is authorized to increase appropriations for fiscal year 2025/26 expenditures in an amount not to exceed the amount of increased revenue. Approval of increased appropriations shall be made in writing by the City Manager, filed with the Finance Director, and reported to the City Council as part of the fiscal year 2025/26 year-end financial report.

SECTION 9. When higher than anticipated revenue activity in the General Fund results in increased costs to directly support that activity (e.g., automated traffic enforcement), the City Manager is authorized to increase appropriations for fiscal year 2025/26 expenditures in an amount not to exceed the amount of increased revenue. Approval of increased appropriations shall be made in writing by the City Manager, filed with the Finance Director, and reported to the City Council as part of the fiscal year 2025/26 year-end financial report.

SECTION 10. The City Manager is authorized to appropriate and transfer funds from the General Fund, or other funds from which personnel costs are budgeted, to the Risk Management Fund in the amounts necessary to maintain adequate funding of the workers’ compensation and general liability reserves based on the actuarial valuation reports for these programs as of June 30, 2025, to the extent that the necessary amounts are available as unencumbered ending fund balance.

SECTION 12. The City Manager is instructed to use restricted funding sources in accordance with the requirements of the funding sources prior to using funds with unrestricted resources in order to allow the City the greatest flexibility in meeting its financial obligations.

SECTION 13. Each Councilmember is authorized $6,500, and the Mayor is authorized $20,000, for Council travel and expense reimbursement, to be utilized in accordance with the Council Travel Budget and Expense Reimbursement Policy.

SECTION 14. The City Manager is instructed to implement all policies contained in the “Policies” section of the Budget.

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Attachment: Draft Resolution - FY 2025/26 Budget Resolution (5456 : SECOND PUBLIC HEARING - FY 2025/26 OPERATING BUDGET)

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SECTION 15. This Resolution shall take effect immediately upon its adoption.

ADOPTED June 10, 2025, by the City Council of the City of Fremont, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

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Attachment: Draft Resolution - FY 2025/26 Budget Resolution (5456 : SECOND PUBLIC HEARING - FY 2025/26 OPERATING BUDGET) Resolution 2025-XX Page 1 of 3

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR
2025/26 FOR THE CITY OF FREMONT

WHEREAS, Article XIIIB of the California Constitution (enacted with the passage of Proposition 4 in 1979 with modifications under Proposition 111 passed by the voters in 1990), as implemented by California Government Code Sections 7900 et seq, requires the City of Fremont (“City”) to establish its appropriations limits by resolution each year, for the following fiscal year; and
WHEREAS, the City’s appropriations may increase by an amount not to exceed the change in population and the change in either the California per capita income or the change in non-residential assessed valuation due to new construction within the City; and WHEREAS, documentation used in the determination of the fiscal year 2025/26 appropriations limit has been available to the public prior to City Council’s determination in this matter, as required by Government Code Section 7910.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT HEREBY RESOLVES AS FOLLOWS:

SECTION 1 . Pursuant to the appropriations limit formula set forth by Government Code Sections 7900-7913, the City Council does hereby establish the appropriations limit for fiscal year 2025/26 for the City of Fremont a t $1,007,585,306 , as documented in Exhibit A, attached hereto and incorporated herein by reference.

SECTION 2. The City Council of the City of Fremont adopts the following adjustment factors for use in determining the fiscal year 2025/26 appropriations limit:

Population Factor: The percentage change in the City’s population from January 1 of the preceding calendar year to January 1 of the current calendar year , as provided in the State of California Department of Finance “Price and Population Information ” publication, dated May 2025.

Per Capita Personal Income : The percentage change in California per capital personal income from the preceding year as provided in the State of California Department of Finance “Price and Population Information” publication , dated May 202 5.

SECTION 3. This Resolution shall take effect immediately upon its adoption.

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Attachment: Draft Resolution - FY 2025/26 Appropriations Limit (5456 : SECOND PUBLIC HEARING - FY 2025/26 OPERATING BUDGET) Resolution 2025-XX Page 2 of 3 ADOPTED June 10, 2024, by the City Council of the City of Fremont, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

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Attachment: Draft Resolution - FY 2025/26 Appropriations Limit (5456 : SECOND PUBLIC HEARING - FY 2025/26 OPERATING BUDGET) Resolution 2025-XX Page 3 of 3 Exhibit A to Resolution No. 2025-XX
Article XIIIB of the California Constitution (enacted with the passage of Proposition 4 in 1979, with modifications under Proposition 111 passed in June 1990, and implemented by California Government Code sections 7900, and following) provides the basis for the appropriations limitation. In brief, the City’s appropriations growth rate is limited to changes in population and either the change in California per capita income or the change in the local assessment roll due to new, non-residential construction. The formula to be used in calculating the growth rate is:
% change in population + 100
100
multiplied by either
% change in per capita income + 100
100
or
% change in assessment roll due to non-residential construction + 100 100
The resultant factor times the previous appropriations limit equals the new appropriations limit.

Both the California per capita personal income price factor and the population percentage change factor are provided by the State Department of Finance to local jurisdictions each year. The population percentage change factor estimates the change in the City’s population between January of the previous fiscal year and January of the current fiscal year. Reports that present changes in new non-residential assessed value are provided by the County of Alameda. These numbers provide the basis for the factor to be used in the City’s calculation of the appropriations limit. Of the two methods above, the City is using the “per capita personal income” factor because it results in the higher appropriations limit.

In May 2025, the State Department of Finance notified each city of the population change factor and the per capita personal income factor to be used in determining the appropriations limit. The percentage change in per capita income is 6.44%. The calculation as applied to the City of Fremont for FY 2025/26 is as follows:

The population change on January 1 of the previous year (232,241) compared to the population on January 1, 2025 (232,619) is 378, or a 0.16% increase.

The change in per capita personal income is 6.44%.

The factor for determining the year-to-year increase is computed as:

0.16 + 100 X 6.44 + 100 = 1.0661
100 100
Applying this year’s factor of 1.0661 to last year’s limit of $945,113,316 yields the Appropriations Limit for FY 2025/26 of $1,007,585,306.

Based on an operating budget of $277,837,125Fremont is not at risk of exceeding the appropriations limit. The Appropriations limit is adopted by the City Council concurrently with the adoption of the FY 2025/26 operating budget.

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Attachment: Draft Resolution - FY 2025/26 Appropriations Limit (5456 : SECOND PUBLIC HEARING - FY 2025/26 OPERATING BUDGET)

Fremont City CouncilJune 10, 2025

Fremont City Council
June 10, 2025