Fremont City Council Meeting: 06/10/25 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5468) DOC ID: 5468
Updated: 6/6/2025 8:29 AM by Dina Lewis Page 1
DIGITAL ENGAGEMENT PLATFORM RENEWAL - Authorize the City Manager, or Designee, to enter into an Agreement and to Execute Implementing Documents with Granicus, LLC, for the Bang The Table/EngagementHQ Digital Engagement Platform Annual Subscription Renewal, in an Amount Not-to-exceed $125,057.43 for a 3-Year term.
Contact Persons:
Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Div/Dept: Information Technology Services Information Technology Services Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]
Executive Summary: In FY2021/22, the City entered into an agreement with Granicus, LLC, for the implementation and annual subscription of the Bang The Table/EngagementHQ Digital Engagement Platform, otherwise known as MyFremont. Staff recommends that City Council authorize the City Manager, or designee, to enter into an Agreement and to execute implementing documents with Granicus, LLC, for the Bang The Table/EngagementHQ Digital Engagement Platform annual subscription renewal, in an amount not-to-exceed $125,057.43 for a 3-Year term.
BACKGROUND: In FY 2021/22, the City issued a Request for Proposals seeking the implementation of a Digital Engagement Platform for the City. After a thorough RFP process, Staff selected Bang The Table/EngagementHQ from Granicus, LLC for the implementation of the MyFremont community engagement platform.
DISCUSSION/ANALYSIS: Since its launch in September 2022, the MyFremont community engagement platform has enabled constituents to learn about and provide input on important topics facing the City. To date, the City has posted 30 different projects on the platform and the myfremont.gov site has received over 55,000 visits. More informed decisions are made when community members are involved in project and program development, and the MyFremont community engagement platform has made it easier and more convenient for the public to contribute ideas or ask questions about City projects.
Therefore, Staff recommends that the Council approve the annual subscription renewal for the Bang The Table/EngagementHQ Digital Engagement Platform. Software license renewal is exempt from competitive purchasing requirements pursuant to Fremont Municipal Code section 3.20.280(c).
FISCAL IMPACT: Funds are appropriated for the annual software subscription for the Bang The Table/EngagementHQ Digital Engagement Platform in the Information Technology Services Department Operating Fund for FY 2025/26 proposed operating budget (Fund 620). Funding for subsequent years will be requested as part of the City’s annual budget process.
Council Staff Report (ID # 5468) Meeting of June 10, 2025 Updated: 6/6/2025 8:29 AM by Dina Lewis Page 2
ENVIRONMENTAL REVIEW: The renewal of software license is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or Section 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.
ATTACHMENTS: None.
RECOMMENDATIONS:
1. Authorize the City Manager, or designee, to enter into an Agreement with Granicus, LLC, in the amount of $125,057.43 for a 3-Year Term for the Bang The Table/EngagementHQ Digital Engagement Platform annual subscription renewal.
2. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.