Fremont City Council Meeting: 06/17/25 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Grants
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5415) DOC ID: 5415
Updated: 6/12/2025 11:03 AM by Dina Lewis Page 1
FY 2025-2028 SENIOR SERVICE GRANT RECOMMENDATIONS – Referrals from Senior Citizens Commission; Approve Recommendations for FY 2025-2028 Senior Service Grant Funding and Authorize the City Manager to Execute Agreements with Selected Non-Profit Agencies
Contact Persons:
Name: Marisha Engineer Arquimides Caldera
Title: Management Analyst I Human Services Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2087 510-574-2056
E-Mail: [email protected] [email protected]
Executive Summary: The Senior Citizens Commission (SCC) has developed its FY 2025-2028 Senior Service Grant funding recommendations. The SCC reviewed a total of eight proposals, requesting a total of $351,165 in funding. The SCC recommends awarding funding to seven of the Senior Service Grant proposals received for a total amount of $208,802.
BACKGROUND: Since the late 1970s, the City of Fremont has administered a grant program to provide funding to non-profit agencies for the delivery of social services to Fremont’s senior residents and historically the Senior Citizens Commission has facilitated the RFP process and made funding recommendations to the City Council. The funding is awarded across the following three categories:
• Strengthening Services that are designed to foster independence and/or prevent people from needing services in the future.
• Crisis Intervention Services that help people who are in crisis and at immediate risk of losing their independence.
• Basic Needs Services that help people with the fewest resources and who are most in need.
The City awards Senior Service Grants on a three-year competitive funding cycle, and FY 2025-2026 will be the first year of a new cycle. All grant agreements with the selected agencies will be for one year, and an agency’s continued funding for the remaining two years of this grant cycle is contingent upon satisfactory completion of the service goals, completion of administrative requirements, and funding availability. The SSC will review and evaluate the agencies on an annual basis and make funding recommendations to the City Council for its consideration and approval each subsequent year of this grant cycle.
FY 2025–2028 Senior Service Grant Funding Process: In October 2024, the SCC reviewed and approved the Request for Proposals (RFP), the funding timeline, and plan for the FY 2025-2028 Senior Services grant review process. On November 1, 2024, staff and the SCC issued a Notice for Funding Availability (NOFA) for the next 3-year funding cycle and the RFP.
The Request for Proposals (RFP) process was completed as follows:
Council Staff Report (ID # 5415) Meeting of June 17, 2025 Updated: 6/12/2025 11:03 AM by Dina Lewis Page 2
1. November 1, 2024: RFP materials were made available to the public. The availability of funds was advertised in the Tri-City Voice, on the City’s website, the City’s cable channel, via email, and was further broadcast via the Patch.
2. November 6, 2024: Staff conducted a grant workshop for prospective applicants that gave applicants the opportunity to understand the grant proposal process, including proposal parameters, scoring criteria, and the SCC’s role in the process.
3. November 29, 2024: Mandatory pre-applications were due.
4. December 3 and 4, 2024: Commissioners were trained on the use of ZoomGrants, the City’s electronic grant application software.
5. December 13, 2024: Applications were due by 5pm.
6. December 2024 and January 2025: Commissioners and staff independently reviewed proposals and developed supplemental questions. Applicants’ responses to these additional questions were due by March 3, 2025. The SCC then evaluated proposals on the following criteria:
• The agency program clearly addresses one or more of the impact categories. • The proposed program will produce outcomes that meet a priority community need.
• The program has clearly articulated measurable outcomes. • The agency has the knowledge, methods, and capacity to document and measure program outcomes.
• The agency demonstrates effective service and management capability. • The agency or parent organization demonstrates good fiscal strength. • The agency successfully leverages City funding to bring funding to Fremont. • The agency or program has a substantial presence in the Fremont community. • The agency has local support and community ownership. • The agency collaborates with the City to improve service delivery. • The proposal is complete, accurate, and clearly addresses all questions posed in the application.
7. March 21, 2025: SCC conducted a public hearing to interview agencies regarding their proposals.
8. April 25, 2025: SCC held a public hearing to develop recommendations for City Council consideration and approval. Applications were scored and ranked as a starting point for discussion of funding recommendations.
DISCUSSION/ANALYSIS: The SCC had a total of $208,802 in funding to recommend for the Senior Services grants for FY 2025-2026. This included a pool of $126,802 for any senior services eligible under the three categories listed above, and an additional $82,000 in Measure B/BB funding that could only go to proposals for home delivered meals for older adults or people with disabilities.
After completing the process above, the SCC recommends the City award grant funding to seven agency proposals. The SCC based its final recommendations on areas of need for older adults, including the need for additional support in health monitoring, legal assistance, meeting basic and specific nutritional needs, and providing specialized support for the disabled and deaf communities in Fremont.
Recommended Senior Service Grant Applicants
Council Staff Report (ID # 5415) Meeting of June 17, 2025 Updated: 6/12/2025 11:03 AM by Dina Lewis Page 3
Agency Area of Need Funding
Request
SCC Funding
Recommendation
Bay Area
Community Health Health screenings $62,593 $46,641
Legal Assistance
for Seniors Legal support $50,000 $23,161
Tri-City Volunteers Food insecurity $11,800 $11,800
CRIL Case management $30,000 $20,000
DCARA Deaf services $27,000 $15,600
Salaam Food
Pantry Food insecurity $9,600 $9,600
SOS/Meals on
Wheels Food insecurity $100,000 $82,000
Afghan Elderly
Association Case Management $60,172 0
Total $351,165 $208,802
FISCAL IMPACT: The recommended grant awards will be funded with $126,802 of the annual General Fund transfer for social service grants to the Human Services Department’s Special Revenue Fund (Fund 102) and $82,000 in Measure B (Fund 178) and Measure BB (Fund 252) funds. These funds were appropriated as part of the City’s FY 2025/26 adopted operating budget.
ENVIRONMENTAL REVIEW: This action is exempt from the California Environmental Quality Act, California Public Resources Code Section 21000, et seq., because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2)(continuing administrative activities), Section 15378(b)(4)(governmental fiscal activities), and/or 15378(b)(5)(administrative activities), and because it can be seen with certainty that there is no possibility that the activity may have a significant impact on the environment per Section 15061(b)(3), each of the foregoing providing a separate and independent basis for CEQA exemption.
ATTACHMENTS: None.
RECOMMENDATIONS:
1. Approve the allocation of FY 2025-2026 Senior Service Grant funding as recommended by the Senior Citizens Commission and consistent with the City’s FY 2025-2026 adopted operating budget.
2. Authorize the City Manager, or designee, to execute agreements with the recommended non-profit agencies, effective July 1, 2025, through June 30, 2026, and any other implementing documents that may be required, as set forth in the staff report.