MINUTES
FREMONT CITY COUNCIL SPECIAL MEETING
JUNE 17, 2025
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
5:30 P.M.
Call to Order: Mayor Salwan called the meeting to order at 5:30 p.m.
Roll Call: Present: Mayor Salwan, Councilmembers: Campbell, Kimberlin, Shao, and Liu. Vice Mayor Keng arrived at 5:38 p.m. Councilmember Zhang arrived at 5:49 p.m.
Public Comment: None.
CONVENED TO A CLOSED SESSION at 5:31 p.m.
CONFERENCE WITH LABOR NEGOTIATOR:
(California Government Code Section 54957.6)
City Designated Representatives: Karena McGee Shackelford, City Manager; Rafael E. Alvarado Jr., City Attorney; Brian Stott, Assistant City Manager; Christina Briggs, Assistant City Manager; Allen DeMers, Deputy City Manager; David Persselin, Finance Director; Tina Gallegos, Human Resources Director; Elana Rivkin-Haas, Senior Deputy City Attorney; Charles Sakai, Designated Representative; and Allyson Hauck, Designated Representative
Organizations Representing Employees:
• City of Fremont Employee Association
• Operating Engineers Local Union 3
• Teamsters Local 856
• Fremont Police Association
• Fremont Police Managers’ Association
• Professional Engineers and Technicians Association
• Fremont Association of Management Employees
• Fremont Fire Fighters
• Fremont Fire Fighters Battalion Chiefs
The Special Meeting of the Fremont City Council adjourned at 6:45 p.m.
Attest: Approved:
_____________________________ ___________________________ Susan Gauthier, City Clerk RAJ SALWAN, Mayor
*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
JUNE 17, 2025
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
1. PRELIMINARY
A. Call to Order: Mayor Salwan called the meeting to order at 7:00 p.m.
B. Flag Salute: Councilmember Shao led the salute to the flag.
C. Roll Call: Mayor Salwan, Vice Mayor Keng, Councilmembers: Campbell, Kimberlin, Shao, Zhang and Liu
D. Announcements by Mayor/City Manager/City Attorney
Mayor Salwan announced the Boards and Commissions vacancies.
City Manager Shackelford shared information regarding items of Council/community interest and introduced colleagues.
E. Report Out of Closed Session
City Attorney Alvarado reported that the Council conducted a conference in Closed Session this evening. The Council discussed Conference with Labor Negotiators pursuant to Government Code Section 54957.6. No reportable action was taken.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* B. Approval of Minutes – None.
*Consent Items
* C. Mayor Salwan opened consideration of authorizing the City Manager to Enter into a Three-year Welcome Center Services Agreement with East Bay Agency for Children On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council authorized the City Manager, or her designee, to enter into an agreement with East Bay Agency for Children, effective July 1, 2025, through June 30, 2028, for an amount not-to-exceed $237,856.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* D. Mayor Salwan opened consideration of authorizing the City Manager, or Designee, to Execute a $874,151 Agreement with Constant Technologies, Inc. to Design, Procure, and Implement a Real Time Information Center at the Police Department On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council authorized the City Manager, or designee, to execute a contract with Constant Technologies, Inc. in an amount not-to-exceed $874,151 for the design, procurement, and implementation of a RTIC at the Police Department building.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* E. Mayor Salwan opened consideration of authorizing the City Manager to execute an Agreement to Operate the Fremont Housing Navigation Center with Bay Area Community Services (BACS)
This item was removed from the Consent Calendar. Human Services Director Arquimides Caldera and CDBG Administrator Robert Lopez were available for questions along with Bay Area Community Services (BACS) Vice President of Operations Gary Tia and Associate Director of Programs Clarise Burton. Staff responded to questions from Councilmembers.
Councilmembers provided comments.
A motion was made by Councilmember Shao to reduce the length of the agreement with BACS to a one-year term, with one-year extensions. The motion died for lack of a second.
On a motion by Councilmember Zhang, seconded by Vice Mayor Keng, the City Council authorized the City Manager, or designee, to execute a two-year services agreement with Bay Area Community Services to operate the Fremont Housing Navigation Center in an amount not-to-exceed $5,050,000, with the option to extend the agreement for three additional oneyear terms; and a concurrent two-year lease agreement at $1 per year with the option to extend the lease agreement for three additional one-year terms, subject to funding availability. *Consent Items
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* F. Mayor Salwan opened consideration of authorizing the City Manager, or Designee, to Execute a Purchase Order through a Cooperative Agreement with Grainger to Provide Industrial Supplies and Equipment
On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council authorized the City Manager, or designee, to execute a Purchase Order with Grainger, in an amount not-to-exceed $140,000 per fiscal year, through June 30, 2030.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* G. Mayor Salwan opened consideration of authorization for the City Manager to Enter into a Five-Year agreement with American Global Security to Provide Security Services at the Fremont Family Resource Center
On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council authorized the City Manager, or designee, to enter into an agreement with American Global Security to provide security services for the FRC, effective July 1, 2025, through June 30, 2030, in an amount not-to-exceed $479,382.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* H. Mayor Salwan opened consideration of authorizing the City Manager to Execute an Amended and Restated Agreement with BLT Enterprises Combining the Transfer Station and Curbside Processing Agreements and Aligning the Contract Terms On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council:
1. Authorized the City Manager, or designee, to execute the Amended and Restated Solid Waste Transfer and Recycling Processing Agreement, take all reasonable actions necessary and appropriate to implement the same, and find the action is exempt from CEQA as specified in this Report.
*Consent Items
2. Increased the authorized budget in account 11541094-6106 (IWM Disposal Differential Contract Services) by $550,000 for services for commercial food waste transfer and C&D processing services previously authorized.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* I. Mayor Salwan opened consideration of approval of Purchase Orders through Cooperative Agreements with The Ford Store San Leandro for the Purchase of Ford Fleet Vehicles in an Amount Not-to-Exceed $825,000, with National Auto Fleet Group for the Purchase of Various Make Vehicles in an Amount Not-to-Exceed $515,000; with Global Rental Co., Inc. for the Purchase of Aerial Bucket Truck in an Amount Not-toExceed $160,000; Make Findings of CEQA Exemptions On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council:
1. Authorized the City Manager, or designee, to execute a purchase order with The Ford Store San Leandro for the purchase of 12 Ford vehicles in an amount not-to-exceed $825,000.
2. Authorized the City Manager, or designee, to execute a purchase order with National Auto Fleet Group for the purchase of seven vehicles in an amount not-to-exceed $515,000.
3. Authorize the City Manager, or designee, to execute a purchase order with Global Rental/Altec for the purchase of an Overcenter Aerial Truck in an amount not-to-exceed $160,000.
4. Found the proposed purchase is not a project as defined by Public Resources Code Section 21065 and of the California Environmental Quality Act (CEQA), and, alternatively, the action is exempt from CEQA under Section 15061 (b)(3), as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment, and Section 15378 (b), as an organizational, administrative, policy and fiscal activity that will not result in direct or indirect physical change in the environment.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* J. Mayor Salwan opened consideration of approval of Purchase Order through a Cooperative Agreement with Golden State Fire Apparatus for the Purchase of two Pierce Aerial Ladder Trucks in the Amount of $4,934,280; Make Findings of CEQA Exemption *Consent Items
On a motion by Councilmember Shao, seconded by Vice Mayor Keng, the City Council authorized the City Manager, or designee, to execute a purchase order with Golden State Fire Apparatus for two Pierce Enforcer Aerial Ladder Trucks in a total amount not-to-exceed $4,934,280, using the Sourcewell cooperative agreement and find that the action is exempt from CEQA review per CEQA Guideline section 15378(b)(2) (administrative and funding activities of government).
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
3. CEREMONIAL ITEMS
A. Proclamation: Pride Month (June 2025)
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications – None.
Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.
5. SCHEDULED ITEMS
A. Mayor Salwan opened consideration of receiving a presentation from Caltrans on Planned Closure of I-680 Freeway at Mission Boulevard (State Route 238) During the Weekends of July 25 and August 8, 2025, to Implement a Bridge Deck Rehabilitation Project
Public Works Director Hans Larsen joined by Caltrans representatives Project Manager Haleh Hakimi, Resident Engineer Scott Sowko, and Alameda County PIO Hector Chinchilla shared a presentation and responded to questions. Mayor Salwan opened the public comment period.
The following people commented: Golden Shao. There being no additional speakers, Mayor Salwan closed the public comment period.
City Council received the presentation.
B. Mayor Salwan opened consideration of Referrals from Human Relations Commission; Approve Recommendations for FY 2025-28 Human Service Grant Funding and Authorize the City Manager to Execute Agreements with Non-Profit Agencies *See Green Sheet.
Human Services Director Arquimides Caldera and Management Analyst I Marisha Engineer were available for questions. Mayor Salwan opened the public comment period. The following *Consent Items
people commented: Hayden Leadford (TCV), Linda Leu (Tri City Volunteers), Greg King (TCV Food Bank), Shobana Ramamurthi (TCV Food Bank), and Larry Plaza (Tri-City Volunteers Food Bank). There being no additional speakers, Mayor Salwan closed the public comment period. Staff responded to questions from Councilmembers. Councilmembers provided comments.
On a motion by Mayor Salwan, seconded by Vice Mayor Keng, the City Council approved staff facilitation review with the Human Relations Commission a possible reallocation that restores at least some of what the Tri-City Volunteers previously received, and to also review the grant budget to potentially trim in other areas.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Recused: Councilmember Campbell (employment at Bay Area Community Health)
C. Mayor Salwan opened consideration of Referrals from Senior Citizens Commission; Approve Recommendations for FY 2025-2028 Senior Service Grant Funding and Authorize the City Manager to Execute Agreements with Selected Non-Profit Agencies *See Green Sheet.
Human Services Director Arquimides Caldera and Management Analyst I Marisha Engineer were available for questions.
Mayor Salwan opened the public comment period. The following people commented: Kathryn Eugenio (Tri City Volunteers provided a handout), and Sister Annette (Tri-City Volunteers).
There being no additional speakers, Mayor Salwan closed the public comment period.
On a motion by Councilmember Shao, seconded by Councilmember Liu, the City Council:
1. Approved the allocation of FY 2025-2026 Senior Service Grant funding as recommended by the Senior Citizens Commission and consistent with the City’s FY 2025-2026 adopted operating budget.
2. Authorized the City Manager, or designee, to execute agreements with the recommended non-profit agencies, effective July 1, 2025, through June 30, 2026, and any other implementing documents that may be required, as set forth in the staff report.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Recused: Councilmember Campbell (employment at Bay Area Community Health)
*Consent Items
D. Mayor Salwan opened consideration of Holding a Public Hearing (Published Notice) and Adopt a Resolution Approving the Engineer's Report, Confirming Diagrams and Assessments, and the Levying of Annual Assessments for Fiscal Year 2025/26 for Fremont Landscaping Assessment District 88
Maintenance Operations Director Kelly King and Parks Superintendent Juan Barajas along with Harris & Associates Assessment Engineer Francisco Rojas, were available for questions.
Mayor Salwan opened the public comment period. There being no speakers, Mayor Salwan closed the public comment period.
On a motion by Councilmember Campbell, seconded by Councilmember Liu, the City Council:
1. Held a public hearing.
2. Adopted Resolution No. 2025-28 approving the Engineer’s Report and the assessment roll and authorizing the levy of assessment for Fiscal Year 2024/25 for Fremont Landscaping Assessment District 88.
3. Found the project exempt under CEQA Guidelines Sections 15061(b)(3) and 15301.
Ayes: Vice Mayor Keng, Councilmembers: Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Recused: Mayor Salwan (property/business interests)
6. OTHER BUSINESS – None.
7. ITEMS REFERRED BY COUNCILMEMBERS
A. Council Referrals – None.
B. Appointments to Boards, Commissions, Committees – None.
C. Legislative Actions – None.
D. Report on Committee Assignments
Councilmembers reported on their various meetings.
*Consent Items
8. ADJOURNMENT: There being no further business, Mayor Salwan adjourned the meeting at 8:35 p.m.
Attest: Approved:
_____________________________ ___________________________ Susan Gauthier, City Clerk RAJ SALWAN, Mayor