Agenda packet, first session — Fremont City Council, July 15, 2025

City Council Chambers
3300 Capitol Avenue
Fremont, CA

Fremont City Council

Raj Salwan, Mayor
Teresa Keng, Vice Mayor
Desrie Campbell, District 2
Kathy Kimberlin, District 3
Yang Shao, District 4
Yajing Zhang, District 5
Raymond Liu, District 6

City Staff

Karena Shackelford, City Manager
Rafael E. Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager
Allen DeMers, Deputy City Manager

Kim Beranek, Community Services Director
Geneva Bosques, Communications and
Legislative Affairs Director
Arquimides Caldera, Human Services Director
Zoraida Diaz, Fire Chief
Tina Gallegos, Human Resources Director
Susan Gauthier, City Clerk
Kelly King, Maintenance Operations Director
Hans Larsen, Public Works Director
Donovan Lazaro, Economic Development Director
David Persselin, Finance Director
Sanford Taylor, Information Technology Director
Sean Washington, Chief of Police
Fremont City Council Agenda and
Report
July 15, 2025

General Order of Business

1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call
• Announcements-Mayor and/or City Manager
• Report Out of Closed Session (if applicable)

2. Consent Calendar

3. Ceremonial Items

4. Public Communications

5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees

6. Other Business

7. Items Referred by Councilmembers
• Council Referrals
• Appointments to Boards, Commissions,
Committees
• Legislative Actions
• Report on Committee Assignments

8. Adjournment

Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and
information by staff followed by City Council questions and inquiries. The applicant, or their authorized
representative, or interested citizens, may they speak
on the item; each speaker may only speak once to each
item. At the close of public discussion, the item will be considered by the City Council and action taken. Items
on the agenda may be moved from the order listed.

Consent Calendar
Items on the Consent Calendar are considered to be
routine by the City Council and will be enacted by one
motion and one vote. There will be no separate
discussion of these items unless a Councilmember or
citizen so requests, in which case the item will be
removed from the Consent Calendar and considered
separately. Additionally, other items without a “Request to Speak – Speaker Card” card in opposition may be
added to the consent calendar. The City Attorney will
read the title of ordinances to be adopted.

Spoken Public Communications and/or
Public Comment is limited to speakers
attending the meeting in-person in
City Council Chambers.

Agenda and Report - Fremont City Council Meeting - July 15, 2025

July 15, 2025 Fremont City Council Page 2
IMPORTANT NOTICE REGARDING THE CITY COUNCIL MEETING.

The live stream of the meeting may be viewed on the City of Fremont’s website at www.Fremont.gov/Channel27, which provides a link to the live stream; or, via Comcast Channel 27. Please note at this time, Channel 27 is only available to Comcast cable subscribers. The public may also view the meeting via Zoom, or attend in-person in the Council Chamber. The lobby doors open approximately 15 minutes prior to the start of the meeting. The public is strongly encouraged but not required to wear masks.

Attending July 15, 2025, City Council meeting online via Zoom https://us06web.zoom.us/j/83562063069 Webinar ID: 835 6206 3069

Addressing the Council

Spoken Public Communications / Public Comment is limited to persons attending the Council Meeting in the City Council Chambers.

How to submit Public Communications / Public Comment by email prior to the meeting:

Send an email to [email protected] before 1:00 p.m. the day of the meeting. Please identify the agenda item number & letter, and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled into files by agenda item number/letter, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment/exhibit, submit the pdf formatted document(s) to the email above by the noted deadline.

Electronic comments on agenda items for the City Council meeting may only be submitted by email. Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

How to provide Spoken Public Comment during the meeting for items on the agenda:

Attend meeting in-person in the Council Chamber, fill out a “Request to Speak – Speaker Card” with the agenda item number & letter, and submit to the City Clerk. When the Mayor calls for the item on which you wish to speak, step to the podium to address the City Council. Please limit your remarks on matters related to the agency and to the time limit allotted.

How to provide Spoken Public Comment during the meeting for items not on the agenda (Oral Communications):

Any person desiring to speak on a matter which is not scheduled on this agenda may do so under the Oral Communications section of Public Communications. Attend the meeting in-person in the Council Chamber and submit your speaker card to the City Clerk prior to the commencement of Oral communications. Only those who have submitted cards prior to the beginning of Oral Communications will be permitted to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor may limit the time allotted for public speakers, and each speaker may only address the Council once on each agenda item.

The City Council Agendas may be accessed online: https://www.fremont.gov/government/agenda-center

Availability of Public Records
All disclosable public records relating to an open session item on this agenda that are distributed by the City to all or a majority of the City Council less than 72 hours prior to the meeting will be available for public inspection in specifically labeled binders located in the lobby of Fremont City Hall, 3300 Capitol Avenue during normal business hours, at the time the records are distributed to the City Council.

Information about the City or items scheduled on the Agenda and Report may be referred to:

Address: City Clerk
City of Fremont
3300 Capitol Avenue, Bldg. A
Fremont, California 94538
Telephone: (510) 284-4060

If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact the City Clerk’s Office at (510) 284-4060 or [email protected] at least two working days prior to the meeting for assistance.

Your interest in the conduct of our City’s business is appreciated.

July 15, 2025 Fremont City Council Page 3
Agenda
Fremont City Council Regular Meeting
July 15, 2025
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM

TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Kimberlin from:
5026 Kingsessing Avenue
Philadelphia, PA

1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements-Mayor and/or City Manager
E. Report Out of Closed Session (if applicable)

2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. Approval of Minutes - None.

C. DELEGATION OF AUTHORITY TO CITY MANAGER DURING COUNCIL RECESS - Adopt a Resolution Delegating Authority to City Manager during City Council Recess, July 16, 2025 through September 1, 2025 Contact Persons:

Name: Susan Gauthier Allen DeMers
Title: City Clerk Deputy City Manager
Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-494-4651
E-Mail: [email protected] [email protected]

RECOMMENDATION: Adopt a resolution authorizing the City Manager, or designee, to take the following actions, as necessary, during the City Council recess period:

1. Authorize the City Manager to issue a purchase order to Sea Western for personal protective equipment in an amount not to exceed $141,000 using the Sourcewell Cooperative Agreement and find that the action is exempt from CEQA review per CEQA Guidelines, Section 15378(b)(2).

July 15, 2025 Fremont City Council Page 4

2. Authorize the City Manager to issue a purchase order to Municipal Emergency Services for personal protective equipment in an amount not to exceed $227,000 using the Sourcewell Cooperative Agreement and find that the action is exempt from CEQA review per CEQA Guidelines, Section 15378(b)(2).

3. Authorize the City Manager to issue a purchase order to Stryker for preventative maintenance and repairs for 36 Lifepack Heart Monitors and 36 Lucas Chest Compression Devices in an amount not to exceed $210,648 for a three year term and find that the action is exempt from CEQA review per CEQA Guidelines, Section 15378(b)(2).

4. Authorize the City Manager, or designee, to execute a Subordination Agreement with Berkadia/Freddie Mac, the new lender for Irvington Terrace Apartments, to subordinate City’s affordable housing loan totaling $14,085,878 as of June 30, 2025, including accrued interest. The new Berkadia/Freddie Mac loan, approximately $4,500,000, will be used to complete needed repairs to the property, pay off an existing California Community Reinvestment Corporation (CCRC) mortgage, cover cost of prepayment premium and fund costs of the new loan.

5. Authorize the City Manager or designee to execute an agreement with Oracle America, Inc., for the annual software support and maintenance of the databases, PeopleSoft HR/Payroll system, and User Productivity Kit for one year and execute any implementing documents and take any necessary implementing actions in an amount not-to-exceed $416,104.26.

6. Authorize the City Manager, or designee, to issue a purchase order to CentralSquare Technologies, LLC., in the amount of $313,642.68, to execute implementing documents for the annual software support and maintenance of the Tiburon CAD/RMS software system for one year.

7. Authorize the City Manager, or designee, to execute an agreement with Granicus, LLC, for the annual software support and maintenance of the govAccess Content Management System, execute any implementing documents, and take any necessary implementing actions in an amount not-to-exceed $623,441.43 for a 5-year term.

8. A. Authorize the City Manager, or designee, to issue a purchase order to Dell Marketing L.P. for the replacement of the Dell VxRail Hyperconverged servers and storage solution at the Police Department Building in the amount of $487,159.62 (including applicable sales tax and shipping charges).

B. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

9. A. Approve a contract amendment with Bear Electrical Solutions, Inc. for the Six Commercial Districts Wi-Fi Access Expansion Project (PWC9108-522), increasing the contract by $50,000, for a total not-to-exceed amount of $407,995 (including 15% contingency); B. Authorize the City Manager to execute the contract amendment and any related documents.

10. Authorize the City Manager, or designee, to enter into an agreement with Alameda County Health, in an amount not-to-exceed $216,528, effective July 1, 2025, through June 30, 2026.

July 15, 2025 Fremont City Council Page 5

11. Authorize the City Manager, or designee, to enter a Task Order with Fremont Unified School District in an amount not-to-exceed $266,590 for the City’s Youth and Family Services Division to provide two Associate Counselors (Special Assistants) for two Secondary School Wellness Centers for the 2025/2026 school year (August 11, 2025, through June 5, 2026).

12. Authorize the City Manager, or designee, to execute a Task Order with Fremont Unified School District in an amount not-to-exceed $24,750 for the City’s Youth and Family Services Division to provide School-Based Mental Health Counseling; Why Try Cognitive Behavioral Groups as an Alternative to Suspension Program for At-Promise Youth; Substance Use Disorder Treatment Services for Adolescents at Robertson, Kennedy High and other Fremont Secondary Schools; and the Family Resource Center Division to provide Family Support Services (Case Management) for the 2025/2026 school year (August 11, 2025 through June 5, 2026).

13. Authorize the City Manager, or designee, to execute a task order to the existing Joint Powers Agreement with the City of Newark for the provision of FY 2025/26 paratransit services, in an amount not-to-exceed $353,727.

14. Authorize the City Manager, or designee, to execute a Memorandum of Understanding with Alameda County Health for Fremont Human Services Department FY-2025/26 Medi-Cal Administrative Activities

15. Authorize the City Manager, or designee, to execute an agreement with Alameda County Health to Support Human Services Programs, including the Fremont Family Resource Center Family Support Services program and Youth and Family Services Division's Why Try Cognitive Behavioral Groups program from July 1, 2025 through June 30, 2026.

16. Authorize the City Manager, or designee, to execute an amendment with the City of Oakland, Alameda County-Oakland Community Action Partnership (AC-OCAP), in the amount of $40,0000, with an extension through December 31, 2025, increasing the total not-to-exceed contract amount to $120,000.

17. A. Approve the plans and specifications for the PD Evidence Refrigerator and Freezer Replacement Project.

B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for a not-to-exceed amount of $350,000 for the PD Evidence Refrigerator and Freezer Replacement Project and authorize the City Manager, or designee, to execute the contract.

C. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.

18. A. Accept the bid and award the construction contract to the lowest responsive and responsible bidder for an amount not-to-exceed $150,000 for the City Hall Building A and B Exterior Painting Project, and authorize the City Manager, or designee, to execute the contract.

B. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.

July 15, 2025 Fremont City Council Page 6

19. A. Approve the plans and specifications for the Mission Boulevard/ Sullivan Underpass Signal Project.

B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for an amount not to exceed $1,500,000 for the Mission Boulevard/ Sullivan Underpass Signal Project and authorize the City Manager, or designee, to execute the contract.

C. Reallocate the necessary funds from PWC7953-515 and appropriate it to PWC8930-515.

D. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.

20. A. Approve the plans and specifications for the Fiber Optic Communication Redundancy Project.

B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for an amount not-to-exceed $375,000 for the Fiber Optic Communication Redundancy Project and authorize the City Manager, or designee, to execute the contract.

C. Reallocate $220,078.18 from PWC8994-501 to PWC9115-501 and appropriate $152,046.82 from Fund 625 to PWC9115-625 to pay for the project cost.

D. FIRE EXTINGUISHER SERVICES - Approval of a Service Agreement with Cintas Corporation in an Amount Not-to-Exceed $145,405.15 for Portable Fire Extinguisher Services at City-Owned Buildings
Contact Persons:

Name: Pat Kendrick Kelly King
Title: Building Maintenance
Manager
Maintenance Operations Director
Dept: Maintenance Operations Maintenance Operations
Phone: 510-979-5768 510-979-5753
E-Mail: [email protected] [email protected]

RECOMMENDATION: Authorize the City Manager, or designee, to execute a seven-year fire extinguisher service agreement with Cintas Corporation for a total contract amount not-to-exceed $145,405.15, and make findings of CEQA exemption.

E. LANDSCAPE MAINTENANCE SERVICES FOR VARIOUS CITY OWNED SITES - Approval of a Seven-Year Service Agreement with Gachina Landscape Management Inc., for Landscape Maintenance Services for Several City- Owned Sites
Contact Persons:

Name: Juan Barajas Kelly King
Title: Parks Superintendent Maintenance Operations Director Dept: Maintenance Operations Maintenance Operations
Phone: 510-979-5780 510-979-5753
E-Mail: [email protected] [email protected]

July 15, 2025 Fremont City Council Page 7
RECOMMENDATION: Authorize the City Manager, or designee, to execute a seven-year service agreement (July 1, 2025, to June 30, 3032) with Gachina Landscape Management Inc. for landscape maintenance services for various City of Fremont owned sites, at an annual cost of $223,552 ($183,552 for scheduled maintenance services plus up to $40,000 for annual contingency work) with annual price increases based on CPI-U but capped at 4 percent per year.

F. JANITORIAL SUPPLIES - Approval of a Multi-Year Purchase Order with Waxie Sanitary Supply for Janitorial Supplies in an Amount Not-to-Exceed $200,000 Annually
Contact Persons:

Name: Monica Mathiesen Kelly King
Title: Management Analyst II Maintenance Operations Director Dept: Maintenance Operations Maintenance Operations
Phone: 510-979-5702 510-979-5753
E-Mail: [email protected] [email protected]

RECOMMENDATION: Authorize the City Manager, or designee, to execute a Purchase Order with Waxie Sanitary Supply for janitorial supplies in an amount not-to-exceed $200,000 annually through May 31, 2029.

G. BOILER MAINTENANCE SERVICES - Approval of a Service Agreement with Silicon Valley Mechanical for Boiler Maintenance Services at City-Owned Buildings
Contact Persons:

RECOMMENDATION: Authorize the City Manager, or designee, to execute a seven-year service agreement (July 1, 2025 to June 30, 2032) with Silicon Valley Mechanical for boiler maintenance services of City owned boilers, at an annual cost of $134,715 ($34,715 for scheduled maintenance services plus up to $100,000 annually for reactive maintenance contingency), with annual price increases based on CPI-U but capped at 4 percent per year.

H. MENTAL HEALTH SERVICES AGREEMENTS - Authorize the City Manager to Execute Agreements with Alameda County Behavioral Health and La Familia to provide Mental Health Services; Appropriation Actions; and Making Findings of CEQA Exemption
Contact Persons:

Name: Annie Bailey Arquimides Caldera
Title: Youth and Family Services
Administrator
Human Services Director
Dept: Human Services Department Human Services Department Phone: 510-574-2111 510-574-2056
E-Mail: [email protected] [email protected]

RECOMMENDATIONS: Approval of the following related to the delivery of mental health services:

1. Authorize the City Manager, or designee, to execute a Mental Health Services Agreement with Alameda County Behavioral Health (ACBH), in the amount of $2,874,480.

July 15, 2025 Fremont City Council Page 8

2. Authorize the City Manager, or designee, to execute a Mental Health Services Agreement with La Familia, in the amount of $267,888.

3. Appropriate an additional $3,000 in Fund 104 and $2,845 in Fund 170 to cover the updated not-to-exceed amounts of the proposed Mental Health Services Agreements.

I. TRACT 8526 - Approval of Final Map, Agreements for Construction of Public and Private Street Improvements, and Dedication of Land and Public Easements for Tract 8526, located at 4158 and 4170 Central Avenue (Central Avenue Townhomes); Make Findings of CEQA Exemption.

Contact Persons:

Name: Lester Aquino Hans Larsen
Title: Civil Engineer I Public Works Director
Dept: Public Works Public Works
Phone: (510) 494-4762 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATION: Adopt a resolution to:

1. Approve the Final Map and the Improvement Plans for Tract 8526.

2. Approve the Agreement for Public Improvements entitled “Public Improvement Agreement, Tract 8526 Central Avenue Townhomes”, with the developer, Blacow Ventures, LLC, and authorize the City Manager to execute the agreement on behalf of the City.

3. Approve the Agreement for Private Improvements entitled “Private Improvement Agreement, Tract 8526 Central Avenue Townhomes”, with the developer, Blacow Ventures, LLC, and authorize the City Manager to execute the agreement on behalf of the City.

4. Accept the developer’s offer of dedication of real property interests, as identified on the Final Map, provided that the acceptance of any property on which the developer is required to construct public improvements shall be conditioned upon the developer’s completion of the improvements to the satisfaction of the City Engineer.

J. AWARD CONSTRUCTION CONTRACT FOR CENTRAL PARK DOG PARK SYNTHETIC TURF REPLACEMENT (PWC9099) - Approve the Plans and Specifications for the Central Park Dog Park Synthetic Turf Replacement Project; award a construction contract to Heavenly Construction Inc. DBA Heavenly Greens for the amount of $506,020, plus a 15% construction contingency of $75,903 for a total construction contract amount of $581,923; and find that the project is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities).

Contact Persons:

Name: Eva Lee Kim Beranek
Title: Landscape Designer II Community Services Director Dept: Landscape Architecture Community Services
Phone: 510-494-4776 510-494-4330
E-Mail: [email protected] [email protected]

RECOMMENDATION:

1. Approve the Plans and Specifications for the Central Park Dog Park Synthetic Turf Replacement Project (PWC9099).

2. Accept the bid and award a construction contract; and authorize the City Manager, or designee, to execute all construction-related agreements with the lowest responsive and responsible bidder, Heavenly Greens, in the amount of $506,020, plus a 15% contingency of $75,903, for a total construction contract amount of $581,923.

July 15, 2025 Fremont City Council Page 9

3. Find that the project is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities).

K. ADOPT A RESOLUTION ACCEPTING THE CHP CANNABIS TAX FUND GRANT – Adopt a Resolution Accepting the 2025/26 California Highway Patrol, Cannabis Tax Fund Grant and Approving Spending Plan for the Program; Appropriation Action
Contact Persons:

Name: Eric Tang Diane Brasil
Title: Police Captain Police Business Manager
Dept: Police Department Police Department
Phone: (510) 790-6900 510-790-6816
E-Mail: [email protected] [email protected]

RECOMMENDATION: Adopt a resolution authorizing the City Manager, or designee, to accept the California Highway Patrol Cannabis Tax Fund Grant in the amount of $172,999.97, recognize the revenue in the Miscellaneous Operating Grants Fund, appropriate the funds to the Police Department, and execute the Grant Agreement and take any and all necessary implementing actions required by CTFGP.

L. STRUCTURAL ENGINEERING CONSULTANT SERVICES - Approval of Agreements for On-Call Structural Engineering Consultant Services in the Amount of $1,250,000 per Agreement with CSG Consultants, Inc., Tipping Structural Engineers, and Buehler Engineering, Inc.; Make Findings of CEQA Exemption
Contact Persons:

Name: Kevin Mabutas Hans Larsen
Title: Engineering I Public Works Director
Dept: Engineering Public Works
Phone: 510-494-4513 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Authorize the City Manager, or designee, to execute Master Service Agreements with CSG Consultants, Tipping Structural Engineers and Buehler Engineering, Inc., for on-call structural engineering consultant services, each agreement with a term of five years and a total amount not-to-exceed $1,250,000 per agreement.

2. Find that the actions are exempt from environmental review, each as a separate and independent basis for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment.

M. AGREEMENT WITH THE COUNTY OF ALAMEDA FOR THE COLLECTION OF TAXES AND ASSESSMENTS - Adopt a Resolution Authorizing the City Manager, or Finance Director, to Execute Annual Proposition 218 Certification and Indemnification Agreements with the County of Alameda for the Collection of Taxes and Assessments
Contact Persons:

Name: David Persselin Rafael Alvarado
Title: Finance Director City Attorney
Dept: Finance Department City Attorney's Office
Phone: 510-494-4631 510-284-4030
E-Mail: [email protected] [email protected]
July 15, 2025 Fremont City Council Page 10

RECOMMENDATION: Adopt a resolution authorizing the City Manager, or Finance Director, to execute annual Proposition 218 Certification and Indemnification Agreements with the County of Alameda for the Collection of Taxes and Assessments.

N. ACTC PROJECT FUNDING AGREEMENTS - Approval of Project Funding Agreements with Alameda County Transportation Commission (Alameda CTC), for the Fremont Boulevard Multi-Modal Corridor (Downtown to Irvington) Project (PWC9100B), S. Grimmer Boulevard/ Warm Springs Boulevard/ Osgood Road Intersection Improvements (PWC9120), and Centerville Railroad Safety Improvements (PWC9071), for a Combined Total Funding Amount of Approximately $5,520,000; Appropriation Actions; and Make Findings of CEQA Exemption.

Contact Persons:

Name: Mirabel Aguilar Hans Larsen
Title: Senior Civil Engineer Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4761 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATION: Approve the following actions related to the Alameda CTC grant funds:

1. Authorize the City Manager, or designee, to execute Project Funding Agreements and prepare any other documents required to implement said agreements with Alameda CTC for the S. Grimmer Boulevard/Warm Springs Boulevard/Osgood Road Intersection Improvements (PWC9120), Centerville Railroad Safety Improvements (PWC9071) and Fremont Boulevard Multi-Modal Improvements (PWC9100B) Projects.

2. Accept grant funds in the amount of $2,000,000 and appropriate the funds to PWC9100-504 for the Fremont Boulevard Multi-Modal Improvements Project.

3. Accept grant funds in the amount of $2,000,000 and appropriate the funds to PWC9120-504 for the S. Grimmer/Warm Springs Boulevard/Osgood Road Intersection Improvements.

4. Accept grant funds in the amount of $1,520,000 and appropriate the funds to PWC9071-504 for the Centerville Railroad Safety Improvements.

5. Reallocate $25,000 from PWC8234-134 (SB1-Pavement Rehabilitation) to PWC9120-134 and reallocate $100,000 from PWC9041-136 (Regional Projects Funding Match) to PWC9120-136 for the S. Grimmer Boulevard/Warm Springs Boulevard/Osgood Road Intersection Improvements.

6. Reallocate $25,000 from PWC8234-134 (SB1-Pavement Rehabilitation) and reallocate $50,000 from PWC9041-136 (Regional Projects Funding Match) to PWC9071-136 for the Centerville Railroad Safety Improvements.

7. Find that the actions are exempt from environmental review as a separate and independent base for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).

July 15, 2025 Fremont City Council Page 11
O. GENERAL OBLIGATION BONDS TAX RATE FOR FY 2025/26 - Adopt a Resolution Setting the Annual Tax Rate for Voter-Approved General Obligation Bonds Debt Service for Fiscal Year 2025/26 and Authorizing the County of Alameda to Collect and Enforce the Levy on Behalf of the City Contact Persons:

Name: Lauren Chu David Persselin
Title: Management Analyst Finance Director
Dept: Finance Department Finance Department
Phone: (510) 494-4635 510-494-4631
E-Mail: [email protected] [email protected]

RECOMMENDATION: Adopt a resolution to (1) establish the Fire Safety Project General Obligation Bonds tax rate of $0.0032 per $100 of assessed valuation (0.0032%) for Fiscal Year 2025/26, and (2) request and authorize the County of Alameda to levy a tax on all taxable properties in the City as a voter-approved levy with respect to the Fire Safety Project General Obligation Bonds.

P. SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY OF FREMONT REPEALING AND REPLACING CHAPTER 15.65 OF THE FREMONT

MUNICIPAL CODE TO DESIGNATE NEW FIRE HAZARD SEVERITY ZONES

AND REESTABLISH THE WILDLAND URBAN INTERFACE FIRE AREA
RECOMMENDATION: Adopt ordinance updating Fremont Municipal Code Chapter

15.65 to adopt CAL FIRE’s 2025 FHSZ map and designations, with local amendments continuing the City’s prior designation of additional areas as Very High fire hazard severity zones.

3. Ceremonial Items
A. Resolution: Honoring Fremont Family Resource Center Facilities Coordinator Loretta Williams for 25 Years of Service

4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.

PUBLIC FINANCING AUTHORITY - None.

CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR
July 15, 2025 Fremont City Council Page 12

5. Scheduled Items
A. FY 2025-2028 HUMAN SERVICE GRANT RECOMMENDATIONS – Referrals from Human Relations Commission; Approve Recommendations for FY 2025-2028 Human Service Grant Funding and Authorize the City Manager to Execute Agreements with Non-Profit Agencies.

Contact Persons:

Name: Marisha Engineer Arquimides Caldera
Title: Management Analyst I Human Services Director
Dept: Human Services Department Human Services Department Phone: 510-574-2087 510-574-2056
E-Mail: [email protected] [email protected]

RECOMMENDATIONS: Staff recommends that the City Council take the following actions related to its Social Service Grant Program:

1. Approve the allocation of FY 2025/26 Social Service Grant funding, as recommended by the Human Relations Commission and consistent with the City’s FY 2025/26 adopted operating budget.

2. Authorize the City Manager, or designee, to execute grant agreements with the recommended non-profit agencies, effective July 1, 2025, through June 30, 2026, and any other implementing documents that may be required, as set forth in the staff report.

6. Other Business
A. GENERAL-PURPOSE REVENUE MEASURE VIABILITY SURVEY - Authorize the City Manager to Commission a Baseline Survey Regarding Viability of a General-Purpose Revenue Measure
Contact Persons:

Name: Karena Shackelford
Title: City Manager
Dept: City Manager's Office
Phone: 510-284-4063
E-Mail: [email protected]

RECOMMENDATION: Authorize the City Manager, or designee, to retain and contract with a qualified public opinion research firm to conduct a general-purpose revenue measure baseline survey.

7. Items Referred by Councilmembers
A. Councilmember Referrals - None.

B. Appointments to Boards, Commissions, Committees - None.

C. Legislative Actions - None.

D. Report on Committee Assignments

8. Adjournment
July 15, 2025 Fremont City Council Page 13

ACRONYMS

ABAG Association of Bay Area Governments HARB Historical Architectural Review Board ACE Altamont Commuter Express HBA Home Builders Association ACFCD Alameda County Flood Control District HCD Housing and Community ACTC Alameda County Transportation
Commission

HRC
Development (State)
Human Relations Commission
HCD Housing and Community
ACWD Alameda County Water District ICMA

JPA
International City/County Management
Association
Joint Powers Authority
ARB Art Review Board
BAAQMD

BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
LLMD Lighting and Landscaping Maintenance
District
LOCC League of California Cities
BCDC Bay Conservation & Development
Commission
LOS
MET
Level of Service
Mobile Evaluation Team
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
CALPERS California Public Employees’ Retirement
System
MTC Metropolitan Transportation
Commission
CBC California Building Code NRSRO Nationally Recognized Statistical Rating Organization
CDD Community Development Department NEPA National Environmental Policy Act CC & R’s Covenants, Conditions & Restrictions NLC National League of Cities CDBG
CEQA
Community Development Block Grant
California Environmental Quality Act
NPDES National Pollutant Discharge Elimination
System
CERT Community Emergency Response Team NPO Neighborhood Preservation Ordinance CIP Capital Improvement Program PC Planning Commission
CNG Compressed Natural Gas PD Planned District
COF City of Fremont PDA Priority Development Area
COPPS Community Oriented Policing and Public
Safety
PUC
PVAW
Public Utilities Commission
Private Vehicle Accessway
CSAC California State Association of Counties PWC Public Works Contract CTC California Transportation Commission RFP Request for Proposals dB Decibel RFQ Request for Qualifications
DEIR Draft Environmental Impact Report RHNA Regional Housing Needs Allocation DU/AC Dwelling Units per Acre ROP Regional Occupational Program EBCE East Bay Community Energy RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET Southern Alameda County Narcotics Enforcement Task Force
EDAC Economic Development Advisory
Commission (City)
STIP State Transportation Improvement
Program
EIR Environmental Impact Report (CEQA) TCRDF Tri-Cities Recycling and Disposal Facility EIS Environmental Impact Statement TOD Transit Oriented Development

EVAW
(NEPA)
Emergency Vehicle Accessway
TS/MRF Transfer Station/Materials Recovery
Facility
FAR Floor Area Ratio UBC See CBC
FEMA Federal Emergency Management Agency VMT Vehicle Miles Travelled FFD Fremont Fire Department VTA Santa Clara Valley Transportation FMC Fremont Municipal Code Authority
FPD Fremont Police Department WMA Waste Management Authority FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment GIS Geographic Information System
GPA General Plan Amendment

July 15, 2025 Fremont City Council Page 14

UPCOMING MEETING AND CHANNEL 27

BROADCAST SCHEDULE
Date Time Meeting Type Location
Cable
Channel
27 July 15, 2025 5:30 p.m. City Council Closed Session Council Chambers Live
July 15, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
July 22, 2025 No meetings
July 29, 2025 No 7PM City Council Meeting
(5th Tuesday)

August Recess Council in Recess until
September

September 2, 2025 7:00 p.m. City Council Meeting Council Chambers Live
September 9, 2025 7:00 p.m. City Council Meeting Council Chambers Live
September 16, 2025 7:00 p.m. City Council Meeting Council Chambers Live
September 23, 2025 5:30 p.m. CC/FUSD Liaison
Committee Meeting City Hosts Live
September 30, 2025 No 7PM City Council Meeting
(5th Tuesday)
October 7, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
October 14, 2025 7:00 p.m. City Council Meeting Council Chambers Live
October 21, 2025 7:00 p.m. City Council Meeting Council Chambers Live
October 28, 2025 No meetings

Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5471) DOC ID: 5471
Updated: 7/11/2025 10:03 AM by Dina Lewis Page 1

DELEGATION OF AUTHORITY TO CITY MANAGER DURING COUNCIL RECESS - Adopt a Resolution Delegating Authority to City Manager during City Council Recess, July 16, 2025 through September 1, 2025
Contact Persons:

Name: Susan Gauthier Allen DeMers
Title: City Clerk Deputy City Manager
Div/Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-494-4651
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to notify the City Council of administrative matters potentially requiring action during the Council recess between July 16, 2025, and September 1, 2025. The City Council is being asked to delegate authority to the City Manager, or designee, to approve contracts and other administrative matters required to be approved during the City Council’s scheduled recess. Actions taken during this period will be reported out to the City Council at the first Council meeting following the Council recess, which is scheduled for September 2, 2025.

BACKGROUND: Fremont Municipal Code Sections 2.10.080(p) and 3.20.070(b)(2) provide procedures by which the City Council may delegate authority to the City Manager to approve contracts and other administrative matters required to be approved during the City Council’s scheduled recess. This process occurs annually in advance of each year’s Council recess. The requested actions are considered to be routine but also time-sensitive and are generally necessary to ensure the timely delivery of services. A report of actions taken will be provided to the City Council the first scheduled meeting after the recess. The following items have been identified as potentially requiring action during the recess:

1. Title: Approve Purchase Order for Fire Protective
Equipment
Staff Contact: Corina Campbell, Business Manager, 510-494-4295 Name of Contracting Party: Sea Western
Budgeted Amount: $150,000
Fund/Account Code: 001.22210.5109
Recommended Action: Authorize the City Manager to issue a purchase order to Sea Western for personal protective equipment in
an amount not to exceed $141,000 using the
Sourcewell Cooperative Agreement and find that the
action is exempt from CEQA review per CEQA
Guidelines, Section 15378(b)(2).

2. Title: Approve Purchase Order for Fire Protective
Equipment
Staff Contact: Corina Campbell, Business Manager, 510-494-4295 Name of Contracting Party: Municipal Emergency Services Budgeted Amount: $227,000

2.C
Packet Pg. 15
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 2
Fund/Account Code: 615.22210.7520
Recommended Action: Authorize the City Manager to issue a purchase order to Municipal Emergency Services for personal
protective equipment in an amount not to exceed
$227,000 using the Sourcewell Cooperative
Agreement and find that the action is exempt from
CEQA review per CEQA Guidelines, Section
15378(b)(2).

3. Title: Approve Purchase Order for a Three-Year Term for Maintenance Services for the Lucas Chest
Compression Device and Lifepack Heart Monitors
Staff Contract: Corina Campbell, Business Manager, X4295 Name of Contracting Party: Stryker
Budget Amount: $210,648 ($70,216 annually)
Fund/Account Code: 001-22230-6612
Recommended Action: Authorize the City Manager to issue a purchase order to Stryker for preventative maintenance and repairs
for 36 Lifepack Heart Monitors and 36 Lucas Chest
Compression Devices in an amount not to exceed
$210,648 for a three year term and find that the
action is exempt from CEQA review per CEQA
Guidelines, Section 15378(b)(2).

4. Title: Loan Subordination Agreement for Irvington Terrace Apartments
Staff Contact: Lucia Hughes, Housing Manager, 510-494-4506 Name of Contracting Party: Irvington Development Group, LP, Owner/Borrower Berkadia/Freddie Mac, Lender
Fund/Account Code: HHD6111-111
Recommended Action: Authorize the City Manager or designee to execute a Subordination Agreement with Berkadia/Freddie Mac,
the new lender for Irvington Terrace Apartments, to
subordinate City’s affordable housing loan totaling
$14,085,878 as of June 30, 2025, including accrued
interest. The new Berkadia/Freddie Mac loan,
approximately $4,500,000, will be used to complete
needed repairs to the property, payoff an existing
California Community Reinvestment Corporation
(CCRC) mortgage, cover cost of prepayment
premium and fund costs of the new loan.

5. Title: Oracle Databases and PeopleSoft HR/Payroll System Annual Support Renewal
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Oracle America, Inc.

Budgeted Amount: $416,104.26
Fund/Account Code: 620.17020 ($183,461.25), 620.17021
($232,643.01)

2.C
Packet Pg. 16
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 3
Recommended Action: Authorize the City Manager or designee to execute an agreement with Oracle America, Inc., for the
annual software support and maintenance of the
databases, PeopleSoft HR/Payroll system, and User
Productivity Kit for one year and execute any
implementing documents and take any necessary
implementing actions in an amount not to exceed
$416,104.26.

6. Title: Tiburon CAD/RMS Software System Annual Software Support and Maintenance Renewal
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: CentralSquare Technologies, LLC.

Budgeted Amount: $313,642.68
Fund/Account Code: 620.17021
Recommended Action: Authorize the City Manager or designee to issue a purchase order to CentralSquare Technologies, LLC.,
in the amount of $313,642.68, to execute
implementing documents for the annual software
support and maintenance of the Tiburon CAD/RMS
software system for one year.

7. Title: govAccess Content Management System Renewal - City Website, City Intranet, PD Intranet, FD Intranet
Hostings
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Granicus, LLC
Budgeted Amount: $623,441.43
Fund/Account Code: 620.17021
Recommended Action: Authorize the City Manager or designee to execute an agreement with Granicus, LLC, for the annual
software support and maintenance of the govAccess
Content Management System, execute any
implementing documents, and take any necessary
implementing actions in an amount not to exceed
$623,441.43 for a 5-year term.

8. Title: Dell VxRail Hyperconverged servers and storage solution replacement at the Police Department
Building
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Dell Marketing L.P.

Budgeted Amount: $487,159.62
Fund/Account Code: 625.93000
Recommended Action: A. Authorize the City Manager, or designee, to issue a purchase order to Dell Marketing L.P. for the
replacement of the Dell VxRail Hyperconverged
servers and storage solution at the Police
Department Building in the amount of

2.C
Packet Pg. 17
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 4
$487,159.62 (including applicable sales tax and
shipping charges).

B. Authorize the City Manager, or designee, to
execute any implementing documents and take
any implementing actions as necessary.

9. Title: Commercial District Wi-Fi Installation Project Contract Amendment
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Bear Electrical Solutions, Inc.

Budgeted Amount: $407,995
Fund/Account Code: PWC9108-522
Recommended Action: A. Approve a contract amendment with Bear Electrical Solutions, Inc. for the Six Commercial
Districts Wi-Fi Access Expansion Project
(PWC9108-522), increasing the contract by
$50,000, for a total not-to-exceed amount of
$407,995 (including 15% contingency);
B. Authorize the City Manager to execute the
contract amendment and any related documents.

10. Title: FY 2025/26 Contract with Alameda County Health for Health Promotion Services
Staff Contact: Levon Gibson, Administrator Human Services Department, 510-
Name of Contracting Party: Alameda County Health
Budgeted Amount: $216,528
Fund/Account Code: 104.53310
Recommended Action: Authorize the City Manager, or designee, to enter into an agreement with Alameda County Health, in
an amount not to exceed $216,528, effective
July 1, 2025 through June 30, 2026.

11. Title: FY 2025/2026 Task Order with Fremont Unified School District #22
Staff Contact: Annie Bailey, Youth and Family Services Division Administrator, 510-
Name of Contracting Party Fremont Unified School District Budgeted Amount: $266,590
Fund/Account Code: 102.53410
Recommended Action: Authorize the City Manager, or designee, to enter a Task Order with Fremont Unified School District in an
amount not to exceed $266,590 for the City’s Youth
and Family Services Division to provide two
Associate Counselors (Special Assistants) for two
Secondary School Wellness Centers for the
2025/2026 school year (August 11, 2025 through
June 5, 2026).

2.C
Packet Pg. 18
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 5

12. Title: FY 2025/2026 Task Order with Fremont Unified School District #21
Staff Contact: Annie Bailey, Youth and Family Services Division Administrator, 510-
Name of Contracting Party Fremont Unified School District Budgeted Amount: $24,750
Fund/Account Code: 102.53410
Recommended Action: Authorize the City Manager, or designee, to execute a Task Order with Fremont Unified School District in
an amount not to exceed $24,750 for the City’s
Youth and Family Services Division to provide
School-Based Mental Health Counseling; Why Try
Cognitive Behavioral Groups as an Alternative to
Suspension Program for At-Promise Youth;
Substance Use Disorder Treatment Services for
Adolescents at Robertson, Kennedy High and other
Fremont Secondary Schools; and the Family
Resource Center Division to provide Family Support
Services (Case Management) for the 2025/2026
school year (August 11, 2025 through June 5, 2026).

13. Title: FY 2025/26 Task Order with the City of Newark for Paratransit Services
Staff Contact: Shawn Fong, Management Analyst II, 510-574-2033 Name of Contracting Party: City of Newark
Budgeted Amount: $353,727.

Fund/Account Code: 176.53520
Recommended Action: Authorize the City Manager, or designee, to execute a task order to the existing Joint Powers Agreement
with the City of Newark for the provision of FY
2025/26 paratransit services, in the amount not to
exceed $353,727.

14. Title: FY 2025/26 Memorandum of Understanding with
Alameda County Heath for Medi-Cal Administrative
Activities (MAA) Program
Staff Contact: Leticia Leyva, Management Analyst II, 510-574-2072 Name of Contracting Party: Alameda County Health
Budgeted Amount: $900,000
Fund/Account Code: 255.53960 (MAA)
Action: Authorize the City Manager, or designee, to execute a Memorandum of Understanding with Alameda
County Health for Fremont Human Services
Department FY 2025/26 Medi-Cal Administrative
Activities

15. Title: FY 2025/26 Contract with Alameda County to
support Youth and Family Opportunity Programs
Staff Contact: Alina Kwak, 510-574-2004
Name of Contracting Party: Alameda County Health

2.C
Packet Pg. 19
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 6
Budgeted Amount: $203,211
Fund/Account Code: 179.53990
Action: Authorize the City Manager, or designee, to execute an agreement with Alameda County Health to
Support Human Services Programs, including the
Fremont Family Resource Center Family Support
Services program and Youth and Family Services
Division's Why Try Cognitive Behavioral Groups
program from July 1, 2025-June 30, 2026.

16. Title: City of Oakland Alameda County-Oakland
Community Action Partnership (AC-OCAP) grant
agreement for Winter Relief program
Staff Contact: Alina Kwak, 510-574-2004
Name of Contracting Party: City of Oakland
Budgeted Amount: $120,000 ($40,000 Amendment)
Fund/Account Code: 790.53990
Action: Authorize the City Manager, or designee, to execute an amendment with the City of Oakland, Alameda
County-Oakland Community Action Partnership
(AC-OCAP), in the amount of $40,0000, with an
extension through December 31, 2025, increasing
the total not-to-exceed contract amount to
$120,000.

17. Title: Police Department Evidence Refrigerator and Freezer Replacement Project
Staff Contact: Jimmy Chen, Facilities Manager, 510-494-4715 Name of Contracting Party: TBD
Budgeted Amount: $350,000
Fund/Account: PWC8393-501
Recommended Action: A. Approve the plans and specifications for the project.

B. Accept the bid and award the construction
contract to the lowest responsive and responsible
bidder, for a not-to-exceed amount of $350,000
for the PD Evidence Refrigerator and Freezer
Replacement Project and authorize the City
Manager, or designee, to execute the contract.

C. Find that the project is exempt from the
California Environmental Quality Act (CEQA)
review pursuant to CEQA Guidelines Section
15301 as the project involves the repair,
maintenance, or minor alteration of existing
facilities involving no or negligible expansion of
use beyond that presently existing.

18. Title: City Hall Building A and B Exterior Painting Project Staff Contact: Gurshran Gill, Facilities Design Construction Project Supervisor I, 510-494-4558

2.C
Packet Pg. 20
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 7
Name of Contracting Party: TBD
Budgeted Amount: $150,000
Fund/Account: PWC9095-501
Recommended Action: A. Accept the bid and award the construction contract to the lowest responsive and responsible
bidder, for an amount not to exceed $150,000 for
the City Hall Building A and B Exterior Painting
Project and authorize the City Manager or
designee to execute the contract.

B. Find that the project is exempt from the
California Environmental Quality Act (CEQA)
review pursuant to CEQA Guidelines Section
15301 as the project involves the repair,
maintenance, or minor alteration of existing
facilities involving no or negligible expansion of
use beyond that presently existing.

19. Title: Mission Boulevard/Sullivan Underpass Signal Project Staff Contact: Aleksandr Zabyshny, Senior Transportation Engineer, (510) 494-4796
Name of Contracting Party: TBD
Budgeted Amount: $1,366,503
Fund/Account Code: PWC8930-531
Recommended Action: A. Approve the plans and specifications for the project.

B. Accept the bid and award the construction
contract to the lowest responsive and responsible
bidder, for an amount not to exceed $1,500,000
for the Mission Boulevard/ Sullivan Underpass
Signal Project and authorize the City Manager or
designee to execute the contract.

C. Reallocate the necessary funds from PWC7953-
515 and appropriate it to PWC8930-515.

D. Find that the project is exempt from the
California Environmental Quality Act (CEQA)
review pursuant to CEQA Guidelines Section
15301 as the project involves the repair,
maintenance, or minor alteration of existing
facilities involving no or negligible expansion of
use beyond that presently existing.

20. Title: Fiber Optic Communication Redundancy Project Staff Contact: Aleksandr Zabyshny, Senior Transportation Engineer, (510) 494-4796
Name of Contracting Party: TBD
Budgeted Amount: $372,125 (includes 10% contingency and 15% construction engineering)
Fund/Account Code: PWC9115-501; PWC9115-625
Recommended Action: A. Approve the plans and specifications for the project.

2.C
Packet Pg. 21
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 8
B. Accept the bid and award the construction
contract to the lowest responsive and responsible
bidder, for an amount not to exceed $375,000 for
the Fiber Optic Communication Redundancy
Project and authorize the City Manager or
designee to execute the contract.

C. Reallocate $220,078.18 from PWC8994-501 to
PWC9115-501 and appropriate $152,046.82 from
Fund 625 to PWC9115-625 to pay for the project
cost.

D. Find that the project is exempt from the
California Environmental Quality Act (CEQA)
review pursuant to CEQA Guidelines Section
15301 as the project involves the repair,
maintenance, or minor alteration of existing
facilities involving no or negligible expansion of
use beyond that presently existing.

ATTACHMENTS:
• DRAFT RESOLUTION

RECOMMENDATION: Adopt a resolution authorizing the City Manager, or designee, to take the following actions, as necessary, during the City Council recess period:

2.C
Packet Pg. 22
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 9

B. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

9. A. Approve a contract amendment with Bear Electrical Solutions, Inc. for the Six Commercial Districts Wi-Fi Access Expansion Project (PWC9108-522), increasing the contract by $50,000, for a total not-to-exceed amount of $407,995 (including 15% contingency);
B. Authorize the City Manager to execute the contract amendment and any related documents.

10. Authorize the City Manager, or designee, to enter into an agreement with Alameda County Health, in an amount not-to-exceed $216,528, effective July 1, 2025, through June 30, 2026.

2.C
Packet Pg. 23
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 10

14. Authorize the City Manager, or designee, to execute a Memorandum of Understanding with Alameda County Health for Fremont Human Services Department FY-2025/26 Medi-Cal Administrative Activities

17. A. Approve the plans and specifications for the PD Evidence Refrigerator and Freezer Replacement Project.

19. A. Approve the plans and specifications for the Mission Boulevard/ Sullivan Underpass Signal Project.

C. Reallocate the necessary funds from PWC7953-515 and appropriate it to PWC8930-515.

D. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project

2.C
Packet Pg. 24
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 11
involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.

20. A. Approve the plans and specifications for the Fiber Optic Communication Redundancy Project.

B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for an amount not to exceed $375,000 for the Fiber Optic Communication Redundancy Project, and authorize the City Manager or designee to execute the contract.

C. Reallocate $220,078.18 from PWC8994-501 to PWC9115-501 and appropriate $152,046.82 from Fund 625 to PWC9115-625 to pay for the project cost.

2.C
Packet Pg. 25

Resolution 2025-XX Page 1 of 4 RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

DELEGATING AUTHORITY TO THE CITY MANAGER OR DESIGNEE

TO AWARD CONTRACTS AND TO EXECUTE AGREEMENTS ON

BEHALF OF THE CITY OF FREMONT DURING THE CITY COUNCIL'S ANNUAL SCHEDULED RECESS FROM JULY 16, 20 25 THROUGH
SEPTEMBER 1, 2025

WHEREAS, Fremont Municipal Code Sections 2.10.080(p) and 3.20.070(b)(2) provide procedures by which the City Council may delegate authority to the City Manager to approve contracts and administrative matters otherwise within the authority of the City Council during the City Council’s scheduled recess; and

WHEREAS, City Council will be in recess from July 16, 2025 through September 1, 2025; and

WHEREAS, City staff is aware of specific actions that will be needed for ongoing projects and programs during the Council recess.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:

SECTION 1. The City Manager or designee is hereby authorized to consider, approve, and execute contracts and other administrative matters needed for the on-going operation of the City within existing budgetary appropriations during the City Council’s scheduled recess, including the following:

1. Issue a purchase order to Sea Western for personal protective equipment in an amount not to exceed $141,000 using the Sourcewell Cooperative Agreement and find that the action is exempt from CEQA review per CEQA Guidelines, Section 15378(b)(2).

2. Issue a purchase order to Municipal Emergency Services for personal protective equipment in an amount not to exceed $227,000 using the Sourcewell Cooperative Agreement and find that the action is exempt from CEQA review per CEQA Guidelines, Section 15378(b)(2).

3. Issue a purchase order to Stryker for preventative maintenance and repairs for 36 Lifepack Heart Monitors and 36 Lucas Chest Compression Devices in an amount not to exceed $210,648 for a three year term, and find that the action is exempt from CEQA review per CEQA Guidelines, Section 15378(b)(2).

4. Execute a Subordination Agreement with Berkadia/Freddie Mac, the new lender for Irvington Terrace Apartments, to subordinate City’s affordable housing loan totaling $14,085,878 as of June 30, 2025, including accrued interest. The new Berkadia/Freddie Mac loan, approximately $4,500,000, will be used to complete needed repairs to the property, payoff an existing California Community Reinvestment Corporation (CCRC) mortgage, cover cost of prepayment premium and fund costs of the new loan.

2.C.a
Packet Pg. 26
Attachment: DRAFT RESOLUTION (5471 : Delegation of Authority to City Manager during Council Recess_2025)

Resolution 2025-XX Page 2 of 4

5. Execute an agreement with Oracle America, Inc., for the annual software support and maintenance of the databases, PeopleSoft HR/Payroll system, and User Productivity Kit for one year and execute any implementing documents and take any necessary implementing actions in an amount not to exceed $416,104.26.

6. Issue a purchase order to CentralSquare Technologies, LLC., in the amount of $313,642.68, to execute implementing documents for the annual software support and maintenance of the Tiburon CAD/RMS software system for one year.

7. Execute an agreement with Granicus, LLC, for the annual software support and maintenance of the govAccess Content Management System, execute any implementing documents, and take any necessary implementing actions in an amount not to exceed $623,441.43 for a 5-year term.

8. A. Issue a purchase order to Dell Marketing L.P. for the replacement of the Dell VxRail Hyperconverged servers and storage solution at the Police Department Building in the amount of $487,159.62 (including applicable sales tax and shipping charges).

B. Execute any implementing documents and take any implementing actions as necessary.

B. Execute the contract amendment and any related documents.

10. Enter into an agreement with Alameda County Health, in an amount not to exceed $216,528, effective July 1, 2025, through June 30, 2026.

11. Execute a Task Order with Fremont Unified School District in an amount not to exceed $266,590 for the City’s Youth and Family Services Division to provide two Associate Counselors (Special Assistants) for two Secondary School Wellness Centers for the 2025/2026 school year (August 11, 2025, through June 5, 2026).

12. Execute a Task Order with Fremont Unified School District in an amount not to exceed $24,750 for the City’s Youth and Family Services Division to provide School-Based Mental Health Counseling; Why Try Cognitive Behavioral Groups as an Alternative to Suspension Program for At-Promise Youth; Substance Use Disorder Treatment Services for Adolescents at Robertson, Kennedy High and other Fremont Secondary Schools; and the Family Resource Center Division to provide Family Support Services (Case Management) for the 2025/2026 school year (August 11, 2025 through June 5, 2026).

13. Execute a task order to the existing Joint Powers Agreement with the City of Newark for the provision of FY 2025/26 paratransit services, in the amount not to exceed $353,727.

2.C.a
Packet Pg. 27
Attachment: DRAFT RESOLUTION (5471 : Delegation of Authority to City Manager during Council Recess_2025)

Resolution 2025-XX Page 3 of 4

14. Execute a Memorandum of Understanding with Alameda County Health for Fremont Human Services Department FY 2025/26 Medi-Cal Administrative Activities

15. Execute an agreement with Alameda County Health to Support Human Services Programs, including the Fremont Family Resource Center Family Support Services program and Youth and Family Services Division's Why Try Cognitive Behavioral Groups program from July 1, 2025-June 30, 2026.

16. Execute an amendment with the City of Oakland, Alameda County-Oakland Community Action Partnership (AC-OCAP), in the amount of $40,0000, with an extension through December 31, 2025, increasing the total not-to-exceed contract amount to $120,000.

17. A. Approve the plans and specifications for the project.

B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for a not to exceed amount of $350,000 for the PD Evidence Refrigerator and Freezer Replacement Project and authorize the City Manager or designee to execute the contract.

18. A. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for a not to exceed amount of $150,000 for the City Hall Building A and B Exterior Painting Project and authorize the City Manager or designee to execute the contract.

19. A. Approve the plans and specifications for the project.

B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for a not to exceed amount of $1,500,000 for the Mission Boulevard/ Sullivan Underpass Signal Project and authorize the City Manager or designee to execute the contract.

C. Reallocate the necessary funds from PWC7953-515 and appropriate it to PWC8930-531.

2.C.a
Packet Pg. 28
Attachment: DRAFT RESOLUTION (5471 : Delegation of Authority to City Manager during Council Recess_2025)

Resolution 2025-XX Page 4 of 4

20. A. Approve the plans and specifications for the project.

B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for a not to exceed amount of $375,000 for the Fiber Optic Communication Redundancy Project and authorize the City Manager or designee to execute the contract.

SECTION 2. The City Manager shall report to the City Council regarding the actions taken under this Resolution at the ______________, 2025 City Council Meeting.

ADOPTED, ____________ by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_________________________________
Mayor
ATTEST:

__________________________________
City Clerk
APPROVED AS TO FORM:

________________________________
City Attorney

2.C.a
Packet Pg. 29
Attachment: DRAFT RESOLUTION (5471 : Delegation of Authority to City Manager during Council Recess_2025) Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Maintenance Operations
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5486) DOC ID: 5486
Updated: 7/11/2025 8:25 AM by Dina Lewis Page 1
FIRE EXTINGUISHER SERVICES - Approval of a Service Agreement with Cintas Corporation in an Amount Not-to-Exceed $145,405.15 for Portable Fire Extinguisher Services at City-Owned Buildings
Contact Persons:

Name: Pat Kendrick Kelly King
Title: Building Maintenance Manager Maintenance Operations Director Div/Dept: Maintenance Operations Maintenance Operations Phone: 510-979-5768 510-979-5753
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate fire extinguisher services for portable fire extinguishers located in buildings owned by the City of Fremont (City).

BACKGROUND: The National Fire Protection Association (NFPA) develops and publishes safety codes for building safety, electrical safety, and fire prevention. NFPA 10 outlines the standards for installation, inspection, and general maintenance including recertification of portable fire extinguishers. The City owns roughly 545 portable fire extinguishers within 86 City buildings to include the Police Department buildings, Fire Stations, Administration buildings, Community Centers, Maintenance Center, and others. Each fire extinguisher must be inspected annually.

DISCUSSION/ANALYSIS: A Request for Proposals (RFP) was put out for bid March 25, 2025, and closed on April 22, 2025. No bids were received. Per Purchasing Code 3.20.210, if no bids are received by the City, the City is not required to rebid the work and may proceed to negotiate and enter into a contract with a vendor provided that the contract meets the purpose and goals set forth in Section 3.20.030. The City reached out to the current vendor, Cintas Corporation, who expressed interest in continuing to provide services for the City, and City staff and Cintas were able to negotiate new pricing and contract terms for a new agreement.

Staff recommend that the City Council authorize the City Manager, or designee, to enter into a seven-year agreement with Cintas to provide installation, inspection, maintenance, and recertification of the City’s portable fire extinguishers for a total amount not-to-exceed $145,405.15.

FISCAL IMPACT: Sufficient funding for the first year of services was appropriated to the Maintenance Operations Department in the General Fund FY 2025/26 adopted operating budget. Funding for future year services will be included in the proposed operating budgets for those years.

ENVIRONMENTAL REVIEW: The project is exempt from the requirements of the California Environmental Quality Act (CEQA), each as a separate and independent basis, pursuant to the following sections of Title 14 of the California Code of Regulations: (1) CEQA Guidelines Section 15061(b)(3), in that the service agreement does not have the potential to cause a significant effect on the environment, and (2) CEQA Guidelines Section 15301(d), as the

2.D
Packet Pg. 30
Council Staff Report (ID # 5486) Meeting of July 15, 2025 Updated: 7/11/2025 8:25 AM by Dina Lewis Page 2
scope of work involves repair and maintenance of existing mechanical equipment involving negligible or no expansion of existing or former use.

ATTACHMENTS: None.

2.D
Packet Pg. 31
Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Maintenance Operations
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5489) DOC ID: 5489
Updated: 7/11/2025 8:34 AM by Dina Lewis Page 1

LANDSCAPE MAINTENANCE SERVICES FOR VARIOUS CITY OWNED SITES - Approval of a Seven-Year Service Agreement with Gachina Landscape Management Inc., for Landscape Maintenance Services for Several City-Owned Sites
Contact Persons:

Name: Juan Barajas Kelly King
Title: Parks Superintendent Maintenance Operations Director Div/Dept: Maintenance Operations Maintenance Operations Phone: 510-979-5780 510-979-5753
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate professional landscape maintenance services at several City of Fremont owned sites.

BACKGROUND: The City of Fremont (“City”) has contracted landscape maintenance services for several City-owned sites, including the Downtown Event Center, Age Well Center at South Fremont, Bart Plaza, Innovation Way Plazas, Fremont Main Library and Police Department Administration building. The work consists of routine landscape maintenance services including mowing, edging, shrub and tree pruning, groundcover trimming, irrigation inspections, repairs and controller programing, weed control, hardscape and fixture cleaning and other best practice landscape maintenance operations.

DISCUSSION/ANALYSIS: A request for proposals (RFP 25-037) was publicly released April 16, 2025, and remained open through April 30, 2025.

The City received four proposals for this service from Landscape Pros, Brightview Landscaping, Gachina Landscape Management and New Image Landscaping. These proposals were evaluated by a team of City staff applying the following factors:
qualifications, feasibility, billing rates, responsiveness and service agreement terms. Based on the results of the evaluation process, City staff recommend approval of the service agreement with Gachina Landscape Management Inc. to provide the services outlined in the RFP.

The service agreement will cover a seven-year term, from July 1, 2025, through June 30, 2032. The total not-to-exceed amount for Fiscal Year 2025/26 is $223,552 ($183,552 for scheduled maintenance services plus up to $40,000 for annual contingency work). Annual price increases for the scheduled maintenance services amount are included based on the San Francisco-Oakland-Hayward Consumer Price Index for All Urban Consumers (CPI-U), which will be calculated on an average for the period of April to April.

However, the price increase shall not exceed four percent in any year. Price increases are scheduled to occur on July 1 of each contract year. If no increase is indicated in the CPI index, the contractor will not be allowed a price increase.

FISCAL IMPACT: Sufficient funding was appropriated in the FY 2025/26 General Fund adopted operating budget for the Maintenance Operations Department to cover the cost of

2.E
Packet Pg. 32
Council Staff Report (ID # 5489) Meeting of July 15, 2025 Updated: 7/11/2025 8:34 AM by Dina Lewis Page 2
the first year of this Agreement. Subsequent year costs will be included in the proposed operating budgets for those years.

ENVIRONMENTAL REVIEW: This action is not a project as defined by Pub.Res.Code Section 21065 and is categorically exempt under Section 15061(b)(3) of the California Environmental Quality Act (CEQA) in that it is not a project that has potential for causing a significant effect on the environment.

ATTACHMENTS: None.

RECOMMENDATION: Authorize the City Manager, or designee, to execute a seven-year service agreement (July 1, 2025, to June 30, 3032) with Gachina Landscape Management Inc. for landscape maintenance services for various City of Fremont owned sites, at an annual cost of $223,552 ($183,552 for scheduled maintenance services plus up to $40,000 for annual contingency work) with annual price increases based on CPI-U but capped at 4 percent per year.

2.E
Packet Pg. 33
Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Maintenance Operations
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5492) DOC ID: 5492
Updated: 7/11/2025 9:38 AM by Dina Lewis Page 1
JANITORIAL SUPPLIES - Approval of a Multi-Year Purchase Order with Waxie Sanitary Supply for Janitorial Supplies in an Amount Not-to-Exceed $200,000 Annually
Contact Persons:

Name: Monica Mathiesen Kelly King
Title: Management Analyst II Maintenance Operations Director Div/Dept: Maintenance Operations Maintenance Operations Phone: 510-979-5702 510-979-5753
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate the purchase of janitorial supplies needed to support the operations of City of Fremont (“City”) building facilities.

BACKGROUND: The City routinely contracts with a vendor to provide janitorial supplies that consist of paper products, waste bags, and personal care products, such as hand soap.

The City’s current contract is with Waxie Sanitary Supply. The contract is near the end of a maximum five-year term and is set to expire on September 30, 2025.

DISCUSSION/ANALYSIS: The City participates as part of a cooperative purchasing organization through OMNIA Partners for public sector procurement allowing the City to receive unit cost savings through controlled pricing and group purchasing. As a partnering agency, the Region 14 Education Service Center (ESC) recently completed a competitive bidding process for janitorial supplies and awarded a new cooperative contract to Waxie Sanitary Supply, valid through May 31, 2029. Staff recommends utilizing the cooperative purchasing process to select Waxie Sanitary Supply to provide continued services for Fremont.

Staff anticipates that $200,000 annually provides sufficient funding to cover quantities of consumable janitorial supplies needed, incremental cost increases of products for the course of the four-year term, and additional City facilities coming on-line during this period. It is noted that the Police Department facilities and Library facilities are not included in this agreement, as they arrange for their supplies separately.

FISCAL IMPACT: The amount of the Purchase Order is $200,000 annually, with a not-to-exceed amount of $800,000 for the four years. There is sufficient funding in the Maintenance Operations General Fund (Fund 001) budget to cover this cost.

ENVIRONMENTAL REVIEW: This action is not a project as defined by Pub. Res. Code Section 21065 and is categorically exempt under Section 15061(b)(3) of the California Environmental Quality Act (CEQA) in that it is not a project that has the potential for causing a significant effect on the environment.

ATTACHMENTS: None.

2.F
Packet Pg. 34
Council Staff Report (ID # 5492) Meeting of July 15, 2025 Updated: 7/11/2025 9:38 AM by Dina Lewis Page 2
RECOMMENDATION: Authorize the City Manager, or designee, to execute a Purchase Order with Waxie Sanitary Supply for janitorial supplies in an amount not-to-exceed $200,000 annually through May 31, 2029.

2.F
Packet Pg. 35
Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Maintenance Operations
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5493) DOC ID: 5493
Updated: 7/11/2025 8:41 AM by Dina Lewis Page 1
BOILER MAINTENANCE SERVICES - Approval of a Service Agreement with Silicon Valley Mechanical for Boiler Maintenance Services at City-Owned Buildings
Contact Persons:

Executive Summary: The purpose of this report is to facilitate boiler maintenance services for boilers located in buildings owned by the City of Fremont (“City”).

BACKGROUND: There are thirteen boilers in nine City-owned buildings. Nine boilers are heating hot water boilers that provide heating for indoor climate control. Four boilers are domestic hot water boilers that provide hot water for general purpose use. Boilers are located at the Animal Shelter, Police Department, Jail, Development Services Center, Fremont Main Library, Fire Station 7, Maintenance Center, Age Well Center Lake Elizabeth, and Warm Springs Community Center.

Boiler preventive maintenance services are a necessity as scheduled routine maintenance will keep City boilers running smoothly, increase boiler efficiency, reduce repair needs with unexpected downtime, and prolong their useful lifecycle. Boiler services will include semi-annual and annual maintenance services. During these services, a checklist of components will be inspected, cleaned, and adjusted as required for optimum performance based on manufacturer’s recommendations and industry standards.

DISCUSSION/ANALYSIS: A Request for Proposals (RFP) was put out for bid on May 13, 2025, and closed on June 3, 2025.

The City received three proposals for this service: Silicon Valley Mechanical, Mesa Energy Systems, and A&B Mechanical. These proposals were evaluated by a team of City staff applying the following factors: qualifications, feasibility, responsiveness, service agreement, and service rates. Based on the results of the evaluation process, staff recommends approval of the service agreement with Silicon Valley Mechanical to provide the services outlined in the RFP.

The service agreement will be a seven-year term, beginning July 1, 2025 through June 30, 2032. The total not-to-exceed amount for Fiscal Year 2025/26 is $134,715 ($34,715 for scheduled maintenance services plus up to $100,000 annually for reactive maintenance contingency).

FISCAL IMPACT: The initial annual cost of the Service Agreement with Silicon Valley Mechanical is $134,715 ($34,715 for scheduled maintenance services plus up to $100,000 annually for reactive maintenance contingency). Annual price increases for the scheduled

2.G
Packet Pg. 36
Council Staff Report (ID # 5493) Meeting of July 15, 2025 Updated: 7/11/2025 8:41 AM by Dina Lewis Page 2
maintenance services amount are included based on the San Francisco-Oakland-Hayward Consumer Price Index for All Urban Consumers (CPI-U), which will be calculated on an average for the period of April to April; however, the price increase shall not exceed 4 percent in any year. Price increases will take effect on July 1 of each year, with the first increase scheduled to occur on July 1, 2026. If no increase is indicated in the CPI Index, the Contractor will not be allowed a price increase. Sufficient funding for the first year of services was appropriated to the Maintenance Operations Department in the General Fund FY 2025/26 adopted operating budget. Funding for future year services will be included in the proposed operating budgets for those years.

ENVIRONMENTAL REVIEW: The proposed action and project are categorically exempt from the requirements of the California Environmental Quality Act (CEQA) per each on a separate and independent basis, the following sections of Title 14 of the California Code of Regulations: (1) CEQA Guidelines Section 15061(b)(3), in that the service agreement does not have the potential to cause a significant effect on the environment, and is not subject to CEQA review; and, (2) CEQA Guidelines Section 15301(d), as the scope of work involves repair and maintenance of existing mechanical equipment involving negligible or no expansion of existing or former use.

ATTACHMENTS: None.

2.G
Packet Pg. 37
Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5495) DOC ID: 5495
Updated: 7/11/2025 9:20 AM by Dina Lewis Page 1
MENTAL HEALTH SERVICES AGREEMENTS - Authorize the City Manager to Execute Agreements with Alameda County Behavioral Health and La Familia to provide Mental Health Services; Appropriation Actions; and Making Findings of CEQA Exemption
Contact Persons:

Name: Annie Bailey Arquimides Caldera
Title: Youth and Family Services
Administrator
Human Services Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2111 510-574-2056
E-Mail: [email protected] [email protected]

Executive Summary: Staff recommends that the City Council authorize the City Manager to enter into two agreements: (1) an agreement with Alameda County Behavioral Health (ACBH) in the amount of $2,874,480 for the Human Services Department’s Youth and Family Services (YFS) Division, Aging and Family Services (AFS) Division, and Family Resource Center (FRC) Division to provide mental health services and increase its capacity to provide such services; and (2) an agreement with La Familia in the amount of $267,888 for the FRC Division to provide mental health counseling services, as part of a multi - disciplinary Working Wellness Program. Staff also recommends appropriating an additional $5,845 to mental health service budget accounts to cover the total amount of the ACBH agreement.

BACKGROUND:

ACBH Mental Health Services Agreement

The Human Services Department has provided Medi-Cal funded services to South Alameda County residents for many years, including mental health services, substance use disorder services, and Targeted Case Management services.

Medi-Cal is California’s Medicaid health care program. Medi-Cal pays for services for children and adults with limited income and resources. Currently, the Medi-Cal program is undergoing a transformative system change, moving away from the state funding of individual services to the California Advancing and Innovating Medi-Cal (CalAIM) program, with the goals of:
a. Improving population health using a whole person care model and social determinants of health,
b. Reducing complexity and variation, and increasing flexibility of services across Medi-Cal, and
c. Improving quality outcomes, reducing health disparities, and modernizing systems through value-based initiatives and payment reform.

In FY 2025/26, as part of CalAIM, ACBH intends to change the payment model for some behavioral health contracts. For many years, ACBH provided reimbursement for Early

2.H
Packet Pg. 38
Council Staff Report (ID # 5495) Meeting of July 15, 2025 Updated: 7/11/2025 9:20 AM by Dina Lewis Page 2
Periodic Screening Diagnosis and Treatment (EPSDT) services based on the City’s actual costs up to a maximum allowed rate, which required the development of interim reimbursement rates and a final cost settlement each year. Under the new fee for service model, the City will no longer have to go through a cost settlement process and will instead be paid a negotiated rate regardless of its costs.

The YFS Division: The YFS has received Medi-Cal reimbursement from ACBH for eligible mental health services since FY 1999/2000. YFS provides services to children with “full-scope Medi-Cal” (i.e., complete Medi-Cal coverage) that are funded through EPSDT, which is the joint county, state, and federal Medicaid reimbursement mechanism for services provided to children.

The AFS Division: The AFS Division has provided mental health services to isolated seniors in their homes since 2008. This portion of the agreement is partially funded through the Behavioral Health Services Action (BHSA), which is replacing the Mental Health Services Act (MHSA). Both BHSA and MHSA provide supplemental funding for mental health services through an additional one percent tax on individual taxable incomes of $1 million or more.

The Senior Mobile Mental Health Team provides geriatric mental health services in southern Alameda County for seniors 60 years of age and older, who are 1) isolated and therefore unable to access clinic services, and 2) unable to manage independence due to physical/mental disabilities. These seniors are often at risk of institutionalization, nursing home care, hospitalization, repeated 911 calls, and emergency room visits. AFS has subsequently added a Recovery & Resiliency (R&R) step-down program, a peer support program for LGBT+ older adults, and an Asian American and Pacific Islander (AAPI) community support program.

The FRC, AFS, and YFS Divisions also provide Adult Outpatient Therapy services to adults with moderate to severe mental health issues. Services are provided by licensed staff, Associate Social Workers, and graduate clinical interns.

La Familia Mental Health Services Agreement

The FRC Division has collaborated with Alameda County since 2001 to form a multi-disciplinary and multi-agency Family Service Team (FST) for clients with multiple issues, who are receiving public assistance through CalWORKs. The City has provided mental health and wrap-around services, helping participants move from welfare to work.

In 2019, Alameda County re-bid this contract and required providers to serve a much larger geographic area of the County which included the Tri-Cities, the Tri-Valley area, Hayward, and San Leandro. The City and La Familia submitted a successful joint application to provide these services to an expanded South Alameda County group of CalWORKs participants under a new program name, the Working Wellness Program, with La Familia serving as the lead agency and the City as a subcontractor.

DISCUSSION/ANALYSIS:

YFS Division: In FY 2025/26, the YFS Division, will provide approximately 7,669 service hours in the following categories:

2.H
Packet Pg. 39
Council Staff Report (ID # 5495) Meeting of July 15, 2025 Updated: 7/11/2025 9:20 AM by Dina Lewis Page 3
• Healthy Choices School-Site Counseling Services at Fremont school sites; • The Infant Toddler Program, which serves families with children who are five years old and younger. This program also includes the Early Connections project, which includes a full-time Family Partner that promotes family-driven mental health care for children;
• The Youth Service Center, which serves youth with mental health needs and their families;
• The Truancy Intervention and Probation Youth Program, which serves pre-delinquent and delinquent youth and their families;
• Outpatient Adult Mental Health brief therapy services (the AFS and FRC divisions will provide additional support in providing these services); and • Intensive Care Coordination (ICC) for mental health clients. This is a form of Targeted Case Management (TCM) for youth.

AFS Division: In FY 2025/26, the AFS Division will provide mental health services to a minimum of 200 clients a year to improve their ability to live safely in the community. The programs will provide 2,081 hours of outpatient services, which will include 250 hours of medication support, and an additional 850 hours of outreach and engagement. The team is multi-disciplinary, consisting of a part-time psychiatrist, part–time physicians’ assistant, licensed counselors, human services specialist, and a clinical supervisor. Outreach and services provision will happen in community settings, such as the Age Well Center s and senior housing. The team also visits isolated seniors in their own homes to diagnose their mental status and assess their need for mental health services. The treatment team works with the seniors, and where possible their family, to develop a treatment plan that may include prescribing and monitoring psychotropic medications, providing counseling, and referring seniors to other resources as needed. The Mobile Mental Health team works closely with the City’s senior case management program and Adult Protective Services, and coordinates home delivered meals and inpatient hospitalization, if needed.

In addition, AFS provides a Mental Health Peer Coaching program to LGBTQ+ seniors (at least 60+). The program includes outreach, empathetic listening, support, and education to enhance wellness, prevent isolation and reduce the stigma often experienced by LGBT+ older adults.

In FY 2025/26, the program will also provide support services to over 300 AAPI older adults , a population that has been underserved in mental health interventions. This program conducts community-based classes around wellness at locations where older adults naturally congregate, such as senior housing facilities and faith-based agencies.

The FRC Division: In FY 2025/26, the FRC Division will continue to assist clients who are on CalWORKs in removing barriers to employment. The FRC and La Familia’s collaborative Working Wellness program provides a coordinated and integrated system of support for clients and their families, which may include health, substance abuse and mental health services, as well as educational and job search assistance, aimed at helping clients to exit the CalWORKs system. The model invites the Cal WORKs participant to be an active member of their treatment team. This program utilizes the Individual Placement and Support (IPS) model of Employment Services, provided by IPS staff from La Familia. In FY 2025/26, the FRC will provide approximately 766 hours of service to 26 unduplicated clients.

2.H
Packet Pg. 40
Council Staff Report (ID # 5495) Meeting of July 15, 2025 Updated: 7/11/2025 9:20 AM by Dina Lewis Page 4
The YFS, FRC and AFS divisions will provide 976 hours of service to 35 unduplicated clients in the Adult Outpatient Therapy program, referred by ACCESS.

FISCAL IMPACT: Funding under these agreements offsets the costs of full-time mental health professionals, clinical supervision, clerical support costs and City overhead expenses.

There is no impact to the General Fund. While the reimbursement rates for the fee-for-service portions of the agreements may vary, the total not to exceed amount for the ACBH agreement is $2,874,480, and the total not-to-exceed amount for the La Familia agreement amount is $267,888.

Funding for these programs was included in the City’s FY 2025/26 adopted budget.

However, as the final amounts for these agreements are slightly higher than the budget estimates, staff is recommending the City Council appropriate an additional $3,000 to the AFS Mobile Mental Health account of the ACBHCS AFS Behavioral Health Fund (Fund 104), and an additional $2,845 to Mental Health – EPSDT account of the ACBHCS YFS Behavioral Health Fund (Fund 170).

ENVIRONMENTAL REVIEW: The proposed actions are exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as that term is defined under CEQA Guidelines Sections 15378(b)(2), (4) and/or (5) and because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each of the foregoing providing a separate and independent basis for CEQA exemption.

ATTACHMENTS: None.

RECOMMENDATIONS: Approval of the following related to the delivery of mental health services:

1. Authorize the City Manager, or designee, to execute a Mental Health Services Agreement with Alameda County Behavioral Health (ACBH), in the amount of $2,874,480.

2. Authorize the City Manager, or designee, to execute a Mental Health Services Agreement with La Familia, in the amount of $267,888.

3. Appropriate an additional $3,000 in Fund 104 and $2,845 in Fund 170 to cover the updated not-to-exceed amounts of the proposed Mental Health Services Agreements.

2.H
Packet Pg. 41
Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5499) DOC ID: 5499
Updated: 7/11/2025 9:32 AM by Dina Lewis Page 1
TRACT 8526 - Approval of Final Map, Agreements for Construction of Public and Private Street Improvements, and Dedication of Land and Public Easements for Tract 8526, located at 4158 and 4170 Central Avenue (Central Avenue Townhomes); Make Findings of CEQA Exemption.

Contact Persons:

Name: Lester Aquino Hans Larsen
Title: Civil Engineer I Public Works Director
Div/Dept: Public Works Public Works
Phone: (510) 494-4762 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to approve Final Tract Map 8526 and improvement agreements for public and private infrastructure associated with a ten -unit townhome development, commonly known as Central Avenue Townhomes, and located in City Council District 3.

BACKGROUND: On November 17, 2022, the Planning Commission approved Vesting Tentative Tract Map 8526 for the 0.591-acre property at 4158 and 4170 Central Avenue in the Centerville Community Plan Area, which area is shown on the site plan attached to this report as Attachment A. The developer is Blacow Ventures, LLC. The Final Map creates twelve lots to allow for a new multi-family townhome development, consisting of ten residential lots and two common use lots.

DISCUSSION/ANALYSIS: The Final Map is in conformance with the Vesting Tentative Map and the developer has complied with all Tentative Map Conditions of Approval. The Final Map and Improvement Plans have been reviewed and are now ready for City Council approval.

The developer has signed the Public Improvement Agreement and has posted a performance bond and a labor and material bond, each in the amount of $188,000, to guarantee construction of the public improvements (Central Avenue and Argyle Road).

Public improvements include new curb, gutter, sidewalk, landscaping, pavement repair, utilities including storm drain, water, sanitary sewer, and joint trench, as well as a new accessible curb ramp, and other miscellaneous items of work as identified on the approved improvement plans.

The developer has signed the Private Improvement Agreement and has posted a performance bond and a labor and material bond, each in the amount of $570,000 to guarantee construction of the private and common area improvements (Archville Common).

Private improvements include the construction of a private street, installation of stormwater facilities, vehicular parking to serve the residents, and other miscellaneous items of work as identified on the approved improvement plans.

FISCAL IMPACT: None.

2.I
Packet Pg. 42
Council Staff Report (ID # 5499) Meeting of July 15, 2025 Updated: 7/11/2025 9:32 AM by Dina Lewis Page 2
ENVIRONMENTAL REVIEW: On November 17, 2022, the Planning Commission made findings that the project site is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) per CEQA Guidelines Sections 15332, In-Fill Development Projects, and 15183, Projects Consistent with a Community Plan, General Plan, or Zoning.

The Final Map and Improvement Plans are consistent with the General Plan and Zoning Ordinance, original project description, and scope of work. No further environmental review is required.

ATTACHMENTS:
• Site Plan (1 sheet)
• Draft Resolution - Tract 8526

RECOMMENDATION: Adopt a resolution to:

1. Approve the Final Map and the Improvement Plans for Tract 8526.

2.I
Packet Pg. 43
LOT 10
ARGYLE ROADCENTRAL AVENUEARCHVILLE COMMMONLOT 1LOT 2LOT 3LOT 4LOT 5LOT 6LOT 7LOT 8LOT 9LOT B LOT A
SITE PLANTRACT 8526CITY OF FREMONT ALAMEDA COUNTY CALIFORNIASCALE: 1" = 40' DATE: JUNE 2025 H:\4073\ACAD\EXHIBITS\COUNCIL SITE PLAN.DWGCIVIL ENGINEERSSURVEYORSPLANNERSSAN RAMONWWW.CBANDG.COMROSEVILLE(925) 866-0322(916)788-4456

VICINITY MAP
NSITE

2.I.a
Packet Pg. 44
Attachment: Site Plan (1 sheet) (5499 : TRACT 8526)

Resolution No. 2025-XX Page 1 of 3
DRAFT

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

APPROVING THE FINAL MAP AND IMPROVEMENT PLANS FOR
TRACT NO. 8526, ACCEPTING THE OFFER S OF DEDICATION

IDENTIFIED ON THE FINAL MAP , AND AUTHORIZING THE

CITY MANAGER TO SIGN IMPROVEMENT AGREEMENTS FOR PUBLIC
AND PRIVATE IMPROVEMENTS FOR TRACT NO. 8526

WHEREAS, a final subdivision map of Tract No.8526 ("Final Map") in the City of Fremont, County of Alameda, State of California, has been presented to the City Council of the City of Fremont for approval, and the Final Map is on file with the City Engineer, and is available for review upon request; and

WHEREAS, the Developer of the project described by the Final Map is Blacow Ventures, LLC; and

WHEREAS, the Final Map is geographically located within the boundaries of the Tentative Map entitled “Vesting Tentative Map for Tract 8526 – Central Avenue Townhomes, City of Fremont, Alameda County, California,” and the Tentative Map is on file with the City Engineer, and is available for review upon request; and

WHEREAS, the City of Fremont's (“City”) approval of the Tentative Map was conditioned upon the satisfaction of certain conditions of approval ("Conditions"), a copy of which are on file with the City Engineer, and are available for review upon request; and

WHEREAS, the Final Map includes offers for the dedication of interests in real property to the City, including but not limited to Central Avenue and Argyle Road, and easements as shown on Tract Map 8526; and

WHEREAS, as required by the Conditions, the Developer submitted improvement plans and specifications ("Improvement Plans") to the City entitled, “Improvement Plans – Tract 8526, Central Avenue Townhomes, City of Fremont, Alameda County, California,” containing 35 sheets that describe the construction of the public improvements (Central Avenue and Argyle Road) and private improvements required by the Conditions, including but not limited to completing construction of Archville Common; and

WHEREAS, the Developer has submitted to the City a signed agreement entitled “Public Improvement Agreement, Tract 8526 Central Avenue Townhomes” ("Public Improvement Agreement"), by which the Developer has agreed to construct all public improvements required by the Conditions, including but not limited to those described by the Improvement Plans; and

WHEREAS, concurrently with the submittal of the Public Improvement Agreement, the Developer has posted improvement security to guarantee completion of the public improvements and payment of laborers and suppliers in accordance with the Public Improvement Agreement,

2.I.b
Packet Pg. 45
Attachment: Draft Resolution - Tract 8526 (5499 : TRACT 8526)

Resolution No. 2025-XX Page 2 of 3
including a faithful performance bond in the amount of $188,000 and a labor and material bond in the amount of $188,000; and

WHEREAS, the Developer has submitted to the City a signed agreement entitled “Private Improvement Agreement, Tract 8526 Central Avenue Townhomes” ("Private Street Improvement Agreement"), by which the Developer has agreed to construct all private improvements required by the Conditions, including but not limited to those described by the Improvement Plans; and

WHEREAS, concurrently with the submittal of the Private Street Improvement Agreement, the Developer has posted improvement security to guarantee completion of the private improvements and payment of laborers and suppliers in accordance with the Private Improvement Agreement, including a faithful performance bond in the amount of $570,000 and a labor and material bond in the amount of $570,000; and

WHEREAS, the Developer has paid all fees required by the Conditions for processing of the Final Map; and

WHEREAS, upon the City's review of the Final Map, the Improvement Plans, and the Agreements, the Final Map has been found to conform to the requirements of the Subdivision Map Act (California Government Code Sections 66410, et seq.), and the City's Subdivision Ordinance (Fremont Municipal Code, Title 17), and the Conditions.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT HEREBY RESOLVES AS FOLLOWS:

1. The Final Map is hereby approved, and the City Clerk is authorized and directed to certify this fact on the face of the Final Map.

2. The Improvement Plans are hereby approved.

3. All offers for the dedication of interests in real property to the City identified on the Final Map (whether by fee, easement, right-of-way, or otherwise) are accepted by the City; provided, however, to the extent offers of dedication are for interests in real property on which the Developer is required to construct public improvements, the City's acceptance shall be conditioned upon the City Engineer's acceptance of the public improvements as complete.

4. The City Manager is hereby authorized, on behalf of the City to sign the agreements entitled “Public Improvement Agreement, Tract 8526” and “Private Improvement Agreement, Tract 8526”.

2.I.b
Packet Pg. 46
Attachment: Draft Resolution - Tract 8526 (5499 : TRACT 8526)

Resolution No. 2025-XX Page 3 of 3

ADOPTED 2025 by the City Council of the City of Fremont by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

2.I.b
Packet Pg. 47
Attachment: Draft Resolution - Tract 8526 (5499 : TRACT 8526) Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Landscape Architecture
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors: Parks Planning and Design Manager Tara Bhuthimethee COUNCIL STAFF REPORT (ID # 5497) DOC ID: 5497 B
Updated: 7/11/2025 12:18 PM by Dina Lewis B Page 1

AWARD CONSTRUCTION CONTRACT FOR CENTRAL PARK DOG PARK
SYNTHETIC TURF REPLACEMENT (PWC9099) - Approve the Plans and Specifications for the Central Park Dog Park Synthetic Turf Replacement Project; award a construction contract to Heavenly Construction Inc. DBA Heavenly Greens for the amount of $506,020, plus a 15% construction contingency of $75,903 for a total construction contract amount of $581,923; and find that the project is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities).

Contact Persons:

Name: Eva Lee Kim Beranek
Title: Landscape Designer II Community Services Director Div/Dept: Landscape Architecture Community Services
Phone: 510-494-4776 510-494-4330
E-Mail: [email protected] [email protected]

Executive Summary: Staff recommends that the City Council approve the Plans and Specifications for the Central Park Dog Park Synthetic Turf Replacement Project (PWC9099), and award and execute a construction contract to Heavenly Greens in the amount of $506,020, plus a 15% construction contingency of $75,903, for a total construction contract amount of $581,923.

BACKGROUND: The Central Park Dog Park was reconstructed by BART in 2009 as part of the Warm Springs Extension Project to mitigate the impacts to park facilities affected by their work within Central Park. In accordance with the agreement with BART, the City completed the project by installing synthetic turf in the large dog play area, along with other site amenities.

The existing synthetic turf, composed primarily of polyethylene and nylon materials, has experienced significant wear and tear over the years due to constant use, prolonged sun exposure, dog urine, and digging activity. Synthetic turf in high-use areas such as dog parks typically requires replacement every 10 years. As such, the need for resurfacing is overdue.

The proposed project includes the removal of the existing synthetic turf, application of an odor-neutralizing treatment to the existing subbase rock, recompaction and leveling of the subbase, and installation of new synthetic turf across the large dog play area. These improvements will enhance the usability of the facility and help reduce ongoing repair and maintenance costs.

DISCUSSION/ANALYSIS: The Central Park Dog Park Synthetic Turf Replacement Project was first advertised for bid on May 27, 2025, and the City received four bids on June 12, 2025. The lowest bid, in the amount of $538,899, was submitted by Prado’s Landscaping, which was approximately 4.5% below the Engineer’s estimate of $564,500.

However, Prado’s Landscaping did not provide a complete Bid Bond, rendering their bid non - responsive. The next lowest bid was approximately 20% above the Engineer’s estimate. Due

2.J
Packet Pg. 48
Council Staff Report (ID # 5497) Meeting of July 15, 2025 Updated: 7/11/2025 12:18 PM by Dina Lewis B Page 2
to insufficient funds to award and manage the project within budget, staff rejected all bids and re-advertised the project for bid.

The project was re-advertised for bid on June 24, 2025. And the City received 6 bids on July 9, 2025. The lowest responsive and responsible bidder was submitted by Heavenly Greens, in the amount of $506,020, which is approximately 10% below the Engineer’s estimate of $564,500. All bidders and their respective bid amounts are listed below:

Bidder Bid Amount
Heavenly Greens $506,020
Galeb Paving $530,000
Prado’s Landscaping $538,899
CWS Construction Group $635,050
Era Construction $640,000
QLM $670,700
The apparent low bidder, Heavenly Greens, is a responsible bidder experienced in this type of work. Their bid is responsive, and all bid documents are in order.

FISCAL IMPACT: The Central Park Dog Park Synthetic Turf Replacement Project will be funded from the Capital Replacement for Parks (PWC9099-501) project in the Capital Improvement Fund (Fund 501). This funding will cover all associated costs, including construction, a 15% contingency, construction management, inspections, and administrative expenses.

Project Costs and Funding:

1. Total funds appropriated to the project
Fund 501 Capital Replacement for Parks (PWC 9099) $826,000

2. Project Staff Expenses to date (as of 7/9/2025) $49,500

Approximate Funding Remaining $776,500

3. Planned Expenditures
• Construction (rounded) $506,020
• 15% Contingency $75,903
• Project Management, Inspection and Administration (estimated) $124,000

Estimated Balance after Project Closeout $70,577

ENVIRONMENTAL REVIEW: Environmental review under the California Environmental Quality Act (CEQA) is not required for the Central Park Dog Park Synthetic Turf Replacement Project, as the scope of work is exempt from the requirements of CEQA, per CEQA

2.J
Packet Pg. 49
Council Staff Report (ID # 5497) Meeting of July 15, 2025 Updated: 7/11/2025 12:18 PM by Dina Lewis B Page 3
Guidelines Section 15301(existing facilities), because the project involves only replacement of degraded material and does not involve expansion of an existing use. The project will not involve any changes to the physical configuration of the Dog Park or the surroundings and will not result in any new or increased environmental impacts.

ATTACHMENTS: None.

LINKS: Plans and Specifications for this project are available for review on the City of Fremont web site at: http://www.fremont.gov/government/departments/parks-planning- design/design-projects/dog-park

RECOMMENDATION:

1. Approve the Plans and Specifications for the Central Park Dog Park Synthetic Turf Replacement Project (PWC9099).

3. Find that the project is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities).

2.J
Packet Pg. 50
Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Police Department
Fremont, CA 94538 Category: Grants

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5498) DOC ID: 5498
Updated: 7/11/2025 10:34 AM by Dina Lewis Page 1
ADOPT A RESOLUTION ACCEPTING THE CHP CANNABIS TAX FUND GRANT – Adopt a Resolution Accepting the 2025/26 California Highway Patrol, Cannabis Tax Fund Grant and Approving Spending Plan for the Program; Appropriation Action
Contact Persons:

Name: Eric Tang Diane Brasil
Title: Police Captain Police Business Manager
Div/Dept: Police Department Police Department
Phone: (510) 790-6900 510-790-6816
E-Mail: [email protected] [email protected]

Executive Summary: The Fremont Police Department (FPD) applied for grant funding through the California Highway Patrol’s (CHP) Cannabis Tax Fund Grant Program to combat impaired driving. CHP awarded FPD $172,999.97 for personnel costs for Education/Outreach and six Digital Message Sign Boards.

To make use of the CHP Cannabis Tax Fund grant, the City Council must adopt a resolution accepting the grant and approving the spending plan use of the funds.

BACKGROUND: With the passage of Proposition 64 in 2016, the Control, Regulate, and Tax Adult Use of Marijuana Act (AUMA), California voters mandated the State set aside funding for the California Highway Patrol (CHP) to award grants to local governments and qualified nonprofit organizations, as described in Revenue and Taxation Code Section 34019(f)(3)(B).

The Cannabis Tax Fund Grant Program marks an important step toward reducing impaired driving crashes, increasing public awareness surrounding the dangers of impaired driving, and making California’s roadways a safer place to travel.

The funds must be used to combat impaired driving and must supplement and not supplant existing funding.

DISCUSSION/ANALYSIS: On February 23, 2025, FPD applied for a grant through the CHP Cannabis Tax Fund Grant Program and was awarded $172,999.97 for Fiscal Year 2025/26.

The funds will be utilized as follows:

Description Cost

Education / Outreach
o Personnel costs to teach the impaired driving portion of a Youth Driver Safety Class.

$30,400.31
Police Equipment
o 6 Solar Powered Digital Message Sign Boards

$142,599.66

2.K
Packet Pg. 51
Council Staff Report (ID # 5498) Meeting of July 15, 2025 Updated: 7/11/2025 10:34 AM by Dina Lewis Page 2
Total Costs $172,999.97

FISCAL IMPACT: The FY 2025/26 funds must be spent or encumbered by June 30, 2026.

There are no matching requirements for this grant and no direct impact on City resources for the fiscal years associated with the action in this staff report. Purchases will be made in accordance with the City’s adopted policies. Staff is requesting an appropriation of $172,999.97 in the Miscellaneous Operating Grants Fund (Fund 190) in FY 2025/26.

ENVIRONMENTAL REVIEW: The recommended action is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/ or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS:
• Draft Resolution- CTFGP FY2025-26

2.K
Packet Pg. 52
Resolution 2025-XX Page 1 of 2

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

ACCEPTING THE CALIFORNIA HIGHWAY PATROL CANNABIS TAX

FUND GRANT PROGRAM (CTFGP)

WHEREAS, with the passage of Proposition 64 in 2016, the Control, Regulate, and Tax Adult Use of Marijuana Act (AUMA), California voters mandated the state set aside funding for the California Highway Patrol (CHP) to award grants to local governments and qualified nonprofit organizations, as described in Revenue and Taxation Code Section 34019(f)(3)(B); and

WHEREAS, the City of Fremont desired to participate in the Cannabis Tax Fund Grant Program (CTFGP) funded through the CHP to support local law enforcement to reduce and mitigate the impacts of impaired driving in the community; and

WHEREAS, the City of Fremont Police Department applied for a grant through the CHP CTFGP and was awarded $172,999.97 for fiscal year 2025/2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:

SECTION 1. The City Manager, or designee, is authorized on behalf of the City Council of the City of Fremont to accept the $172,999.97 allocated to the City from the CTFGP and sign the Grant Agreement with the CTFGP, including any amendments thereto and any other implementing actions.

SECTION 2. The grant funds received hereunder shall not be used to supplant expenditures by the City of Fremont Police Department.

SECTION 3. The City of Fremont agrees to abide by the terms and conditions of the Grant Agreement as set forth by the CTFGP.

ADOPTED_______________, 2025 by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_________________________________
Mayor

2.K.a
Packet Pg. 53
Attachment: Draft Resolution- CTFGP FY2025-26 (5498 : ACCEPTANCE OF CTFGP GRANT) Resolution 2025-XX Page 2 of 2
ATTEST:

__________________________________
City Clerk
APPROVED AS TO FORM:

_________________________________
City Attorney

2.K.a
Packet Pg. 54
Attachment: Draft Resolution- CTFGP FY2025-26 (5498 : ACCEPTANCE OF CTFGP GRANT) Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Engineering
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5500) DOC ID: 5500
Updated: 7/11/2025 10:39 AM by Dina Lewis Page 1
STRUCTURAL ENGINEERING CONSULTANT SERVICES - Approval of Agreements for On-Call Structural Engineering Consultant Services in the Amount of $1,250,000 per Agreement with CSG Consultants, Inc., Tipping Structural Engineers, and Buehler Engineering, Inc.; Make Findings of CEQA Exemption
Contact Persons:

Name: Kevin Mabutas Hans Larsen
Title: Engineering I Public Works Director
Div/Dept: Engineering Public Works
Phone: 510-494-4513 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate the procurement of on-call structural engineering services as needed to support the timely development of projects funded through the City of Fremont’s (City) Capital Improvement Program (CIP).

BACKGROUND: On-call consultant service agreements are used for services requiring expertise that City staff does not have and/or to supplement City staff during periods of peak work demand. The work performed under this proposed agreement will include structural engineering design, independent design review, consultation, inspection, and evaluation for various capital improvement projects.

DISCUSSION/ANALYSIS: In May 2025, the City solicited proposals for On-Call Structural Engineering Services. The selected consultants will work under a five-year Master Service Agreement.

Thirteen proposals were received from structural engineering consulting firms, listed alphabetically: ABS Consulting, Ashley and Vance, Biggs Cardosa Associates, Inc., Buehler Engineering, Inc., Cornerstone, CSG Consultants, Inc., Hohbach-Lewin, Inc., IMEG, Mark Thomas, Martin/Martin+Crosby Group, Simpson Gumpertz & Heger, Tipping Structural Engineers, and ZFA Structural Engineers.

An evaluation panel comprised of City staff evaluated all of the proposals based on the completeness of the proposal, project scope and understanding, overall and local experience to perform the required services, evaluation of assigned personnel and their experience, billing rates, their ability to respond in a timely manner, and the Consultant’s overall approach.

Based on the results of the evaluation process, City staff recommends authorizing the approval of three separate master agreements for on-call structural engineering consultant services with CSG Consultants, Inc., Tipping Structural Engineers, and Buehler Engineering, Inc., in the not-to-exceed amount of $1,250,000 per agreement, over a period of five years.

2.L
Packet Pg. 55
Council Staff Report (ID # 5500) Meeting of July 15, 2025 Updated: 7/11/2025 10:39 AM by Dina Lewis Page 2
FISCAL IMPACT: All task orders issued, and work performed by consultants under the On-Call Master Service Agreement will be restricted to the funds appropriated and available for the specific project for which the work is required.

ENVIRONMENTAL REVIEW: Environmental review is not required because award of this agreement is not a project within the meaning of California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061 (b)(3) and 15378(b) as it can be seen with certainty that there is no possibility that award of the contract will have a significant effect on the environment and the award is an administrative activity that will not result in an effect on the physical environment. The projects that the consultant will provide services for will be subject to appropriate environmental review.

ATTACHMENTS: None.

RECOMMENDATIONS:

2.L
Packet Pg. 56
Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Finance Department
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5501) DOC ID: 5501
Updated: 7/11/2025 10:44 AM by Dina Lewis Page 1

AGREEMENT WITH THE COUNTY OF ALAMEDA FOR THE COLLECTION OF TAXES AND ASSESSMENTS - Adopt a Resolution Authorizing the City Manager, or Finance Director, to Execute Annual Proposition 218 Certification and Indemnification Agreements with the County of Alameda for the Collection of Taxes and Assessments
Contact Persons:

Name: David Persselin Rafael Alvarado
Title: Finance Director City Attorney
Div/Dept: Finance Department City Attorney's Office
Phone: 510-494-4631 510-284-4030
E-Mail: [email protected] [email protected]

Executive Summary: The County of Alameda collects certain assessments, fees and taxes (collectively, “Assessments”) on behalf of the City. For this to occur, each year the County requires the City to sign a Proposition 218 Certification and Indemnification Agreement.

Staff recommends the City Council adopt a resolution authorizing the City Manager, or Finance Director, to execute these annual agreements.

BACKGROUND: Each fiscal year, the City and its consultants transmit to the County of Alameda, Office of Auditor-Controller, the Assessments to be placed on the secured property tax bill for collection by the County on behalf of the City. The City is responsible for determining the amount of each Assessment and for complying with the requirements of Proposition 218, which is codified in Articles XIIIC and XIIID of the California Constitution.

DISCUSSION/ANALYSIS: For FY 2025/26, the City’s Assessments that will be included on the County’s property tax bill include community facilities district special taxes, the landscape maintenance district assessment, the clean water protection fee, the paramedic tax, and the Fire Safety General Obligation Bond s special tax. New Assessments may be approved by the City in the future in accordance with State law.

As a condition to collecting these Assessments for the City, the County requires the City to sign an annual Certification and Indemnification Agreement, which certifies that the Assessments placed on the secured property tax bill comply with Proposition 218. Under the Agreement the City agrees to indemnify the County in any legal action challenging the City's compliance with Proposition 218. The FY 2025/26 Agreement is attached to this staff report as Exhibit A.

FISCAL IMPACT: There are no direct fiscal impacts to the City. Approval of the Certification and Indemnification Agreement s will save City staff time and resources by allowing the County to collect taxes and assessments on behalf of the City.

ENVIRONMENTAL REVIEW: The action is not a project as defined by Pub. Res. Code Section 21065, and is exempt from CEQA review per: (1) CEQA Guidelines Section

2.M
Packet Pg. 57
Council Staff Report (ID # 5501) Meeting of July 15, 2025 Updated: 7/11/2025 10:44 AM by Dina Lewis Page 2
15378(b)(2), as exempt continuing administrative, policy and procedure making, or maintenance activities; (2) CEQA Guidelines Section 15378(b)(4), as the creation of a government funding mechanism or other government fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment; (3) CEQA Guidelines Section 15061(b)(3), which exempts projects when it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

ATTACHMENTS:
• Draft Resolution - Proposition 218 Certification and Indemnification Agreement Authorization
• Exhibit A - FY 2025-26 Proposition 218 Certification and Indemnification

2.M
Packet Pg. 58
Resolution 2025-XX Page 1 of 2
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

AUTHORIZING THE CITY TO EXECUTE ANNUAL CERTIFICATION

AND INDEMNIFICATION AGREEMENT S WITH THE COUNTY OF

ALAMEDA FOR THE COLLECTION OF TAXES AND ASSESSMENTS

WHEREAS, each fiscal year the County of Alameda (“County”), on behalf of the City of Fremont (“City”), collects various property assessments, fees and taxes (collectively referred to as “Assessments”) through the County’s Secured Property Tax Roll; and

WHEREAS, the City’s Assessments currently include the community facilities districts special taxes, the landscape maintenance district assessments, the clean water protection fee, the paramedic tax, the Fire Safety General Obligation Bond special tax, and there may be possible new Assessments that may be approved by the City in the future in accordance with law; and

WHEREAS, the City must comply with the requirements of Proposition 218, codified in Articles XIIIC and XIIID of the state Constitution, regarding Assessments used to finance public facilities and services; and

WHEREAS, each fiscal year, in order for the County to collect the Assessments on behalf of the City, the County requires the City to sign a Proposition 218 Certification and to agree to indemnify, defend and hold harmless the County if the City fails to comply with Proposition 218. A copy of the Certification Agreement is attached to this Resolution as Exhibit A.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF FREMONT hereby authorizes the City Manager or the Finance Director to execute annual Proposition 218 Certification and Indemnification Agreements with Alameda County on behalf of the City for the collection of City assessments, fees and taxes, and to take any and all actions, necessary to carry out the intent of this resolution.

ADOPTED ____________, 2025, by the City Council of the City of Fremont by the following vote:

2.M.a
Packet Pg. 59
Attachment: Draft Resolution - Proposition 218 Certification and Indemnification Agreement Authorization (5501 : Agreement with County of Resolution 2025-XX Page 2 of 2

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

2.M.a
Packet Pg. 60
Attachment: Draft Resolution - Proposition 218 Certification and Indemnification Agreement Authorization (5501 : Agreement with County of Proposition 218 Certification

The CITY OF FREMONT (hereafter referred to as public agency) he reby certifies that to the best of its knowledge, the taxes, assessments and fees placed on the 2025/2 6 Secured Property Tax bill by the public agency met the requirements of Proposition 218 that added Articles XIIIC and XIIID to the State Constitution.

Therefore, for those taxes, assessments and fees which are subj ect to Proposition 218 and which are challenged in any legal proceeding on the basis that the public agency has failed to comply with the requirements of Proposition 218; the public agency agrees to defend, indemnify and hold harmless the County of Alameda, its Board of Supervisors, its Auditor-Controller/Clerk-Recorder, its officers and employees.

The public agency will pay any final judgment imposed upon the County of Alameda as a result of any act or omission on the part of the public agency in failing to comply with the requirements of Proposition 218.

If a tax, assessment or fee is challenged under Proposition 218 and the net amount of the proceeds after deduction of the County’s compensation for collection are shared by both the public agency and the County of Alameda; then the parties hereby agree that their proportional share of any liability or judgment shall be equal to their proportional share of the net amount of the proceeds from the tax, assessment or fee.

The above terms are accepted by the public agency and I further certify that I am authorized to sign this agreement and bind the public agency to its terms.

CITY OF FREMONT

Dated:

By:
(Signature)

(Print Name)

(Print Title)

2.M.b
Packet Pg. 61
Attachment: Exhibit A - FY 2025-26 Proposition 218 Certification and Indemnification (5501 : Agreement with County of Alameda for the Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5503) DOC ID: 5503
Updated: 7/11/2025 10:58 AM by Dina Lewis Page 1
ACTC PROJECT FUNDING AGREEMENTS - Approval of Project Funding Agreements with Alameda County Transportation Commission (Alameda CTC), for the Fremont Boulevard Multi-Modal Corridor (Downtown to Irvington) Project (PWC9100B), S. Grimmer Boulevard/ Warm Springs Boulevard/ Osgood Road Intersection Improvements (PWC9120), and Centerville Railroad Safety Improvements (PWC9071), for a Combined Total Funding Amount of Approximately $5,520,000; Appropriation Actions; and Make Findings of CEQA Exemption.

Contact Persons:

Name: Mirabel Aguilar Hans Larsen
Title: Senior Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4761 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate the development of three transportation projects using funding grants recently approved by Alameda County Transportation Commission (Alameda CTC).

BACKGROUND: In November 2014, Alameda County voters approved Measure BB to increase multi-modal transportation investment Countywide. The program is administered by Alameda CTC. On May 22, 2025, Alameda CTC approved the allocation of Measure BB funding for their 2026 Capital Investment Program (CIP), including the following three City of Fremont projects: Fremont Boulevard Multi-Modal Corridor (Downtown to Irvington) (PWC9100B) in the amount of $2,000,000 for construction; S. Grimmer Boulevard/ Warm Springs Boulevard/ Osgood Road Intersection Improvements (PWC9120) in the amount of $2,000,000 for construction; and Centerville Railroad Safety Improvements (PWC9071) in the amount of $1,520,000 for final design. Execution of Project Funding Agreements with Alameda CTC is required to complete the applicable phases of these projects.

DISCUSSION/ANALYSIS: The scope of work for the three Fremont projects approved by Alameda CTC for Measure BB funding are described below:

1. Fremont Boulevard Multi-Modal Corridor (Downtown to Irvington) Project:

This project, identified as a top priority in Fremont’s Active Transportation Plan, will construct separated bikeways along both sides of Fremont Boulevard from Country Drive to Eugene Street. The proposed project will also add safety enhancements and upgraded traffic signals at the Fremont Boulevard intersections with Beacon Avenue, Sundale Drive, and Bidwell Drive. Other elements of the project scope include the repair of damaged pavement and sidewalks, landscaping improvements, and improved bus stops. The project has previously received grant funding in the amounts of: $3,000,000 from Safe Routes to BART; $372,000 from Transportation for Clean Air (TFCA); $40,000 in Federal Earmark funds; and $4,098,000 in Housing Incentive Pool (HIP) funds approved by the Metropolitan Transportation Commission

2.N
Packet Pg. 62
Council Staff Report (ID # 5503) Meeting of July 15, 2025 Updated: 7/11/2025 10:58 AM by Dina Lewis Page 2
(MTC), for a total of $7,510,000. The Alameda CTC funds along with the City’s grant matching funds will close the funding gap for construction costs.

2. S. Grimmer Boulevard/Warm Springs Boulevard/Osgood Road Intersection Improvement Project: This intersection is part of the regional East Bay Greenway trail corridor in the Warm Springs area and is part of a Safe Routes to School path that connects the new Metro Crossing development to Lila Bringhurst Elementary School. The project will construct safety enhancements at the intersection of Warm Springs Boulevard/Osgood Road and S. Grimmer Boulevard, consisting of modified curb returns that shorten pedestrian crosswalks and provide an elevated shared space for cyclists and pedestrians at each corner. Bikeways in the southbound and northbound directions will be ramped up from buffered bicycle lanes. In the westbound direction, pedestrians will be connected to a new sidewalk and bicyclists will connect to the on-street two-way cycle track being constructed by the nearby Toll Brothers Metro Crossing development project.

3. Centerville Railroad Safety Improvements Project: The Project will design safety improvements at eight at-grade railroad crossings in the Centerville area at Blacow Road., Dusterberry Way, Maple Avenue, Fremont Boulevard, Shinn Street, Clarke Drive, Bunting Lane, and at the UPRR junction in support of a future railroad quiet zone corridor. Following completion of the final design plans, the City will have the opportunity to seek construction funding for the various railroad crossing improvements from grant sources.

It is noted that as part of the funding source, the Grimmer/ Warm Springs/ Osgood Intersection and the Centerville Railroad Safety projects will each include a City appropriation of $25,000 in State gas tax funds to enable using project delivery streamlining mechanisms for projects with multiple funding sources. Additional funds will also be included for staff management costs that are not eligible for funding from grant sources.

FISCAL IMPACT: Approval of the project funding agreements with Alameda CTC will allow the City to receive approximately $5,520,000 for the projects listed above, and with a local match commitment of approximately $1,336,000. In addition, at this time, staff recommends transferring funds to support project grant match requirements by reallocating a total of $50,000 of Fund 134 (State Senate Bill 1) from the Pavement Rehabilitation Project (PWC8234) and reallocating a total of $150,000 of Fund 136 (State Gas Tax) from the Regional Projects Funding Match Program (PWC9041). The funding sources for the remaining local match funds required for the Grimmer/Warm Springs/Osgood Road Intersection and Centerville Railroad Safety projects will be identified at the time of approval of future construction contracts or professional service agreements.

ENVIRONMENTAL REVIEW: Execution of Measure BB Project Funding Agreements is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15061(b)(3) and 15378(b) as it can be seen with certainty that implementation of the agreements are not activities that have the potential for causing a significant effect on the environment. The projects associated with these funding agreements will undergo environmental review in compliance with CEQA.

ATTACHMENTS: None.

2.N
Packet Pg. 63
Council Staff Report (ID # 5503) Meeting of July 15, 2025 Updated: 7/11/2025 10:58 AM by Dina Lewis Page 3

RECOMMENDATION: Approve the following actions related to the Alameda CTC grant funds:

2. Accept grant funds in the amount of $2,000,000 and appropriate the funds to PWC9100-504 for the Fremont Boulevard Multi-Modal Improvements Project.

3. Accept grant funds in the amount of $2,000,000 and appropriate the funds to PWC9120-504 for the S. Grimmer/Warm Springs Boulevard/Osgood Road Intersection Improvements.

4. Accept grant funds in the amount of $1,520,000 and appropriate the funds to PWC9071-504 for the Centerville Railroad Safety Improvements.

2.N
Packet Pg. 64
Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Finance Department
Fremont, CA 94538 Category: Plans, Policies and Studies

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5476) DOC ID: 5476
Updated: 7/11/2025 11:09 AM by Dina Lewis Page 1
GENERAL OBLIGATION BONDS TAX RATE FOR FY 2025/26 - Adopt a Resolution Setting the Annual Tax Rate for Voter-Approved General Obligation Bonds Debt Service for Fiscal Year 2025/26 and Authorizing the County of Alameda to Collect and Enforce the Levy on Behalf of the City
Contact Persons:

Name: Lauren Chu David Persselin
Title: Management Analyst Finance Director
Div/Dept: Finance Department Finance Department
Phone: (510) 494-4635 510-494-4631
E-Mail: [email protected] [email protected]

Executive Summary: In November 2002, Fremont voters approved Measure R, which authorized the City to issue $51,000,000 of general obligation bonds to fund fire station modernization and construction of other public safety projects. The City is obligated to annually levy ad valorem taxes upon all taxable properties within the City for the payment of the principal and interest for these bonds. This report recommends that the City Council adopt a resolution to establish the Fiscal Year 2025/26 tax rate at $0.0032 per $100 of assessed valuation (0.0032%) and request and authorize the County of Alameda to levy the tax at this rate on all taxable property within the City of Fremont.

BACKGROUND: At the City’s municipal general election held on November 5, 2002, voters approved Measure R authorizing the issuance of Fire Safety Project General Obligation Bonds in the not-to-exceed amount of $51,000,000 and an override property tax to pay debt service on the bonds. The California Constitution permits the voters to approve such taxes that override the general “1% of full cash value” limit on ad valorem property taxes to pay debt service on indebtedness used to acquire or improve real property. Measure R specified that the Fire Safety Project General Obligation Bonds proceeds be used to replace three older fire stations with new modern stations, to construct public safety training facilities, and to remodel and upgrade seven existing fire stations to current earthquake standards.

Three bond series totaling $51,000,000 have been issued: Series A for $10,000,000 on July 17, 2003, Series B for $25,000,000 on April 14, 2005, and Series C for $16,000,000 on February 11, 2009. The Series A, Series B, and Series C bond proceeds are now completely spent.

The Series A Bonds were subsequently refunded on May 10, 2012, resulting in a net present value savings of $923,368. The Series B Bonds were refunded on August 9, 2013, resulting in a net present value savings of $1,694,239. The Series C Bonds were refunded on August 23, 2017, resulting in a net present value savings of $3,023,539. The 2012 General Obligation Refunding Bonds and 2013 General Obligation Refunding Bonds were refunded on July 29, 2021, resulting in a net present value savings of $4,057,000. The savings will be passed along to the property owners through a decrease in the override tax levy needed to repay the bonds. Debt service payments on the bonds are due each year on February 1 and August 1.

2.O
Packet Pg. 65
Council Staff Report (ID # 5476) Meeting of July 15, 2025 Updated: 7/11/2025 11:09 AM by Dina Lewis Page 2

The override tax levy applies to both secured and unsecured property and supplements the regular 1% property tax that pays for general city services. Each year, the Council sets the override tax rate to generate the taxes needed to service the bond principal and interest payments coming due in the next year, as well as the associated paying agent fees for The Bank of New York Mellon Trust Company, N.A., and the property tax administration fee paid to the County of Alameda.

DISCUSSION/ANALYSIS: The override tax rate on secured and utility property is calculated by spreading the net tax levy over the value of the secured and utility assessment roll and rounding up to four decimals. California Revenue and Taxation Code Section 2905 specifies that the tax rate on unsecured property is the prior year’s secured tax rate (0.0034%). An adjustment to the secured tax roll to account for anticipated delinquencies of 4.5% is based on the City’s historical experience.

The detailed tax rate calculations are summarized below.

Description Assessed Value Tax Rate Amount
Debt service due 2/1/2026 and 8/1/2026 $2,656,600
County administration fee 6,642
Paying agent fees 1,500
Gross tax levy 2,664,742

Residual prior year tax collections (247,589)
Unsecured tax roll $ 6,125,404,652 0.0034% (208,264)
Net tax levy 2,208,889

Adjusted secured and utility tax roll $69,703,302,693 0.0032% $2,230,506

FISCAL IMPACT: This action will result in the collection of approximately $2,230,506 in secured property tax revenue which, when combined with $247,589 of residual prior year tax collections and approximately $208,264 of unsecured property tax revenue, will be sufficient to pay debt service due on the Fire Safety Project General Obligation Bonds in February and August 2026, paying agent fees, and the County’s annual administration fee.

By adopting the proposed resolution, the City Council authorizes the County of Alameda to levy and collect the override tax in addition to the regular 1% ad valorem tax and any other voter-approved override taxes. The taxes for the Fire Safety Project General Obligation Bonds will be billed on the regular property tax bills sent to property owners.

For a single-family home with a net assessed value of $500,000 the tax levy for the Fire Safety Project General Obligation Bonds will be $16.00 for Fiscal Year 2025/26.

ENVIRONMENTAL REVIEW: Action on this item represents a fiscal, organizational, and/or administrative governmental activity that will not result in physical changes in the environment. Therefore, it is not a project subject to review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378.

2.O
Packet Pg. 66
Council Staff Report (ID # 5476) Meeting of July 15, 2025 Updated: 7/11/2025 11:09 AM by Dina Lewis Page 3
ATTACHMENTS:
• Resolution - FY 2025-26 GO Bond Tax Rate

2.O
Packet Pg. 67
Resolution No. 2025-XX Page 1 of 2
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

REQUESTING AND AUTHORIZING THE COUNTY OF ALAMEDA TO

LEVY A TAX ON ALL REAL AND PERSONAL PROPERTY IN THE CITY

OF FREMONT AS A VOTER APPROVED LEVY WITH RESPECT TO THE

CITY'S FIRE SAFETY BOND MEASURE APPROVED BY THE VOTERS
AT THE NOVEMBER 5, 2002 GENERAL MUNICIPAL ELECTION

WHEREAS, pursuant to California Government Code Section 43600 et seq. (the “Act”), the City of Fremont (the “City”) is empowered to issue general obligation bonds which are authorized by two-thirds of the electors voting on the proposition; and

WHEREAS, more than two-thirds of the electors voting at a general municipal election held in the City on November 5, 2002, voted for a proposition authorizing the issuance by the City of general obligation bonds in the aggregate principal amount of $51,000,000; and

WHEREAS, the City has issued the first series of general obligation bonds pursuant to such authorit y (the “Serie s A Bonds”), in an aggregat e principa l amoun t of $10,000,000, designated as “the City of Fremont (Alameda County, California) General Obligation Bonds, Election of 2002, Series A (Fire Safety Project)”; and

WHEREAS, the City has issued the second series of general obligation bonds pursuant to such authority (the “Series B Bonds”), in an aggregate principal amount of $25,000,000, designated as “the City of Fremont (Alameda County, California) General Obligation Bonds, Election of 2002, Series B (Fire Safety Project)”; and

WHEREAS, the City has issued the third series of general obligation bonds pursuant to such authority (the “Series C Bonds”), in an aggregate principal amount of $16,000,000, designated as the “City of Fremont (Alameda County, California) General Obligation Bonds, Election of 2002, Series C (Fire Safety Project)”; and

WHEREAS, the City has refunded the Series A Bonds (the “2012 Refunding Bonds”) in an aggregate principal amount of $8,165,000, on May 10, 2012; and

WHEREAS, the City has refunded the Series B Bonds (the “2013 Refunding Bonds”) in an aggregate principal amount of $22,005,000 on August 9, 2013; and

WHEREAS, the City has refunded the Series C Bonds (the “2017 Refunding Bonds”) in an aggregate principal amount of $12,215,000 on August 23, 2017; and

WHEREAS, the City has refunded the 2012 Refunding Bonds and the 2013 Refunding Bonds (the “2021 Refunding Bonds”) in an aggregate principal amount of $16,205,000 on July 29, 2021.

2.O.a
Packet Pg. 68
Attachment: Resolution - FY 2025-26 GO Bond Tax Rate (5476 : General Obligation Bonds Tax Rate for FY 2025/26) Resolution No. 2025-XX Page 2 of 2

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FREMONT AS FOLLOWS:

SECTION 1. The County is requested and authorized to assume on behalf of the City the collection, payment and enforcement of a $0.0032 levy on each $100 of assessed valuation (0.0032%) in the City, which amount shall be in addition to present ad valorem property tax collections for the City.

SECTION 2. This Resolution shall take effect immediately upon its adoption by the City Council.

ADOPTED July 15, 2025, by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_________________________________
Mayor
ATTEST:
________________________________
City Clerk
APPROVED AS TO FORM:
_________________________________
City Attorney

2.O.a
Packet Pg. 69
Attachment: Resolution - FY 2025-26 GO Bond Tax Rate (5476 : General Obligation Bonds Tax Rate for FY 2025/26) Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Code Adoptions & Amendments

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5505) DOC ID: 5505
Updated: 7/11/2025 10:10 AM by Dina Lewis Page 1

SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY OF FREMONT REPEALING AND REPLACING CHAPTER 15.65 OF THE FREMONT

MUNICIPAL CODE TO DESIGNATE NEW FIRE HAZARD SEVERITY ZONES AND

REESTABLISH THE WILDLAND URBAN INTERFACE FIRE AREA
Contact Persons:

Name: Dina Lewis Eric Govan
Title: Assistant City Clerk Fire Marshal
Div/Dept: City Clerk's Office Fire Department
Phone: 510-284-4027 510-494-4200
E-Mail: [email protected] [email protected]

Executive Summary: Pursuant to California Government Code Section 51179, cities are required to adopt updated Fire Hazard Severity Zone (FHSZ) maps and designations provided by the California State Fire Marshal (CAL FIRE). CAL FIRE released new Fire Hazard Severity Zone (FHSZ) maps for Local Responsibility Areas (LRA) on February 24, 2025, following a statewide update, which designated areas in the City as “Moderate,” “High” and “Very High” fire hazard severity zones. This ordinance adopts CAL FIRE’s 2025 FHSZ map, with amendments retaining additional areas previously classified by the City as Very High fire hazard severity zones in accordance with changes in state law, and to continue current fire protection standards previously established by the City in and around the hill areas of the City.

The ordinance was introduced by the City Council at its July 8, 2025 meeting. The ordinance is now before the Council for adoption.

ATTACHMENTS:
• Draft Ordinance- Wildland Urban Interface Area Fire Hazard Severity Zones • Very High Fire Hazard Severity Zone (VHFHSZ) Map

RECOMMENDATION: Adopt ordinance updating Fremont Municipal Code Chapter 15.65 to adopt CAL FIRE’s 2025 FHSZ map and designations, with local amendments continuing the City’s prior designation of additional areas as Very High fire hazard severity zones.

2.P
Packet Pg. 70
Ordinance XX-2025 Page 1 of 4 ORDINANCE NO. XX-2025

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FREMONT REPEALING AND REPLACING CHAPTER 15.65 OF THE FREMONT

MUNICIPAL CODE TO DESIGNATE FIRE HAZARD SEVERITY ZONES

AND REESTABLISH THE WILDLAND URBAN INTERFACE FIRE AREA

IN THE CITY
WHEREAS, the State Fire Marshal is charged with the responsibility to designate areas in the state as moderate, high, or very high fire hazard severity zones based on consistent statewide criteria and the fire hazard risk expected to prevail in those areas; and WHEREAS, the Fremont Fire Department received recommendations from the State Fire Marshal in early 2025, and thereafter made the information available to the public in accordance with Government Code Section 51178.5; and
WHEREAS, local agencies are required by law to comply with the designations of the State Fire Marshall, but may, by ordinance, re-designate areas as very high fire hazard severity zones within their jurisdictions not otherwise designated as such by the State Fire Marshal pursuant to Government Code Section 51179, based on findings supported by substantial evidence in the record that the requirements of Government Code Section 51182 are necessary for effective fire protection within the area.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY FREMONT HEREBY ORDAINS AS FOLLOWS:

SECTION 1. FMC CHAPTER 15.65 REPEALED AND REPLACED
Title 15, Chapter 15.65 of the Fremont Municipal Code is hereby repealed in its entirety and is replaced by a new Chapter 15.65 to read as follows:

Sec. 15.65.010 Title
This Chapter shall be known as the “Wildland-Urban Interface Fire Area Ordinance.” Sec. 15.65.020 Purpose
This Chapter is intended to comply with the requirements of Government Code Sections 51175 – 51189, and Public Resources Code Section 4291(a), which require the City to adopt, by ordinance, the fire hazard severity zones designated by the California Department of Forestry and Fire Protection (CALFIRE), which consist of Very High, High, and Moderate designations, subject to the City’s authority to designate areas as Very High Fire Hazard Zones not otherwise designated by CALFIRE. By adopting this Chapter, the City exercises its authority pursuant to Government Code Section 51179 to reclassify areas as necessary to enable city officials to identify and implement wildfire prevention measures that slow the spread, reduce the intensity of uncontrolled fires, and protect resources, lives, and properties.

2.P.a
Packet Pg. 71
Attachment: Draft Ordinance- Wildland Urban Interface Area Fire Hazard Severity Zones (5505 : Second Reading and Adoption of an Ordinance- Ordinance XX-2025 Page 2 of 4 Sec. 15.65.030 Adoption of CALFIRE Recommended Fire Hazard Severity Zones The City hereby designates the Fire Hazard Severity Zones as recommended by CALFIRE in 2025 pursuant to Government Code Section 51178, as amended by this Chapter.

Sec. 15.65.040 City Designation of Very High Fire Hazard Severity Zones (a) The City hereby designates additional areas beyond those identified by the State Fire Marshal, as Very High Fire Hazard Severity Zones based on a finding supported by substantial evidence in the record that the requirements of Government Code Section 51182 are necessary for effective fire protection within the City-designated areas. These areas were previously approved by the City Council as Very High Fire Hazard Severity Zones on December 4, 2007 (Ordinance 33-2007).
(b) The designation, locations, and boundaries of the Fire Hazard Severity Zones in the City, as recommended by the State Fire Marshal and as amended by the City, are set forth on the map labeled “City of Fremont, Local Responsibility Area, Fire Hazard Severity Zones” dated June 26, 2025. Said map is hereby approved by the City Council and attached to the Ordinance as Exhibit A and incorporated herein.
(c) An official copy of the Fire Hazard Severity Zones map must be kept on file with the City Clerk’s Office, posted online on the Fire Department’s website, and shall be made available to the public at the administrative offices of the Fire Department during regular business hours.

Sec. 15.65.050 Authority to Impose More Restrictive Fire and Public Safety Requirements
Pursuant to Government Code Section 51175, neither the adoption of this Chapter nor the City’s designation of areas as Very High Fire Hazard Severity Zones shall limit or restrict the authority of the City to impose more restrictive fire and public safety requirements, including any such restrictions currently in existence and any that may be adopted in the future, as otherwise authorized by law.

SECTION 2. CEQA
The City Council finds under Title 14 of the California Code of Regulations, Section 15061(b)(3), that this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5), and it can be seen with certainty that the activity does not have the potential of causing a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

SECTION 3. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held by a court of competent jurisdiction to be invalid, such a decision shall not affect the validity of the remaining portions of this ordinance. Such section, subsection, sentence, clause or phrase, instead, shall be superseded and replaced by the corresponding provisions, if any exist, of Title 24 of the California Code of Regulations. The City Council of the City of Fremont hereby declares that it

2.P.a
Packet Pg. 72
Attachment: Draft Ordinance- Wildland Urban Interface Area Fire Hazard Severity Zones (5505 : Second Reading and Adoption of an Ordinance- Ordinance XX-2025 Page 3 of 4 would have adopted this ordinance and each section or subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid.

SECTION 4. EFFECTIVE DATE
This ordinance shall take effect and be enforced 30 days after adoption.

SECTION 5. PUBLICATION AND POSTING
The City Clerk will cause the ordinance to be posted and published in accordance with the requirements of Government Code Section 36933.

The foregoing ordinance was introduced before the City Council of the City of Fremont at the regular meeting of the City Council, held on the _____day of ________________ and adopted at a regular meeting of the City Council held on the _____ day of __________________ by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_________________________________
Mayor
ATTEST

__________________________________
City Clerk
APPROVED AS TO FORM:

_________________________________
City Attorney

2.P.a
Packet Pg. 73
Attachment: Draft Ordinance- Wildland Urban Interface Area Fire Hazard Severity Zones (5505 : Second Reading and Adoption of an Ordinance- Ordinance XX-2025 Page 4 of 4 Exhibit A – Fremont Local Responsibility Area Fire Hazard Severity Zones Map

2.P.a
Packet Pg. 74
Attachment: Draft Ordinance- Wildland Urban Interface Area Fire Hazard Severity Zones (5505 : Second Reading and Adoption of an Ordinance- San Jose
Fremont
Hayward
Sunol
Palo Alto
Union City
Newark
Milpitas
Menlo Park
East Palo Alto
Local Responsibility Area | Fire Hazard Severity Zones
¦
Fire Hazard Severity Zones (FHSZ)
in Local Reponsibility Area (LRA),
as Identified by the State Fire Marshal
Moderate
High
Very High
Fire Hazard Severity Zones in State
Responsibility Area (SRA),
Effective April 1, 2024
Very High
High
Moderate
Very High Fire Hazard
Severity Zone
City Ordinance 33-2007
City Council Appoved November 27, 2007
Incoporated City
Unzoned LRA
Waterbody
FRA Areas
Map prepared by the GIS Division, Information Technology Services June 26, 2025 | 1:84,000

ALAMEDA CO

SAN MATEO CO

ALAMEDA CO

SANTA CLARA CO

2.P.b
Packet Pg. 75
Attachment: Very High Fire Hazard Severity Zone (VHFHSZ) Map (5505 : Second Reading and Adoption of an Ordinance-Wildland Urban Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Grants

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5496) DOC ID: 5496
Updated: 7/11/2025 11:19 AM by Dina Lewis Page 1
FY 2025-2028 HUMAN SERVICE GRANT RECOMMENDATIONS – Referrals from Human Relations Commission; Approve Recommendations for FY 2025-2028 Human Service Grant Funding and Authorize the City Manager to Execute Agreements with Non-Profit Agencies.

Contact Persons:

Name: Marisha Engineer Arquimides Caldera
Title: Management Analyst I Human Services Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2087 510-574-2056
E-Mail: [email protected] [email protected]

Executive Summary: On June 17, 2025, the Human Relations Commission (HRC) presented the City Council with its initial FY 2025-2028 Social Service Grant funding recommendations, based on the HRC’s review of twenty-eight proposals, including twenty-seven for Social Service Funds and one for Opioid Settlement Funds, with over $1.9 million in requests. The HRC originally recommended $872,732 in funding, including $100,000 for Tri-City Volunteers (TCV), which was $43,270 less than TCV’s FY 2024/25 grant amount.

At the June 17, 2025, Council meeting, City Council referred HRC’s Social Service Grant funding recommendations back to the HRC and directed it to reconsider its allocations, within the current budget, to restore at least some of the funding TCV received in FY 2024/25.

After reconsidering its recommendations at an HRC meeting on July 3, 2025, the HRC now recommends increasing TCV’s allocation from $100,000 to $126,956. This increase was achieved by adjusting the allocations for nine currently funded agencies back to their FY 2024/25 funding levels. With these adjustments, the HRC recommends funding twenty programs with Social Service Funds and one with Opioid Settlement Funds, for a total of $872,732 in Human Service Grant funding.

BACKGROUND: Since the late 1970s, the City of Fremont (City) has administered a grant program for non-profit agencies to provide social services to Fremont residents (Social Service Grant Program). Historically, the Human Relations Commission (HRC) has facilitated a competitive Request for Proposals (RFP) process and made recommendations to the City Council on Social Service Grant funding awards.

The City awards Social Service Grants on a three-year funding cycle and FY 2025/26 will be the first year of the 2025-2028 cycle. These grants are supported through a combination of General Funds and Community Development Block Grant (CDBG) funds. Awarded agencies will receive one-year grant agreements, and continued funding for the remaining two years of the grant cycle is contingent upon satisfactory completion of service and administrative requirements, and funding availability.

5.A
Packet Pg. 76
Council Staff Report (ID # 5496) Meeting of July 15, 2025 Updated: 7/11/2025 11:19 AM by Dina Lewis Page 2
For the FY 2025-2028 grant cycle, the City also publicized an RFP to award up to $100,000 per year in Opioid Settlement funds that the City has been allocated as part of a $26 billion nation-wide settlement agreement made by large opioid manufacturers and distributors.

The RFP process ran from November 2024 through April 2025 and included a Notice of Funding Availability, submission of RFP documents, and a series of public hearings that included interviews with all eligible applicants.

On June 17, 2025, staff presented the HRC’s initial Social Service Grant funding recommendations to the City Council, but the City Council referred the recommendations back to the HRC, and directing the HRC to reconsider its funding allocations, within the current budget, to restore at least some of the funding Tri-City Volunteers (TCV) received in FY 2024/25. The HRC met on July 3, 2025, to review the City Council’s referral.

DISCUSSION/ANALYSIS: Based on City Council direction, the HRC has reallocated $26,956 from nine currently funded agencies that the HRC initially recommended receive funding increases in FY 2025/26. The HRC now recommends these nine agencies receive FY 2025/26 grants at their FY 2024/25 amounts. This adjustment increases TCV’s allocation from the original recommended amount of $100,000 to $126,956 for FY 2025/26, while allowing for five new agencies to be funded, per the HRC’s initial recommendation, and for all existing agencies to continue to receive some level of funding.

The HRC’s original recommendation to provide $20,000 in Opioid Settlement funding to Bay Area Community Health was not impacted by the Council’s referral and remains unchanged.

In total, the HRC’s revised recommendations include $872,732 in Social Service Grant funding, including $852,732 for twenty Social Service Grants and $20,000 for one Opioid Settlement grant.

SOCIAL SERVICE GRANT RECOMMENDATIONS
Agency Area of Need
FY 2024/25
Funding
6/17/25
FY 2025/26
Recommendation
Revised
FY 2025/26
Recommendation
Fremont
Education
Foundation
Homeless
Students n/a $20,000 $20,000
Daily Bowl Food Insecurity $21,707 $21,707 $21,707
Abode Homeless $162,806 $163,000 $162,806
Friends of
Children with
Special Needs
Services for
Children with
Special Needs $21,707 $25,000 $21,707
IIBA Legal Support n/a $30,000 $30,000
Irvington
Presbyterian
Church Food Insecurity n/a $25,000 $25,000
Narika Domestic Violence $26,761 $30,000 $26,761
Eden I&R Info & Referrals $58,611 $58,000 $58,000

5.A
Packet Pg. 77
Council Staff Report (ID # 5496) Meeting of July 15, 2025 Updated: 7/11/2025 11:19 AM by Dina Lewis Page 3
Agency Area of Need
FY 2024/25
Funding
6/17/25
FY 2025/26
Recommendation
Revised
FY 2025/26
Recommendation
EBAC
Services for
Children $43,415 $50,000 $43,415
SAVE Domestic Violence $86,830 $90,000 $86,830
DCARA Deaf Services $27,134 $30,000 $27,134
Tri-City
Volunteers Food Insecurity $143,270 $100,000 $126,956
Calico
Child Abuse
Intervention $27,134 $25,000
*requested less
$25,000
Bay Area Legal
Aid Legal Support $48,842 $50,000 $48,842
Kidango
Education/Early
Intervention $46,899 $50,000 $46,899
BACH “ARISE
Program”
Mental Health
Support $16,650 $20,000 $16,650
Salaam Food
Pantry Food Insecurity n/a $12,000 $12,000
Afghan Coalition Case Services $42,818 $20,000 $20,000
5 Sikh Seva Food Insecurity n/a $20,000 $20,000
Ohlone Humane
Society
Pet Pantry and
Veterinarian Costs $13,025 $13,025 $13,025
Pars Equality
Center Legal Services n/a 0 0
Young STEAMers Education n/a 0 0
Citizen for Better
Community
Community
Services n/a 0 0
Mental Health
Assoc. for
Chinese
Communities
Mental Health
Support n/a 0 0
Hively Info & Referral n/a 0 0
St. Joseph Parish
MSJ Food Insecurity n/a 0 0
Rcoz
Mental Health
Support n/a 0 0
SHEKonnect Education n/a 0 0
Total: $787,609 $852,732 $852,732

OPIOID SETTLEMENT GRANT RECOMMENDATIONS:

Agency Area of Need
FY 2024/25
Funding Recommendation
Revised
Recommendation
BACH
“Generations
Harm Reduction”
Opioid
Intervention n/a $20,000 $20,000

5.A
Packet Pg. 78
Council Staff Report (ID # 5496) Meeting of July 15, 2025 Updated: 7/11/2025 11:19 AM by Dina Lewis Page 4
Total: $0 $20,000 $20,000

FISCAL IMPACT: The recommended $852,732 in Social Service Grant awards will be funded with $787,732 of the annual General Fund transfer to the Human Services Department’s Special Revenue Fund (Fund 102) and $65,000 in CDBG funds (Fund 105).

Opioid Settlement grants will be funded with $20,000 in National Opioid Settlement funds in the Miscellaneous Special Revenue Fund (Fund 210). These funds were appropriated as part of the City’s FY 2025/26 adopted operating budget.

ENVIRONMENTAL REVIEW: Approval of the proposed Social Service Grant awards and execution of grant agreements are exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2), 15378(b)(4), and/or 15378(b)(5) , and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS: None.

RECOMMENDATIONS: Staff recommends that the City Council take the following actions related to its Social Service Grant Program:

1. Approve the allocation of FY 2025/26 Social Service Grant funding, as recommended by the Human Relations Commission and consistent with the City’s FY 2025/26 adopted operating budget.

5.A
Packet Pg. 79
Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: City Manager's Office
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5509) DOC ID: 5509
Updated: 7/11/2025 11:25 AM by Dina Lewis Page 1
GENERAL-PURPOSE REVENUE MEASURE VIABILITY SURVEY - Authorize the City Manager to Commission a Baseline Survey Regarding Viability of a General- Purpose Revenue Measure
Contact Persons:

Name: Karena Shackelford
Title: City Manager
Div/Dept: City Manager's Office
Phone: 510-284-4063
E-Mail: [email protected]

Executive Summary: To support the City’s long-term fiscal sustainability, staff recommends conducting a public opinion poll to assess the community’s budget priorities and evaluate support for a potential general purpose revenue ballot measure. The poll will provide statistically valid data to inform the City Council’s decision-making and guide potential outreach and fiscal planning efforts.

BACKGROUND: At City Council’s direction, a Work Session was conducted on July 10, 2025, to review best-practices used by other California cities to successfully enhance their local funding and revenue. Alameda County-based and long-time city consultants Catherine Lew, Co-Founder of the Lew Edwards Group, and Curtis Below, Partner of FM3 Research, provided the City Council with an overview of the topic and responded to Council questions regarding successful revenue measures, sustainability planning, and approaches and steps that may be effective for the City of Fremont. Members of the Council expressed a general interest in exploring the viability of a general -purpose revenue ballot measure.

DISCUSSION/ANALYSIS: Polling is a widely used best practice to assess voter sentiment and ensure that any proposed ballot measure is viable, worthwhile, and reflects community priorities. Results can also help determine the type and structure of a revenue measure, preferred ballot timing, and key messaging for outreach efforts.

Following the discussion at the recent City Council Work Session regarding this topic, staff proposes to contract with a professional polling firm with experience conducting local government revenue measure polling. The survey will:

• Assess voter awareness of City services and financial condition • Test support for potential general purpose tax options (e.g., sales tax, utility user tax, transient occupancy tax)
• Identify top community budget priorities and concerns • Evaluate messaging effectiveness and ballot measure viability

Survey methodology will include interviews with a statistically valid sample of likely voters in the City of Fremont. The process will be conducted by a qualified vendor in a neutral and transparent manner to gather reliable data for Council consideration.

6.A
Packet Pg. 80
Council Staff Report (ID # 5509) Meeting of July 15, 2025 Updated: 7/11/2025 11:25 AM by Dina Lewis Page 2
FISCAL IMPACT: The estimated cost for this action is estimated to be approximately $55,000 and sufficient funding is available in the FY 2025/26 Operating Budget.

ENVIRONMENTAL REVIEW: N/A

RECOMMENDATION: Authorize the City Manager, or designee, to retain and contract with a qualified public opinion research firm to conduct a general-purpose revenue measure baseline survey.

6.A
Packet Pg. 81

Fremont City CouncilJuly 15, 2025

Fremont City Council
July 15, 2025