Fremont City Council Meeting: 07/15/25 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5471) DOC ID: 5471
Updated: 7/11/2025 10:03 AM by Dina Lewis Page 1
DELEGATION OF AUTHORITY TO CITY MANAGER DURING COUNCIL RECESS - Adopt a Resolution Delegating Authority to City Manager during City Council Recess, July 16, 2025 through September 1, 2025
Contact Persons:
Name: Susan Gauthier Allen DeMers
Title: City Clerk Deputy City Manager
Div/Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-494-4651
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to notify the City Council of administrative matters potentially requiring action during the Council recess between July 16, 2025, and September 1, 2025. The City Council is being asked to delegate authority to the City Manager, or designee, to approve contracts and other administrative matters required to be approved during the City Council’s scheduled recess. Actions taken during this period will be reported out to the City Council at the first Council meeting following the Council recess, which is scheduled for September 2, 2025.
BACKGROUND: Fremont Municipal Code Sections 2.10.080(p) and 3.20.070(b)(2) provide procedures by which the City Council may delegate authority to the City Manager to approve contracts and other administrative matters required to be approved during the City Council’s scheduled recess. This process occurs annually in advance of each year’s Council recess. The requested actions are considered to be routine but also time-sensitive and are generally necessary to ensure the timely delivery of services. A report of actions taken will be provided to the City Council the first scheduled meeting after the recess. The following items have been identified as potentially requiring action during the recess:
1. Title: Approve Purchase Order for Fire Protective
Equipment
Staff Contact: Corina Campbell, Business Manager, 510-494-4295 Name of Contracting Party: Sea Western
Budgeted Amount: $150,000
Fund/Account Code: 001.22210.5109
Recommended Action: Authorize the City Manager to issue a purchase order to Sea Western for personal protective equipment in
an amount not to exceed $141,000 using the
Sourcewell Cooperative Agreement and find that the
action is exempt from CEQA review per CEQA
Guidelines, Section 15378(b)(2).
2. Title: Approve Purchase Order for Fire Protective
Equipment
Staff Contact: Corina Campbell, Business Manager, 510-494-4295 Name of Contracting Party: Municipal Emergency Services Budgeted Amount: $227,000
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 2
Fund/Account Code: 615.22210.7520
Recommended Action: Authorize the City Manager to issue a purchase order to Municipal Emergency Services for personal
protective equipment in an amount not to exceed
$227,000 using the Sourcewell Cooperative
Agreement and find that the action is exempt from
CEQA review per CEQA Guidelines, Section
15378(b)(2).
3. Title: Approve Purchase Order for a Three-Year Term for Maintenance Services for the Lucas Chest
Compression Device and Lifepack Heart Monitors
Staff Contract: Corina Campbell, Business Manager, X4295 Name of Contracting Party: Stryker
Budget Amount: $210,648 ($70,216 annually)
Fund/Account Code: 001-22230-6612
Recommended Action: Authorize the City Manager to issue a purchase order to Stryker for preventative maintenance and repairs
for 36 Lifepack Heart Monitors and 36 Lucas Chest
Compression Devices in an amount not to exceed
$210,648 for a three year term and find that the
action is exempt from CEQA review per CEQA
Guidelines, Section 15378(b)(2).
4. Title: Loan Subordination Agreement for Irvington Terrace Apartments
Staff Contact: Lucia Hughes, Housing Manager, 510-494-4506 Name of Contracting Party: Irvington Development Group, LP, Owner/Borrower Berkadia/Freddie Mac, Lender
Fund/Account Code: HHD6111-111
Recommended Action: Authorize the City Manager or designee to execute a Subordination Agreement with Berkadia/Freddie Mac,
the new lender for Irvington Terrace Apartments, to
subordinate City’s affordable housing loan totaling
$14,085,878 as of June 30, 2025, including accrued
interest. The new Berkadia/Freddie Mac loan,
approximately $4,500,000, will be used to complete
needed repairs to the property, payoff an existing
California Community Reinvestment Corporation
(CCRC) mortgage, cover cost of prepayment
premium and fund costs of the new loan.
5. Title: Oracle Databases and PeopleSoft HR/Payroll System Annual Support Renewal
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Oracle America, Inc.
Budgeted Amount: $416,104.26
Fund/Account Code: 620.17020 ($183,461.25), 620.17021
($232,643.01)
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 3
Recommended Action: Authorize the City Manager or designee to execute an agreement with Oracle America, Inc., for the
annual software support and maintenance of the
databases, PeopleSoft HR/Payroll system, and User
Productivity Kit for one year and execute any
implementing documents and take any necessary
implementing actions in an amount not to exceed
$416,104.26.
6. Title: Tiburon CAD/RMS Software System Annual Software Support and Maintenance Renewal
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: CentralSquare Technologies, LLC.
Budgeted Amount: $313,642.68
Fund/Account Code: 620.17021
Recommended Action: Authorize the City Manager or designee to issue a purchase order to CentralSquare Technologies, LLC.,
in the amount of $313,642.68, to execute
implementing documents for the annual software
support and maintenance of the Tiburon CAD/RMS
software system for one year.
7. Title: govAccess Content Management System Renewal - City Website, City Intranet, PD Intranet, FD Intranet
Hostings
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Granicus, LLC
Budgeted Amount: $623,441.43
Fund/Account Code: 620.17021
Recommended Action: Authorize the City Manager or designee to execute an agreement with Granicus, LLC, for the annual
software support and maintenance of the govAccess
Content Management System, execute any
implementing documents, and take any necessary
implementing actions in an amount not to exceed
$623,441.43 for a 5-year term.
8. Title: Dell VxRail Hyperconverged servers and storage solution replacement at the Police Department
Building
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Dell Marketing L.P.
Budgeted Amount: $487,159.62
Fund/Account Code: 625.93000
Recommended Action: A. Authorize the City Manager, or designee, to issue a purchase order to Dell Marketing L.P. for the
replacement of the Dell VxRail Hyperconverged
servers and storage solution at the Police
Department Building in the amount of
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 4
$487,159.62 (including applicable sales tax and
shipping charges).
B. Authorize the City Manager, or designee, to
execute any implementing documents and take
any implementing actions as necessary.
9. Title: Commercial District Wi-Fi Installation Project Contract Amendment
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Bear Electrical Solutions, Inc.
Budgeted Amount: $407,995
Fund/Account Code: PWC9108-522
Recommended Action: A. Approve a contract amendment with Bear Electrical Solutions, Inc. for the Six Commercial
Districts Wi-Fi Access Expansion Project
(PWC9108-522), increasing the contract by
$50,000, for a total not-to-exceed amount of
$407,995 (including 15% contingency);
B. Authorize the City Manager to execute the
contract amendment and any related documents.
10. Title: FY 2025/26 Contract with Alameda County Health for Health Promotion Services
Staff Contact: Levon Gibson, Administrator Human Services Department, 510-
Name of Contracting Party: Alameda County Health
Budgeted Amount: $216,528
Fund/Account Code: 104.53310
Recommended Action: Authorize the City Manager, or designee, to enter into an agreement with Alameda County Health, in
an amount not to exceed $216,528, effective
July 1, 2025 through June 30, 2026.
11. Title: FY 2025/2026 Task Order with Fremont Unified School District #22
Staff Contact: Annie Bailey, Youth and Family Services Division Administrator, 510-
Name of Contracting Party Fremont Unified School District Budgeted Amount: $266,590
Fund/Account Code: 102.53410
Recommended Action: Authorize the City Manager, or designee, to enter a Task Order with Fremont Unified School District in an
amount not to exceed $266,590 for the City’s Youth
and Family Services Division to provide two
Associate Counselors (Special Assistants) for two
Secondary School Wellness Centers for the
2025/2026 school year (August 11, 2025 through
June 5, 2026).
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 5
12. Title: FY 2025/2026 Task Order with Fremont Unified School District #21
Staff Contact: Annie Bailey, Youth and Family Services Division Administrator, 510-
Name of Contracting Party Fremont Unified School District Budgeted Amount: $24,750
Fund/Account Code: 102.53410
Recommended Action: Authorize the City Manager, or designee, to execute a Task Order with Fremont Unified School District in
an amount not to exceed $24,750 for the City’s
Youth and Family Services Division to provide
School-Based Mental Health Counseling; Why Try
Cognitive Behavioral Groups as an Alternative to
Suspension Program for At-Promise Youth;
Substance Use Disorder Treatment Services for
Adolescents at Robertson, Kennedy High and other
Fremont Secondary Schools; and the Family
Resource Center Division to provide Family Support
Services (Case Management) for the 2025/2026
school year (August 11, 2025 through June 5, 2026).
13. Title: FY 2025/26 Task Order with the City of Newark for Paratransit Services
Staff Contact: Shawn Fong, Management Analyst II, 510-574-2033 Name of Contracting Party: City of Newark
Budgeted Amount: $353,727.
Fund/Account Code: 176.53520
Recommended Action: Authorize the City Manager, or designee, to execute a task order to the existing Joint Powers Agreement
with the City of Newark for the provision of FY
2025/26 paratransit services, in the amount not to
exceed $353,727.
14. Title: FY 2025/26 Memorandum of Understanding with
Alameda County Heath for Medi-Cal Administrative
Activities (MAA) Program
Staff Contact: Leticia Leyva, Management Analyst II, 510-574-2072 Name of Contracting Party: Alameda County Health
Budgeted Amount: $900,000
Fund/Account Code: 255.53960 (MAA)
Action: Authorize the City Manager, or designee, to execute a Memorandum of Understanding with Alameda
County Health for Fremont Human Services
Department FY 2025/26 Medi-Cal Administrative
Activities
15. Title: FY 2025/26 Contract with Alameda County to
support Youth and Family Opportunity Programs
Staff Contact: Alina Kwak, 510-574-2004
Name of Contracting Party: Alameda County Health
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 6
Budgeted Amount: $203,211
Fund/Account Code: 179.53990
Action: Authorize the City Manager, or designee, to execute an agreement with Alameda County Health to
Support Human Services Programs, including the
Fremont Family Resource Center Family Support
Services program and Youth and Family Services
Division's Why Try Cognitive Behavioral Groups
program from July 1, 2025-June 30, 2026.
16. Title: City of Oakland Alameda County-Oakland
Community Action Partnership (AC-OCAP) grant
agreement for Winter Relief program
Staff Contact: Alina Kwak, 510-574-2004
Name of Contracting Party: City of Oakland
Budgeted Amount: $120,000 ($40,000 Amendment)
Fund/Account Code: 790.53990
Action: Authorize the City Manager, or designee, to execute an amendment with the City of Oakland, Alameda
County-Oakland Community Action Partnership
(AC-OCAP), in the amount of $40,0000, with an
extension through December 31, 2025, increasing
the total not-to-exceed contract amount to
$120,000.
17. Title: Police Department Evidence Refrigerator and Freezer Replacement Project
Staff Contact: Jimmy Chen, Facilities Manager, 510-494-4715 Name of Contracting Party: TBD
Budgeted Amount: $350,000
Fund/Account: PWC8393-501
Recommended Action: A. Approve the plans and specifications for the project.
B. Accept the bid and award the construction
contract to the lowest responsive and responsible
bidder, for a not-to-exceed amount of $350,000
for the PD Evidence Refrigerator and Freezer
Replacement Project and authorize the City
Manager, or designee, to execute the contract.
C. Find that the project is exempt from the
California Environmental Quality Act (CEQA)
review pursuant to CEQA Guidelines Section
15301 as the project involves the repair,
maintenance, or minor alteration of existing
facilities involving no or negligible expansion of
use beyond that presently existing.
18. Title: City Hall Building A and B Exterior Painting Project Staff Contact: Gurshran Gill, Facilities Design Construction Project Supervisor I, 510-494-4558
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 7
Name of Contracting Party: TBD
Budgeted Amount: $150,000
Fund/Account: PWC9095-501
Recommended Action: A. Accept the bid and award the construction contract to the lowest responsive and responsible
bidder, for an amount not to exceed $150,000 for
the City Hall Building A and B Exterior Painting
Project and authorize the City Manager or
designee to execute the contract.
B. Find that the project is exempt from the
California Environmental Quality Act (CEQA)
review pursuant to CEQA Guidelines Section
15301 as the project involves the repair,
maintenance, or minor alteration of existing
facilities involving no or negligible expansion of
use beyond that presently existing.
19. Title: Mission Boulevard/Sullivan Underpass Signal Project Staff Contact: Aleksandr Zabyshny, Senior Transportation Engineer, (510) 494-4796
Name of Contracting Party: TBD
Budgeted Amount: $1,366,503
Fund/Account Code: PWC8930-531
Recommended Action: A. Approve the plans and specifications for the project.
B. Accept the bid and award the construction
contract to the lowest responsive and responsible
bidder, for an amount not to exceed $1,500,000
for the Mission Boulevard/ Sullivan Underpass
Signal Project and authorize the City Manager or
designee to execute the contract.
C. Reallocate the necessary funds from PWC7953-
515 and appropriate it to PWC8930-515.
D. Find that the project is exempt from the
California Environmental Quality Act (CEQA)
review pursuant to CEQA Guidelines Section
15301 as the project involves the repair,
maintenance, or minor alteration of existing
facilities involving no or negligible expansion of
use beyond that presently existing.
20. Title: Fiber Optic Communication Redundancy Project Staff Contact: Aleksandr Zabyshny, Senior Transportation Engineer, (510) 494-4796
Name of Contracting Party: TBD
Budgeted Amount: $372,125 (includes 10% contingency and 15% construction engineering)
Fund/Account Code: PWC9115-501; PWC9115-625
Recommended Action: A. Approve the plans and specifications for the project.
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 8
B. Accept the bid and award the construction
contract to the lowest responsive and responsible
bidder, for an amount not to exceed $375,000 for
the Fiber Optic Communication Redundancy
Project and authorize the City Manager or
designee to execute the contract.
C. Reallocate $220,078.18 from PWC8994-501 to
PWC9115-501 and appropriate $152,046.82 from
Fund 625 to PWC9115-625 to pay for the project
cost.
D. Find that the project is exempt from the
California Environmental Quality Act (CEQA)
review pursuant to CEQA Guidelines Section
15301 as the project involves the repair,
maintenance, or minor alteration of existing
facilities involving no or negligible expansion of
use beyond that presently existing.
ATTACHMENTS:
• DRAFT RESOLUTION
RECOMMENDATION: Adopt a resolution authorizing the City Manager, or designee, to take the following actions, as necessary, during the City Council recess period:
1. Authorize the City Manager to issue a purchase order to Sea Western for personal protective equipment in an amount not to exceed $141,000 using the Sourcewell Cooperative Agreement and find that the action is exempt from CEQA review per CEQA Guidelines, Section 15378(b)(2).
2. Authorize the City Manager to issue a purchase order to Municipal Emergency Services for personal protective equipment in an amount not to exceed $227,000 using the Sourcewell Cooperative Agreement and find that the action is exempt from CEQA review per CEQA Guidelines, Section 15378(b)(2).
3. Authorize the City Manager to issue a purchase order to Stryker for preventative maintenance and repairs for 36 Lifepack Heart Monitors and 36 Lucas Chest Compression Devices in an amount not to exceed $210,648 for a three year term and find that the action is exempt from CEQA review per CEQA Guidelines, Section 15378(b)(2).
4. Authorize the City Manager, or designee, to execute a Subordination Agreement with Berkadia/Freddie Mac, the new lender for Irvington Terrace Apartments, to subordinate City’s affordable housing loan totaling $14,085,878 as of June 30, 2025, including accrued interest. The new Berkadia/Freddie Mac loan, approximately $4,500,000, will be used to complete needed repairs to the property, pay off an existing California Community Reinvestment Corporation (CCRC) mortgage, cover cost of prepayment premium and fund costs of the new loan.
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 9
5. Authorize the City Manager or designee to execute an agreement with Oracle America, Inc., for the annual software support and maintenance of the databases, PeopleSoft HR/Payroll system, and User Productivity Kit for one year and execute any implementing documents and take any necessary implementing actions in an amount not-to-exceed $416,104.26.
6. Authorize the City Manager, or designee, to issue a purchase order to CentralSquare Technologies, LLC., in the amount of $313,642.68, to execute implementing documents for the annual software support and maintenance of the Tiburon CAD/RMS software system for one year.
7. Authorize the City Manager, or designee, to execute an agreement with Granicus, LLC, for the annual software support and maintenance of the govAccess Content Management System, execute any implementing documents, and take any necessary implementing actions in an amount not-to-exceed $623,441.43 for a 5-year term.
8. A. Authorize the City Manager, or designee, to issue a purchase order to Dell Marketing L.P. for the replacement of the Dell VxRail Hyperconverged servers and storage solution at the Police Department Building in the amount of $487,159.62 (including applicable sales tax and shipping charges).
B. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.
9. A. Approve a contract amendment with Bear Electrical Solutions, Inc. for the Six Commercial Districts Wi-Fi Access Expansion Project (PWC9108-522), increasing the contract by $50,000, for a total not-to-exceed amount of $407,995 (including 15% contingency);
B. Authorize the City Manager to execute the contract amendment and any related documents.
10. Authorize the City Manager, or designee, to enter into an agreement with Alameda County Health, in an amount not-to-exceed $216,528, effective July 1, 2025, through June 30, 2026.
11. Authorize the City Manager, or designee, to enter a Task Order with Fremont Unified School District in an amount not-to-exceed $266,590 for the City’s Youth and Family Services Division to provide two Associate Counselors (Special Assistants) for two Secondary School Wellness Centers for the 2025/2026 school year (August 11, 2025, through June 5, 2026).
12. Authorize the City Manager, or designee, to execute a Task Order with Fremont Unified School District in an amount not-to-exceed $24,750 for the City’s Youth and Family Services Division to provide School-Based Mental Health Counseling; Why Try Cognitive Behavioral Groups as an Alternative to Suspension Program for At-Promise Youth; Substance Use Disorder Treatment Services for Adolescents at Robertson, Kennedy High and other Fremont Secondary Schools; and the Family Resource Center Division to provide Family Support Services (Case Management) for the 2025/2026 school year (August 11, 2025 through June 5, 2026).
Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 10
13. Authorize the City Manager, or designee, to execute a task order to the existing Joint Powers Agreement with the City of Newark for the provision of FY 2025/26 paratransit services, in an amount not-to-exceed $353,727.
14. Authorize the City Manager, or designee, to execute a Memorandum of Understanding with Alameda County Health for Fremont Human Services Department FY-2025/26 Medi-Cal Administrative Activities
15. Authorize the City Manager, or designee, to execute an agreement with Alameda County Health to Support Human Services Programs, including the Fremont Family Resource Center Family Support Services program and Youth and Family Services Division's Why Try Cognitive Behavioral Groups program from July 1, 2025 through June 30, 2026.
16. Authorize the City Manager, or designee, to execute an amendment with the City of Oakland, Alameda County-Oakland Community Action Partnership (AC-OCAP), in the amount of $40,0000, with an extension through December 31, 2025, increasing the total not-to-exceed contract amount to $120,000.
17. A. Approve the plans and specifications for the PD Evidence Refrigerator and Freezer Replacement Project.
B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for a not-to-exceed amount of $350,000 for the PD Evidence Refrigerator and Freezer Replacement Project and authorize the City Manager, or designee, to execute the contract.
C. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.
18. A. Accept the bid and award the construction contract to the lowest responsive and responsible bidder for an amount not-to-exceed $150,000 for the City Hall Building A and B Exterior Painting Project, and authorize the City Manager, or designee, to execute the contract.
B. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.
19. A. Approve the plans and specifications for the Mission Boulevard/ Sullivan Underpass Signal Project.
B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for an amount not to exceed $1,500,000 for the Mission Boulevard/ Sullivan Underpass Signal Project and authorize the City Manager, or designee, to execute the contract.
C. Reallocate the necessary funds from PWC7953-515 and appropriate it to PWC8930-515.
D. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project Council Staff Report (ID # 5471) Meeting of July 15, 2025 Updated: 7/11/2025 10:03 AM by Dina Lewis Page 11
involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.
20. A. Approve the plans and specifications for the Fiber Optic Communication Redundancy Project.
B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for an amount not to exceed $375,000 for the Fiber Optic Communication Redundancy Project, and authorize the City Manager or designee to execute the contract.
C. Reallocate $220,078.18 from PWC8994-501 to PWC9115-501 and appropriate $152,046.82 from Fund 625 to PWC9115-625 to pay for the project cost.
D. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.