Resolution 2025-XX Page 1 of 4 RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT
DELEGATING AUTHORITY TO THE CITY MANAGER OR DESIGNEE
TO AWARD CONTRACTS AND TO EXECUTE AGREEMENTS ON
BEHALF OF THE CITY OF FREMONT DURING THE CITY COUNCIL'S ANNUAL SCHEDULED RECESS FROM JULY 16, 20 25 THROUGH
SEPTEMBER 1, 2025
WHEREAS, Fremont Municipal Code Sections 2.10.080(p) and 3.20.070(b)(2) provide procedures by which the City Council may delegate authority to the City Manager to approve contracts and administrative matters otherwise within the authority of the City Council during the City Council’s scheduled recess; and
WHEREAS, City Council will be in recess from July 16, 2025 through September 1, 2025; and
WHEREAS, City staff is aware of specific actions that will be needed for ongoing projects and programs during the Council recess.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:
SECTION 1. The City Manager or designee is hereby authorized to consider, approve, and execute contracts and other administrative matters needed for the on-going operation of the City within existing budgetary appropriations during the City Council’s scheduled recess, including the following:
1. Issue a purchase order to Sea Western for personal protective equipment in an amount not to exceed $141,000 using the Sourcewell Cooperative Agreement and find that the action is exempt from CEQA review per CEQA Guidelines, Section 15378(b)(2).
2. Issue a purchase order to Municipal Emergency Services for personal protective equipment in an amount not to exceed $227,000 using the Sourcewell Cooperative Agreement and find that the action is exempt from CEQA review per CEQA Guidelines, Section 15378(b)(2).
3. Issue a purchase order to Stryker for preventative maintenance and repairs for 36 Lifepack Heart Monitors and 36 Lucas Chest Compression Devices in an amount not to exceed $210,648 for a three year term, and find that the action is exempt from CEQA review per CEQA Guidelines, Section 15378(b)(2).
4. Execute a Subordination Agreement with Berkadia/Freddie Mac, the new lender for Irvington Terrace Apartments, to subordinate City’s affordable housing loan totaling $14,085,878 as of June 30, 2025, including accrued interest. The new Berkadia/Freddie Mac loan, approximately $4,500,000, will be used to complete needed repairs to the property, payoff an existing California Community Reinvestment Corporation (CCRC) mortgage, cover cost of prepayment premium and fund costs of the new loan.
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5. Execute an agreement with Oracle America, Inc., for the annual software support and maintenance of the databases, PeopleSoft HR/Payroll system, and User Productivity Kit for one year and execute any implementing documents and take any necessary implementing actions in an amount not to exceed $416,104.26.
6. Issue a purchase order to CentralSquare Technologies, LLC., in the amount of $313,642.68, to execute implementing documents for the annual software support and maintenance of the Tiburon CAD/RMS software system for one year.
7. Execute an agreement with Granicus, LLC, for the annual software support and maintenance of the govAccess Content Management System, execute any implementing documents, and take any necessary implementing actions in an amount not to exceed $623,441.43 for a 5-year term.
8. A. Issue a purchase order to Dell Marketing L.P. for the replacement of the Dell VxRail Hyperconverged servers and storage solution at the Police Department Building in the amount of $487,159.62 (including applicable sales tax and shipping charges).
B. Execute any implementing documents and take any implementing actions as necessary.
9. A. Approve a contract amendment with Bear Electrical Solutions, Inc. for the Six Commercial Districts Wi-Fi Access Expansion Project (PWC9108-522), increasing the contract by $50,000, for a total not-to-exceed amount of $407,995 (including 15% contingency);
B. Execute the contract amendment and any related documents.
10. Enter into an agreement with Alameda County Health, in an amount not to exceed $216,528, effective July 1, 2025, through June 30, 2026.
11. Execute a Task Order with Fremont Unified School District in an amount not to exceed $266,590 for the City’s Youth and Family Services Division to provide two Associate Counselors (Special Assistants) for two Secondary School Wellness Centers for the 2025/2026 school year (August 11, 2025, through June 5, 2026).
12. Execute a Task Order with Fremont Unified School District in an amount not to exceed $24,750 for the City’s Youth and Family Services Division to provide School-Based Mental Health Counseling; Why Try Cognitive Behavioral Groups as an Alternative to Suspension Program for At-Promise Youth; Substance Use Disorder Treatment Services for Adolescents at Robertson, Kennedy High and other Fremont Secondary Schools; and the Family Resource Center Division to provide Family Support Services (Case Management) for the 2025/2026 school year (August 11, 2025 through June 5, 2026).
13. Execute a task order to the existing Joint Powers Agreement with the City of Newark for the provision of FY 2025/26 paratransit services, in the amount not to exceed $353,727.
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14. Execute a Memorandum of Understanding with Alameda County Health for Fremont Human Services Department FY 2025/26 Medi-Cal Administrative Activities
15. Execute an agreement with Alameda County Health to Support Human Services Programs, including the Fremont Family Resource Center Family Support Services program and Youth and Family Services Division's Why Try Cognitive Behavioral Groups program from July 1, 2025-June 30, 2026.
16. Execute an amendment with the City of Oakland, Alameda County-Oakland Community Action Partnership (AC-OCAP), in the amount of $40,0000, with an extension through December 31, 2025, increasing the total not-to-exceed contract amount to $120,000.
17. A. Approve the plans and specifications for the project.
B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for a not to exceed amount of $350,000 for the PD Evidence Refrigerator and Freezer Replacement Project and authorize the City Manager or designee to execute the contract.
C. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.
18. A. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for a not to exceed amount of $150,000 for the City Hall Building A and B Exterior Painting Project and authorize the City Manager or designee to execute the contract.
B. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.
19. A. Approve the plans and specifications for the project.
B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for a not to exceed amount of $1,500,000 for the Mission Boulevard/ Sullivan Underpass Signal Project and authorize the City Manager or designee to execute the contract.
C. Reallocate the necessary funds from PWC7953-515 and appropriate it to PWC8930-531.
D. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.
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20. A. Approve the plans and specifications for the project.
B. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, for a not to exceed amount of $375,000 for the Fiber Optic Communication Redundancy Project and authorize the City Manager or designee to execute the contract.
C. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.
SECTION 2. The City Manager shall report to the City Council regarding the actions taken under this Resolution at the ______________, 2025 City Council Meeting.
ADOPTED, ____________ by the City Council of the City of Fremont by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Mayor
ATTEST:
__________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
City Attorney