Fremont City Council Meeting: 09/02/25 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5472) DOC ID: 5472
Updated: 8/27/2025 1:59 PM by Dina Lewis Page 1
REPORT OF ACTIONS TAKEN DURING COUNCIL RECESS - Report of Actions Taken by the City Manager during Council Recess, July 16, 2025 through September 1, 2025
Contact Persons:
Name: Susan Gauthier Allen DeMers
Title: City Clerk Deputy City Manager
Div/Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-494-4651
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to notify City Council of the administrative actions taken by the City Manager, or her designee, during the Council recess of July 16, 2025 through September 1, 2025.
BACKGROUND: On July 15, 2025, the City Council adopted Resolution No. 2025-31 authorizing the City Manager, or designee, to approve administrative matters specified in the resolution during the legislative recess period. All but one of the contract awards were at or below the budgeted amount and engineers’ estimated amounts, which are shown below. Following is the status of items specified in Resolution No. 2025-31:
1. Title: Approve Purchase Order for Fire Protective
Equipment
Staff Contact: Corina Campbell, Business Manager, 510-494-4295 Name of Contracting Party: Sea Western
Budgeted Amount: $150,000
Action Taken: Purchase order issued.
2. Title: Approve Purchase Order for Fire Protective
Equipment
Staff Contact: Corina Campbell, Business Manager, 510-494-4295 Name of Contracting Party: Municipal Emergency Services Budgeted Amount: $227,000
Action Taken: Purchase order issued.
3. Title: Approve Purchase Order for a Three-Year Term for Maintenance Services for the Lucas Chest
Compression Device and Lifepack Heart Monitors
Staff Contract: Corina Campbell, Business Manager, 510-494-4295 Name of Contracting Party: Stryker
Budget Amount: $210,648 ($70,216 annually)
Action Taken: Purchase order issued.
4. Title: Loan Subordination Agreement for Irvington Terrace Apartments
Staff Contact: Lucia Hughes, Housing Manager, 510-494-4506 Council Staff Report (ID # 5472) Meeting of September 2, 2025 Updated: 8/27/2025 1:59 PM by Dina Lewis Page 2
Name of Contracting Party: Irvington Development Group, LP, Owner/Borrower Berkadia/Freddie Mac, Lender
Budgeted Amount: N/A
Action Taken: No action taken. The owner/ borrower needed more time to submit the required information requested by
the City. The subordination analysis is still underway.
5. Title: Oracle Databases and PeopleSoft HR/Payroll System Annual Support Renewal
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Oracle America, Inc.
Budgeted Amount: $416,104.26
Action Taken: The City Manager or designee issued a purchase order in the amount of $416,104.26 for the Oracle
Databases and PeopleSoft HR/Payroll System
Annual Support.
6. Title: Tiburon CAD/RMS Software System Annual Software Support and Maintenance Renewal
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: CentralSquare Technologies, LLC.
Budgeted Amount: $313,642.68
Action Taken: The City Manager or designee issued a purchase order in the amount of $313,642.68 for the annual
software support for the Tiburon CAD/RMS Software
System, executed implementing documents, and
took necessary implementing actions.
7. Title: govAccess Content Management System Renewal - City Website, City Intranet, PD Intranet, FD Intranet
Hostings
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Granicus, LLC
Budgeted Amount: $623,441.43
Action Taken: No action taken due to continued negotiations with vendor to achieve most optimal terms for City.
8. Title: Dell VxRail Hyperconverged servers and storage solution replacement at the Police Department
Building
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Dell Marketing L.P.
Budgeted Amount: $487,159.62
Action Taken: The City Manager or designee issued a purchase order in the amount of $487,159.62 for the
replacement of the Dell VxRail Hyperconverged
servers and storage solution at the Police
Department Building, executed implementing
documents, and took necessary
implementing actions.
Council Staff Report (ID # 5472) Meeting of September 2, 2025 Updated: 8/27/2025 1:59 PM by Dina Lewis Page 3
9. Title: Commercial District Wi-Fi Installation Project Contract Amendment
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Bear Electrical Solutions, Inc.
Budgeted Amount: $407,995
Action Taken: A purchase order increase of $50,000 was
processed, resulting in a total not-to-exceed amount
of $407,995 (including 15% contingency) with Bear
Electrical Solutions, Inc. for the Six Commercial
Districts Wi-Fi Access Expansion Project.
10. Title: FY 2025/26 Contract with Alameda County Health for Health Promotion Services
Staff Contact: Levon Gibson, Administrator Human Services Department, 510-574-2062
Name of Contracting Party: Alameda County Health
Budgeted Amount: $216,528
Action Taken: No action taken as it is still under review by Alameda County.
11. Title: FY 2025/2026 Task Order with Fremont Unified School District #22
Staff Contact: Annie Bailey, Youth and Family Services Division Administrator, 510-574-2111
Name of Contracting Party Fremont Unified School District Budgeted Amount: $266,590
Action Taken: No action has been taken due to change of leadership and authorized signatories at FUSD..
12. Title: FY 2025/2026 Task Order with Fremont Unified School District #21
Staff Contact: Annie Bailey, Youth and Family Services Division Administrator, 510-574-2111
Name of Contracting Party Fremont Unified School District Budgeted Amount: $24,750
Action Taken: No action has been taken due to change of leadership and authorized signatories at FUSD.
13. Title: FY 2025/26 Task Order with the City of Newark for Paratransit Services
Staff Contact: Shawn Fong, Management Analyst II, 510-574-2033 Name of Contracting Party: City of Newark
Budgeted Amount: $353,727.
Action Taken: The City executed an agreement with the City of Newark in the amount of $353,727.
Council Staff Report (ID # 5472) Meeting of September 2, 2025 Updated: 8/27/2025 1:59 PM by Dina Lewis Page 4
14. Title: FY 2025/26 Memorandum of Understanding with
Alameda County Heath for Medi-Cal Administrative
Activities (MAA) Program
Staff Contact: Leticia Leyva, Management Analyst II, 510-574-2072 Name of Contracting Party: Alameda County Health
Budgeted Amount: $900,000
Action Taken: The City executed a Memorandum of Understanding with Alameda County Health for the Medi-Cal
Administrative Activities (MAA) Program.
15. Title: FY 2025/26 Contract with Alameda County to
support Youth and Family Opportunity Programs
Staff Contact: Alina Kwak, 510-574-2004
Name of Contracting Party: Alameda County Health
Budgeted Amount: $203,211
Action Taken: No Action Taken as it is still under review by Alameda County.
16. Title: City of Oakland Alameda County-Oakland
Community Action Partnership (AC-OCAP) grant
agreement for Winter Relief program
Staff Contact: Alina Kwak, 510-574-2004
Name of Contracting Party: City of Oakland
Budgeted Amount: $120,000 ($40,000 Amendment)
Action Taken: The City executed an agreement with the City of Oakland for the Winter Relief Program.
17. Title: Police Department Evidence Refrigerator and Freezer Replacement Project
Staff Contact: Jimmy Chen, Facilities Manager, 510-494-4715 Name of Contracting Party: N/A
Budgeted Amount: N/A
Action Taken: Contract will be awarded at the September 2 Council meeting.
18. Title: City Hall Building A and B Exterior Painting Project Staff Contact: Gurshran Gill, Facilities Design Construction Project Supervisor I, 510-494-4558
Name of Contracting Party: Affordable Quality Painting, Inc.
Budgeted Amount: $107,400
Action Taken: Contract executed on August 7, 2025.
19. Title: Mission Boulevard/Sullivan Underpass Signal Project Staff Contact: Aleksandr Zabyshny, Senior Transportation Engineer, 510-494-4796
Name of Contracting Party: N/A
Budgeted Amount: N/A
Action Taken: No action taken. Project has not been advertised for bid yet.
Council Staff Report (ID # 5472) Meeting of September 2, 2025 Updated: 8/27/2025 1:59 PM by Dina Lewis Page 5
20. Title: Fiber Optic Communication Redundancy Project Staff Contact: Aleksandr Zabyshny, Senior Transportation Engineer, 510-494-4796
Name of Contracting Party: N/A
Budgeted Amount: N/A
Recommended Action: No action taken. Project will be awarded at the September 16, 2025 Council meeting.
RECOMMENDATION: Receive report acknowledging actions taken by the City Manager, or her designee, during the recess.