Agenda packet, first session — Fremont City Council, October 14, 2025

City Council Chambers
3300 Capitol Avenue
Fremont, CA

Fremont City Council

Raj Salwan, Mayor
Teresa Keng, Vice Mayor
Desrie Campbell, District 2
Kathy Kimberlin, District 3
Yang Shao, District 4
Yajing Zhang, District 5
Raymond Liu, District 6

City Staff

Karena Shackelford, City Manager
Rafael E. Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager
Allen DeMers, Deputy City Manager

Kim Beranek, Community Services Director
Geneva Bosques, Communications and
Legislative Affairs Director
Arquimides Caldera, Human Services Director
Zoraida Diaz, Fire Chief
Tina Gallegos, Human Resources Director
Susan Gauthier, City Clerk
Kelly King, Maintenance Operations Director
Hans Larsen, Public Works Director
Donovan Lazaro, Economic Development Director
David Persselin, Finance Director
Joel Pullen, Community Development Director
Sanford Taylor, Information Technology Director
Sean Washington, Chief of Police
Fremont City Council Agenda and
Report
October 14, 2025

General Order of Business

1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call
• Announcements-Mayor and/or City Manager
• Report Out of Closed Session (if applicable)

2. Consent Calendar

3. Ceremonial Items

4. Public Communications

5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees

6. Other Business

7. Items Referred by Councilmembers
• Council Referrals
• Appointments to Boards, Commissions,
Committees
• Legislative Actions
• Report on Committee Assignments

8. Adjournment

Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and
information by staff followed by City Council questions and inquiries. The applicant, or their authorized
representative, or interested citizens, may they speak
on the item; each speaker may only speak once to each
item. At the close of public discussion, the item will be considered by the City Council and action taken. Items
on the agenda may be moved from the order listed.

Consent Calendar
Items on the Consent Calendar are considered to be
routine by the City Council and will be enacted by one
motion and one vote. There will be no separate
discussion of these items unless a Councilmember or
citizen so requests, in which case the item will be
removed from the Consent Calendar and considered
separately. Additionally, other items without a “Request to Speak – Speaker Card” card in opposition may be
added to the consent calendar. The City Attorney will
read the title of ordinances to be adopted.

Spoken Public Communications and/or
Public Comment is limited to speakers
attending the meeting in-person in
City Council Chambers.

Agenda and Report - Fremont City Council Meeting - October 14, 2025

October 14, 2025 Fremont City Council Page 2
IMPORTANT NOTICE REGARDING THE CITY COUNCIL MEETING.

The live stream of the meeting may be viewed on the City of Fremont’s website at www.Fremont.gov/Channel27, which provides a link to the live stream; or, via Comcast Channel 27. Please note at this time, Channel 27 is only available to Comcast cable subscribers. The public may also view the meeting via Zoom, or attend in-person in the Council Chamber. The lobby doors open approximately 15 minutes prior to the start of the meeting. The public is strongly encouraged but not required to wear masks.

Attending October 14, 2025, City Council meeting online via Zoom https://us06web.zoom.us/j/89377508463 Webinar ID: 893 7750 8463

Addressing the Council

Spoken Public Communications / Public Comment is limited to persons attending the Council Meeting in the City Council Chambers.

How to submit Public Communications / Public Comment by email prior to the meeting:

Send an email to [email protected] before 1:00 p.m. the day of the meeting. Please identify the agenda item number & letter, and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled into files by agenda item number/letter, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment/exhibit, submit the pdf formatted document(s) to the email above by the noted deadline.

Electronic comments on agenda items for the City Council meeting may only be submitted by email. Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

How to provide Spoken Public Comment during the meeting for items on the agenda:

Attend meeting in-person in the Council Chamber, fill out a “Request to Speak – Speaker Card” with the agenda item number & letter, and submit to the City Clerk. When the Mayor calls for the item on which you wish to speak, step to the podium to address the City Council. Please limit your remarks on matters related to the agency and to the time limit allotted.

How to provide Spoken Public Comment during the meeting for items not on the agenda (Oral Communications):

Any person desiring to speak on a matter which is not scheduled on this agenda may do so under the Oral Communications section of Public Communications. Attend the meeting in-person in the Council Chamber and submit your speaker card to the City Clerk prior to the commencement of Oral communications. Only those who have submitted cards prior to the beginning of Oral Communications will be permitted to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor may limit the time allotted for public speakers, and each speaker may only address the Council once on each agenda item.

The City Council Agendas may be accessed online: https://www.fremont.gov/government/agenda-center

Availability of Public Records
All disclosable public records relating to an open session item on this agenda that are distributed by the City to all or a majority of the City Council less than 72 hours prior to the meeting will be available for public inspection in specifically labeled binders located in the lobby of Fremont City Hall, 3300 Capitol Avenue during normal business hours, at the time the records are distributed to the City Council.

Information about the City or items scheduled on the Agenda and Report may be referred to:

Address: City Clerk
City of Fremont
3300 Capitol Avenue, Bldg. A
Fremont, California 94538
Telephone: (510) 284-4060

If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact the City Clerk’s Office at (510) 284-4060 or [email protected] at least two working days prior to the meeting for assistance.

Your interest in the conduct of our City’s business is appreciated.

October 14, 2025 Fremont City Council Page 3
Agenda
Fremont City Council Regular Meeting
October 14, 2025
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM

1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements-Mayor and/or City Manager
E. Report Out of Closed Session

2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. Approval of Minutes - None.

C. PURCHASE OF IRRIGATION AND LANDSCAPE SUPPLIES - Approval of Multi-Year Purchase Orders with Ewing Irrigation in an Amount Not-to-Exceed $134,000 Annually, with Mission Irrigation in an Amount Not-to-Exceed $61,000 Annually, and with SiteOne Landscape Supply in an Amount Not-to-Exceed $36,000 Annually, for the Purchase of Irrigation and Landscape Supplies Through June 30, 2030
Contact Persons:

Name: Ernie Moreira Kelly King
Title: Urban Landscape Manager Maintenance Operations Director Dept: Maintenance Operations Maintenance Operations
Phone: (510) 979-5714 510-979-5753
E-Mail: [email protected] [email protected]

RECOMMENDATION: Authorize the City Manager, or designee, to execute purchase orders with Ewing Irrigation in an amount not-to-exceed $134,000 annually, with Mission Irrigation in an amount not-to-exceed $61,000 annually, and with SiteOne Landscape Supply in an amount not-to-exceed $36,000 annually, for the purchase of irrigation and landscape supplies, all through June 30, 2030.

October 14, 2025 Fremont City Council Page 4
D. SECOND AMENDMENT TO FACILITIES MAINTENANCE AGREEMENT FOR PLAYGROUND MAINTENANCE AND SAFETY RESURFACING - Authorize the City Manager, or Designee, to Execute the Second Amendment for Playground Maintenance and Safety Resurfacing at City locations with SpectraTurf, Inc.

Contact Persons:

Name: Juan Barajas Kelly King
Title: Parks Superintendent Maintenance Operations Director Dept: Maintenance Operations Maintenance Operations
Phone: 510-979-5780 510-979-5753
E-Mail: [email protected] [email protected]

RECOMMENDATION: Authorize the City Manager, or designee, to execute a second amendment to the Facilities Maintenance Agreement with SpectraTurf, Inc., adding $900,000 for ongoing playground maintenance and safety resurfacing at multiple City locations. This amendment increases the not-to-exceed amount to $2,071,229.80.

E. HEALTH PROMOTION CONTRACT - Authorization to Contract with Alameda County Health Care Services Agency for City to Provide Health Promotion Services
Contact Persons:

Name: Levon Gibson Arquimides Caldera
Title: Family Services
Administrator
Human Services Director
Dept: Aging and Family Services Human Services Department Phone: (510) 574-2062 510-574-2056
E-Mail: [email protected] [email protected]

RECOMMENDATION: Authorize the City Manager, or designee, to execute a contract with the Alameda County Health Services Agency for the City to receive funding in the amount of $216,528 for the period of July 1, 2025, through June 30, 2026, to continue the Health Promoter Project in partnership with the Afghan Elderly Association.

F. GOVACCESS CONTENT MANAGEMENT SYSTEM RENEWAL - Authorize the City Manager, or designee, to execute an agreement with Granicus, LLC, for the software support and maintenance of the GovAccess Content Management System, execute any implementing documents, and take any necessary implementing actions in an amount not-to-exceed $605,409.63 for a 5-year term.

Contact Persons:

Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Dept: Information Technology
Services
Information Technology Services
Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]

RECOMMENDATION:

1. Authorize the City Manager, or designee, to enter into an Agreement with Granicus, LLC, in the amount of $605,409.63 for a 5-Year Term for the GovAccess Content Management System subscription renewal.

2. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

October 14, 2025 Fremont City Council Page 5
G. DEVELOPMENT CENTER BOILER REPLACEMENT PROJECT - Approval of Plans and Specifications; Award of Contract to Marina Mechanical Services in the amount of $251,045 (Including 15% Contingency) for the Development Center Boiler Replacement Project (PWC9016); Make Findings of CEQA Exemption.

Contact Persons:

Name: Jimmy Chen Hans Larsen
Title: Facilities Manager Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4715 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATION: Approval of the following actions related to the Development Center Boiler Replacement Project (PWC9016):

1. Approve Plans and Specifications.

2. Accept the Bid and award the construction contract to the lowest responsive and responsible bidder, Marina Mechanical Services in the amount of $218,300 and allocate a 15% contingency in the amount of $23,745 for a total construction contract amount of $251,045 and authorize the City Manager, or designee, to execute the contract.

3. Find the project is exempt from the CEQA review pursuant to CEQA Guidelines Section 15301(d) pertaining to the replacement of existing facilities.

H. DECOTO ROAD COMPLETE STREETS PROJECT - Adoption of a Resolution of Local Support Authorizing the Filing of a Project Funding Application for the 2026 State Transportation Improvement Program for the Decoto Road Complete Streets Project (PWC9025); and Make Findings of CEQA Exemption.

Contact Persons:

Name: Jeanne Suyeishi Hans Larsen
Title: Principal Civil Engineer Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4728 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATION: Approval of the following actions related to the Decoto Road Complete Streets Project (PWC9025):

1. Adopt a Resolution of Local Support for the filing of a project application for the Decoto Road Complete Streets Project for the 2026 STIP program.

2. Find that the actions are exempt from environmental review as a separate and independent base for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activities are not a “project” under CEQA).

October 14, 2025 Fremont City Council Page 6
I. WINTER RELIEF PROGRAM AGREEMENTS - Authorize the City Manager, or Designee, to Execute Service Agreements with Motels for Temporary Use of Motel Rooms as Winter Relief Shelter, Enter into a Three-Year Service Agreement with the County of Alameda; and Make Findings of CEQA Exemption.

Contact Persons:

Name: Judith Christopher Arquimides Caldera
Title: Senior Program Coordinator Human Services Director Dept: Human Services Department Human Services Department Phone: 510-574-2207 510-574-2056
E-Mail: [email protected] [email protected]

RECOMMENDATION:

City staff recommend that the City Council take the following actions related to the Winter Relief Program:

1. Authorize the City Manager, or designee, to execute a one-year Service Agreement with hotel partner C & L Wu, LLC (Mission Peak Lodge) in an amount not-to-exceed $135,000 for temporary use of hotel rooms;

2. Authorize the City Manager, or designee, to execute a three-year Service Agreement with hotel partner Fremont North, LLC (Motel 6 Fremont North) in an amount not-to-exceed $410,955 per fiscal year for temporary use of hotel rooms;

3. Authorize the City Manager, or designee, to execute a three-year Service Agreement with Alameda County for $726,652 to provide service, staff, and administrative costs for the Program; and

4. Find that the actions are exempt from review under the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Sections 15183 and/or 15061(b)(3).

J. HHAP AMENDMENT FOR HOMELESS SERVICES - Authorize the City Manager to Enter into an Amendment with Alameda County for Homeless Housing And Prevention Funds to Support the Housing Navigation Center and Other Services, Appropriate $510,943 in HHAP funding in Fund 179, and Make Findings of CEQA Exemption
Contact Persons:

Name: Robert Lopez Arquimides Caldera
Title: CDBG Administrator Human Services Director
Dept: Human Services Department Human Services Department Phone: 510-574-2043 510-574-2056
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Authorize the City Manager, or designee, to enter into an amendment with Alameda County to extend the current HHAP funding agreement and to add an additional $510,943 in HHAP Round 4, Part 2 funding, for a total agreement amount not-to-exceed $3,248,408 for eligible services, including interim housing such as the Housing Navigation Center, permanent housing, and affordable or supportive housing operating subsidies.

2. Increase the revenue estimate and appropriate $510,943 in the OHCC-HNC HHAP account of Fund 179 FY 2025/26 adopted operating budget.

3. Find that the project is exempt from CEQA review as specified in this report.

October 14, 2025 Fremont City Council Page 7

3. Ceremonial Items
A. Proclamation: National Domestic Violence Awareness Month (October 2025)
B. Proclamation: Hindu Heritage Month (October 2025)

4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.

PUBLIC FINANCING AUTHORITY - None.

CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

5. Scheduled Items - None.

6. Other Business
A. BASELINE POTENTIAL LOCAL FUNDING MEASURE VIABILITY SURVEY RESULTS PRESENTATION – Receive presentation and authorize the City Manager to continue community engagement
Contact Persons:

Name: Christina Briggs Karena Shackelford
Title: Assistant City Manager City Manager
Dept: City Manager's Office City Manager's Office
Phone: 510-284-4022 510-284-4063
E-Mail: [email protected] [email protected]

RECOMMENDATION: Receive the baseline survey results presentation and authorize the City Manager to continue additional community engagement to assess top funding priorities, including conducting a second survey in the summer of 2026.

7. Items Referred by Councilmembers
A. Councilmember Referrals
B. Appointments to Boards, Commissions, Committees
C. Legislative Actions
D. Report on Committee Assignments

8. Adjournment
October 14, 2025 Fremont City Council Page 8

October 14, 2025 Fremont City Council Page 9

ACRONYMS

ABAG Association of Bay Area Governments HARB Historical Architectural Review Board ACE Altamont Commuter Express HBA Home Builders Association ACFCD Alameda County Flood Control District HCD Housing and Community ACTC Alameda County Transportation
Commission

HRC
Development (State)
Human Relations Commission
HCD Housing and Community
ACWD Alameda County Water District ICMA

JPA
International City/County Management
Association
Joint Powers Authority
ARB Art Review Board
BAAQMD

BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
LLMD Lighting and Landscaping Maintenance
District
LOCC League of California Cities
BCDC Bay Conservation & Development
Commission
LOS
MET
Level of Service
Mobile Evaluation Team
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
CALPERS California Public Employees’ Retirement
System
MTC Metropolitan Transportation
Commission
CBC California Building Code NRSRO Nationally Recognized Statistical Rating Organization
CDD Community Development Department NEPA National Environmental Policy Act CC & R’s Covenants, Conditions & Restrictions NLC National League of Cities CDBG
CEQA
Community Development Block Grant
California Environmental Quality Act
NPDES National Pollutant Discharge Elimination
System
CERT Community Emergency Response Team NPO Neighborhood Preservation Ordinance CIP Capital Improvement Program PC Planning Commission
CNG Compressed Natural Gas PD Planned District
COF City of Fremont PDA Priority Development Area
COPPS Community Oriented Policing and Public
Safety
PUC
PVAW
Public Utilities Commission
Private Vehicle Accessway
CSAC California State Association of Counties PWC Public Works Contract CTC California Transportation Commission RFP Request for Proposals dB Decibel RFQ Request for Qualifications
DEIR Draft Environmental Impact Report RHNA Regional Housing Needs Allocation DU/AC Dwelling Units per Acre ROP Regional Occupational Program EBCE East Bay Community Energy RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET Southern Alameda County Narcotics Enforcement Task Force
EDAC Economic Development Advisory
Commission (City)
STIP State Transportation Improvement
Program
EIR Environmental Impact Report (CEQA) TCRDF Tri-Cities Recycling and Disposal Facility EIS Environmental Impact Statement TOD Transit Oriented Development

EVAW
(NEPA)
Emergency Vehicle Accessway
TS/MRF Transfer Station/Materials Recovery
Facility
FAR Floor Area Ratio UBC See CBC
FEMA Federal Emergency Management Agency VMT Vehicle Miles Travelled FFD Fremont Fire Department VTA Santa Clara Valley Transportation FMC Fremont Municipal Code Authority
FPD Fremont Police Department WMA Waste Management Authority FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment GIS Geographic Information System
GPA General Plan Amendment

October 14, 2025 Fremont City Council Page 10

UPCOMING MEETING AND CHANNEL 27

BROADCAST SCHEDULE
Date Time Meeting Type Location
Cable
Channel
27 October 14, 2025 7:00 p.m. City Council Meeting Council Chambers Live
October 21, 2025 7:00 p.m. City Council Meeting Council Chambers Live
October 28, 2025 No meetings
November 4, 2025 7:00 p.m. City Council Meeting Council Chambers Live
November 11, 2025 CANCELLED: City Council
Meeting (Observed Holiday)
November 25, 2025 5:30 p.m. CC/FUSD Liaison
Committee Meeting
District
Hosts Live
December 2, 2025 7:00 p.m. City Council Meeting Council Chambers Live
December 9, 2025 7:00 p.m. City Council Meeting Council Chambers Live
December 16, 2025 7:00 p.m. City Council Meeting Council Chambers Live
December 23, 2025 No meetings
December 30, 2025 No meetings

Fremont City Council Meeting: 10/14/25 07:00 PM
3300 Capitol Avenue Div/Dept: Maintenance Operations
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5522) DOC ID: 5522 A
Updated: 10/8/2025 11:19 AM by Dina Lewis A Page 1
PURCHASE OF IRRIGATION AND LANDSCAPE SUPPLIES - Approval of Multi- Year Purchase Orders with Ewing Irrigation in an Amount Not to Exceed $134,000 Annually, with Mission Irrigation in an Amount Not to Exceed $61,000 Annually, and with SiteOne Landscape Supply in an Amount Not to Exceed $36,000 Annually, for the Purchase of Irrigation and Landscape Supplies Through June 30, 2030
Contact Persons:

Name: Ernie Moreira Kelly King
Title: Urban Landscape Manager Maintenance Operations Director Div/Dept: Maintenance Operations Maintenance Operations Phone: (510) 979-5714 510-979-5753
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate the purchase of irrigation and landscape supplies to support the operations of the City of Fremont (City) parks and public facilities.

BACKGROUND: To maintain service levels and avoid delays in maintenance work, staff obtains supplies from multiple vendors based on product availability, pricing, and specialized needs. The proposed purchase orders will allow the City to maintain a steady inventory of critical supplies, ensure competitive pricing, and product quality.

DISCUSSION/ANALYSIS: A Request for Proposals (RFP) Bid #26-003 opened on July 18, 2025, and closed July 29, 2025. The City received three proposals for irrigation and landscape supplies from the following vendors:

• Mission Irrigation
• Ewing Irrigation
• SiteOne Landscape Supply

All three vendors were evaluated and determined to be responsible and responsive.

Proposals were reviewed based on pricing and availability.

Based on the evaluation, staff recommends awarding purchase orders to all three vendors on an as-needed basis; Ewing Irrigation not-to-exceed $134,000 annually, Mission Irrigation not-to-exceed $61,000 annually, and SiteOne Landscape Supply not-to-exceed $36,000 annually. These purchase orders would cover the current fiscal year and subsequent fiscal years through June 30, 2030.

These figures include projected costs for routine maintenance, anticipated repairs, a contingency for unplanned system failures, and additional facilities coming online during this period.

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FISCAL IMPACT: Annual funding for these purchases is included in the Maintenance Operations Department General Fund operating budget and the Capital Improvement Program Capital Replacement in Parks project (PWC8501).

ENVIRONMENTAL REVIEW: This action is not a project as defined by Pub. Res. Code Section 21065 and is categorically exempt under Section 15061(b)(3) of the California Environmental Quality Act (CEQA) in that it is not a project that has the potential for causing a significant effect on the environment.

ATTACHMENTS: None.

RECOMMENDATION: Authorize the City Manager, or designee, to execute purchase orders with Ewing Irrigation in an amount not-to-exceed $134,000 annually, with Mission Irrigation in an amount not to exceed $61,000 annually, and with SiteOne Landscape Supply in an amount not to exceed $36,000 annually, for the purchase of irrigation and landscape supplies, all through June 30, 2030.

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Fremont City Council Meeting: 10/14/25 07:00 PM
3300 Capitol Avenue Div/Dept: Maintenance Operations
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5533) DOC ID: 5533
Updated: 10/8/2025 11:28 AM by Dina Lewis Page 1

SECOND AMENDMENT TO FACILITIES MAINTENANCE AGREEMENT FOR PLAYGROUND MAINTENANCE AND SAFETY RESURFACING - Authorize the City Manager, or Designee, to Execute the Second Amendment for Playground Maintenance and Safety Resurfacing at City locations with SpectraTurf, Inc.

Contact Persons:

Name: Juan Barajas Kelly King
Title: Parks Superintendent Maintenance Operations Director Div/Dept: Maintenance Operations Maintenance Operations Phone: 510-979-5780 510-979-5753
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to request approval of the second amendment to the facilities maintenance agreement with SpectraTurf, Inc., for playground maintenance and safety resurfacing at multiple City locations, increasing the contract by $900,000 through FY 2026/27 for a total not-to-exceed amount of $2,071,229.80.

BACKGROUND: A competitive process (RFP #22-017) was conducted for ongoing playground maintenance and resurfacing work at City facilities. On July 12, 2022, the City Council approved a contract with SpectraTurf, Inc., in an amount not-to-exceed $891,344 through June 30, 2027. On November 14, 2023, Council approved the first amendment, increasing the contractual authority by $279,885.80 for a total amount not-to-exceed $1,171,229.80. Staff now recommend increasing the agreement by an additional $900,000.

This Amendment would raise the total not-to-exceed amount to $2,071,229.80.

DISCUSSION/ANALYSIS: Maintenance Operations staff, together with SpectraTurf, Inc., have completed several playground resurfacing projects throughout the City. Ongoing inspections and condition assessments have confirmed the importance of continued investment in playground resurfacing and maintenance. Regular maintenance and periodic resurfacing are required to preserve the safety, accessibility, and long-term usability of City playground facilities.

This recommended Amendment would provide sufficient contract authority to continue addressing playground maintenance and resurfacing needs as they arise across multiple sites.

FISCAL IMPACT: Annual Funding for this project is included in the Capital Improvement Program Poured in Place Area Surfacing project (PWC8770).

ENVIRONMENTAL REVIEW: The project activities to be undertaken are exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15301, Existing Facilities. Prior to commencement of ground disturbing activities, the requirements of Fremont Municipal Code Section 18.218.050(b)(1) (Standard Development Requirements for Burrowing Owls) will be met.

ATTACHMENTS: None.

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Fremont City Council Meeting: 10/14/25 07:00 PM
3300 Capitol Avenue Div/Dept: Aging and Family Services Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5536) DOC ID: 5536
Updated: 10/8/2025 11:37 AM by Dina Lewis Page 1
HEALTH PROMOTION CONTRACT - Authorization to Contract with Alameda County Health Care Services Agency for City to Provide Health Promotion Services
Contact Persons:

Name: Levon Gibson Arquimides Caldera
Title: Family Services Administrator Human Services Director Div/Dept: Aging and Family Services Human Services Department Phone: (510) 574-2062 510-574-2056
E-Mail: [email protected] [email protected]

Executive Summary: Since 2006, the Alameda County Health Care Services Agency has provided funding to the City to carry out the Health Promoter Project in partnership with the Afghan Elderly Association (AEA) to improve the health and mental health of Afghan seniors.

Alameda County Health Care Services Agency has renewed the City’s funding for the Health Promoter Project in FY 2025/26, and Staff recommend the City Council authorize the City Manager to execute a contract in the amount of $216,528 with the Alameda County Health Care Services Agency for Fiscal Year 2025/26 to continue the Health Promoter Project.

BACKGROUND: Since FY 2006/07, the Human Services Department has partnered with the Afghan Elderly Association (AEA), a nonprofit organization, to carry out the Health Promoter Project (Project) to help improve the health and mental health of Afghan seniors. Many of the community’s Afghan refugees are now aging. Demographic estimates show that the San Francisco Bay Area, and specifically Fremont, is home to one of the largest concentrations of Afghans outside of their own country. It is well documented that older immigrants have challenges accessing necessary health and social services and therefore may experience poor physical health status. Immigrants also suffer from increased mental health issues, often from the effects of post-traumatic stress, depression and anxiety due to difficult life experiences. This Project is unique in that it offers a continuum of supportive services embedded in a community program that focuses on the needs of older adults. In this way, the program has had a positive impact on an often-underserved group of people.

DISCUSSION/ANALYSIS: The primary component of the Project is the use of AEA-provided Health Promoters who are individuals from the Afghan community with substantial community health training. The Health Promoters meet regularly with Afghan seniors, and based on client need, provide emotional support, health education, and coordinate referrals for health and social services. They also educate and support clients in both healthy living behaviors and chronic disease management. Meetings with the Health Promoters may be held on telephone or video. Additionally, as appropriate, the Health Promoters will offer services in a group setting, including exercise instruction, blood pressure screenings, and translation services. Health promoters also collaborate with other Alameda County programs to assure Afghan elders access appropriate services.

The Human Services Department provides oversight for the Project, and a public health nurse/case manager supports the Health Promoters as needed and provides medication management. A Human Services Senior Program Coordinator works directly with the Health

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Promoters to develop an individual plan of care for clients and oversees the implementation of the care plan. Each care plan is unique, but will generally be comprised of the following components: 1) Health education and screenings to help seniors identify and achieve health goals; 2) Coordination of access to community mental health, health and social services; 3) Translation services for medical, mental health, and social services appointments; 4) Linkages to affordable housing and transportation; and 5) Assistance in completing documents related to citizenship, immigration, taxes, Medi-Cal and other community resources. The AEA staffs the Health Promoters for the Project and provides operational management for the Project through a Project Director and Project Assistant.

FISCAL IMPACT: Alameda County Health Services Agency is providing $216,528 in FY 2025/26 funding to the City for the continuation of the Health Promoter Project. As part of the FY 2025/26 Adopted budget, the City Council appropriated sufficient funds for this Project. The contract with the Afghan Elderly Association totals $86,000. The remaining funds of $130,528 will support the City’s administrative oversight and Human Services staff, including the Senior Program Coordinator.

ENVIRONMENTAL REVIEW: The proposed action is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Sections 15378(b)(2), 15378(b)(4), and/or 15378(b)(5), and because it has no possibility of a significant effect on the environment, as specified in CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS: None.

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Fremont City Council Meeting: 10/14/25 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5537) DOC ID: 5537
Updated: 10/9/2025 9:16 AM by Dina Lewis Page 1
GOVACCESS CONTENT MANAGEMENT SYSTEM RENEWAL - Authorize the City Manager, or designee, to execute an agreement with Granicus, LLC, for the software support and maintenance of the GovAccess Content Management System, execute any implementing documents, and take any necessary implementing actions in an amount not-to-exceed $605,409.63 for a 5-year term.

Contact Persons:

Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Div/Dept: Information Technology Services IT Services
Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]

Executive Summary: In FY2019/20, the City entered into an agreement with Granicus, LLC, for the implementation and a 5-year subscription of the GovAccess Content Management System (CMS), which expired on September 20, 2025. This system supports the City’s main website, as well as the websites and intranet for the Police and Fire Departments. Staff recommends that City Council authorize the City Manager, or designee, to enter into a new agreement and to execute implementing documents for the GovAccess Content Management System subscription renewal, in an amount not-to-exceed $605,409.63 for an additional 5-Year term.

BACKGROUND: In FY 2019/20, the City issued a Request for Proposals seeking the implementation of a website content management system. After a thorough RFP process, Staff selected the GovAccess Content Management System from Granicus, LLC for the Police Department’s, Fire Department’s, and City’s CMS/websites and intranets redesign projects and hosting. The current 5-year subscription Agreement expired on September 20, 2025. A new subscription Agreement is required for continued support of the City’s main website, as well as the websites and intranet for the Police and Fire Departments. The City will not experience a disruption in service while the new Agreement is finalized.

DISCUSSION/ANALYSIS: The City has utilized the GovAccess Content Management System (CMS) to successfully redesign and modernize its websites and intranet platforms, including those for the Police and Fire Departments. These enhancements have resulted in user-friendly, mobile-responsive, and intuitive interfaces that are fully compliant with Section 508, the Americans with Disabilities Act (ADA), and Web Content Accessibility Guidelines (WCAG) 2.0/2.1. Granicus, LLC has consistently delivered secure hosting services and implemented all requested components to support the City’s digital infrastructure.

The GovAccess CMS has streamlined the process of updating content, enabling staff to quickly publish accurate and timely information. This capability is particularly important for disseminating city news, public notices, event updates, and emergency alerts. By maintaining current and relevant content, the City can better inform and engage with its residents and visitors.

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Council Staff Report (ID # 5537) Meeting of October 14, 2025 Updated: 10/9/2025 9:16 AM by Dina Lewis Page 2
Secure hosting provided by Granicus, LLC ensures that all City data is protected from cybersecurity threats, preserving the integrity and reliability of the City’s online presence. In addition, the CMS supports enhanced interactivity through tools such as online forms and surveys, which have significantly increased community engagement. These tools offer residents a convenient way to provide input and participate in local government decision - making processes.

The incorporation of online forms and surveys has significantly increased citizen engagement, enabling residents to provide feedback and participate in municipal decision-making processes conveniently.

Overall, the revamped websites and intranets serve as vital tools for communication and interaction between the City and its community members. These enhancements reflect the City's commitment to leveraging technology to better serve its residents and visitors.

Therefore, Staff recommends that the Council approve the subscription renewal for the GovAccess Content Management System. Software license renewal is exempt from competitive purchasing requirements pursuant to Fremont Municipal Code Section 3.20.280(c).

FISCAL IMPACT: Funds are appropriated for the software subscription for the GovAccess Content Management System in the Information Technology Services Department Operating Fund (Fund 620) for FY 2025/26. Funding for subsequent years will be requested as part of the City’s annual budget process.

ENVIRONMENTAL REVIEW: The renewal of software license is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or Section 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS: None.

RECOMMENDATION:

2. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

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Fremont City Council Meeting: 10/14/25 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5544) DOC ID: 5544
Updated: 10/9/2025 9:25 AM by Dina Lewis Page 1
DEVELOPMENT CENTER BOILER REPLACEMENT PROJECT - Approval of Plans and Specifications; Award of Contract to Marina Mechanical Services in the amount of $251,045 (Including 15% Contingency) for the Development Center Boiler Replacement Project (PWC9016); Make Findings of CEQA Exemption.

Contact Persons:

Name: Jimmy Chen Hans Larsen
Title: Facilities Manager Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4715 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate the replacement of an aging hot water boiler system at the Development Services Center building.

BACKGROUND: The Development Services Center building, located at 39550 Liberty Street, is an approximately 71,000 square feet, two-story building constructed in 1983. The building is used by the departments of Community Development, Community Services (Parks Planning and Design), and Public Works Engineering. The Permit Center is also located at the Development Center.

The existing hot water boiler system at the Development Center has reached the end of its life cycle, has broken down many times in the past few years, and repairs have been difficult to accomplish due to the limited availability of replacement parts.

Construction is anticipated to start in October 2025 with completion anticipated by December 2025.

DISCUSSION/ANALYSIS: Bids for this project were opened on August 28, 2025. The bidders with their respective bid amount are shown below. The Engineer’s estimate is $250,000.

Bidder Bid Amount
Marina Mechanical Services $ 218,300
Matrix HG, Inc. $ 231,067
Environmental Systems Inc. $ 234,000
ACCO Engineered Systems, Inc. $ 259,700
Stephen Ciari Plumbing & Heating, Inc. $ 401,387

The low bidder, Marina Mechanical Services, submitted a responsive bid and all documents are in order. The contractor is a responsible bidder experienced in this type of work and has satisfactorily completed contracts of similar nature with other nearby agencies.

Project Cost & Funding

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Council Staff Report (ID # 5544) Meeting of October 14, 2025 Updated: 10/9/2025 9:25 AM by Dina Lewis Page 2
Estimated Project Costs:

Design Consultant and Project Administration $ 39,975
Construction Contract - Low Bid 218,300
Construction Contingency (15%) 32,745
Total Estimated Project Costs $ 291,020

Source of Funding:

PWC 9016-503 – Development Center Building Rehab $ 291,020 Total Funds Available $ 291,020

Based on the contract amount and the project cost estimate, there are sufficient funds budgeted for this project.

FISCAL IMPACT: The estimated project cost of $291,020 will be funded from sources in the adopted Capital Budget. The appropriation for the Development Center Building Rehabilitation program (PWC 9016) has sufficient funding to complete the project.

ENVIRONMENTAL REVIEW: The project is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) based on, without limitation, CEQA Guidelines Section 15301(d), Existing Facilities, addressing restoration or rehabilitation of deteriorated or damaged mechanical equipment to meet current standards of public health and safety.

ATTACHMENTS: None.

WEBLINKS:

Plans:

https://www.fremont.gov/home/showdocument?id=18923&t=638937214341311285

Specifications:

https://www.fremont.gov/home/showdocument?id=18921&t=638937213377547733

RECOMMENDATION: Approval of the following actions related to the Development Center Boiler Replacement Project (PWC9016):

1. Approve Plans and Specifications.

3. Find the project is exempt from the CEQA review pursuant to CEQA Guidelines Section 15301(d) pertaining to the replacement of existing facilities.

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Fremont City Council Meeting: 10/14/25 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Public Projects

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5546) DOC ID: 5546
Updated: 10/9/2025 9:39 AM by Dina Lewis Page 1
DECOTO ROAD COMPLETE STREETS PROJECT - Adoption of a Resolution of Local Support Authorizing the Filing of a Project Funding Application for the 2026 State Transportation Improvement Program for the Decoto Road Complete Streets Project (PWC9025); and Make Findings of CEQA Exemption.

Contact Persons:

Name: Jeanne Suyeishi Hans Larsen
Title: Principal Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4728 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate construction funding for the Decoto Road Complete Streets Project from the State Transportation Improvement Program.

BACKGROUND: The State Transportation Improvement Program (STIP) is a multi-year capital improvement program administered by the California Transportation Commission (CTC) for transportation projects on and off the State Highway System. The STIP program is generally funded with revenues from the State Highway Account and other State and federal funding sources and is updated every two years. At the beginning of each update cycle, the CTC releases a STIP Fund Estimate for the new program cycle, and the Alameda County Transportation Commission (ACTC) works with the various cities and the County to identify projects that can utilize the available STIP programming capacity while meeting the overall STIP schedule and requirements. ACTC ultimately approves a project list to be submitted to the CTC for final adoption through the Metropolitan Transportation Commission (MTC).

The CTC released the 2026 STIP Initial Request for Information in August 2025, from which ACTC determined that there are $10 million available for new project programming within Alameda County. The call for project applications was released by ACTC to various cities and the County and established that each agency may submit no more than one candidate project with a maximum request of $4 million, and ACTC will review and approve a final list of projects to forward to MTC in October 2025. The 2026 STIP funds will not be available for project use until Fiscal Years 2030 and 2031.

DISCUSSION/ANALYSIS: In response to the 2026 STIP call for projects, staff submitted a project proposal to ACTC for the construction phase of the Decoto Road Complete Streets Project. The project is currently in the planning phase, with the project’s environmental clearance phase scheduled for 2028 and the design phase scheduled for 2029. The project’s construction phase is tentatively scheduled for the summer of 2030. The project schedule fits well with the 2026 STIP funding schedule, and the project is considered a regional priority for the City, ACTC, and AC Transit.

The Decoto Road Complete Streets Project aims to improve road user safety, multimodal mobility, and transit reliability (for AC Transit, the Dumbarton Express, and Union City Transit) along Decoto Road between the I-880 interchange and the Alameda Creek Trail.

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Council Staff Report (ID # 5546) Meeting of October 14, 2025 Updated: 10/9/2025 9:39 AM by Dina Lewis Page 2
The project is part of a package of three projects that will ultimately provide a continuous active transportation path and transit priority improvements along the Dumbarton Corridor, which is an identified regionally significant commute and active transportation corridor by MTC and Alameda CTC. Key project elements include construction of separated walking and biking facilities, intersection safety improvements, traffic signal upgrades, transit priority improvements, pavement rehabilitation, street lighting improvements, storm drain improvements, and landscaping.

Implementing a walking and bicycling path suitable for all ages and abilities along Decoto Road is among the top priorities identified in Fremont’s new Active Transportation Plan, the Alameda County Countywide Active Transportation Plan, and the Bay Area Active Transportation Plan, and the proposed project is a critical component of the future buildout of the regional commute and active transportation network. In conjunction with the City's I-880/Decoto Interchange Project, the Decoto Road Complete Street project will also provide a vital active transportation connection for south Alameda County residents to the Bay Trail network and the path on Dumbarton Bridge, which is the only active transportation connection between the East Bay and the San Francisco Peninsula. In addition to Dumbarton Express, the Decoto Corridor is also used by numerous regional, local, and employer buses that experience traffic congestion delays. Providing transit priority improvements along this vital transbay transit corridor is a priority for all regional transit plans and is in compliance with the new Bay Area Transit Priority Policy under development by MTC.

FISCAL IMPACT: The recommended action of adopting the attached Resolution of Local Support for the City’s project application is a required first step in securing construction funding for the Decoto Road Complete Streets project, estimated to have a cost of $15 million. Staff is seeking a maximum allowable request of $4 million of STIP funding for the project. If approved, these funds will be used to leverage other funding for the project from County, regional, State, and federal funding sources.

ENVIRONMENTAL REVIEW: The recommended action related to administrative and project funding activities is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378 in that it is not a project which has the potential for causing a significant effect on the environment. Consistent with CEQA requirements, appropriate environmental review will be prepared for the Decoto Road Complete Streets project.

ATTACHMENTS:
• Draft Resolution of Local Support – 2026 STIP Program

RECOMMENDATION: Approval of the following actions related to the Decoto Road Complete Streets Project (PWC9025):

1. Adopt a Resolution of Local Support for the filing of a project application for the Decoto Road Complete Streets Project for the 2026 STIP program.

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Resolution 2026-XX Page 1 of 5
DRAFT
RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

AUTHORIZING THE FILING OF AN APPLICATION FOR FUNDING TO

THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE

DECOTO ROAD COMPLETE STREETS PROJECT, COMMITTING

NECESSARY MATCHING FUNDS, AND AFFIRMING ASSURANCE TO

COMPLETE THE PROJECT

WHEREAS, the City of Fremont is submitting an application to the Metropolitan Transportation Commission (MTC) for $4 million in funding assigned to MTC for programming discretion, which includes federal funding administered by the Federal Highway Administration (FHWA) and federal or state funding administered by the California Transportation Commission (CTC) such as Surface Transportation Block Grant Program (STP) funding, Congestion Mitigation and Air Quality Improvement Program (CMAQ) funding, Carbon Reduction Program (CRP) funding, Transportation Alternatives (TA) set-aside/Active Transportation Program (ATP) funding, and Regional Transportation Improvement Program (RTIP) funding (herein collectively referred to as Regional Discretionary Funding) for the Decoto Road Complete Streets Project (herein referred to as Project) for the 2026 State Transportation Improvement Program (herein referred to as Program); and

WHEREAS, the United States Congress from time to time enacts and amends legislation to provide funding for various transportation needs and programs, including but not limited to the Surface Transportation Block Grant Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149), the Carbon Reduction Program (CRP) (23 U.S.C. § 175), and the Transportation Alternatives (TA) set-aside (23 U.S.C. § 133) (collectively, the Federal Transportation Act); and

WHEREAS, state statutes such as California Streets and Highways Code §182.6, §182.7, and §2381(a)(1), and California Government Code §14527, provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and

WHEREAS, pursuant to the Federal Transportation Act and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal or state funds for a regionally significant project shall submit an application first with the appropriate MPO or RTPA, as applicable, for review and inclusion in the federal Transportation Improvement Program (TIP); and

WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay Region; and

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Attachment: Draft Resolution of Local Support – 2026 STIP Program (5546 : DECOTO ROAD COMPLETE STREETS PROJECT) Resolution 2026-XX Page 2 of 5
WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of Regional Discretionary Funding; and

WHEREAS, the City of Fremont is an eligible sponsor for Regional Discretionary Funding; and

WHEREAS, as part of the application for Regional Discretionary Funding, MTC requires a resolution adopted by the legislative body of the responsible implementing agency stating the following:

• the commitment of any required matching funds; and

• that the sponsor understands that the Regional Discretionary Funding is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional Regional Discretionary Funding; and

• that the Project will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and

• the assurance of the sponsor to complete the Project as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and

• the Project will have adequate staffing resources to deliver and complete the Project within the schedule submitted with the project application; and

• that the Project will comply with all project-specific requirements as set forth in the Program; and

• that City of Fremont has assigned, and will maintain a single point of contact for all FHWA- and CTC-funded transportation projects to coordinate within the agency and with the respective County Transportation Agency (CTA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC-funded transportation and transit projects implemented by the City of Fremont; and

• in the case of a transit project, the Project will comply with MTC Resolution No. 3866, revised, which sets forth the requirements of MTC’s Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region; and

• in the case of a highway project, the Project will comply with MTC Resolution No. 4104, which sets forth MTC’s Traffic Operations System (TOS) Policy to

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Attachment: Draft Resolution of Local Support – 2026 STIP Program (5546 : DECOTO ROAD COMPLETE STREETS PROJECT) Resolution 2026-XX Page 3 of 5
install and activate TOS elements on new major freeway projects; and

• in the case of an RTIP project, state law requires Project be included in a local congestion management plan, or be consistent with the capital improvement program adopted pursuant to MTC’s funding agreement with the County Transportation Agency (CTA); and

WHEREAS, the City of Fremont is authorized to apply for Regional Discretionary Funding for the Project; and

WHEREAS, there is no legal impediment to the City of Fremont making applications for the funds; and

WHEREAS, there is no pending or threatened litigation that might in any way adversely affect the proposed Project, or the ability of City of Fremont to deliver such Project; and

WHEREAS, the City of Fremont authorizes its City Manager or designee to execute and file an application with MTC for Regional Discretionary Funding for the Project as referenced in this resolution; and

WHEREAS, MTC requires that a copy of this resolution be transmitted to the MTC in conjunction with the filing of the application.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
FREMONT RESOLVES AS FOLLOWS:

Section 1. The City of Fremont is authorized to execute and file an application for funding for the Project for Regional Discretionary Funding under the Federal Transportation Act or continued funding.

Section 2. The City of Fremont will provide any required matching funds for the Project.

Section 3. The City of Fremont understands that the Regional Discretionary Funding for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the City of Fremont from other funds, and that the City of Fremont does not expect any cost increases to be funded with additional Regional Discretionary Funding.

Section 4. The City of Fremont understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, as revised). The City of Fremont has and will retain the expertise, knowledge and resources necessary to deliver federally-funded transportation and transit projects, and has assigned and will maintain a single point of contact for all FHWA- and CTC-funded transportation projects to

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Attachment: Draft Resolution of Local Support – 2026 STIP Program (5546 : DECOTO ROAD COMPLETE STREETS PROJECT) Resolution 2026-XX Page 4 of 5
coordinate within the agency and with the respective County Transportation Agency (CTA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC- funded transportation and transit projects implemented by the City of Fremont.

Section 5. The City will complete the Project as described in the funding application, subject to environmental clearance, and as approved by MTC and for the amount programmed in the federal Transportation Improvement Program (TIP).

Section 6. The City of Fremont has reviewed the Project and has adequate staffing resources to deliver and complete the Project within the schedule submitted with the project application.

Section 7. The Project will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the Program.

Section 8. In the case of a transit project, the City of Fremont agrees to comply with the requirements of MTC’s Transit Coordination Implementation Plan as set forth in MTC Resolution No. 3866, as revised.

Section 9. In the case of a highway project, the City of Fremont agrees to comply with the requirements of MTC’s Traffic Operations System (TOS) Policy as set forth in MTC Resolution No. 4104.

Section 10. In the case of an RTIP project, Project is included in a local congestion management plan, or is consistent with the capital improvement program adopted pursuant to MTC’s funding agreement with the County Transportation Agency (CTA).

Section 11. The City of Fremont is an eligible sponsor of projects funded under the Regional Discretionary Funding program.

Section 12. The City of Fremont is authorized to submit an application for Regional Discretionary Funding for the Project.

Section 13. There is no legal impediment for the City of Fremont to apply for funds for this Project.

Section 14. There is no pending or threatened litigation that might in any way adversely affect the proposed Project, or the ability of the City of Fremont to deliver such Project.

Section 15. The City of Fremont authorizes its City Manager, or designee to execute and file an application with MTC for Regional Discretionary Funding for the Project as referenced in this resolution.

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Attachment: Draft Resolution of Local Support – 2026 STIP Program (5546 : DECOTO ROAD COMPLETE STREETS PROJECT) Resolution 2026-XX Page 5 of 5

Section16. A copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application.

Section 17. The MTC is requested to support the application for the Project described in the resolution, and if approved, to include the Project in MTC's federal TIP upon submittal by the project sponsor for TIP programming.

ADOPTED, , 2025 by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

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Attachment: Draft Resolution of Local Support – 2026 STIP Program (5546 : DECOTO ROAD COMPLETE STREETS PROJECT) Fremont City Council Meeting: 10/14/25 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5545) DOC ID: 5545
Updated: 10/9/2025 9:53 AM by Dina Lewis Page 1
WINTER RELIEF PROGRAM AGREEMENTS - Authorize the City Manager, or Designee, to Execute Service Agreements with Motels for Temporary Use of Motel Rooms as Winter Relief Shelter, Enter into a Three-Year Service Agreement with the County of Alameda; and Make Findings of CEQA Exemption.

Contact Persons:

Name: Judith Christopher Arquimides Caldera
Title: Senior Program Coordinator Human Services Director Div/Dept: Human Services Department Human Services Department Phone: 510-574-2207 510-574-2056
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this staff report is to recommend the City Council take various actions necessary to carry out the FY 2025/26 Winter Relief program, including:
1) Authorize the City Manager to execute a FY 2025/26 Service Agreement with hotel partner C & L Wu, LLC (Mission Peak Lodge) in the amount of $135,000 for temporary use of hotel rooms as non-congregate winter relief shelter; 2) Authorize the City Manager to execute a three-year (FY 2025/28) Service Agreement with hotel partner Fremont North, LLC (Motel 6 Fremont North) in the amount of $410,955 per fiscal year for temporary use of hotel rooms as non-congregate winter relief shelter; 3) Authorize the City Manager to execute a three-year (FY 2025/28) Service Agreement with Alameda County for $726,652 to support service, staff, and administrative costs of the program; and
4) Find that the actions are exempt from review under the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Sections 15183 and/or 15061(b)(3).

BACKGROUND:

Warming Center and Winter Program Models: In the winter of 2013, the City opened a Warming Center at the request of the Alameda County Board of Supervisors, after the death of two homeless individuals from hypothermia. The Warming Center operated during inclement weather. In FY 2018/19, the City opened a congregate Winter Shelter model that was open seven nights a week for four months. In FY 2021/22, the City transitioned to and established a non-congregate Winter Relief Program that used motel rooms, which helped prevent the exposure and spread of COVID-19, and emerged as a best practice for those experiencing homelessness to stabilize and connect them with supportive services.

The City has continued to successfully operate the Winter Relief Program (Program) and in FY 2024/25, the Program operated from December 1, 2024, to May 1, 2025. The Program provided up to 27 hotel rooms and served 49 individuals, including 8 minors. Overall, the program provided 5,736 total bed nights of service to individuals. Meals were provided on a nightly basis and service coordination was provided to each participant, through the Human Services Department and other community service providers.

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Council Staff Report (ID # 5545) Meeting of October 14, 2025 Updated: 10/9/2025 9:53 AM by Dina Lewis Page 2
The Warming Center, Winter Shelter, and now, Winter Relief Program have been funded through a combination of City funding, Alameda County funding, foundation/corporate grants, and private donations. Throughout the years, the programs have also relied on partnerships with local motels, health and support service providers, and local restaurants.

DISCUSSION/ANALYSIS:

Continuation of the Winter Relief Program: At least 80% of unhoused residents in Fremont do not have access to shelter. Those experiencing unsheltered homelessness remain vulnerable to exposure and transmission of COVID-19 and other winter illnesses.

The FY 2025/26 Program (November 3, 2025, through April 2, 2026) will provide approximately 40 motel rooms at two partnering motel sites. Unsheltered families with minor children, older and medically frail adults, and those identified through City outreach and initiatives will be eligible for the Program. Program expectations for participants include respecting the host motel property and adhering to the rules of the Program.

Hotel stays allow Program participants to experience a more dignified and individualized service as each unit has a locking door, storage for belongings, and a private bathroom. All households served will be assessed for their eligibility for Alameda County’s Coordinated Entry System (CES).

City staff, through the Human Services Department, will administer the Program and will continue evening check-ins and distribution of needed food, hygiene, and clothing supplies.

As a key Program goal is to assist Program participants in exiting the Program in a more stable condition than when they first enrolled, City staff make every effort to provide or connect Program participants with supportive services, in alignment with their individual needs.

Partnerships with Local Hotels: In Fiscal Year 2024/25, the City conducted a Request for Proposal (RFP) via BidNet.com. Following extensive outreach over several years, the City received three proposals, which were evaluated by an interdepartmental team from the Department of Human Services and the City Manager’s Office. The evaluation considered factors such as geographic distribution of services across the City, amenities suitable for multi-person households, understanding of the scope of work, responsiveness to RFP requirements, and service costs. Based on this recent evaluation and considering the budgetary constraints of the Winter Relief Program, staff recommend authorization to continue contracting with the previously selected vendors, Mission Peak Lodge and Motel 6 Fremont North, and to enter into service agreements with them to provide approximately 40 rooms combined for temporary shelter.

FISCAL IMPACT: Staff anticipate a total budget of approximately $896,879. As a part of the FY 2025/26 Adopted Operating Budget, the City Council appropriated sufficient funds to cover the cost of this program, including $471,379 from the City's General Fund and Affordable Housing and Homeless Services Fund. Program revenue includes grants from Alameda County Social Services Agency (SSA), Alameda County-Oakland Community Action Partnership (AC-OCAP), Vision 2036 funding, one-time Development donations, and City funding.

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Council Staff Report (ID # 5545) Meeting of October 14, 2025 Updated: 10/9/2025 9:53 AM by Dina Lewis Page 3
Revenue Source Amount
Alameda County SSA (FY2025/26 portion) $ 230,500
Alameda County OCAP 40,000
Vision 2036 Alameda County Grant from
Alameda County Supervisor Elisa Marquez 50,000
Private Developer Donations 105,000
City Funds (General Fund and 112) 471,379
Total Revenue: $896,879

Alameda County’s FY 2025/26 contribution of $230,500 is part of a larger three-year commitment, and staff recommend entering into a three-year Service Agreement with Alameda County in an amount not-to-exceed $726,652.

Program expenses include coordination and monitoring staff, daily meals, flex funding to support clients’ transitions to housing or other goal-oriented needs, and the two motel contracts.

Expenses
City Staff $173,156
Motel Stays 545,955
Meals 85,666
Flex Funding 57,000
Move In & Operating Supplies 9,900
Overhead 25,201
Total Expenses: $896,879

Staff recommend entering into a three-year agreement with Fremont North, LLC. (Motel 6 Fremont North), in an amount not to exceed $410,955 per fiscal year and entering into a one-year agreement with C & L Wu, LLC (Mission Peak Lodge) an amount not-to-exceed $135,000.

ENVIRONMENTAL REVIEW: The operation of the Winter Relief Program and the acceptance of a grant from the County of Alameda to operate Program are exempt from review under the California Environmental Quality Act (CEQA) because, without limitation, these actions are not a “project” as defined in CEQA Guidelines Sections 15378(b)(2), 15378(b)(4), and/or 15378(b)(5), and it can be seen with certainty that there is no possibility that the action may have a significant effect on the environment as specified in CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS: None.

RECOMMENDATION:

City staff recommend that the City Council take the following actions related to the Winter Relief Program:

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Council Staff Report (ID # 5545) Meeting of October 14, 2025 Updated: 10/9/2025 9:53 AM by Dina Lewis Page 4

3. Authorize the City Manager, or designee, to execute a three-year Service Agreement with Alameda County for $726,652 to provide service, staff, and administrative costs for the Program; and

4. Find that the actions are exempt from review under the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Sections 15183 and/or 15061(b)(3).

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Fremont City Council Meeting: 10/14/25 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5549) DOC ID: 5549
Updated: 10/9/2025 10:07 AM by Dina Lewis Page 1
HHAP AMENDMENT FOR HOMELESS SERVICES - Authorize the City Manager to Enter into an Amendment with Alameda County for Homeless Housing And Prevention Funds to Support the Housing Navigation Center and Other Services, Appropriate $510,943 in HHAP funding in Fund 179, and Make Findings of CEQA Exemption
Contact Persons:

Name: Robert Lopez Arquimides Caldera
Title: CDBG Administrator Human Services Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2043 510-574-2056
E-Mail: [email protected] [email protected]

Executive Summary: Since FY 2021/22, the City has received $2,737,465 in State Homeless Housing, Assistance and Prevention (HHAP) Program funds, administered through Alameda County Health - Housing and Homelessness Services (Alameda County).

Staff recommends the City Council authorize the City Manager to execute an amendment to the existing agreement with Alameda County for an additional $510,943 in HHAP Round 4, Part 2 funding, for a total contract amount not-to-exceed $3,248,408. The City has primarily used its HHAP allocations to fund ongoing operations of the Housing Navigation Center (HNC). In the FY 2025/26 adopted operating budget, the City Council appropriated sufficient funding for the existing agreement from a variety of funding sources, but staff recommends an additional appropriation of $510,943 in the OHCC-HNC HHAP account of the Alameda County Housing and Homeless Services Fund to account for the HHAP Round 4, Part 2 funding. This will free up City dollars for other homeless service priorities or future years.

BACKGROUND: The 2019-2020 California State Legislature passed AB 101, which established the HHAP Program and allocated one-time funding to counties and continuums of care for homeless services. HHAP funds were allocated based on the biennial homeless point-in-time count of sheltered and unsheltered persons.

Eligible uses for HHAP funds are broad and include rental assistance and rapid rehousing, operating subsidies for housing, landlord incentives, outreach and coordination, systems support, permanent supportive housing solutions, prevention, and new navigation centers and emergency shelters. The City has primarily used its HHAP allocations to fund ongoing operations of the Housing Navigation Center (HNC).

Eligible applicants for the HHAP Program administer funds separately; however, jurisdictions are expected to demonstrate regional coordination. To this end, the City has accepted the City of Newark’s HHAP funding allocation on its behalf in the past, with the two cities coordinating homeless services. To date, the City has received $2,737,465 of HHAP funding, including $102,016 on behalf of the City of Newark.

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Council Staff Report (ID # 5549) Meeting of October 14, 2025 Updated: 10/9/2025 10:07 AM by Dina Lewis Page 2
DISCUSSION/ANALYSIS: Alameda County has awarded the City an additional $510,943 in joint HHAP Round 4, Part 2 funding, with $27,153 awarded on behalf of Newark. An amendment to the original funding agreement with Alameda County is required to accept the funding. The additional funding will support the ongoing operations of the HNC, which provides interim housing for unsheltered individuals and assists them in finding permanent housing.

FISCAL IMPACT: The HHAP Round 4, Part 2 funding received in the amount of $510,943 will support ongoing operations of the HNC and services targeted for those experiencing homelessness. In the FY 2025/26 adopted budget, the City Council appropriated sufficient funding for HNC operations from a variety of funding sources, but staff is requesting an additional appropriation of $510,943 in the OHCC-HNC HHAP account of the Alameda County Housing and Homeless Services Fund (Fund 179) to account for the HHAPP Round 4, Part 2 funding, which will free up City dollars for other current homeless service priorities or future years of HNC operation.

ENVIRONMENTAL REVIEW: Approval of an amendment to the HHAP funding agreement with Alameda County is exempt from review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Sections 15378(b)(2), 15378(b)(5), and/or 15378(b)(5), and it can be seen with certainty that there is no possibility that the action may have a significant effect on the environment as specified in CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS: None.

RECOMMENDATIONS:

2. Increase the revenue estimate and appropriate $510,943 in the OHCC-HNC HHAP account of Fund 179 FY 2025/26 adopted operating budget.

3. Find that the project is exempt from CEQA review as specified in this report.

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Fremont City Council Meeting: 10/14/25 07:00 PM
3300 Capitol Avenue Div/Dept: City Manager's Office
Fremont, CA 94538 Category: Presentations

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5555) DOC ID: 5555
Updated: 10/9/2025 10:11 AM by Dina Lewis Page 1

BASELINE POTENTIAL LOCAL FUNDING MEASURE VIABILITY SURVEY RESULTS PRESENTATION – Receive presentation and authorize the City Manager to continue community engagement
Contact Persons:

Name: Christina Briggs Karena Shackelford
Title: Assistant City Manager City Manager
Div/Dept: City Manager's Office City Manager's Office
Phone: 510-284-4022 510-284-4063
E-Mail: [email protected] [email protected]

Executive Summary: At the City Council’s direction, a Work Session was conducted on July 10, 2025, to review best practices used by other California cities to successfully enhance their local funding and revenue measure options. Subsequently, the City contracted with long-time strategic and survey professional partners the Lew Edwards Group and FM3 Research to conduct a baseline survey regarding the viability of a potential local funding measure and provide insight into additional community engagement needs, if any.

A statistically valid survey was conducted in August of 2025 to:

• assess voter awareness of City services and financial condition; • identify top community priorities and concerns; and
• evaluate voter interest in a local ballot measure to address these concerns.

An overview of key survey findings will be presented to the City Council by FM3 Research.

FISCALIMPACT: Sufficient appropriations are available in the FY 2025/26 General Fund operating budget to conduct additional community engagement.

ENVIRONMENTAL REVIEW: N/A.

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Fremont City CouncilOctober 14, 2025

Fremont City Council
October 14, 2025