Fremont City Council Meeting: 10/14/25 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5544) DOC ID: 5544
Updated: 10/9/2025 9:25 AM by Dina Lewis Page 1
DEVELOPMENT CENTER BOILER REPLACEMENT PROJECT - Approval of Plans and Specifications; Award of Contract to Marina Mechanical Services in the amount of $251,045 (Including 15% Contingency) for the Development Center Boiler Replacement Project (PWC9016); Make Findings of CEQA Exemption.
Contact Persons:
Name: Jimmy Chen Hans Larsen
Title: Facilities Manager Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4715 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to facilitate the replacement of an aging hot water boiler system at the Development Services Center building.
BACKGROUND: The Development Services Center building, located at 39550 Liberty Street, is an approximately 71,000 square feet, two-story building constructed in 1983. The building is used by the departments of Community Development, Community Services (Parks Planning and Design), and Public Works Engineering. The Permit Center is also located at the Development Center.
The existing hot water boiler system at the Development Center has reached the end of its life cycle, has broken down many times in the past few years, and repairs have been difficult to accomplish due to the limited availability of replacement parts.
Construction is anticipated to start in October 2025 with completion anticipated by December 2025.
DISCUSSION/ANALYSIS: Bids for this project were opened on August 28, 2025. The bidders with their respective bid amount are shown below. The Engineer’s estimate is $250,000.
Bidder Bid Amount
Marina Mechanical Services $ 218,300
Matrix HG, Inc. $ 231,067
Environmental Systems Inc. $ 234,000
ACCO Engineered Systems, Inc. $ 259,700
Stephen Ciari Plumbing & Heating, Inc. $ 401,387
The low bidder, Marina Mechanical Services, submitted a responsive bid and all documents are in order. The contractor is a responsible bidder experienced in this type of work and has satisfactorily completed contracts of similar nature with other nearby agencies.
Project Cost & Funding
Council Staff Report (ID # 5544) Meeting of October 14, 2025 Updated: 10/9/2025 9:25 AM by Dina Lewis Page 2
Estimated Project Costs:
Design Consultant and Project Administration $ 39,975
Construction Contract - Low Bid 218,300
Construction Contingency (15%) 32,745
Total Estimated Project Costs $ 291,020
Source of Funding:
PWC 9016-503 – Development Center Building Rehab $ 291,020 Total Funds Available $ 291,020
Based on the contract amount and the project cost estimate, there are sufficient funds budgeted for this project.
FISCAL IMPACT: The estimated project cost of $291,020 will be funded from sources in the adopted Capital Budget. The appropriation for the Development Center Building Rehabilitation program (PWC 9016) has sufficient funding to complete the project.
ENVIRONMENTAL REVIEW: The project is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) based on, without limitation, CEQA Guidelines Section 15301(d), Existing Facilities, addressing restoration or rehabilitation of deteriorated or damaged mechanical equipment to meet current standards of public health and safety.
ATTACHMENTS: None.
WEBLINKS:
Plans:
https://www.fremont.gov/home/showdocument?id=18923&t=638937214341311285
Specifications:
https://www.fremont.gov/home/showdocument?id=18921&t=638937213377547733
RECOMMENDATION: Approval of the following actions related to the Development Center Boiler Replacement Project (PWC9016):
1. Approve Plans and Specifications.
2. Accept the Bid and award the construction contract to the lowest responsive and responsible bidder, Marina Mechanical Services in the amount of $218,300 and allocate a 15% contingency in the amount of $23,745 for a total construction contract amount of $251,045 and authorize the City Manager, or designee, to execute the contract.
3. Find the project is exempt from the CEQA review pursuant to CEQA Guidelines Section 15301(d) pertaining to the replacement of existing facilities.