*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
OCTOBER 14, 2025
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
1. PRELIMINARY
A. Call to Order: Mayor Salwan called the meeting to order at 7:00 p.m.
B. Flag Salute: Councilmember Kimberlin led the salute to the flag.
C. Roll Call: Mayor Salwan, Vice Mayor Keng, Councilmembers: Campbell, Kimberlin, Shao, Zhang and Liu
D. Announcements by Mayor/City Manager/City Attorney
Mayor Salwan announced the Boards and Commissions vacancies.
City Manager Shackelford shared information regarding items of Council/community interest and introduced colleagues.
E. Report Out of Closed Session
City Attorney Alvarado reported that the Council conducted a conference in Closed Session this evening. The Council discussed Conference with Labor Negotiators pursuant to Government Code Section 54957.6. No reportable action was taken.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: None.
* B. Mayor Salwan opened consideration of Approval of Minutes – None. * C. Mayor Salwan opened consideration of approval of Multi-Year Purchase Orders with Ewing Irrigation in an Amount Not-to-Exceed $134,000 Annually, with Mission Irrigation in an Amount Not-to-Exceed $61,000 Annually, and with SiteOne Landscape Supply in an Amount Not-to-Exceed $36,000 Annually, for the Purchase of Irrigation and Landscape Supplies Through June 30, 2030
On a motion by Vice Mayor Keng, seconded by Councilmember Liu, the City Council authorized the City Manager, or designee, to execute purchase orders with Ewing Irrigation in an amount not-to-exceed $134,000 annually, with Mission Irrigation in an amount not-to- exceed $61,000 annually, and with SiteOne Landscape Supply in an amount not-to-exceed $36,000 annually, for the purchase of irrigation and landscape supplies, all through June 30, 2030.
*Consent Items
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* D. Mayor Salwan opened consideration of authorizing the City Manager, or Designee, to Execute the Second Amendment for Playground Maintenance and Safety Resurfacing at City locations with SpectraTurf, Inc.
On a motion by Vice Mayor Keng, seconded by Councilmember Liu, the City Council authorized the City Manager, or designee, to execute a second amendment to the Facilities Maintenance Agreement with SpectraTurf, Inc., adding $900,000 for ongoing playground maintenance and safety resurfacing at multiple City locations. This amendment increases the not-to-exceed amount to $2,071,229.80.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* E. Mayor Salwan opened consideration of authorization to Contract with Alameda County Health Care Services Agency for City to Provide Health Promotion Services On a motion by Vice Mayor Keng, seconded by Councilmember Liu, the City Council authorized the City Manager, or designee, to execute a contract with the Alameda County Health Services Agency for the City to receive funding in the amount of $216,528 for the period of July 1, 2025, through June 30, 2026, to continue the Health Promoter Project in partnership with the Afghan Elderly Association.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* F. Mayor Salwan opened consideration of authorizing the City Manager, or designee, to execute an agreement with Granicus, LLC, for the software support and maintenance of the GovAccess Content Management System, execute any implementing documents, and take any necessary implementing actions in an amount not-to-exceed $605,409.63 for a 5-year term
On a motion by Vice Mayor Keng, seconded by Councilmember Liu, the City Council:
*Consent Items
1. Authorized the City Manager, or designee, to enter into an Agreement with Granicus, LLC, in the amount of $605,409.63 for a 5-Year Term for the GovAccess Content Management System subscription renewal.
2. Authorized the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* G. Mayor Salwan opened consideration of approval of Plans and Specifications; Award of Contract to Marina Mechanical Services in the amount of $251,045 (Including 15% Contingency) for the Development Center Boiler Replacement Project (PWC9016); Make Findings of CEQA Exemption
This item was removed from the Consent Calendar. Mayor Salwan opened the public comment period. The following person(s) commented: Abe Mazliach. There being no additional speakers, Mayor Salwan closed the public comment period. Public Works Director Hans Larsen responded to questions from Councilmembers.
On a motion by Councilmember Zhang, seconded by Vice Mayor Keng, the City Council approved the following actions related to the Development Center Boiler Replacement Project (PWC9016):
1. Approved Plans and Specifications.
2. Accepted the Bid and awarded the construction contract to the lowest responsive and responsible bidder, Marina Mechanical Services in the amount of $218,300 and allocated a 15% contingency in the amount of $23,745 for a total construction contract amount of $251,045 and authorized the City Manager, or designee, to execute the contract.
3. Found the project is exempt from the CEQA review pursuant to CEQA Guidelines Section 15301(d) pertaining to the replacement of existing facilities.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* H. Mayor Salwan opened consideration of adoption of a Resolution of Local Support Authorizing the Filing of a Project Funding Application for the 2026 State Transportation Improvement Program for the Decoto Road Complete Streets Project (PWC9025); and Make Findings of CEQA Exemption
This item was removed from the Consent Calendar. Mayor Salwan opened the public comment period. The following person(s) commented: John Hinds, Keith Parker, and Steve Skala. There
*Consent Items
being no additional speakers, Mayor Salwan closed the public comment period. Public Works Director Hans Larsen responded to questions from Councilmembers.
On a motion by Councilmember Liu, seconded by Vice Mayor Keng, the City Council approved the following actions related to the Decoto Road Complete Streets Project (PWC9025):
1. Adopted Resolution No. 2026-44 of Local Support for the filing of a project application for the Decoto Road Complete Streets Project for the 2026 STIP program.
2. Found that the actions are exempt from environmental review as a separate and independent base for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activities are not a “project” under CEQA).
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* I. Mayor Salwan opened consideration of authorizing the City Manager, or Designee, to Execute Service Agreements with Motels for Temporary Use of Motel Rooms as Winter Relief Shelter, Enter into a Three-Year Service Agreement with the County of Alameda; and Make Findings of CEQA Exemption
On a motion by Vice Mayor Keng, seconded by Councilmember Liu, the City Council took the following actions related to the Winter Relief Program:
1. Authorized the City Manager, or designee, to execute a one-year Service Agreement with hotel partner C & L Wu, LLC (Mission Peak Lodge) in an amount not-to-exceed $135,000 for temporary use of hotel rooms;
2. Authorized the City Manager, or designee, to execute a three-year Service Agreement with hotel partner Fremont North, LLC (Motel 6 Fremont North) in an amount not-to-exceed $410,955 per fiscal year for temporary use of hotel rooms;
3. Authorized the City Manager, or designee, to execute a three-year Service Agreement with Alameda County for $726,652 to provide service, staff, and administrative costs for the Program; and
4. Found that the actions are exempt from review under the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Sections 15183 and/or 15061(b)(3).
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
* J. Mayor Salwan opened consideration of authorizing the City Manager to Enter into an Amendment with Alameda County for Homeless Housing And Prevention Funds to
*Consent Items
Support the Housing Navigation Center and Other Services, Appropriate $510,943 in HHAP funding in Fund 179, and Make Findings of CEQA Exemption This item was removed from the Consent Calendar. Mayor Salwan opened the public comment period. The following person(s) commented: Keith Parker. There being no additional speakers, Mayor Salwan closed the public comment period. Public Works Director Hans Larsen responded to questions from Councilmembers.
On a motion by Councilmember Liu, seconded by Councilmember Kimberlin, the City Council:
1. Authorized the City Manager, or designee, to enter into an amendment with Alameda County to extend the current HHAP funding agreement and to add an additional $510,943 in HHAP Round 4, Part 2 funding, for a total agreement amount not-to-exceed $3,248,408 for eligible services, including interim housing such as the Housing Navigation Center, permanent housing, and affordable or supportive housing operating subsidies
2. Increased the revenue estimate and appropriate $510,943 in the OHCC-HNC HHAP account of Fund 179 FY 2025/26 adopted operating budget.
3. Found that the project is exempt from CEQA review as specified in this report.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
3. CEREMONIAL ITEMS
A. Proclamation: National Domestic Violence Month (October 2025) B. Proclamation: Hindu Heritage Month (October 2025)
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.
Mayor Salwan opened the public comment period. The following people commented: Vinod Chandrashekar, Krishnan Meiyyappan, Rajan Kukreja, May Wu, Christine Doan, Brandon Doan, Sameer Desai, Jhotsna Desai, Avi Nepal, Ryan Doan, Phillip Leung, Karen Pimentel, Joe Rose (NAMI Alameda County So), Anand Murthy Vipparthy (KSHT Temple Fremont), Linda Susoev, Rajesh Konangan Purambath (SEWA Diwali), Robin Chelliyil, Salim Mastan, Kate B. Amon (Fremont For Everyone), Shivashankar Galla (HHS (Hindu Svayam Sevah Sarph)), and Golden Shao (California Young Democrats). There being no additional speakers, Mayor Salwan closed the public comment period.
*Consent Items
5. SCHEDULED ITEMS – None.
6. OTHER BUSINESS
A. Mayor Salwan opened consideration of receiving presentation and authorizing the City Manager to continue community engagement.
FM3 Research Consultant Curt Below shared a presentation and responded to questions from Councilmembers. Councilmembers provided comments. Mayor Salwan opened the Public Comment period. There were no speakers, Mayor Salwan closed the Public Comment period.
Mr. Below responded to questions from Councilmembers.
On a motion by Councilmember Kimberlin, seconded by Vice Mayor Keng, the City Council received the baseline survey results presentation and authorized the City Manager to continue additional community engagement to assess top funding priorities, including conducting a second survey in the summer of 2026.
Ayes: Mayor Salwan, Vice Mayor Keng, Councilmembers:
Campbell, Kimberlin, Shao, Zhang and Liu
Noes: None
Absent: None
Abstain: None
7. ITEMS REFERRED BY COUNCILMEMBERS
A. Council Referrals – None.
B. Appointments to Boards, Commissions, Committees – None.
C. Legislative Actions – None.
D. Report on Committee Assignments
Councilmembers reported on their various meetings.
8. ADJOURNMENT: There being no further business, Mayor Salwan adjourned the meeting at 8:45 p.m.
Attest: Approved:
_____________________________ ___________________________ Susan Gauthier, City Clerk RAJ SALWAN, Mayor