Agenda packet, regular meeting — Fremont City Council, January 6, 2026

City Council Chambers
3300 Capitol Avenue
Fremont, CA

Fremont City Council

Raj Salwan, Mayor
Yajing Zhang, Vice Mayor
Teresa Keng, District 1
Desrie Campbell, District 2
Kathy Kimberlin, District 3
Yang Shao, District 4
Raymond Liu, District 6

City Staff

Karena Shackelford, City Manager
Rafael E. Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager
Allen DeMers, Deputy City Manager

Kim Beranek, Community Services Director
Geneva Bosques, Communications and
Legislative Affairs Director
Arquimides Caldera, Human Services Director
Zoraida Diaz, Fire Chief
Tina Gallegos, Human Resources Director
Alberto Quintanilla, City Clerk
Kelly King, Maintenance Operations Director
Hans Larsen, Public Works Director
Donovan Lazaro, Economic Development Director
David Persselin, Finance Director
Joel Pullen, Community Development Director
Sanford Taylor, Information Technology Director
Sean Washington, Chief of Police
Fremont City Council Agenda and
Report
January 06, 2026

General Order of Business

1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call
• Announcements-Mayor and/or City Manager
• Report Out of Closed Session (if applicable)

2. Consent Calendar

3. Ceremonial Items

4. Public Communications

5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees

6. Other Business

7. Items Referred by Councilmembers
• Council Referrals
• Appointments to Boards, Commissions,
Committees
• Legislative Actions
• Report on Committee Assignments

8. Adjournment

Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and
information by staff followed by City Council questions and inquiries. The applicant, or their authorized
representative, or interested citizens, may they speak
on the item; each speaker may only speak once to each
item. At the close of public discussion, the item will be considered by the City Council and action taken. Items
on the agenda may be moved from the order listed.

Consent Calendar
Items on the Consent Calendar are considered to be
routine by the City Council and will be enacted by one
motion and one vote. There will be no separate
discussion of these items unless a Councilmember or
citizen so requests, in which case the item will be
removed from the Consent Calendar and considered
separately. Additionally, other items without a “Request to Speak – Speaker Card” card in opposition may be
added to the consent calendar. The City Attorney will
read the title of ordinances to be adopted.

Spoken Public Communications and/or
Public Comment is limited to speakers
attending the meeting in-person in
City Council Chambers.

Agenda and Report - Fremont City Council Meeting - January 06, 2026

January 6, 2026 Fremont City Council Page 2
IMPORTANT NOTICE REGARDING THE CITY COUNCIL MEETING.

The live stream of the meeting may be viewed on the City of Fremont’s website at www.Fremont.gov/Channel27, which provides a link to the live stream; or, via Comcast Channel 27. Please note at this time, Channel 27 is only available to Comcast cable subscribers. The public may also view the meeting via Zoom, or attend in-person in the Council Chamber. The lobby doors open approximately 15 minutes prior to the start of the meeting. The public is strongly encouraged but not required to wear masks.

Attending January 6, 2026, City Council meeting online via Zoom https://us06web.zoom.us/j/86082844493 Webinar ID: 860 8284 4493

Addressing the Council

Spoken Public Communications / Public Comment is limited to persons attending the Council Meeting in the City Council Chambers.

How to submit Public Communications / Public Comment by email prior to the meeting:

Send an email to [email protected] before 1:00 p.m. the day of the meeting. Please identify the agenda item number & letter, and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled into files by agenda item number/letter, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment/exhibit, submit the pdf formatted document(s) to the email above by the noted deadline.

Electronic comments on agenda items for the City Council meeting may only be submitted by email. Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

How to provide Spoken Public Comment during the meeting for items on the agenda:

Attend meeting in-person in the Council Chamber, fill out a “Request to Speak – Speaker Card” with the agenda item number & letter, and submit to the City Clerk. When the Mayor calls for the item on which you wish to speak, step to the podium to address the City Council. Please limit your remarks on matters related to the agency and to the time limit allotted.

How to provide Spoken Public Comment during the meeting for items not on the agenda (Oral Communications):

Any person desiring to speak on a matter which is not scheduled on this agenda may do so under the Oral Communications section of Public Communications. Attend the meeting in-person in the Council Chamber and submit your speaker card to the City Clerk prior to the commencement of Oral communications. Only those who have submitted cards prior to the beginning of Oral Communications will be permitted to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor may limit the time allotted for public speakers, and each speaker may only address the Council once on each agenda item.

The City Council Agendas may be accessed online: https://www.fremont.gov/government/agenda-center

Availability of Public Records
All disclosable public records relating to an open session item on this agenda that are distributed by the City to all or a majority of the City Council less than 72 hours prior to the meeting will be available for public inspection in specifically labeled binders located in the lobby of Fremont City Hall, 3300 Capitol Avenue during normal business hours, at the time the records are distributed to the City Council.

Information about the City or items scheduled on the Agenda and Report may be referred to:

Address: City Clerk
City of Fremont
3300 Capitol Avenue, Bldg. A
Fremont, California 94538
Telephone: (510) 284-4060

If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact the City Clerk’s Office at (510) 284-4060 or [email protected] at least two working days prior to the meeting for assistance.

Your interest in the conduct of our City’s business is appreciated.

January 6, 2026 Fremont City Council Page 3
Agenda
Fremont City Council Regular Meeting
January 06, 2026
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM

TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Shao from:

Residence Inn by Marriott Washington
DC National Mall
333 E Street, SW
Washington DC 20024

Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Liu from:
2411 W Sahara Ave
Las Vegas, NV 89102

1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements-Mayor and/or City Manager
E. Report Out of Closed Session (if applicable)

2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. Approval of Minutes - None.

January 6, 2026 Fremont City Council Page 4
C. MISSION BOULEVARD / SULLIVAN UNDERPASS TRAFFIC SIGNAL PROJECT - Approval of Plans and Specifications; Award Contract to Guerra Construction Group in the Amount of $929,223 (includes 10% Contingency) for the Mission Boulevard / Sullivan Underpass Signal Project (PWC8930); Appropriation Actions; and Make Findings of CEQA Exemption
Contact Persons:

Name: Aleksandr Zabyshny Hans Larsen
Title: Senior Transportation
Engineer
Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4796 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATION: Approval of the following actions related to the Mission Boulevard / Sullivan Underpass Signal Project (PWC8930):

1. Approve the plans and specifications for the project.

2. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, Guerra Construction Group in the amount of $844,748, allocate a 10% contingency in the amount of $84,475 for a total construction contract amount of $929,223 and authorize the City Manager, or designee to execute the contract.

3. Reallocate $70,000 from PWC8930-136 to PWC7953-136.

4. Reallocate $700,000 from PWC8930-531 to PWC7953-531.

5. Reallocate $930,000 from PWC7953-515 to PWC8930-515.

6. Find that this project is exempt from California Environmental Quality Act (CEQA) review pursuant to Section 21080.25 of the California Public Resources Code as a transportation project that implements pedestrian facilities and improves multimodal safety and access for current and potential pedestrians and is further exempt pursuant to CEQA Guidelines Section 15301 as the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.

D. TRAFFIC SIGNAL ENGINEERING SERVICES - Approval of Agreements for On-Call Traffic Signal Engineering Consultant Services, in the Amount of $1,250,000 per Agreement, with Iteris, Inc., TJKM Transportation Consultants, Kimley-Horn and Associates, and W-Trans; Make Findings of CEQA Exemption
Contact Persons:

RECOMMENDATIONS:

1. Approve and authorize the City Manager, or designee, to execute a Master Service Agreement for on-call traffic signal engineering consultant services with the following consultants:
a. Iteris, Inc. for a total not-to-exceed compensation of $1,250,000 for five years.
b. TJKM Transportation Consultants for a total not-to-exceed compensation of $1,250,000 for five years.
c. Kimley-Horn and Associates for a total not-to-exceed compensation of $1,250,000 for five years.
d. W-Trans for a total not-to-exceed compensation of $1,250,000 for five years.

2. Find that the actions are exempt from environmental review, each as a separate and independent basis for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activities are not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).

E. TRANSPORTATION PLANNING SERVICES - Approval of Agreements for On-Call Transportation Planning Consultant Services in the Amount of $1,250,000 per Agreement, with Toole Design, Alta Planning and Design, Fehr & Peers, and Kittelson & Associates, Inc.; Make Findings of CEQA Exemption
Contact Persons:

RECOMMENDATIONS:

1. Approve and authorize the City Manager, or designee, to execute a Master Service Agreement for on-call transportation planning consultant services with the following consultants:
a. Toole Design for a total not-to-exceed compensation of $1,250,000 for five years.
b. Alta Planning and Design, Inc. for a total not-to-exceed compensation of $1,250,000 for five years.
c. Fehr & Peers for a total not-to-exceed compensation of $1,250,000 for five years.
d. Kittelson & Associates, Inc. for a total not-to-exceed compensation of $1,250,000 for five years.

January 6, 2026 Fremont City Council Page 6
F. TRAFFIC ENGINEERING SERVICES - Approval of Agreements for On-Call Traffic Engineering Consultant Services, in the Amount of $1,250,000 per Agreement, with DKS Associates, W-Trans, Fehr & Peers, and Hexagon Transportation Consultants; Make Findings of CEQA Exemption Contact Persons:

RECOMMENDATIONS:

1. Approve and authorize the City Manager, or designee, to execute a Master Service Agreement for on-call traffic engineering consultant services with the following consultants:
a. DKS Associates for a total not-to-exceed compensation of $1,250,000 for five years.
b. W-Trans for a total not-to-exceed compensation of $1,250,000 for five years.
c. Fehr & Peers for a total not-to-exceed compensation of $1,250,000 for five years.
d. Hexagon Transportation Consultants for a total not-to-exceed compensation of $1,250,000 for five years.

G. SECOND AMENDMENT TO MASTER AGREEMENT FOR ELECTRONIC HEALTH RECORD SOFTWARE - Authorize the City Manager, or Designee, to amend Master Agreement with Netsmart Technologies, Inc., for an Electronic Health Records System and Related Software and to Add $116,170 for a Total Not-to-Exceed Amount of $697,020.

Contact Persons:

Name: Arquimides Caldera Sanford Taylor
Title: Human Services Director IT Director
Dept: Human Services Department Information Technology Services Phone: 510-574-2056 510-494-4802
E-Mail: [email protected] [email protected]

RECOMMENDATIONS: Authorize the City Manager, or designee, to enter into a Second Amendment to the Master Agreement with Netsmart Technologies, Inc. for the HER system and related software to expand the scope of services and increase the not-to-exceed amount by $116,170 for a revised total not-to-exceed amount of $697,020.

January 6, 2026 Fremont City Council Page 7
H. TEAMSTERS, LOCAL 856 MOU - Consideration of a Resolution Approving a Successor Memorandum of Understanding with the Teamsters, Local 856 (Teamsters)
Contact Persons:

Name: Tina Gallegos Brian Stott
Title: Human Resources Director Assistant City Manager
Dept: Human Resources City Manager's Office
Phone: 510-494-4652 510-494-4660
E-Mail: [email protected] [email protected]

RECOMMENDATION: Adopt a resolution approving the tentative agreement reached with the Teamsters, Local 856 (Teamsters) for a successor MOU and authorizing the City Manager to execute an MOU for the period of December 28, 2025, through June 30, 2026.

3. Ceremonial Items - None.

4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.

PUBLIC FINANCING AUTHORITY - None.

CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

5. Scheduled Items - None.

6. Other Business - None.

7. Items Referred by Councilmembers
A. Councilmember Referrals - None.

B. Appointments to Boards, Commissions, Committees

1. MAYOR SALWAN REFERRAL: Appointments and Reappointments to Advisory Bodies
Contact Persons:

Name: Alberto Quintanilla
Title: City Clerk
Dept: City Clerk's Office
Phone: 510-284-4009
E-Mail: [email protected]
January 6, 2026 Fremont City Council Page 8

APPOINTMENTS:

Advisory Body Appointee Term Expires

Art Review Board

Monika Chugh 12/31/2029
George W. Patterson House Advisory Board
Citizen At Large Representative

Napoleon Batalao 12/31/2027

REAPPOINTMENTS:

Advisory Body Appointee Term Expires

George W. Patterson House Advisory Board
Citizen At Large Representative

Lauren Teixeira 12/31/2029

RECOMMENDATION: Approve appointments and reappointments.

C. Legislative Actions - None.

D. Report on Committee Assignments

8. Adjournment
January 6, 2026 Fremont City Council Page 9

ACRONYMS

ABAG Association of Bay Area Governments HARB Historical Architectural Review Board ACE Altamont Commuter Express HBA Home Builders Association ACFCD Alameda County Flood Control District HCD Housing and Community ACTC Alameda County Transportation
Commission

HRC
Development (State)
Human Relations Commission
HCD Housing and Community
ACWD Alameda County Water District ICMA

JPA
International City/County Management
Association
Joint Powers Authority
ARB Art Review Board
BAAQMD

BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
LLMD Lighting and Landscaping Maintenance
District
LOCC League of California Cities
BCDC Bay Conservation & Development
Commission
LOS
MET
Level of Service
Mobile Evaluation Team
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
CALPERS California Public Employees’ Retirement
System
MTC Metropolitan Transportation
Commission
CBC California Building Code NRSRO Nationally Recognized Statistical Rating Organization
CDD Community Development Department NEPA National Environmental Policy Act CC & R’s Covenants, Conditions & Restrictions NLC National League of Cities CDBG
CEQA
Community Development Block Grant
California Environmental Quality Act
NPDES National Pollutant Discharge Elimination
System
CERT Community Emergency Response Team NPO Neighborhood Preservation Ordinance CIP Capital Improvement Program PC Planning Commission
CNG Compressed Natural Gas PD Planned District
COF City of Fremont PDA Priority Development Area
COPPS Community Oriented Policing and Public
Safety
PUC
PVAW
Public Utilities Commission
Private Vehicle Accessway
CSAC California State Association of Counties PWC Public Works Contract CTC California Transportation Commission RFP Request for Proposals dB Decibel RFQ Request for Qualifications
DEIR Draft Environmental Impact Report RHNA Regional Housing Needs Allocation DU/AC Dwelling Units per Acre ROP Regional Occupational Program EBCE East Bay Community Energy RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET Southern Alameda County Narcotics Enforcement Task Force
EDAC Economic Development Advisory
Commission (City)
STIP State Transportation Improvement
Program
EIR Environmental Impact Report (CEQA) TCRDF Tri-Cities Recycling and Disposal Facility EIS Environmental Impact Statement TOD Transit Oriented Development

EVAW
(NEPA)
Emergency Vehicle Accessway
TS/MRF Transfer Station/Materials Recovery
Facility
FAR Floor Area Ratio UBC See CBC
FEMA Federal Emergency Management Agency VMT Vehicle Miles Travelled FFD Fremont Fire Department VTA Santa Clara Valley Transportation FMC Fremont Municipal Code Authority
FPD Fremont Police Department WMA Waste Management Authority FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment GIS Geographic Information System
GPA General Plan Amendment

January 6, 2026 Fremont City Council Page 10

UPCOMING MEETING AND CHANNEL 27

BROADCAST SCHEDULE
Date Time Meeting Type Location
Cable
Channel
27 January 6, 2026 7:00 p.m. City Council Meeting Council Chambers Live
January 13, 2026 7:00 p.m. City Council Meeting Council Chambers Live
January 20, 2026 7:00 p.m. City Council Meeting Council Chambers Live
January 27, 2026 5:30 p.m. CC/FUSD Liaison
Committee Meeting City Hosts Live
February 3, 2026 7:00 p.m. City Council Meeting Council Chambers Live
February 10, 2026 7:00 p.m. City Council Meeting Council Chambers Live
February 17, 2026 7:00 p.m. City Council Meeting Council Chambers Live
February 24, 2026 No meetings
March 3, 2026 7:00 p.m. City Council Meeting Council
Chambers
Live
March 10, 2026 7:00 p.m. City Council Meeting Council
Chambers
Live
March 17, 2026 7:00 p.m. City Council Meeting Council
Chambers
Live
March 24, 2026 5:30 p.m. CC/FUSD Liaison
Committee Meeting City Hosts Live
March 31, 2026 No meetings (5th Tuesday)

Fremont City Council Meeting: 01/06/26 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5599) DOC ID: 5599
Updated: 12/31/2025 10:12 AM by Alberto Quintanilla Page 1

MISSION BOULEVARD / SULLIVAN UNDERPASS TRAFFIC SIGNAL PROJECT - Approval of Plans and Specifications; Award Contract to Guerra Construction Group in the Amount of $929,223 (includes 10% Contingency) for the Mission Boulevard / Sullivan Underpass Signal Project (PWC8930); Appropriation Actions; and Make Findings of CEQA Exemption
Contact Persons:

Name: Aleksandr Zabyshny Hans Larsen
Title: Senior Transportation Engineer Public Works Director Div/Dept: Public Works Public Works
Phone: 510-494-4796 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to initiate the construction of a new traffic signal at the intersection of Mission Boulevard and Sullivan Underpass/Nichols Avenue. The traffic signal will improve safety for all travel modes and enhance access for the Niles community and business district.

BACKGROUND: Mission Boulevard is a state highway (SR 238) that is owned and operated by the California Department of Transportation (Caltrans). Over the past ten years, there have been a number of severe injury and fatal crashes along the Mission Boulevard corridor.

The overall design of Mission Boulevard with high traffic speeds and volumes have been contributing factors that make it difficult to navigate the Mission/Sullivan intersection without a traffic signal.

The City of Fremont has collaborated with Caltrans on an updated intersection design at the Mission Boulevard/Sullivan Underpass intersection to improve intersection safety, walking/biking access, and vehicle traffic operations. The new intersection design consists of new curb return extensions to shorten pedestrian crossings distance as well as a new traffic signal to facilitate safe and efficient traffic movement at the intersection. The new traffic signal can also be used as a tool to manage corridor traffic speeds when connected and coordinated with other existing traffic signals along the Mission Boulevard corridor. Finally, the project will stripe new high visibility crosswalks at all four legs of the intersection, install intersection safety lighting, and construct new curb ramps to facilitate ADA access.

Project construction is anticipated to begin in February 2026 with completion scheduled by the end of 2026.

DISCUSSION/ANALYSIS: Bids were received on December 4, 2025. The bidders with their respective bid amounts are shown below. The Engineer’s Estimate is $1,101,000.

Bidder

Bid Amount

1. Guerra Construction Group $ 844,748.00*

2. Sposeto Engineering $ 887,247.50

3. CF Contracting, Inc $ 899,998.00

2.C
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Council Staff Report (ID # 5599) Meeting of January 6, 2026 Updated: 12/31/2025 10:12 AM by Alberto Quintanilla Page 2

4. St. Francis Electric $ 921,700.00

5. Ray’s Electric $ 946,199.00

6. S & H Construction, Inc. $1,055,600.00

7. Ransome Company $1,088,643.00
*Apparent low bidder

The low bidder, Guerra Construction Group submitted a responsive bid and is experienced in this type of work and has satisfactorily completed concrete and traffic signal related improvements in various Bay Area cities including the City of Sunnyvale, Mountain View, San Jose, and Santa Clara.

Project Costs and Funding:

Estimated Project Costs
Construction Contract $ 844,748
Construction Contingency (10%) 84,475
Construction Inspection, Surveying and Administration
(15%)
126,712
Total Estimated Project Costs $1,055,935

Source of Funding:

Currently Budgeted
PWC8930 – Fund 136 – Gas Tax $ 200,000
PWC8930 – Fund 531 – Traffic Impact Fee 700,000

Proposed Funding Reallocation
PWC8930 – Fund 136 – Gas Tax ($ 70,000)
PWC8930 – Fund 531 – Traffic Impact Fee (700,000)
PWC7953 – Fund 515 – Measure BB Funds 930,000
Total Funding Available $1,060,000

FISCAL IMPACT: Additional funding is needed for the award of this contract. Also, staff recommends changing the sources of funding to use unspent Measure BB funds. This change helps the City meet its annual obligation to expend Measure BB funds allocated from Alameda CTC in a timely manner. The specific project funding plan includes: allocating $930,000 in unspent Measure BB funds (Fund 515) from the Traffic Improvement Program (PWC7953) to the project (PWC8930) to fund the construction contract; reallocating Gas Tax funds (Fund136) in the amount of $70,000 from the existing project budget (PWC8930) to the Traffic Improvement Program (PWC7953); and reallocating Traffic Impact Fee funds (Fund 531) in the amount of $700,000 from the existing project budget (PWC8930) to the Traffic Improvement Program (PWC7953). The remaining Gas Tax funds (in the amount of $130,000) in the project budget will be used to support City staff time to provide construction inspection, construction contract administration services and other project management services.

With the recommended reallocation of funds to the project, there will be sufficient funds available for the estimated project cost.

ENVIRONMENTAL REVIEW: The project is statutorily exempt from CEQA review under Section 21080.25 of the Public Resources Code, as amended, because the project is a

2.C
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Council Staff Report (ID # 5599) Meeting of January 6, 2026 Updated: 12/31/2025 10:12 AM by Alberto Quintanilla Page 3 transportation project that implements and enhances pedestrian facilities (i.e., installation of traffic signal and crosswalks, construction of pedestrian curb ramps, elevated curb returns, raised pedestrian corners), and improves pedestrian safety. As a separate and independent basis, the project is exempt under CEQA Guideline Section 15301, Class 1(c), 15301 for “Existing Facilities” in that it involves operation, repair, maintenance or minor alteration of existing structures and facilities involving negligible or no expansion of existing or former use. The project is located within public right of way and does not add new infrastructure that increases automobile capacity. None of the exceptions to the categorical exemptions outlined in CEQA Guidelines Section 15300.2 applies to the project.

ATTACHMENTS: None.

RECOMMENDATION: Approval of the following actions related to the Mission Boulevard / Sullivan Underpass Signal Project (PWC8930):

1. Approve the plans and specifications for the project.

3. Reallocate $70,000 from PWC8930-136 to PWC7953-136.

4. Reallocate $700,000 from PWC8930-531 to PWC7953-531.

5. Reallocate $930,000 from PWC7953-515 to PWC8930-515.

2.C
Packet Pg. 13
Fremont City Council Meeting: 01/06/26 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5600) DOC ID: 5600
Updated: 12/31/2025 10:16 AM by Alberto Quintanilla Page 1 TRAFFIC SIGNAL ENGINEERING SERVICES - Approval of Agreements for On-Call Traffic Signal Engineering Consultant Services, in the Amount of $1,250,000 per Agreement, with Iteris, Inc., TJKM Transportation Consultants, Kimley-Horn and Associates, and W-Trans; Make Findings of CEQA Exemption Contact Persons:

Executive Summary: The purpose of this report is to facilitate the procurement of on-call traffic signal engineering consultant services as needed to support the City’s public works projects and programs.

BACKGROUND: On-call consultant service agreements are used for services requiring expertise that City staff may not have and/or to supplement City staff during periods of peak work demand.

The work performed under this agreement will include, but not be limited to, designing traffic signal improvements; planning and designing fiber optic communication infrastructure; developing traffic signal timing and coordination; and developing and implementing Intelligent Transportation System (ITS) applications.

DISCUSSION/ANALYSIS: In August 2025, the City solicited proposals for On-Call Traffic Signal Engineering Consultant Services. The selected consultants will work under a five -year Master Service Agreement.

Four proposals were received from traffic signal engineering consulting firms, listed alphabetically: Iteris, Inc.; Kimley-Horn and Associates, Inc.; TJKM Transportation Consultants; and W-Trans.

An evaluation panel comprised of City staff evaluated all proposals based on the Consultant’s qualifications, experience of assigned personnel, their ability to respond in a timely manner, completeness of the proposal, ability to meet contract and insurance requirements, satisfaction of previous clients, and the overall and local experience to perform the required services.

Based on the results of the evaluation process, staff recommends authorizing the approval of four separate master agreements for On-Call Traffic Signal Engineering Consultant Services with Iteris, Inc., TJKM Transportation Consultants, Kimely-Horn and Associates, and W-Trans, in the not-to-exceed amount of $1,250,000 per agreement, over a period of five years.

2.D
Packet Pg. 14
Council Staff Report (ID # 5600) Meeting of January 6, 2026 Updated: 12/31/2025 10:16 AM by Alberto Quintanilla Page 2 FISCAL IMPACT: All task orders issued and work performed by consultants under the on- call Master Service Agreements will be restricted to the funds appropriated and available for the specific project for which the work is required.

ENVIRONMENTAL REVIEW: Environmental review is not required because award of this agreement is not a project within the meaning of California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061 (b)(3) and 15378(b) as it can be seen with certainty that there is no possibility that award of the contract will have a significant effect on the environment and the award is an administrative activity that will not result in an effect on the physical environment. The projects or work task that the consultants will provide services for will be subject to appropriate environmental review.

ATTACHMENTS: None.

RECOMMENDATIONS:

1. Approve and authorize the City Manager or their designee, to execute a Master Service Agreement for on-call traffic signal engineering consultant services with the following consultants:
a. Iteris, Inc. for a total not-to-exceed compensation of $1,250,000 for five years. b. TJKM Transportation Consultants for a total not-to-exceed compensation of $1,250,000 for five years.
c. Kimley-Horn and Associates for a total not-to-exceed compensation of $1,250,000 for five years.
d. W-Trans for a total not-to-exceed compensation of $1,250,000 for five years.

2.D
Packet Pg. 15
Fremont City Council Meeting: 01/06/26 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5603) DOC ID: 5603
Updated: 12/31/2025 10:18 AM by Alberto Quintanilla Page 1 TRANSPORTATION PLANNING SERVICES - Approval of Agreements for On-Call Transportation Planning Consultant Services in the Amount of $1,250,000 per Agreement, with Toole Design, Alta Planning and Design, Fehr & Peers, and Kittelson & Associates, Inc.; Make Findings of CEQA Exemption Contact Persons:

Executive Summary: The purpose of this report is to facilitate the procurement of on-call transportation planning consultant services as needed to support the City’s public works projects and programs.

BACKGROUND: On-call consultant service agreements are used for services requiring expertise that City staff may not have and/or to supplement City staff during periods of peak work demand.

The work performed under this agreement will include, but not be limited to, developing comprehensive grant applications and project scoping documents; planning, public engagement, and conceptual design of roadway projects; developing traffic studies, peer reviewing traffic studies in support of private development project review; and developing transportation related plans and standards.

DISCUSSION/ANALYSIS: In August 2025, the City solicited proposals for On-Call Transportation Planning Consultant Services. The selected consultants will work under a five-year Master Service Agreement.

Ten proposals were received from transportation planning consulting firms, listed alphabetically: Alta Planning + Design, Inc.; Fehr and Peers; Green DOT Transportation Solutions; Iteris, Inc.; Kimley Horn and Associates, Inc.; Kittelson & Associates, Inc.; TJKM Transportation Consultants; Toole Design; T.Y. Lin International; and W-Trans.

An evaluation panel comprised of City staff evaluated all the proposals based on the Consultant’s qualifications, experience of assigned personnel, their ability to respond in a timely manner, completeness of the proposal, ability to meet contract and insurance requirements, satisfaction of previous clients, and the overall and local experience to perform the required services.

Based on the results of the evaluation process, staff recommends authorizing the approval of four separate master agreements for On-Call Transportation Planning Consultant Services with Toole Design, Alta Planning and Design, Fehr & Peers, and Kittelson & Associates, Inc., in the not-to-exceed amount of $1,250,000 per agreement, over a period of five years.

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Council Staff Report (ID # 5603) Meeting of January 6, 2026 Updated: 12/31/2025 10:18 AM by Alberto Quintanilla Page 2 FISCAL IMPACT: All task orders issued and work performed by consultants under the on- call Master Service Agreements will be restricted to the funds appropriated and available for the specific project for which the work is required.

ATTACHMENTS: None.

RECOMMENDATIONS:

1. Approve and authorize the City Manager, or their designee, to execute a Master Service Agreement for on-call transportation planning consultant services with the following consultants:
a. Toole Design for a total not-to-exceed compensation of $1,250,000 for five years. b. Alta Planning and Design, Inc. for a total not-to-exceed compensation of $1,250,000 for five years.
c. Fehr & Peers for a total not-to-exceed compensation of $1,250,000 for five years. d. Kittelson & Associates, Inc. for a total not-to-exceed compensation of $1,250,000 for five years.

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Fremont City Council Meeting: 01/06/26 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5606) DOC ID: 5606
Updated: 12/31/2025 10:20 AM by Alberto Quintanilla Page 1 TRAFFIC ENGINEERING SERVICES - Approval of Agreements for On-Call Traffic Engineering Consultant Services, in the Amount of $1,250,000 per Agreement, with DKS Associates, W-Trans, Fehr & Peers, and Hexagon Transportation Consultants; Make Findings of CEQA Exemption
Contact Persons:

Executive Summary: The purpose of this report is to facilitate the procurement of on-call traffic engineering consultant services as needed to support the City’s public works projects and programs.

BACKGROUND: On-call consultant service agreements are used for services requiring expertise that City staff may not have and/or to supplement City staff during periods of peak work demand.

The work performed under this agreement will include, but not be limited to, designing roadway and intersection improvements; developing signing and striping plans; and conducting transportation studies in support of the design, development and implementation of transportation related projects.

DISCUSSION/ANALYSIS: In August 2025, the City solicited proposals for On-Call Traffic Engineering Consultant Services. The selected consultants will work under a five-year Master Service Agreement.

Nine proposals were received from traffic engineering consulting firms, listed alphabetically:

DKS Associates; Fehr & Peers; Hexagon Transportation Consultants, Inc.; Interwest Consulting Group, Inc.; Iteris, Inc.; Kimley-Horn and Associates, Inc.; Kittelson & Associates, Inc.; TJKM Transportation Consultants; and W-Trans.

Based on the results of the evaluation process, staff recommends authorizing the approval of four separate master agreements for On-Call Traffic Engineering Consultant Services with DKS Associates, W-Trans, Fehr & Peers, and Hexagon Transportation Consultants, in the not-to-exceed amount of $1,250,000 per agreement, over a period of five years.

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Council Staff Report (ID # 5606) Meeting of January 6, 2026 Updated: 12/31/2025 10:20 AM by Alberto Quintanilla Page 2 FISCAL IMPACT: All task orders issued and work performed by consultants under the on- call Master Service Agreement will be restricted to the funds appropriated and available for the specific project for which the work is required.

ATTACHMENTS: None.

RECOMMENDATIONS:

1. Approve and authorize the City Manager or their designee, to execute a Master Service Agreement for on-call traffic engineering consultant services with the following consultants:
a. DKS Associates for a total not-to-exceed compensation of $1,250,000 for five years.
b. W-Trans for a total not-to-exceed compensation of $1,250,000 for five years. c. Fehr & Peers for a total not-to-exceed compensation of $1,250,000 for five years. d. Hexagon Transportation Consultants for a total not-to-exceed compensation of $1,250,000 for five years.

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Fremont City Council Meeting: 01/06/26 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5598) DOC ID: 5598
Updated: 12/31/2025 10:09 AM by Alberto Quintanilla Page 1

SECOND AMENDMENT TO MASTER AGREEMENT FOR ELECTRONIC HEALTH RECORD SOFTWARE - Authorize the City Manager, or Designee, to amend Master Agreement with Netsmart Technologies, Inc., for an Electronic Health Records System and Related Software and to Add $116,170 for a Total Not-to- Exceed Amount of $697,020.

Contact Persons:

Name: Arquimides Caldera Sanford Taylor
Title: Human Services Director IT Director
Div/Dept: Human Services Department Information Technology Services Phone: 510-574-2056 510-494-4802
E-Mail: [email protected] [email protected]

Executive Summary: The Human Services Department has utilized Netsmart Technologies’ MyEvolv electronic health record (EHR) system software since September 2019. This EHR system allows the Human Services Department to track client information and care plans, coordinate treatment and resource referrals, provide data to funding entities, and to facilitate billing for reimbursement from 3rd party sources, such as Medi-Cal and Medicare.

On July 16, 2019, the City Council authorized the City Manager to enter into a Master Agreement with Netsmart Technologies (Netsmart) for the ERH system and related software in an amount up to $497,056 over a five-year period. On February 7, 2023, the City Council authorized the City Manager to enter into a First Amendment to the Master Agreement with Netsmart to extend the term of the Master Agreement through September 30, 2027, and to increase the total not to exceed amount to $589,850. The final executed First Amendment to the Master Agreement with Netsmart included a not to exceed amount of $580,850.

Staff recommends the City Council authorize the City Manager, or designee, to enter into a Second Amendment to the Master Agreement with Netsmart for the ERH system and related software. This Second amendment will provide additional services, including Netsmart Identify and Access Management Federated (NIAM), Security Analysis, Key Performance Indicators (KPI) Dashboards, Operational Process Analysis (OPA), and Application Management Services (AMS). To cover the costs of these additional services, the proposed Second Amendment will increase the not to exceed amount under the Master Agreement by an additional $116,170, resulting in a new total not-to-exceed amount of $697,020 for all services through September 30, 2027.

BACKGROUND: In 2019, the City completed a public proposal process to upgrade its aging EHR System. On September 30, 2019, the City entered into a Master Agreement with Netsmart Technologies, the successful bidder, to design and implement a new Electronic Health Record system (EHR) for client services. The EHR went live in December 2020 and has been utilized since then to document client services and bill for services.

On February 7, 2023, the City Council authorized the City Manager to enter into a First Amendment to the Master Agreement with Netsmart to extend the Master Agreement for a five-year term and to increase the total not to exceed amount to $589,850. The City

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Council Staff Report (ID # 5598) Meeting of January 6, 2026 Updated: 12/31/2025 10:09 AM by Alberto Quintanilla Page 2 ultimately entered into a First Amendment with Netsmart for the EHR system and related software extending the term through September 30, 2027, and increasing the total not to exceed amount to $580,850.

Alameda County Behavioral Health (ACBH) has awarded the City one-time FY 2025/26 Enhancement Funds in the amount of $90,000 to assist providers in managing recent changes in the state-wide mental health systems, including the 2024 Behavioral Health Service Act (Proposition 1) and California Advancing and Innovating Medi-Cal (Cal-AIM) payment reform.

DISCUSSION/ANALYSIS: The MyEvolv EHR system is a cloud-based system hosted in a data center in Netsmart’s private cloud. The data center is fully redundant and meets current industry security standards, including Systems and Organizational Controls (SOC) and is consistent with the City’s IT Strategic Plan for cloud-based computing.

The proposed Second Amendment to the Master Agreement with Netsmart Technologies, Inc. will use the Enhancement Funds from ACBH to add the following services:

• Netsmart Identify and Access Management Federated (NIAM): Multi-Factor Authentication and Single Sign-On for the end-user and sending assertions to the Netsmart Identity and Access Management platform using standard protocols. • Security Analysis: Assessment of existing security processes to verify compliance with HIPAA guidelines.
• Key Performance Indicators (KPI) Dashboards: KPI Dashboards provide at-a- glance metrics to clinical, financial, and operational decision-makers to determine if the organization is moving in the right direction to achieve organizational goals. • Operational Process Analysis (OPA): Analysis of current City processes to determine if the City is leveraging the full potential of the system and improving productivity.
• Application Management Services (AMS): Provides as-needed access to a virtual team of application specialists with unique clinical and billing knowledge of Netsmart EHRs and reporting solutions.

These additional services will enable Staff to fully utilize the MyEvolv EHR system, boosting Staff efficiency and improving services to constituents. Therefore, Staff recommends that the City Council authorize the City Manager, or designee, to enter into a Second Amendment to the Master Agreement with Netsmart Technologies, Inc. to increase the not to exceed amount by $116,170 for the additional services above. Under the proposed Second Amendment, the revised total not-to-exceed amount under the Master Agreement will be $697,020.

FISCAL IMPACT: The City Council has appropriated sufficient funds to cover the FY 2025/26 one-time costs under the proposed Second Amendment and the first year of annual maintenance costs ($58,059), in the Mental Health – EPSDT account of the ACBHCS YFS Behavioral Health Fund (Fund 170). Funding for subsequent years of annual maintenance and management services costs ($58,111) will be budgeted in the ITS Operating Fund (Fund 620), with a direct cost allocation to the ACBHCS YFS Behavioral Health Fund and Medi-Cal Administrative Activities Fund, and requested as part of the City’s annual budget process.

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Council Staff Report (ID # 5598) Meeting of January 6, 2026 Updated: 12/31/2025 10:09 AM by Alberto Quintanilla Page 3 ENVIRONMENTAL REVIEW: The proposed action is exempt from the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined under CEQA Guidelines Sections 15378(b)(2), (4), (5), and it can be seen with certainty that the action has no possibility of causing a significant effect on the environment under CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA exemption.

ATTACHMENTS: None.

RECOMMENDATIONS: Authorize the City Manager, or designee, to enter into a Second Amendment to the Master Agreement with Netsmart Technologies, Inc. for the HER system and related software to expand the scope of services and increase the not to exceed amount by 116,170 for a revised total not to exceed amount of $697,020.

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Fremont City Council Meeting: 01/06/26 07:00 PM
3300 Capitol Avenue Div/Dept: Human Resources
Fremont, CA 94538 Category: Labor Relations

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5609) DOC ID: 5609
Updated: 12/31/2025 10:23 AM by Alberto Quintanilla Page 1 TEAMSTERS, LOCAL 856 MOU - Consideration of a Resolution Approving a Successor Memorandum of Understanding with the Teamsters, Local 856 (Teamsters)
Contact Persons:

Name: Tina Gallegos Brian Stott
Title: Human Resources Director Assistant City Manager
Div/Dept: Human Resources City Manager's Office
Phone: 510-494-4652 510-494-4660
E-Mail: [email protected] [email protected]

Executive Summary: In December 2025, following completion of the meet-and-confer process and mediation, the City of Fremont (City) and the Teamsters, Local 856 (Teamsters) concluded labor negotiations for a successor Memorandum of Understanding (MOU). The bargaining unit consists of 71 members. The proposed MOU incorporates modest compensation and health-benefit allowance increases (inclusive of a parity clause), an increase to the maximum accrual limit for sick leave bank hours, the addition of classifications eligible for bilingual pay and vest allowance, additional comp swaps for eligible classifications, along with non-economic clarifying language edits to uniform allowance, meal periods, and bereavement leave sections. All other substantive provisions of the MOU will remain unchanged.

BACKGROUND: The City’s MOU with Teamsters expired on June 30, 2025. Following multiple negotiation sessions, the City presented its Last, Best, and Final Offer (LBFO) to Teamsters on August 22, 2025. On September 22, 2025, Teamsters notified the City that they were declaring impasse and requesting an impasse meeting, which took place on October 24, 2025. After no agreement, the parties mutually agreed to mediation, which took place on December 17, 2025.

As a result of mediation, the parties reached a tentative agreement. Consistent with that outcome, the City Council is being asked to approve the successor MOU, effective December 28, 2025 (the start of the first full pay period following Teamster’s ratification of the tentative agreement), through June 30, 2026. California Government Code Section 3505.1 requires the City Council to vote on the proposed successor MOU at a duly noticed public meeting.

DISCUSSION/ANALYSIS: The significant changes in the proposed successor MOU include:

1. Employee Compensation:
a) Effective the start of the first full pay period following Teamsters ratification of the tentative agreement, Teamsters members will receive a base wage increase of 1.3%.

2. Health Benefit Allowance:

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Council Staff Report (ID # 5609) Meeting of January 6, 2026 Updated: 12/31/2025 10:23 AM by Alberto Quintanilla Page 2 a) Effective the first of the month following Teamsters ratification of the tentative agreement, the unit’s health benefit allowance will be increased by $100 per month (from $2,700 per month to $2,800 per month).

b) Effective January 1, 2026, the unit’s health benefit allowance will be increased by an additional $100 per month (from $2,800 per month to $2,900 per month).

3. Parity or “Me Too”:
a) If, during the term of this Memorandum of Understanding, the City grants an across-the-board wage increase to another bargaining unit greater than the

1.3% provided in Article 2, Section 2.1, the City agrees to extend the equivalent general wage increase to all Teamsters classifications listed in Appendix A. This provision does not apply to increases that are the result of any market equity increases or increases based on internal relationships (e.g., compaction). This provision will sunset at 11:59 p.m. on June 30, 2026.

b) If, during the term of this Memorandum of Understanding, the City grants a larger Health Benefit Allowance increase to another bargaining unit, the same allowance shall be granted to Teamsters classifications listed in Appendix A.

FISCAL IMPACT:

1. Compensation Increase:
a) Fiscal Year 2025/26 Anticipated Fiscal Impact: $58,443

2. Health Benefit Allowance:
a) Fiscal Year 2025/26 Anticipated Fiscal Impact: $60,000

Staff will return to the City Council with recommended adjustments to the FY 2025/26 Adopted Budget reflecting the terms of the approved successor MOU.

ENVIRONMENTAL REVIEW: The proposed approval of a successor MOU is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5), and it can be seen with certainty that the action has no possibility of causing a significant effect on the environment under CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

LINKS: None

ATTACHMENTS:
• Resolution - Teamsters Memorandum of Understanding

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RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF FREMONT APPROVING A MEMORANDUM , OF

UNDERSTANDING BETWEEN THE CITY OF FREMONT
AND TEAMSTERS, LOCAL 856 (TEAMSTERS) FOR A
TERM, EFFECTIVE DECEMBER 28 , 2025 , THROUGH
JUNE 30, 2026.

WHEREAS, the Teamsters, Local 856 (Teamsters) and the City of Fremont (City) have expressed a desire to continue their bargaining relationship as governed by the California Government Code Section 3500, et seq.; and
WHEREAS Teamsters and the City have met and conferred in good faith in accordance with California Government Code Section 3500 et seq.; and
WHEREAS, such meetings have resulted in an agreement of a successor Memorandum of Understanding for the period of December 28, 2025, through June 30, 2026.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Fremont as follows:

SECTION 1. The City Council approves the tentative agreement reached with Teamsters for a successor MOU, the terms set forth in the staff report dated January 6, 2026 and incorporated herein by this reference.

SECTION 2. The City Council authorizes the City Manager to execute a successor MOU with Teamsters effective December 28, 2025 through June 30, 2026, and to implement the successor MOU.

ADOPTED, January 6, 2026, by the City Council of the City of Fremont, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

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Attachment: Resolution - Teamsters Memorandum of Understanding (5609 : TEAMSTERS, LOCAL 856 MOU) Fremont City Council Meeting: 01/06/26 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Council Referrals & Appointments

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5601) DOC ID: 5601
Updated: 1/2/2026 7:54 AM by Dina Lewis Page 1
MAYOR SALWAN REFERRAL: Appointments and Reappointments to Advisory Bodies
Contact Persons:

Name: Alberto Quintanilla
Title: City Clerk
Div/Dept: City Clerk's Office
Phone: 510-284-4009
E-Mail: [email protected]

MAYOR SALWAN REFERRAL: Appointments and Reappointments to Advisory Bodies.

ATTACHMENTS:
• Art Review Board - Chugh, Monika 12.16.2025_[redacted] • Patterson House - Batalao, Napoleon 04.29.2025_redacted

APPOINTMENTS:

Advisory Body Appointee Term Expires

Art Review Board

Monika Chugh 12/31/2029
George W. Patterson House Advisory Board
Citizen At Large Representative

Napoleon Batalao 12/31/2027

REAPPOINTMENTS:

Advisory Body Appointee Term Expires

George W. Patterson House Advisory Board
Citizen At Large Representative

Lauren Teixeira 12/31/2029

RECOMMENDATION: Approve appointments and reappointments.

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Attachment: Art Review Board - Chugh, Monika 12.16.2025_[redacted] (5601 : Mayor Salwan Referral: Appointments & Reappointments to Advisory Bodies; Boards & Commissions; Body)

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Attachment: Art Review Board - Chugh, Monika 12.16.2025_[redacted] (5601 : Mayor Salwan Referral: Appointments & Reappointments to Advisory Bodies; Boards & Commissions; Body)

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Attachment: Art Review Board - Chugh, Monika 12.16.2025_[redacted] (5601 : Mayor Salwan Referral: Appointments & Reappointments to Advisory Bodies; Boards & Commissions; Body)

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Attachment: Art Review Board - Chugh, Monika 12.16.2025_[redacted] (5601 : Mayor Salwan Referral: Appointments & Reappointments to Advisory Bodies; Boards & Commissions; Body) ART REVIEW BOARD APPLICATION QUESTIONS RESPONSES:

DR. MONIKA CHUGH

1. Why do you wish to serve as a member of this Board or Commission? I wish to serve on this Board because I believe in contributing to my community's well- being. With my background in healthcare, writing, art and craft, and mindfulness practices, I hope to bring a thoughtful, compassionate perspective to the commission. Fremont has given me a sense of belonging for many years, and this is my way of giving back to a city that continues to inspire inclusivity, growth, and community support. I appreciate the City’s commitment to community engagement and would be honored to support its efforts to nurture a more connected environment.

2. What would you bring by way of perspective or experience to this Board or Commission?
I bring a blend of healthcare experience, creative expression, arts and crafts and heartfelt community engagement. Years of working closely with patients have taught me to listen deeply, observe carefully, and respond with empathy. Through my writing, affirmations, art creations and mental-wellness projects, I’ve developed the ability to communicate with clarity and compassion. This allows me to offer a perspective that is both analytical and intuitive, grounded in human connection. I approach decision-making with attention to detail, openness, and integrity, offering a thoughtful and compassionate voice to the Board.

3. Special awards or recognitions you have received:

• Commendation for Rotary Poet of the Year 2025 (International). • Pushcart Poetry Prize Nominee.
• Author of two artistically created books below:
~Quote Café - The Silent Soul - Thoughts In A cup.
~A Quiet Zone With Journaling – Affirmation Diaries.

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Attachment: Art Review Board - Chugh, Monika 12.16.2025_[redacted] (5601 : Mayor Salwan Referral: Appointments & Reappointments to • Recognized for continued service and contributions within Rotary and community wellness projects.
• Writer for wellness and mindfulness magazines.
• Featured poet in Figments of Tomorrow anthology.

I manage and create three platforms/websites that reflect my work in wellness, creativity, art and community engagement:

1. Ārogini
A non-profit started by me, rooted in Ayurveda, mindfulness, and holistic living. It focuses on eye health, emotional well-being, journaling for mental clarity, and simple daily practices that help people reconnect with balance.

Website: https://www.aarogini.com/

2. Canvas & Quotations
An artistic collaboration featuring soulful quotes, affirmations, home care products and a curated denim clothing line in collaboration with Denim Ink, and visual art creations. The work blends art and words to inspire reflection, healing, and personal growth. It includes themed collections, prints, journals, and thoughtfully designed pieces centered on strength, hope, and inner beauty.

Website: https://www.canvasandquotations.com/

3. Monika Chugh
My personal website brings together my poetry, affirmations, books, art creations, creative wellness projects, and community initiatives. It reflects my journey combining healthcare, writing, and service, and serves as a home for my work in healing through words and art.

Website: https://monikachugh.com/

Community/Voluntary Organizations:

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Attachment: Art Review Board - Chugh, Monika 12.16.2025_[redacted] (5601 : Mayor Salwan Referral: Appointments & Reappointments to Rotary – Roles & Responsibilities
International Chair - 2020
• Community Service & Outreach:

Participate in Rotary-led humanitarian projects that support local and global community needs.
• Event Support & Coordination:

Assist in organizing service activities, fundraisers, and awareness programs. • Creative & Cultural Contributions:

Share poetry, affirmations, and reflective writing for Rotary events and community gatherings.
• Volunteer Engagement:

Encourage member participation, support team coordination, and contribute to project planning.
• Ethical Leadership & Fellowship:

Uphold Rotary’s values of integrity, compassion, and service above self while fostering unity and fellowship among members.

Maitri (Domestic Violence Support) – Roles & Responsibilities • Awareness & Education:

Participate in and help promote workshops, discussions, and community sessions focused on domestic violence awareness and prevention.
• Supportive Outreach:

Offer compassionate listening, guidance, and connections to resources for individuals seeking help.
• Advocacy Through Writing & Expression:

Use poetry, affirmations, art and creative expression to raise awareness, offer hope, and support emotional healing.
• Collaboration with Community Groups:

Work with local organizations, shelters, and support networks to strengthen outreach and ensure that survivors receive the assistance they need.

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Attachment: Art Review Board - Chugh, Monika 12.16.2025_[redacted] (5601 : Mayor Salwan Referral: Appointments & Reappointments to • Event Participation:

Support Maitri's domestic-violence events, art campaigns, and community drives dedicated to safety, empowerment, and wellbeing.
• Maitri – Peer Counselor & Advocate
• Serve as a Peer Counselor, providing emotional support, active listening, and guidance to individuals experiencing domestic violence. • Assist clients in navigating resources, safety planning, and rebuilding confidence during difficult transitions.
• Contribute to community awareness about domestic violence through outreach, education, and compassionate support.

Education Information:

Doctor of Optometry
New England College Of Optometry - Boston- 1997
Employment Information:

Managing OD – Mission Valley Eye Medical Center, Fremont.

Associate OD – Eye Exam of California, San Jose.

ADDITIONAL INFORMATION:

My journey into art and writing has grown naturally alongside my background in healthcare and community service. As an eye care professional, I have spent decades listening to people, not only to their clinical needs but also to their lived experiences. This has deeply shaped how I approach art: as a quiet, accessible language that supports reflection, emotional well-being, and connection.

Through my writing, affirmations, and visual art projects, I aim to create spaces that feel inclusive, calming, and human. My work often explores themes of resilience, healing, mindfulness, and inner strength values that align closely with community well-being and public engagement.

I have collaborated on community-centered initiatives involving seniors, children, domestic violence awareness groups, and international mindfulness platforms, and I

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Attachment: Art Review Board - Chugh, Monika 12.16.2025_[redacted] (5601 : Mayor Salwan Referral: Appointments & Reappointments to continue to explore ways art can gently support mental health, belonging, and dialogue. I am especially interested in projects that bring art into everyday public spaces, libraries, schools, senior centers, hospitals and civic environments where it can be experienced without barriers.

If given the opportunity to serve, I would bring a thoughtful, compassionate perspective to the Art Commission, valuing collaboration, cultural sensitivity, and the role of art as a bridge between diverse voices in Fremont. I see public art not only as a visual expression, but as a shared experience that quietly nurtures the soul of a city.

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Attachment: Art Review Board - Chugh, Monika 12.16.2025_[redacted] (5601 : Mayor Salwan Referral: Appointments & Reappointments to

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Attachment: Patterson House - Batalao, Napoleon 04.29.2025_redacted (5601 : Mayor Salwan Referral: Appointments & Reappointments to

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Attachment: Patterson House - Batalao, Napoleon 04.29.2025_redacted (5601 : Mayor Salwan Referral: Appointments & Reappointments to

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Attachment: Patterson House - Batalao, Napoleon 04.29.2025_redacted (5601 : Mayor Salwan Referral: Appointments & Reappointments to

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Attachment: Patterson House - Batalao, Napoleon 04.29.2025_redacted (5601 : Mayor Salwan Referral: Appointments & Reappointments to

Fremont City CouncilJanuary 6, 2026

Fremont City Council
January 6, 2026