Fremont City Council Meeting: 01/06/26 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5606) DOC ID: 5606
Updated: 12/31/2025 10:20 AM by Alberto Quintanilla Page 1 TRAFFIC ENGINEERING SERVICES - Approval of Agreements for On-Call Traffic Engineering Consultant Services, in the Amount of $1,250,000 per Agreement, with DKS Associates, W-Trans, Fehr & Peers, and Hexagon Transportation Consultants; Make Findings of CEQA Exemption
Contact Persons:
Name: Aleksandr Zabyshny Hans Larsen
Title: Senior Transportation Engineer Public Works Director Div/Dept: Public Works Public Works
Phone: 510-494-4796 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to facilitate the procurement of on-call traffic engineering consultant services as needed to support the City’s public works projects and programs.
BACKGROUND: On-call consultant service agreements are used for services requiring expertise that City staff may not have and/or to supplement City staff during periods of peak work demand.
The work performed under this agreement will include, but not be limited to, designing roadway and intersection improvements; developing signing and striping plans; and conducting transportation studies in support of the design, development and implementation of transportation related projects.
DISCUSSION/ANALYSIS: In August 2025, the City solicited proposals for On-Call Traffic Engineering Consultant Services. The selected consultants will work under a five-year Master Service Agreement.
Nine proposals were received from traffic engineering consulting firms, listed alphabetically:
DKS Associates; Fehr & Peers; Hexagon Transportation Consultants, Inc.; Interwest Consulting Group, Inc.; Iteris, Inc.; Kimley-Horn and Associates, Inc.; Kittelson & Associates, Inc.; TJKM Transportation Consultants; and W-Trans.
An evaluation panel comprised of City staff evaluated all the proposals based on the Consultant’s qualifications, experience of assigned personnel, their ability to respond in a timely manner, completeness of the proposal, ability to meet contract and insurance requirements, satisfaction of previous clients, and the overall and local experience to perform the required services.
Based on the results of the evaluation process, staff recommends authorizing the approval of four separate master agreements for On-Call Traffic Engineering Consultant Services with DKS Associates, W-Trans, Fehr & Peers, and Hexagon Transportation Consultants, in the not-to-exceed amount of $1,250,000 per agreement, over a period of five years.
Council Staff Report (ID # 5606) Meeting of January 6, 2026 Updated: 12/31/2025 10:20 AM by Alberto Quintanilla Page 2 FISCAL IMPACT: All task orders issued and work performed by consultants under the on- call Master Service Agreement will be restricted to the funds appropriated and available for the specific project for which the work is required.
ENVIRONMENTAL REVIEW: Environmental review is not required because award of this agreement is not a project within the meaning of California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061 (b)(3) and 15378(b) as it can be seen with certainty that there is no possibility that award of the contract will have a significant effect on the environment and the award is an administrative activity that will not result in an effect on the physical environment. The projects or work task that the consultants will provide services for will be subject to appropriate environmental review.
ATTACHMENTS: None.
RECOMMENDATIONS:
1. Approve and authorize the City Manager or their designee, to execute a Master Service Agreement for on-call traffic engineering consultant services with the following consultants:
a. DKS Associates for a total not-to-exceed compensation of $1,250,000 for five years.
b. W-Trans for a total not-to-exceed compensation of $1,250,000 for five years. c. Fehr & Peers for a total not-to-exceed compensation of $1,250,000 for five years. d. Hexagon Transportation Consultants for a total not-to-exceed compensation of $1,250,000 for five years.
2. Find that the actions are exempt from environmental review, each as a separate and independent basis for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activities are not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).