Fremont City Council Meeting: 02/03/26 07:00 PM
3300 Capitol Avenue Div/Dept: Community Services
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5607) DOC ID: 5607 B
Updated: 1/28/2026 9:13 AM by Alberto Quintanilla B Page 1
AWARD AND EXECUTE MASTER SERVICES AGREEMENTS FOR ON-CALL LANDSCAPE ARCHITECTURAL CONSULTANT SERVICES – Authorize the City Manager to Award and Execute Master Services Agreements for On-Call Landscape Architectural Consultant Services to Gates Studio, Mennucci Design Group, and RRM Design Group, each for an amount not to exceed $1.25M over five years.
Contact Persons:
Name: Tara Bhuthimethee Kim Beranek
Title: Parks Planning and Design Manager Community Services Director Div/Dept: Community Services Landscape Architecture
Phone: 510-494-4738 510-494-4330
E-Mail: [email protected] [email protected]
Executive Summary: Staff is requesting authorization for the City Manager to award and execute three separate Master Services Agreements with Gates Studio, Mennucci Design Group, and RRM Design Group to perform professional-level landscape architectural work related to the design, construction and rehabilitation of landscape and irrigation facilities for parks, landscape areas, street and urban design projects, and other landscape architecture- related work in the not-to-exceed amount of $1,250,000 per agreement, over a period of five years.
BACKGROUND: The City of Fremont (City) typically uses on-call consultant service agreements for services requiring expertise that City staff does not have or to supplement City staff during periods of peak work demand. In this case, the on-call landscape architectural services will be used to supplement City staff and address any backlog of approved CIP projects.
The work provided under this agreement includes landscape architectural design and project coordination services for a variety of projects that may be requested by the City during the term of this agreement. All work, unless otherwise specified, shall be performed under supervision of the Parks Planning and Design Manager or in -house design staff, related to the design, construction and rehabilitation of landscape and irrigation facilities for parks, landscaped areas and street and urban design projects, on an as -needed basis, and completed to the satisfaction of the City Landscape Architect.
The work performed under this agreement will augment, assist, and expand production capacity of existing City landscape architectural and engineering staff in community outreach, design, the preparation of plans, specifications, estimates, site inspections, analysis, master planning and related work, grant assistance, and other landscape architectural work.
DISCUSSION/ANALYSIS: In September 2025, the City solicited Proposals for On-Call Landscape Architectural Consulting Services. Eighteen proposals were received from the firms, listed alphabetically: BFS Landscape Architects, Callander Associates Landscape Architecture, Inc., Carducci & Associates, Inc., CSWST2, Cupples Keller Designs, Council Staff Report (ID # 5607) Meeting of February 3, 2026 Updated: 1/28/2026 9:13 AM by Alberto Quintanilla B Page 2 DVDCreative, Gates Studio, GroundLevel Landscape Architecture, Inc., Integra Landscape Architecture, Jett Landscape Architecture + Design, K&S Archiform, Landscape Dynamics, Mennucci Design Group, RRM Design Group, SWA Group, Tanaka Design Group, Verde Design, Inc., and Westwood Professional Services, Inc.
An evaluation panel comprised of three City staff members evaluated all proposals based on the Consultants’ qualifications, experience of assigned personnel, completeness of the proposal, billing rates, and their overall and local experience to perform the required services.
Based on the results of the evaluation process, staff interviewed Gates Studio, Mennucci Design Group, and RRM Design Group.
After the evaluation and interview, staff unanimously recommend authorizing the approval of three separate master services agreements for on -call Landscape Architectural design services with 1) Gates Studio , 2) Mennucci Design Group, and 3) RRM Design Group, in the not-to-exceed amount of $1,250,000 per agreement, over a period of five years.
FISCAL IMPACT: All task orders issued, and work performed by consultants under the on- call master services agreements, will be restricted to the funds appropriated and available for the specific project for which the work is required.
ENVIRONMENTAL REVIEW: Environmental review is not required, as a master services agreement is not a project pursuant to California Environmental Quality Act (CEQA) Guidelines Sections and 15378(b), as administrative and funding activity is not a “project” under CEQA, and 15061(b), as it can be seen with certainty that there is no possibility that authorization of the agreements will have a significant effect on the physical environment. The projects that the consultants will provide services for will be subject to appropriate environmental review.
ATTACHMENTS: None.
RECOMMENDATION: Authorize the City Manager, or designee, to award and execute Master Services Agreements for on-call Landscape Architectural design services with Gates Studio, Mennucci Design Group, and RRM Design Group, each for a total not-to-exceed compensation of $1,250,000 over five years.