Fremont City Council Meeting: 02/03/26 07:00 PM
3300 Capitol Avenue Div/Dept: Maintenance Operations
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5614) DOC ID: 5614 A
Updated: 1/28/2026 9:19 AM by Alberto Quintanilla A Page 1 PARTS AND SERVICE FOR FIRE APPARATUS - Authorize the City Manager to Amend a Purchase Order with Golden State Emergency Vehicle Service, Increasing the Amount by $85,000, for a New Not to Exceed Amount of $180,000 for Fiscal Year 2025/26
Contact Persons:
Name: Sean Gosen Kelly King
Title: Fleet Maintenance Manager Maintenance Operations Director Div/Dept: Maintenance Operations Maintenance Operations Phone: (510) 979-5739 510-979-5753
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to authorize the City Manager or designee to issue a change order increasing the amount of the purchase order with Golden State Emergency Service (Golden State) by $85,000, for a new not to exceed amount of $180,000 for fiscal year 2025/26 to facilitate the purchase of parts and services for fire apparatus needed to support operations of the Fire Department.
BACKGROUND: The City of Fremont (City) regularly purchases parts and off-site repair services from Golden State for the City’s fleet of Pierce fire apparatus. Golden State is the exclusive dealer for Pierce Manufacturing Inc. parts and services in Northern California. The costs for parts and services have been increasing over time, and include expenses related to unanticipated repairs to fire apparatus and the need for major repair services.
DISCUSSION/ANALYSIS: Parts and services for Pierce Manufacturing fire apparatus can only be purchased through their authorized dealer, Golden State. These parts are vital to the operation of the City’s fleet of Pierce fire apparatus (fire engines and fire trucks) that are used in the Fire Department’s response to emergency calls for service.
Staff anticipates that the current FY 2025/26 purchase order, in the amount of $95,000, will soon be exceeded, and that an additional $85,000 would be needed to meet the needs of the Fire Department through the remainder of this year.
FISCAL IMPACT: There is sufficient funding in the Maintenance Operations Department’s General Fund FY 2025/26 budget to cover this cost.
ENVIRONMENTAL REVIEW: The actions recommended in this report are not projects subject to review under the California Environmental Quality Act (CEQA) per CEQA Guideline section 15378(b)(2) as they are maintenance activities of government.
ATTACHMENTS: None.
RECOMMENDATION: Authorize the City Manager or designee to increase the existing Purchase Order with Golden State Emergency Vehicle Service by $85,000, for a new not to exceed of $180,000 for FY 25/26.