Fremont City Council Meeting: 02/03/26 07:00 PM
3300 Capitol Avenue Div/Dept: Maintenance Operations
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5613) DOC ID: 5613
Updated: 1/28/2026 9:17 AM by Alberto Quintanilla Page 1 TIRES FOR CITY FLEET VEHICLES - Authorize the City Manager to Amend a Purchase Order with East Bay Tire Co., Increasing the Amount by $35,000, for a New Not to Exceed Amount of $130,000 for Fiscal Year 2025/26 Contact Persons:
Name: Sean Gosen Kelly King
Title: Fleet Maintenance Manager Maintenance Operations Director Div/Dept: Maintenance Operations Maintenance Operations Phone: (510) 979-5739 510-979-5753
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to authorize the City Manager or designee to issue a change order increasing the amount of the purchase order with East Bay Tire Co. by $35,000 for a new not to exceed amount of $130,000 for fiscal year 2025/26.
This increase will allow the City to continue purchasing tires utilizing California General Services (CGS) Contract No. 1-23-26-01B and ensure uninterrupted fleet operations.
BACKGROUND: The City of Fremont (City) routinely purchases tires for its fleet vehicles from East Bay Tire Co., under California General Service Contract No. 1-23-26-01B. Tires are a critical consumable part of the City’s fleet that are essential for maintaining vehicle safety, performance and reliability. Tire costs have increased in recent years due to market conditions and supply chain factors.
DISCUSSION/ANALYSIS: Fremont Municipal Code, Chapter 3.20, authorizes the use of cooperative agreements, and the City can realize cost savings by purchasing tires through California General Services Contract No. 1-23-26-01B. California uses a public competitive solicitation and award process like that required by the City’s Purchasing Code. Finance and the City Manager’s Office have approved the use of this cooperative agreement, and staff recommends that Council authorize the City Manager or designee to amend the purchase order with East Bay Tire Co., for the purchase of tires for City fleet vehicles.
Staff anticipates that the current FY 2025/26 purchase order in the amount of $95,000 will soon be exceeded, and that an additional $35,000 would be needed to meet projected tire replacement needs for the remainder of the fiscal year.
FISCAL IMPACT: There is sufficient funding in the Maintenance Operations Department’s General Fund FY 2025/26 budget to cover this cost.
ENVIRONMENTAL REVIEW: The actions recommended in this report are not projects subject to review under the California Environmental Quality Act (CEQA) per CEQA Guideline section 15378(b)(2) as they are maintenance activities of government.
ATTACHMENTS: None.
Council Staff Report (ID # 5613) Meeting of February 3, 2026 Updated: 1/28/2026 9:17 AM by Alberto Quintanilla Page 2 RECOMMENDATION: Authorize the City Manager or designee to increase the existing Purchase Order with East Bay Tire Co. by $35,000 for a new not to exceed amount of $130,000 for fiscal year 2025/26.