Fremont City Council Meeting: 03/03/26 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5644) DOC ID: 5644
Updated: 2/26/2026 8:49 AM by Dina Lewis Page 1
ELECTRIC VEHICLE CHARGERS AT CITY HALL - Approval of Plans and Specifications; Award Contract to Bear Electrical Solutions, LLC, in the Amount of $186,120 (includes 10% Contingency) for the Electric Vehicle Charger Installation at City Hall Project (PWC9094-D); and Make Findings of CEQA Exemption
Contact Persons:
Name: Edelzar Garcia Hans Larsen
Title: Senior Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4781 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to initiate the construction of electric vehicle charging infrastructure at City Hall for City fleet vehicle use.
BACKGROUND: In 2023, the City Council authorized allocation of $5 million of General Fund towards electric vehicle (EV) infrastructure for the City’s electric vehicle fleet (EV Infrastructure Program) to support the City’s climate action policies and comply with State mandates to transition to zero emission vehicles.
The EV Infrastructure Program will perform necessary upgrades to backbone electrical infrastructure to provide sufficient charging capacity to convert City fleet vehicles (including Police and Maintenance) to electric vehicles. The program is consistent with City Council goals of 55% reduction in greenhouse gas emissions by 2030 and carbon neutrality by 2045 as well as the California Air Resource Board’s Advanced Clean Fleet Regulation requiring municipal fleet conversion to EV.
The scope of work for the project includes adding two charging ports for Level 2 charging (overnight) and one charging port for fast charging at City Hall. Project construction is expected to start in Spring 2026 with completion by Summer 2026. This project is one of three EV charging infrastructure improvements planned for 2026; the others are located at the Development Services Center and the Maintenance Center.
DISCUSSION/ANALYSIS: Bids for this project were opened on February 5, 2026. The bidders with their respective bid amounts are shown below. The Engineer’s Estimate is $180,000.
Bidder Bid Amount
1. Bear Electrical Solutions, LLC $169,200.00
2. Wittmers Electric $174,450.00
3. Tennyson Electric, LLC $203,000.00
4. Hooked On Solar $212,526.93
Bear Electrical Solutions, LLC, is a responsible bidder experienced in this type of work and has satisfactorily completed contracts of this nature with the City and other nearby local Council Staff Report (ID # 5644) Meeting of March 3, 2026 Updated: 2/26/2026 8:49 AM by Dina Lewis Page 2
agencies. Pursuant to the requirements of Section 21080.25 of the Public Resources Code, staff certifies that the entire project will be completed with a skilled and trained workforce and that the contractor Bear Electrical Solutions, LLC, shall be required to provide sufficient and competent administration, staff, and a skilled and trained workforce necessary to perform and timely complete the work in accordance with the contract documents.
Project Costs and Funding:
Estimated Project Costs
Construction Cost (Lowest Responsible Bid) $ 169,200
Construction Inspection and Administration (15%) 25,380 Construction Contingency (10%) 16,920
Total Estimated Project Costs $ 211,500
Source of Funding:
Currently Budgeted
PWC9094 – Fund 501 – Capital Funds $ 1,939,665
Total Funding Available $ 1,939,665
FISCAL IMPACT: Based on the contract amount and project cost estimates, there are sufficient funds budgeted for this project.
ENVIRONMENTAL REVIEW: The project is statutorily exempt per CEQA Guidelines Section 15268. The proposed project is a developed site that is substantially surrounded by urban uses and involves minor alteration of existing structures and facilities involving negligible or no expansion of existing or former use.
RECOMMENDATION: Approval of the following actions related to the Electric Vehicle Charger Installation at City Hall Project (PWC9094-D):
1. Approve the plans and specifications for the project.
2. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, Bear Electrical Solutions, LLC, in the amount of $169,200 and allocate a 10% construction contingency in the amount of $16,920 for a total construction contract amount of $186,120 and authorize the City Manager, or designee, to execute the contract.
3. Find that this project is statutorily exempt per CEQA Guidelines Section 15268 (minor alteration of developed site).