Fremont City Council Meeting: 04/07/26 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5679) DOC ID: 5679
Updated: 4/2/2026 12:41 PM by Dina Lewis Page 1
CENTERVILLE TRAIN DEPOT ROOF REPLACEMENT PROJECT - Approval of Plans and Specifications and Award of Contract to Rainy Day Roofing, Inc. in the amount of $265,909.20 (including 20% Contingency) for the Centerville Train Depot Roof Replacement Project (PWC8393); Make Findings of CEQA Exemption Contact Persons:
Name: Martha Martinez Hans Larsen
Title: Facilities Project Supervisor III Public Works Director Div/Dept: Public Works Public Works
Phone: 510-494-4750 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to facilitate replacing the aging roof at the historic Centerville Train Depot.
BACKGROUND: The Centerville Train Depot (Train Depot) is a City -owned historical structure located in the Centerville area of Fremont. The Train Depot is a functioning train station and multi -modal transit hub, serving Altamont Commuter Express (ACE) trains, Amtrak Capitol Corridor trains, AC Transit, and various employer shuttles. The Train Depot also contains a café. The existing roof for the Train Depot building has reached the end of its life cycle and needs to be replaced. During rainy weather, the existing roof leaks and it results in a high demand for maintenance staff services to address water intrusion into the building.
DISCUSSION/ANALYSIS: A proposed roof replacement project has been designed and bid out for construction. Construction is proposed to begin in summer 2026 and be completed by next winter.
Bid Results: Bids were received on March 5, 2026. The bidders with their respective bid amount are shown below. The Engineer’s Estimate is $123,000. It is noted that improvements to historic buildings are difficult to estimate due to their unique circumstances. During the bidding period and during project tours with prospective bidders, it was determined the project would have higher costs for staining the roof shingles to comply with standards for historic integrity.
Bidder Bid Amount
Diablo Roofing, Inc. $ 130,532.00*
Rainy Day Roofing, Inc. $ 221,590.20
Alcal Roofing Contracting, Inc. $ 247,999.00
Andy’s Roofing Company, Inc. $ 370,011.00
Stronger Building Services $ 429,200.00
BEST Contracting Services, Inc. $ 473,351.00
The initial low bidder, Diablo Roofing, Inc., requested to withdraw their bid due to clerical errors, shortly after bid opening. After review, the City accepted Diablo Roofing, Inc.’s Council Staff Report (ID # 5679) Meeting of April 7, 2026 Updated: 4/2/2026 12:41 PM by Dina Lewis Page 2
request and considers their bid non -responsive. The next apparent low bidder, Rainy Day Roofing, Inc., submitted a responsive bid and all documents are in order. The contractor is a responsible bidder experienced in this type of work and has satisfactorily completed contracts of a similar nature with the City and other nearby agencies.
Project Cost & Funding
Estimated Project Costs
Design Consultant and Project Administration $ 44,318.00 Construction Contract - Low Bid 221,590.20
Construction Contingency (20%) 44,319.00
Construction Inspection and Administration (10%) 22,160.00 Total Estimated Project Costs $ 332,387.20
Source of Funding
PWC 8393–501–Capital Improvement Fund $ 332,387.20
Total Funds Available $ 3,200,000.00
Based on the contract amount and project cost estimates, there are sufficient funds budgeted for this project.
FISCAL IMPACT: The estimated project cost of $332,387.20 will be funded from sources in the adopted Capital Budget. The appropriation for the Building Capital Replacement program (PWC8393) has sufficient funding to complete the project.
ENVIRONMENTAL REVIEW: The project is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, as the proposed roof replacement is a repair, maintenance or modification of an existing facility that involves no or negligible expansion of use beyond that which presently exists.
LINKS:
Project Plans:
https://www.fremont.gov/home/showdocument?id=20008&t=639093558570437102
Project Specifications:
https://www.fremont.gov/home/showdocument?id=20010&t=639093613361607035
Diablo Roofing Inc.’s Withdrawal letter:
https://www.fremont.gov/home/showdocument?id=20002&t=639093378195825169
RECOMMENDATION: Approval of the following actions related to the Centerville Train Depot Roof Replacement Project (PWC8393):
1. Approve Plans and Specifications for the Centerville Train Depot Roof Replacement Project.
2. Accept the Bid and award the construction contract to the lowest responsive and responsible bidder, Rainy Day Roofing, Inc. in the amount of $221,590.20 and allocate a Council Staff Report (ID # 5679) Meeting of April 7, 2026 Updated: 4/2/2026 12:41 PM by Dina Lewis Page 3
20% contingency in the amount of $44,319.00 for a total construction contract amount of $265,909.20 and authorize the City Manager, or designee, to execute the contract.
3. Find the project is exempt from CEQA review pursuant to CEQA Guideline Section 15301 (repair of existing facility).