Fremont City Council Meeting: 04/07/26 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5681) DOC ID: 5681
Updated: 4/2/2026 12:05 PM by Dina Lewis Page 1
CHADBOURNE CARRIAGE HOUSE ROOF REPLACEMENT PROJECT - Approval of Plans and Specifications and Award of Contract to Andy’s Roofing Company, Inc. in the amount of $261,976 (including 20% Contingency) for the Chadbourne Carriage House Roof Replacement Project (PWC8393); Make Findings of CEQA Exemption
Contact Persons:
Name: Martha Martinez Hans Larsen
Title: Facilities Project Supervisor III Public Works Director Div/Dept: Public Works Public Works
Phone: 510-494-4750 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to facilitate replacing the aging roof at the historic Chadbourne Carriage House.
BACKGROUND: The Chadbourne Carriage House is a City -owned historical structure located in Williams Historic Park in downtown Fremont. The City leases the house to The Candle Lighters, a non-profit volunteer organization dedicated to raising funds for non -profit groups and community -based projects in the Tri -City Community (Fremont, Newark, and Union City). As part of their effort, The Candle Lighters conduct an annual Ghost House fundraiser event at the Chadbourne Carriage House. The existing roof has reached the end of its life cycle and needs to be replaced. During rainy weather, the existing roof leaks and it results in a high demand for maintenance staff services to address water intrusion into the building.
DISCUSSION/ANALYSIS: A proposed roof replacement project has been designed and bid out for construction. Construction is proposed to begin in summer 2026 and be complete by next winter.
Bid Results: Bids were received on March 5, 2026. The bidders with their respective bid amount are shown below. The Engineer’s Estimate is $86,640. It is noted that improvements to historic buildings are difficult to estimate due to their unique circumstances. During the bidding period and during project tours with prospective bidders, it was determined the project would have higher costs for scaffolding and worker safety measures, due to the tall building height, steep roof slope, and unique tower structure.
Bidder Bid Amount
Diablo Roofing, Inc. $ 116,380.00*
Andy’s Roofing Company, Inc. $ 218,313.00
BEST Contracting Services, Inc. $ 233,300.00
Rainy Day Roofing, Inc. $ 270,463.00
Stronger Building Services $ 302,000.00
Council Staff Report (ID # 5681) Meeting of April 7, 2026 Updated: 4/2/2026 12:05 PM by Dina Lewis Page 2
The initial low bidder, Diablo Roofing, Inc., requested to withdraw their bid due to clerical errors, shortly after bid opening. After review, the City accepted Diablo Roofing, Inc.’s request and considers their bid non -responsive. The next apparent low bidder, Andy’s Roofing, Inc. submitted a responsive bid and all documents are in order. The contractor is a responsible bidder experienced in this type of work and has satisfactorily completed contracts of a similar nature with the City and other nearby agencies.
Project Cost & Funding
Estimated Project Costs
Design Consultant and Project Administration $ 43,662
Construction Contract - Low Bid 218,313
Construction Contingency (20%) 43,663
Construction Inspection and Administration (10%) 21,000 Total Estimated Project Costs $ 326,638
Source of Funding
PWC 8393–501–Capital Improvement Fund $ 326,638
Total Funds Available $ 3,200,000
Based on the contract amount and project cost estimates, there are sufficient funds budgeted for this project.
FISCAL IMPACT: The estimated project cost of $326,638 will be funded from sources in the adopted Capital Budget. The appropriation for the Buildings Capital Replacement program (PWC8393) has sufficient funding to complete the project.
ENVIRONMENTAL REVIEW: The project is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15301, as the proposed roof replacement is a repair, maintenance or modification of an existing facility that involves no or negligible expansion of use beyond that which presently exists.
LINKS:
Project Plans:
https://www.fremont.gov/home/showdocument?id=20004&t=639093378242709966
Project Specifications:
https://www.fremont.gov/home/showdocument?id=20012&t=639093614283369458
Diablo Roofing Inc.’s Withdrawal Letter:
https://www.fremont.gov/home/showdocument?id=20002&t=639093378195825169
RECOMMENDATION: Approval of the following actions related to the Chadbourne Carriage House Roof Replacement Project (PWC8393):
1. Approve Plans and Specifications for the Chadbourne Carriage House Roof Replacement Project.
Council Staff Report (ID # 5681) Meeting of April 7, 2026 Updated: 4/2/2026 12:05 PM by Dina Lewis Page 3
2. Accept the Bid and award the construction contract to the lowest responsive and responsible bidder, Andy’s Roofing, Inc. in the amount of $218,313 and allocate a 20% contingency in the amount of $43,663 for a total construction contract amount of $261,976 and authorize the City Manager, or designee, to execute the contract.
3. Find the project is exempt from CEQA review pursuant to CEQA Guideline Section 15301 (repair of existing facility).