Fremont City Council Meeting: 04/07/26 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5653) DOC ID: 5653
Updated: 4/2/2026 12:23 PM by Dina Lewis Page 1
SENIOR HOUSING COORDINATION AGREEMENT - Request for Approval to Renew Agreement with Eden Housing Resident Services, Inc., for the City to Provide Senior Service Coordination Services at Senior Housing Facilities in Fremont
Contact Persons:
Name: Levon Gibson Arquimides Caldera
Title: Family Services Administrator Human Services Director Div/Dept: Human Services Department Human Services Department Phone: (510) 574-2062 510-574-2056
E-Mail: [email protected] [email protected]
Executive Summary: Eden Housing Resident Services, Inc. has requested to renew its service agreement with the City of Fremont for the Human Services Department’s Aging and Family Services Division (AFS) to provide a Program Coordinator and related support staff and services to seniors and disabled residents residing at four affordable housing facilities located in Fremont: Cottonwood Senior Housing, Redwood Lodge Apartments, Sequoia Manor, and Pauline Weaver Senior Apartments. Staff recommends that the City Council approve and authorize the City Manager to execute an agreement in an amount not-to-exceed $197,481, for the calenda r year of January 1, 2026, through December 31, 2026. The proposed agreement has an initial term of one year and will automatically renew each year thereafter for a total term of five years unless the agreement is terminated earlier by the parties.
BACKGROUND: In 2012, Eden Housing Resident Services, Inc. (Eden), an affiliate of Eden Housing, Inc., contracted with the City for AFS to provide supportive senior services to residents at Cottonwood, one of Eden’s senior affordable housing complex es. In 2013, Eden and the City agreed to expand these services to two additional Eden housing complexes in Fremont: Redwood Lodge (for disabled residents) and Sequoia Manor (for seniors). In 2019, Eden requested AFS expand services to include supportive senior services for its newly built Pauline Weaver Senior Apartments located in the Warm Springs area.
DISCUSSION/ANALYSIS: For seniors to successfully remain living independently in senior housing complexes, it is best practice to have a senior service coordinator located on site.
AFS staff have extensive experience in providing a variety of senior support services and referrals and can leverage these existing programs for seniors and disabled residents living in Eden housing complexes.
The proposed agreement would primarily support one full-time equivalent ( FTE) Program Coordinator, referred to as a Senior Services Coordinator (Coordinator), who has offices at the four Eden complexes. The Coordinator provides information about senior services, including those services provided by AFS. The Coordinator also facilitates community-building activities, such as educational workshops, training s, discussion groups, and volunteer opportunities, which help to establish peer support systems and dev elop service coordination plans for all residents who elect to participate in on -site services. The Council Staff Report (ID # 5653) Meeting of April 7, 2026 Updated: 4/2/2026 12:23 PM by Dina Lewis Page 2
Coordinator works cooperatively with Eden’s on -site property manager(s). The agreement will also support a Senior Services Assistant, hired as Public Services Assistant II.
FISCAL IMPACT: Under the proposed agreement with Eden Housing, the City would receive sufficient funds to support one FTE Program Coordinator position, a 0.875 FTE Public Service Assistant II, as well as to cover City overhead and program expenses. The agreement is for an amount not -to-exceed $197,481 and covers twelve months, commencing January 1, 2026, through December 31, 2026.
ENVIRONMENTAL REVIEW: The proposed action is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5), and it can be seen with certainty that there is no possibility that the action may have a significant effect on the environment as specified in CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.
RECOMMENDATIONS: Authorize the City Manager , or designee, to execute an agreement with Eden Housing Resident Services, Inc., in an amount not -to-exceed $197,481, for the City of Fremont to provide supportive services to seniors and disabled residents at Cottonwood Senior Housing, Redwood Lodge Apartments, Sequoia Manor and Pauline Weaver Senior Apartments for the period of January 1, 2026, through December 31, 2026.