Fremont City Council Meeting: 04/21/26 07:00 PM
3300 Capitol Avenue Div/Dept: Community Services
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5670) DOC ID: 5670 A
Updated: 4/17/2026 11:09 AM by Dina Lewis A Page 1
RECREATION SERVICES FOR CLASSES AND CAMPS - Authorize the City Manager or Designee to Execute Agreement with Nanogen Science and Services, LLC, a California Limited Liability Company dba Mad Science of the Bay Area.
Contact Persons:
Name: Tyler Phillips Michael Sa
Title: Recreation Manager Deputy Director of Community
Services
Div/Dept: Community Services Community Services
Phone: (510) 494-4757 510-494-4372
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to authorize the City Manager, or designee, to execute a Recreation Services Agreement with Nanogen Science and Services, LLC, a California Limited Liability Company dba Mad Science of the Bay Area in an amount not-to-exceed $300,000 from June 1, 2026 through December 31, 2027.
Background: The Community Services Department offers a variety of activities and programs through the Recreation Services Division. Nanogen Science and Services, LLC, a California Limited Liability Company dba Mad Science of the Bay Area (Mad Science) has contracted with the City of Fremont Community Services Department Recreation Division since 2000 offering educational, science-based STEM programming and instruction to approximately 6,507 youth in Fremont. Mad Science provides science-based enrichment programs that meet STEM objectives for children ages 4-12 years; ensuring a high level of educational quality and sparking children’s imaginations through scientific discoveries and hands-on projects.
Discussion/Analysis: Each year, summer camps offered by Mad Science are filled to capacity and often have lengthy waiting lists. To meet community demand, additional camp sessions are offered and/or camp registrant levels are increased if physical space is available. Recreation Services and Mad Science have worked together to meet this ongoing community demand for an increase in STEM-based programming. The possibility for new, year-round programming offerings is anticipated, in addition to summer camp programs. To ensure availability to serve all registrants interested in STEM-based camps/programs, staff recommends that the City Council authorize the City Manager, or her designee, to execute an agreement with Nanogen Science and Services, LLC, a California Limited Council Staff Report (ID # 5670) Meeting of April 21, 2026 Updated: 4/17/2026 11:09 AM by Dina Lewis A Page 2
Liability Company dba Mad Science of the Bay Area, in an amount not-to-exceed $300,000 from June 1, 2026, to December 31, 2027.
This Recreation Service Agreement applies to specialized services and is exempt from the procurement process because it is not useful or advantageous for the City to conduct this process (FMC, Article VII). This contractor has long-time brand recognition here in Fremont and the surrounding cities to provide unique science-based STEM programming.
Contractor payments are established by the City with 60% of resident registration fees paid to the contractor and 40% of the fees being retained by the City. The amount not-to-exceed listed is the contractor’s 60% portion of the registration revenue.
Fiscal Impact: Mad Science is a program offered through the Community Services Department. The cost of the program is recovered through fees charged to participants. The Recreation Services Agreement contractual payment is established with 60% of resident registration fees paid to the contractor and 40% of the fees contributed to the Recreation Cost Center.
Environmental Review: The proposed action is not subject to the California Environmental Quality Act (CEQA) because it is not a project that has potential for causing a significant effect on the environment as defined in CEQA Guidelines Section 15061(b)(3).
Recommendations: Authorize the City Manager, or designee, to execute a Recreation Services Agreement with Nanogen Science and Services, LLC a California Limited Liability Company dba Mad Science of the Bay Area not-to-exceed $300,000 from June 1, 2026 through December 31, 2027.