Fremont City Council
May 12, 2026

City Council Chambers
3300 Capitol Avenue
Fremont, CA

Fremont City Council

Raj Salwan, Mayor
Yajing Zhang, Vice Mayor
Teresa Keng, District 1
Desrie Campbell, District 2
Kathy Kimberlin, District 3
Yang Shao, District 4
Raymond Liu, District 6

City Staff

Karena Shackelford, City Manager
Rafael E. Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager
Allen DeMers, Deputy City Manager

Kim Beranek, Community Services Director
Geneva Bosques, Communications and
Legislative Affairs Director
Arquimides Caldera, Human Services Director
Zoraida Diaz, Fire Chief
Tina Gallegos, Human Resources Director
Alberto Quintanilla, City Clerk
Kelly King, Maintenance Operations Director
Hans Larsen, Public Works Director
Donovan Lazaro, Economic Development Director
David Persselin, Finance Director
Joel Pullen, Community Development Director
Sanford Taylor, Information Technology Director
Floyd Mitchell, Chief of Police
Fremont City Council Agenda and
Report
May 12, 2026

General Order of Business

1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call
• Announcements-Mayor and/or City Manager
• Report Out of Closed Session (if applicable)

2. Consent Calendar

3. Ceremonial Items

4. Public Communications

5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees

6. Other Business

7. Items Referred by Councilmembers
• Council Referrals
• Appointments to Boards, Commissions,
Committees
• Legislative Actions
• Report on Committee Assignments

8. Adjournment

Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and
information by staff followed by City Council questions and inquiries. The applicant, or their authorized
representative, or interested citizens, may then speak
on the item; each speaker may only speak once to each
item. At the close of public discussion, the item will be considered by the City Council and action taken. Items
on the agenda may be moved from the order listed.

Consent Calendar
Items on the Consent Calendar are considered to be
routine by the City Council and will be enacted by one
motion and one vote. There will be no separate
discussion of these items unless a Councilmember or
citizen so requests, in which case the item will be
removed from the Consent Calendar and considered
separately. Additionally, other items without a “Request to Speak – Speaker Card” card in opposition may be
added to the consent calendar. The City Attorney will
read the title of ordinances to be adopted.

Spoken Public Communications and/or
Public Comment is limited to speakers
attending the meeting in-person in
City Council Chambers.

Agenda and Report - Fremont City Council Meeting - May 12, 2026

May 12, 2026 Fremont City Council Page 2
Important Notice Regarding the City Council Meeting.

The live stream of the meeting may be viewed on the City of Fremont’s website at www.Fremont.gov/Channel27, which provides a link to the live stream; or, on Comcast Channel 27. Please note at this time, Channel 27 is only available to Comcast cable subscribers. The public may also view the meeting via Zoom or attend in-person in the Council Chamber. The lobby doors open approximately 15 minutes prior to the start of the meeting. The public is strongly encouraged but not required to wear masks. Attending May 12, 2026, City Council meeting online via Zoom: https://us06web.zoom.us/j/88249633083 Webinar ID: 882 4963 3083 Addressing the Council:

Spoken Public Communications / Public Comment is limited to persons attending the Council Meeting in the City Council Chambers.

How to submit Public Communications by email prior to the meeting:

Send an email to [email protected] before 1:00 p.m. the day of the meeting. Please identify the agenda item number/letter, and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled by agenda item number/letter, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment/exhibit/photo, include it as a PDF file in your email before the noted deadline. Electronic comments on agenda items for the City Council meeting may only be submitted by email. Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

How to provide Spoken Public Comment during the meeting:

Attend meeting in-person in the Council Chamber, fill out a “Request to Speak – Speaker Card” with the agenda item number & letter, and submit to the City Clerk.

When the Mayor calls for the item on which you wish to speak, step to the lectern to address the City Council. Please limit your remarks on matters related to the agency and to the time limit allotted.

Any person desiring to speak on a matter which is not scheduled on this agenda may do so under the Oral Communications section of Public Communications.

Attend the meeting in-person in the Council Chamber and submit your speaker card to the City Clerk prior to the commencement of Oral communications. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor may limit the time allotted for public speakers, and each speaker may only address the Council once on each agenda item.

The City Council Agendas may be accessed online:
https://www.fremont.gov/government/agenda-center
If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact the City Clerk’s Office at (510) 284-4060 or [email protected] at least two working days prior to the meeting for assistance.

May 12, 2026 Fremont City Council Page 3
Agenda
Fremont City Council Regular Meeting
May 12, 2026
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM

1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements-Mayor and/or City Manager
E. Report Out of Closed Session (if applicable)

2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. Approval of Minutes - None.

C. Centerville Railroad Corridor Safety Improvement Project - Approval of a Professional Services Agreement with RailPros, in the amount of $1,001,312 (Including 10% Contingency), for Engineering and Quiet Zone Services for the Centerville Railroad Corridor Safety Improvement Project (PWC9071); Appropriation Actions; and Make Findings of CEQA Exemption Contact Persons:

Name: Jeanne Suyeishi Hans Larsen
Title: Principal Civil Engineer Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4728 510-494-4722
E-Mail: [email protected] [email protected]
May 12, 2026 Fremont City Council Page 4

Recommendation: Approve the following actions related to the Centerville Railroad Corridor Safety Improvements (PWC9071):

1. Authorize the City Manager, or her designee, to execute a Professional Services Agreement with RailPros, Inc., in an amount not-to-exceed $1,001,312 for design services.

2. Reallocate $195,000 from PWC7953-515 and appropriate it to PWC9071-515.

3. Reallocate $90,000 from PWC8931-531 and appropriate it to PWC9071-531.

4. Reallocate $180,802 from PWC9050-136 and appropriate it to PWC9050-136.

5. Reallocate $40,865 from PWC9050-531 and appropriate it to PWC9050-531.

6. Find that the actions are exempt from environmental review under CEQA Guidelines, Sections 15061 and 15378 (administrative and funding activities).

D. OneMeeting and GovMeeting Legislative Management
Plateform Renewal - Authorize the City Manager, or designee, to execute an agreement with Granicus, LLC, for the software support and maintenance of the OneMeeting and GovMeeting Legislative Management Platform, execute any implementing documents, and take any necessary implementing actions in an amount not-to-exceed $215,716.93 for a 3-year term.

Contact Persons:

Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Dept: Information Technology
Services
Information Technology
Services
Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]

Recommendation:

1. Authorize the City Manager, or designee, to enter into a subscription renewal Agreement with Granicus, LLC, in the amount of $215,716.93 for a 3-year term for the OneMeeting and GovMeeting Legislative Management Platform.

2. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

May 12, 2026 Fremont City Council Page 5
E. Centerville Depot Lease Agreement - Approval to Execute a Five-Year Lease Agreement Between the City of Fremont and Zabihullah Akrami for the Operation of a Café at the Historic Centerville Train Depot with the Option to Renew For Two Additional Five-Year Terms.

Contact Persons:

Name: Ian Champeny Hans Larsen
Title: Real Property Agent Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4759 510-494-4722
E-Mail: [email protected] [email protected]

Recommendation: Authorize the City Manager, or designee, to negotiate and execute a five-year lease agreement with Zabihullah Akrami for the operation of a café at the historic Centerville Train Depot with the option to renew for two additional five-year terms.

F. Multipurpose Senior Services Program (MSSP) - Adopt a Resolution Authorizing the City Manager to Execute a
FY 2026/27 Agreement with the California Department of
Aging for City to Administer the Multipurpose Senior Services Program (MSSP) in Southern Alameda County
Contact Persons:

Name: Levon Gibson Arquimides Caldera
Title: Family Services
Administrator
Human Services Director
Dept: Human Services
Department
Human Services Department
Phone: (510) 574-2062 510-574-2056
E-Mail: [email protected] [email protected]

Recommendation: Adopt a resolution authorizing the City Manager, or designee, to execute Agreement MS-2627-37 with the California Department of Aging in an amount not-to-exceed $546,312 for City to administer the MSSP for Southern Alameda County for FY 2026/27.

G. Dumbarton to Quarry Lakes Trail Project - Make Finding of CEQA Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project (PWC9026)
Contact Persons:

Name: Danielle Del Rosario Hans Larsen
Title: Senior Transportation
Engineer
Public Works Director
Dept: Public Works Public Works
Phone: (510) 494-4535 510-494-4722
E-Mail: [email protected] [email protected]

May 12, 2026 Fremont City Council Page 6
Recommendation: Find that the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project is exempt from CEQA (pedestrian and bicycle facility project).

H. Firearm Accessories and Equipment - Authorize the City Manager, or her Designee to increase the Purchase Order with ProForce Law Enforcement for an additional $50,000 for a total amount not to exceed $149,000 for firearm accessories and ammunition.

Contact Persons:

Name: Diane Brasil Jared Morrison
Title: Police Business Manager Special Operations Division Lieutenant
Dept: Police Department Police Department
Phone: 510-790-6816 (510) 790-6906
E-Mail: [email protected] [email protected]

Recommendation: Authorize the City Manager, or designee, to increase the Purchase Order with ProForce Law Enforcement by $50,000 for a total amount not-to-exceed $149,000 to ensure the Department can meet required firearms training standards, maintain operational readiness, and prepare the incoming academy classes for safe and effective service.

3. Ceremonial Items
A. Proclamation: Older Americans Month
B. Proclamation: Taiwanese Heritage Week

4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.

PUBLIC FINANCING AUTHORITY - None.

CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

5. Scheduled Items
A. FY 2026/27 Proposed Operating Budget - Presentation of Fiscal Year 2026/27 Proposed Operating Budget for the City of Fremont
Contact Persons:

Name: David Persselin
Title: Finance Director
Dept: Finance Department
Phone: 510-494-4631
E-Mail: [email protected]
May 12, 2026 Fremont City Council Page 7

Recommendation: Accept staff’s budget presentation and provide comments.

B. Fiscal Year 2026/27 Community Development Block Grant (CDBG) Program - Public Hearing (Published Notice) on the Use of Fiscal Year (FY) 2026/27 Federal Community
Development Block Grant Funds; Adoption of a Resolution Approving the FY 2026/27 Annual Action Plan; and
Authorizing the City Manager to Execute Agreements and
Amendments with the U.S. Department of Housing and Urban Development and Grantees
Contact Persons:

Name: Robert Lopez Arquimides Caldera
Title: CDBG Administrator Human Services Director
Dept: Human Services
Department
Human Services Department
Phone: 510-574-2043 510-574-2056
E-Mail: [email protected] [email protected]

Recommendation: Staff and the CAC recommend that the City Council take the following actions:

1. Hold a public hearing on the proposed FY 2026-28 CDBG Program Final Statement of Community Development
Objectives and Projected Use of Funds.

2. Approve CDBG funding allocations for the next two fiscal years as recommended in this report, in the amount
of $2,943,797, including:
a. $1,521,433 for capital projects;
b. $340,000 for microenterprise projects;
c. $468,192 for public services; and
d. $614,172 for CDBG Program administration.

3. Adopt a resolution approving and authorizing the submittal of the City’s FY 2026/27 and 2027/28 Final Statement of Community Development Block Grant Objectives and
Projected Use of Funds, and the FY 2026/27 Annual Action Plan; authorizing the City Manager, or designee, to execute all required agreements and any necessary amendments
related to the CDBG Program with HUD and approved
grantees; and making findings of CEQA exemption.

May 12, 2026 Fremont City Council Page 8
C. Technology Disruption Policy - Adoption of Disruption Policy for City Council Handbook of Rules and Procedures
Contact Persons:

Name: Alberto Quintanilla Allen DeMers
Title: City Clerk Deputy City Manager
Dept: City Manager's Office City Manager's Office
Phone: 510-284-4009 510-494-4651
E-Mail: [email protected] [email protected]

Recommendation: Adopt a resolution amending the City Council Handbook of Rules and Procedures approving the addition of a Technology Disruption Policy to establish procedures for recessing and reconvening City Council meetings when telephonic, internet service or virtual participant-related disruptions occur.

6. Other Business

7. Items Referred by Councilmembers
A. Councilmember Referrals - None.

B. Appointments to Boards, Commissions, Committees - None.

C. Legislative Actions - None.

D. Report on Committee Assignments

8. Adjournment
May 12, 2026 Fremont City Council Page 9

ACRONYMS

ABAG Association of Bay Area Governments HARB Historical Architectural Review Board ACE Altamont Commuter Express HBA Home Builders Association ACFCD Alameda County Flood Control District HCD Housing and Community ACTC Alameda County Transportation
Commission

HRC
Development (State)
Human Relations Commission
HCD Housing and Community
ACWD Alameda County Water District ICMA

JPA
International City/County Management
Association
Joint Powers Authority
ARB Art Review Board
BAAQMD

BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
LLMD Lighting and Landscaping Maintenance
District
LOCC League of California Cities
BCDC Bay Conservation & Development
Commission
LOS
MET
Level of Service
Mobile Evaluation Team
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
CALPERS California Public Employees’ Retirement
System
MTC Metropolitan Transportation
Commission
CBC California Building Code NRSRO Nationally Recognized Statistical Rating Organization
CDD Community Development Department NEPA National Environmental Policy Act CC & R’s Covenants, Conditions & Restrictions NLC National League of Cities CDBG
CEQA
Community Development Block Grant
California Environmental Quality Act
NPDES National Pollutant Discharge Elimination
System
CERT Community Emergency Response Team NPO Neighborhood Preservation Ordinance CIP Capital Improvement Program PC Planning Commission
CNG Compressed Natural Gas PD Planned District
COF City of Fremont PDA Priority Development Area
COPPS Community Oriented Policing and Public
Safety
PUC
PVAW
Public Utilities Commission
Private Vehicle Accessway
CSAC California State Association of Counties PWC Public Works Contract CTC California Transportation Commission RFP Request for Proposals dB Decibel RFQ Request for Qualifications
DEIR Draft Environmental Impact Report RHNA Regional Housing Needs Allocation DU/AC Dwelling Units per Acre ROP Regional Occupational Program EBCE East Bay Community Energy RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET Southern Alameda County Narcotics Enforcement Task Force
EDAC Economic Development Advisory
Commission (City)
STIP State Transportation Improvement
Program
EIR Environmental Impact Report (CEQA) TCRDF Tri-Cities Recycling and Disposal Facility EIS Environmental Impact Statement TOD Transit Oriented Development

EVAW
(NEPA)
Emergency Vehicle Accessway
TS/MRF Transfer Station/Materials Recovery
Facility
FAR Floor Area Ratio UBC See CBC
FEMA Federal Emergency Management Agency VMT Vehicle Miles Travelled FFD Fremont Fire Department VTA Santa Clara Valley Transportation FMC Fremont Municipal Code Authority
FPD Fremont Police Department WMA Waste Management Authority FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment GIS Geographic Information System
GPA General Plan Amendment

May 12, 2026 Fremont City Council Page 10

Upcoming Meeting and Channel 27
Broadcast Schedule
Date Time Meeting Type Location
Cable
Channel
27 May 12, 2026 5:30 p.m. City Council Closed
Session Meeting
Council
Chambers Live
May 12, 2026 7:00 p.m. City Council Meeting Council
Chambers Live
May 19, 2026 7:00 p.m. City Council Meeting Council
Chambers Live
May 26, 2026 5:30 p.m. CC/FUSD Liaison
Committee Meeting City Hosts Live
June 2, 2026 7:00 p.m. City Council Meeting Council
Chambers Live
June 9, 2026 7:00 p.m. City Council Meeting Council
Chambers Live
June 16, 2026 7:00 p.m. City Council Meeting Council
Chambers Live
June 23, 2026 No meetings
June 30, 2026 No meetings
(5th Tuesday)
July 7, 2026 7:00 p.m. City Council Meeting Council
Chambers Live
July 14, 2026 7:00 p.m. City Council Meeting Council
Chambers Live
July 21, 2026 7:00 p.m. City Council Meeting Council
Chambers Live
July 28, 2026 No meetings
August Recess – No City Council Meetings
September 1, 2026 7:00 p.m. City Council Meeting Council Chambers Live
September 8, 2026 7:00 p.m. City Council Meeting Council Chambers Live
September 15,
2026 7:00 p.m. City Council Meeting Council
Chambers Live
September 22,
2026 5:30 p.m. CC/FUSD Liaison
Committee Meeting District Hosts Live
September 29,
2026 No meetings
(5th Tuesday)

Fremont City Council Meeting: 05/12/26 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5715) DOC ID: 5715
Updated: 5/8/2026 9:01 AM by Dina Lewis Page 1
Centerville Railroad Corridor Safety Improvement Project - Approval of a Professional Services Agreement with RailPros, in the amount of $1,001,312 (Including 10% Contingency), for Engineering and Quiet Zone Services for the Centerville Railroad Corridor Safety Improvement Project (PWC9071); Appropriation Actions; and Make Findings of CEQA Exemption Contact Persons:

Name: Jeanne Suyeishi Hans Larsen
Title: Principal Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4728 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate the final design of safety improvements at the railroad crossings along the corridor in the Centerville area of Fremont. This project will utilize grant funds from Alameda County Transportation Commission (CTC) to support timely completion of design for the Centerville Railroad Corridor Safety Improvement Project. The intent of the safety improvements is to support the establishment of a railroad quiet zone.

Background: Federal transportation safety policy requires the sounding of train horns in advance of at-grade crossings. In 2006, the Federal Highway Administration established the Use of Locomotive Horns at Highway-Rail Grade Crossings Final Rule (Quiet Zone). Local communities can enact a quiet zone if certain safety measures are provided, such as median islands at railroad crossings or 4-quadrant gates. When a traffic signal is located near a railroad crossing, special communication systems are required to coordinate the train detection system, the crossing gates, and the traffic signal to ensure that traffic is not backed up at the signal and across the tracks when the train is approaching.

At the December 21, 2021, meeting, City Council authorized staff to begin the process to establish a quiet zone corridor for the Centerville Railroad Corridor Safety Improvement Project consisting of crossings at Fremont Boulevard, Maple Avenue, Dusterberry Way, Blacow Road, Shinn Street, Clarke Drive, and two private crossings, in accordance with the requirements of 49 CFR Parts 222 and 229 - Use of Locomotive Horns at Highway-Rail Grade Crossings. City Council also authorized City Manager to

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issue the Notice of Intent and Notice of Quiet Zone Establishment as required in the quiet zone establishment process.

On May 10, 2023, staff held a diagnostic meeting for this project with stakeholders from California Public Utilities Commission (CPUC), UPRR, Federal Railroad Administration (FRA) and Caltrans. The purpose of a diagnostic meeting is for the project stakeholders to review each at-grade crossing and agree on improvements needed before establishing a quiet zone.

At the July 15, 2025 meeting, City Council approved a Project Funding Agreement (PFA) with Alameda CTC for final design in the amount of $1.52 million and a reallocation of $25,000 in State gas tax (SB-1) funds for the project. The PFA was executed in August 2025. The PFA matching funds would be identified at the time of approval of the professional service agreement.

Discussion/Analysis: On February 17, 2026, the City issued a Request for Proposals (RFP) for final design services for the Centerville Rail Crossing Safety Enhancement Project. Three proposals were received on March 10, 2026, from the following firms, listed alphabetically:

EB Consulting, Kimley Horn and Associates, Inc. and RailPros, Inc. The proposals were evaluated by a selection panel comprised of City staff based on criteria that included relevant experience, project understanding, overall project approach, and project delivery schedule. RailPros was selected as the top-ranked firm based on qualifications and experience on similar projects.

Fiscal Impact: The Consultant fee for the design of the Centerville Railroad Corridor Safety Improvement Project is $910,284 with an additional $91,028 of contingency for a total fee amount of $1,001,312. The design fee for the Consultant will be funded with a portion of the $1,520,000 grant from Alameda CTC. The local grant match of $506,667 is needed for consultant services and City staff project management expenses. Staff recommends funding transfers in the amount of $195,000 from the Traffic Improvement Program (PWC7953, Fund 515 – Measure BB Local Streets); $90,000 from the Traffic Signal Upgrade and Program (PWC8931, Fund 531 - Traffic Impact Fees); $180,802 from the Fremont/Country Intersection Project (PWC9050, Fund 136 - Gas Tax); and $40,865 from the Fremont/Country Intersection project (PWC9050, Fund 531 - Traffic Impact Fee) to PWC9071.

Funds from Fremont/Country Intersection project are recommended to be reallocated since construction was completed in June 2025 and the project budget has a balance of unused funds. With the approval of the

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recommended reallocation of funds to the project, there will be sufficient funds for the design consultant contract and to cover staff time for the Centerville Railroad Corridor Safety Improvements.

Environmental Review: Environmental review is not required because the recommended action is not a project within the meaning of California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061(b)(3) and 15378(b) as it can be seen with certainty that there is no possibility of a significant effect on the environment Appropriate environmental review will be prepared for this project as part of the professional services provided with this service agreement.

Recommendation: Approve the following actions related to the Centerville Railroad Corridor Safety Improvements (PWC9071):

1. Authorize the City Manager, or her designee, to execute a Professional Services Agreement with RailPros, Inc., in an amount
not-to-exceed $1,001,312 for design services.

2. Reallocate $195,000 from PWC7953-515 and appropriate it to PWC9071-515.

3. Reallocate $90,000 from PWC8931-531 and appropriate it to PWC9071-531.

4. Reallocate $180,802 from PWC9050-136 and appropriate it to PWC9050-136.

5. Reallocate $40,865 from PWC9050-531 and appropriate it to PWC9050-531.

6. Find that the actions are exempt from environmental review under CEQA Guidelines, Sections 15061 and 15378 (administrative and funding activities).

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Fremont City Council Meeting: 05/12/26 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5682) DOC ID: 5682
Updated: 5/8/2026 9:25 AM by Dina Lewis Page 1
OneMeeting and GovMeeting Legislative Management Plateform Renewal - Authorize the City Manager, or designee, to execute an agreement with Granicus, LLC, for the software support and maintenance of the OneMeeting and GovMeeting Legislative Management Platform, execute any implementing documents, and take any necessary implementing actions in an amount not-to- exceed $215,716.93 for a 3-year term.

Contact Persons:

Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Div/Dept: Information Technology Services IT Services
Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]

Executive Summary: In FY 2024/25, the City entered into an agreement with Granicus, LLC, for the implementation and one-year subscription of the OneMeeting and GovMeeting Legislative Management Platform, which expires on June 16, 2026. This platform supports the City’s legislative processes. Staff recommends that City Council authorize the City Manager, or designee, to enter into a subscription renewal agreement and to execute implementing documents for the OneMeeting and GovMeeting Legislative Management Platform in an amount not-to-exceed $215,716.93 for an additional 3-year term.

Background: The City has used MinuteTraq as its legislative management platform since 2011. MinuteTraq will reach end‑of‑life on September 30, 2027, after which security updates, bug fixes, and technical support will no longer be provided. In FY 2024/25, the City entered into an agreement with Granicus, LLC to migrate to the OneMeeting and GovMeeting Legislative Management Platform. The agreement includes a one-year subscription that expires on June 16, 2026. A new subscription agreement is required for continued support of the City’s legislative management platform.

Discussion/Analysis: The City has used MinuteTraq to manage legislative workflows since 2011. MinuteTraq will reach end‑of‑life on September 30, 2027, after which security updates, bug fixes, and technical support will no longer be provided. Continuing to operate an unsupported platform poses risks to service continuity, cybersecurity, and regulatory compliance, and may lead to compatibility issues with modern browsers,

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authentication, and records retention tools. To protect the integrity of legislative processes and ensure uninterrupted public transparency, Staff has initiated migration to the new OneMeeting/GovMeeting legislative management platform, the successor to MinuteTraq.

The OneMeeting/GovMeeting legislative management platform is delivered as part of the City’s legislative management suite; agenda creation and meeting management occur within a single, integrated environment. As items progress from authoring and approvals into the published agenda, the same records and metadata carry forward into the meeting for roll call, motions/votes, time‑stamping, and minutes, then flow to archive without manual reentry. This reduces duplicate data entry, preserves a single source of truth, and strengthens version control across the agenda lifecycle - improving reliability and consistency.

Therefore, staff recommends that the City Council approve the renewal for the OneMeeting and GovMeeting Legislative Management Platform. Software license renewal is exempt from competitive purchasing requirements pursuant to Fremont Municipal Code Section 3.20.280(c).

Fiscal Impact: First year funding for the software subscription for the OneMeeting and GovMeeting Legislative Management Platform is included in the FY 2026/27 Proposed Operating Budget in the Information Technology Services Department Operating Fund (Fund 620). Funding for subsequent years will be requested as part of the City’s annual budget process.

Environmental Review: The renewal of software license is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or Section 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

Recommendation:

1. Authorize the City Manager, or designee, to enter into a subscription renewal Agreement with Granicus, LLC, in the amount of $215,716.93 for a 3-year term for the OneMeeting and GovMeeting Legislative Management Platform.

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1. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

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Fremont City Council Meeting: 05/12/26 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5718) DOC ID: 5718
Updated: 5/8/2026 10:28 AM by Dina Lewis Page 1
Centerville Depot Lease Agreement - Approval to Execute a Five-Year Lease Agreement Between the City of Fremont and Zabihullah Akrami for the Operation of a Café at the Historic Centerville Train Depot with the Option to Renew For Two Additional Five-Year Terms.

Contact Persons:

Name: Ian Champeny Hans Larsen
Title: Real Property Agent Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4759 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate a lease agreement for café operations at the historic Centerville Train Depot building. In addition to serving the users of the Train Station, an active café at the site is an important strategy that contributes to the vibrancy of the Centerville commercial district and surrounding community.

Background: First built in 1910, the historic Centerville Train Depot (Train Depot) is a transit hub with train service provided by the Altamont Commuter Express (ACE) and the Amtrak Capitol Corridor to destinations in Silicon Valley, the East Bay and the Central Valley. The Train Depot is also served by a mix of bus and shuttle services provided by AC Transit and other private operators that include connections to Meta, Tesla, and Stanford University. The Train Depot features a café space (840 square feet) and an office space (654 square feet) that has been used for ticket sales, office functions, and storage.

On January 22, 2026, the City of Fremont issued a Request for Proposals (RFP #26-014) to solicit proposals, including a business plan, hours of operation, staffing, tenant improvements, and projected financials for the lease and operation of the Centerville Train Depot spaces. The RFP noted that the City prefers that one tenant operate both the café and office space, though interested parties had the option of submitting for the lease and operation of one or both of the café and office spaces. The lease duration is proposed to be an initial five-year term. Three proposals were received within the deadline of March 31, 2026, from: (1) East Bay Café, (2) Zabihullah Akrami, and (3) Dirk Lorenz.

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East Bay Café is the current operator, having signed a month-to-month assignment of the lease in 2022. In 2025, East Bay Café sold its business to Zabihullah Akrami. Mr. Akrami operated the Café business in 2025; however, Mr. Akrami was notified by the Alameda County Health Department that he was not legally a party to the lease, and therefore, could not be issued the appropriate health inspection approval to operate the Café business. Since the business was sold without the knowledge or approval by the City and Mr. Akrami could not receive County Health Department approval, the business was transferred back to the East Bay Café owners.

Discussion/Analysis: The primary focus of the RFP is for Café operations to serve the train riders, residents and visitors to the Centerville Train Station. An additional goal of the RFP is to identify a partner interested in opportunities to program and activate the Train Depot plaza area. The City has received a State grant to enhance the Depot plaza area to: improve visibility of the historic Centerville Train Depot building; improve pedestrian and bicycle access to the Depot building and train platforms; and enable the plaza area to be activated as a gathering and event space for the Centerville community. A successful café operation will play a critical role in programming and activating the Train Depot plaza area.

An existing function at the Train Depot is ACE paper ticket sales. Based on discussions with the San Joaquin Regional Rail Commission (which oversees ACE), Fremont paper ticket sales average approximately 7 paper tickets sold per train service day (155 tickets per month this fiscal year). The Rail Commission stated that they are open to an agreement with a new operator to sell paper tickets at the Centerville Depot. ACE has also transitioned to a new ticketing system, in which a point-of-sale computer will print on-demand for anyone who wishes to purchase a train ticket, making the sale process more efficient. Tickets are typically available for purchase 20 minutes prior to and until each train departs. Amtrak does not sell tickets in-person and has an electronic kiosk on site for ticket purchases.

Summary of Proposals
East Bay Café
• Proposal for operating café only, not office.
• Proposed hours of operation: Monday-Friday 7:00am-6:00pm, Saturday 7:00am-5:00pm, Sunday 8:00am-2:00pm.
• Staffing: 1-2 employees.
• Projected financials: Not specified in dollars. Proposal listed 65% core café sales, 15% event-driven revenue. Other 20% not listed. Historical

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performance operating revenue has been between $6,500
and $11,000 per month.
• Investment/Tenant Improvements: Minor interior updates to bathroom floor. Use of existing equipment.

Zabihullah Akrami
• Proposal for operating both café and office.
• Proposed hours of operation: Sunday-Saturday (seven days) 5:00am-10:00pm.
• Staffing: 5-6 employees.
• Projected financials: $32,000/month or $384,000/year. Historical performance operating revenue at the Depot Café
was $20,000 - $35,000/month.
• Investment/Tenant Improvements: $200,000 for equipment, furnishings, seating, approved improvements, inventory, etc.

Dirk Lorenz
• Proposal for operating office only, not café.
• Proposed hours of operation: Monday-Friday 4:30am-9:30am, 2:20pm– 6:30pm.
• Staffing: 4 ticket agents shared with Santa Clara location. Two agents have historically worked at Fremont location.
• Projected financials: none provided.
• Investment/Tenant Improvements: none provided.

All three proposers have experience working at the Centerville Depot. East Bay Café is the current operator of the Café; Zabihullah Akrami is a previous operator of the Café; and Dirk Lorenz has experience selling Altamont Commuter Express (ACE) train paper tickets at the office.

A review team of City staff from the departments of Economic Development, Community Development, and Public Works independently ranked the proposals based on the criteria outlined in the RFP. All three reviewers ranked the proposals in the same order, with Zabihullah Akrami ranked in first position, East Bay Café in the second position, and Dirk Lorenz in the third position. The proposal from Zabihullah Akrami offers the greatest number of café service hours, a history of higher revenue generation from café services, and a higher investment level for tenant improvements.

Fiscal Impact: Current rent at the Centerville Depot is $2,272.50 per month ($27,270 per year). While rent for a new agreement is not finalized, the expected range is $32,400 - $40,000 for the first year in rent, which will

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increase annually based on either the Consumer Price Index or specified percentage increases.

Environmental Review: The proposed Lease Agreement is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities), which exempts projects that consist of the operation, repair, maintenance, permitting, leasing, or minor alteration to existing public or private structures.

Recommendation: Authorize the City Manager, or designee, to negotiate and execute a five-year lease agreement with Zabihullah Akrami for the operation of a café at the historic Centerville Train Depot with the option to renew for two additional five-year terms.

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Fremont City Council Meeting: 05/12/26 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5710) DOC ID: 5710
Updated: 5/8/2026 10:26 AM by Dina Lewis Page 1
Multipurpose Senior Services Program (MSSP) - Adopt a Resolution Authorizing the City Manager to Execute a FY 2026/27 Agreement with the California Department of Aging for City to Administer the Multipurpose Senior Services Program (MSSP) in Southern Alameda County
Contact Persons:

Name: Levon Gibson Arquimides Caldera
Title: Family Services Administrator Human Services Director Div/Dept: Human Services Department Human Services Department Phone: (510) 574-2062 510-574-2056
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to recommend that the City Council adopt a resolution authorizing the City Manager, or designee, to execute an agreement for Fiscal Year 2026/27 with the California Department of Aging (CDA) in an amount not-to-exceed $546,312 for the City to administer the Multipurpose Senior Services Program (MSSP), which provides care management and purchased services for frail, Medi-Cal eligible, homebound seniors in Southern Alameda County.

Background: Since 2001, CDA has contracted with the City to provide MSSP care management services in Southern Alameda County through its Human Services Department. The primary purposes of the MSSP are (1) to keep low-income, nursing home eligible seniors out of nursing facilities and in their homes for as long as possible, and (2) to foster independent living in local communities. Through the MSSP, the City’s Human Services Department will provide care management services for up to 102 eligible clients per month in Southern Alameda County (Fremont, Hayward, Newark, and Union City). The care management team is comprised of three case managers, specializing in social work and nursing, who develop and monitor a plan-of-care that includes regular home visits, medical care coordination, medication management, health education, and the purchase of necessary mobility and home safety devices.

Discussion/Analysis: The age of the City’s MSSP clients ranges from 60 to 99 years. Sixty-Seven percent of current clients are female and almost half of them live alone. The clientele is diverse with 20% being Caucasian, 12% Chinese (primarily mono-lingual), 18% Afghan, 9% African American and 20% Asian; the remaining 21% is comprised of several smaller groups including multi-racial and Samoan. MSSP clients take an

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average of 11 medications and require substantial assistance in coordinating their medical care and social needs. All MSSP clients will be certified by a nurse as eligible for nursing home level of care. However, older adults generally wish to remain at home, and with the support of the MSSP, clients can attain their goal of living at home as long as possible.

The Tri-City area is experiencing a demographic shift in which the older adult population is growing at a faster rate than the total population. As an increasing number of residents require support to remain living safely in the community, programs such as MSSP play an important role in addressing the needs of this population.

Fiscal Impact: CDA will reimburse the City at a per client per month rate, up to a total not-to-exceed amount of $546,312 for FY 2026/27. The funding received under the proposed agreement with CDA will support the staffing, supplies, services and administrative costs of the MSSP. Currently, the City can serve up to 102 clients at any point in time. Revenues and costs associated with the MSSP will be recognized and appropriated as part of the FY 2026/27 Proposed Operating Budget.

Environmental Review: The proposed action is exempt from the California Environmental Quality Act pursuant to, without limitation, CEQA Guidelines Section 15378(b)(2), (4)-(5), as an organizational, administrative, policy, and fiscal activity that will not result in direct or indirect physical changes in the environment, and Section 15061(b)(3), as it can be seen with certainty that there will be no possibility that the activity may have a significant effect on the environment, each as a separate and independent basis.

ATTACHMENTS:
• MSSP Resolution 26-27.ERH.Edits

Recommendation: Adopt a resolution authorizing the City Manager, or designee, to execute Agreement MS-2627-37 with the California Department of Aging in an amount not-to-exceed $546,312 for City to administer the MSSP for Southern Alameda County for FY 2026/27.

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RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE
AGREEMENT MS -2627-37 WITH THE CALIFORNIA DEPARTMENT

OF AGING FOR THE CITY TO PROVIDE SERVICES UNDER THE
MULTI-PURPOSE SENIOR SERVICES PROGRAM FOR FY 26-27

WHEREAS, the Multipurpose Senior Services Program (MSSP) is a program run by the State of California’s Department of Aging (DCA) that provides funding to enable frail, Medi-Cal eligible seniors aged 60 and over to remain safely at home rather than enter nursing homes; and

WHEREAS, since February 2001, the City of Fremont (City) has contract ed with the DCA to administer and provide MSSP ca se management services in Southern Alameda County through the City’s Human Services Department; and

WHEREAS, the City desires to continue its successful collaboration with DCA on the MSSP to continue providing services to help keep low-income, frail, nursing home eligible seniors out of nursing facilities and in their homes for as long as possible .

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES that the City Manager, or designee, is hereby authorized to execute Agreement MS- 2627-37 with the California Department of Aging for an amount not-to-exceed amount of $546,312 for the City to administer and provide MSSP services for Fiscal Year 2026-2027 and to take all other actions necessary to implement Agreement MS-2627-37.

BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the State of California Department of Aging .

ADOPTED May ____, 2026 by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor

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Attachment: MSSP Resolution 26-27.ERH.Edits (5710 : Multipurpose Senior Services Program Agreement)

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

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Attachment: MSSP Resolution 26-27.ERH.Edits (5710 : Multipurpose Senior Services Program Agreement) Fremont City Council Meeting: 05/12/26 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Public Projects

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5712) DOC ID: 5712
Updated: 5/8/2026 10:45 AM by Dina Lewis Page 1
Dumbarton to Quarry Lakes Trail Project - Make Finding of CEQA Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project (PWC9026) Contact Persons:

Name: Danielle Del Rosario Hans Larsen
Title: Senior Transportation Engineer Public Works Director Div/Dept: Public Works Public Works
Phone: (510) 494-4535 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate environmental clearance for the Dumbarton to Quarry Lakes Trail Project – Phase A Segment (Project) and make a determination of Statutory Exemption under the California Environmental Quality Act (CEQA).

Environmental clearance is needed to facilitate approval of a Caltrans encroachment permit application for project construction. The project has received approvals of grant funding for planning, design and construction.

Background: The City of Fremont has led the development of the Dumbarton Bridge to Quarry Lakes Trail project in partnership with Alameda County Transportation Commission (Alameda CTC), Metropolitan Transportation Commission (MTC), and Caltrans. The project will create a new continuous multi-purpose path for walking and biking, serving recreation and transportation purposes, by connecting the following destinations in North Fremont: Don Edwards San Francisco Bay National Wildlife Refuge, Dumbarton Quarry Campground, Coyote Hills Regional Park, Bay Trail connections to Union City and Newark, Ardenwood Business Park, Ardenwood Transit Center (served by Dumbarton Express), Ardenwood Park and Historic Farm, Alameda Creek Trail, and Quarry Lakes Regional Recreation Area. The trail also provides a regional bicycling connection between the East Bay and the San Francisco Peninsula via the Dumbarton Bridge.

In 2024, City staff completed the project scoping and alternative analysis for the entire trail alignment between Dumbarton Bridge and Alameda Creek.

Due to the length and complexity of the overall trail corridor, the trail was divided into separate implementation phases, with each phase having its own funding plan, implementation strategy, and schedule. The Phase A Segment Project is advancing first, as it provides the initial trail connection between the Dumbarton Bridge area and the City of Fremont roadway

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network in the Ardenwood area. Part of the Project trail segment extends along Quarry Road, which is within Caltrans right of way and requires the City to acquire a Caltrans encroachment permit for the project construction.

The Project is currently in the environmental and design phase, with Project construction scheduled to start in Spring of 2028.

Discussion/Analysis: The Project includes the construction of a Class I multi-use path along Quarry Road from the State Route 84 (SR 84) toll plaza to Paseo Padre Parkway, using the existing Class I multi-use paths on west side of Paseo Padre Parkway (Quarry Road to Kaiser Drive), using the existing on-street cycle track along Kaiser Drive (Paseo Padre Parkway to Ardenwood Boulevard), and providing a new Class I multi-use path along the west side of Ardenwood Boulevard (Kaiser Drive to Ardenwood Terrace).

From the Ardenwood Boulevard/Ardenwood Terrace intersection, trail users can travel along the internal roadway and multi-use path network within Ardenwood Historical Farm to get to the I-880/Decoto Road interchange.

The trail segment along Quarry Road is within Caltrans right-of-way and requires Caltrans project development review and an encroachment permit for the trail construction. As part of the Caltrans review process, the City is required to make a CEQA determination for the project to complete the environmental phase of work. Completing the environmental phase is a Caltrans requirement before approval of the project’s encroachment permit.

The Project environmental consultant (LSA Associates) assessed the Project’s scope of work, location, and cost, and determined that the Project qualifies for a statutory exemption under CEQA by meeting the following exemption criteria:
1) Project is a new pedestrian and bicycle facility;
2) A public agency is the lead agency for the Project;
3) Project is located in an urbanized area;
4) Project is located within existing public right-of-way; 5) Project does not include the construction of new automobile lanes or increase of automobile capacity within existing public right-of-way; 6) Project does not include the demolition of existing affordable housing units;
7) Project cost does not exceed $100 million; and
1) Project will be constructed by a skilled and trained workforce.

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A memorandum prepared by LSA Associates detailing how the Project meets the various exemption criteria is attached to this staff report. The memorandum has been reviewed and supported by Caltrans.

Fiscal Impact: There is no direct cost or fiscal impact associated with making a CEQA determination for the Project. The Project design and construction is fully funded by Regional Measure 3 (RM3) grant funds from MTC.

Environmental Review: The Project is exempt from CEQA review pursuant to Public Resources Code Section 21080.25 as the Project is a pedestrian and bicycle facility project that improves safety, access, and mobility within the public right-of-way; a local agency is the lead agency for the Project; the Project does not induce single-occupancy vehicle trips by addition of vehicle lanes or road widening; and the Project does not require the demolition of affordable housing units.

ATTACHMENTS:
• Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by LSA Associates

Recommendation: Find that the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project is exempt from CEQA (pedestrian and bicycle facility project).

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CARLSBAD
FRESNO
IRVINE
LOS ANGELES
PALM SPRINGS
POINT RICHMOND

RIVERSIDE

ROSEVILLE
SAN LUIS OBISPO
157 Park Place, Pt. Richmond, California  94801     510.236.6810     www.lsa.net

MEMORANDUM
DATE:  November 1, 2021
TO:  Deven Young, Alta Planning + Design, Inc.

Brian Burchfield, Alta Planning + Design, Inc.

FROM:  Shanna Guiler, AICP, Associate/Environmental Planner Theresa Wallace, AICP, Principal/Environmental Planner
SUBJECT:  Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Project, Fremont, Alameda County, California

This memorandum was prepared to support a Statutory Exemption under the California Environmental Quality Act (CEQA) for the proposed Dumbarton Bridge to Quarry Lakes Trail Project (proposed project) in the City of Fremont, Alameda County. The City of Fremont (City) proposes to construct approximately 6 miles of new trail connecting the Dumbarton Bridge to the Quarry Lakes Recreation Area. An additional two miles of trail would be constructed by others, resulting in a total 8‐mile trail connection. The proposed trail would facilitate an east‐west regional walking and biking connection between San Mateo/Santa Clara counties and Alameda County, as well as provide trail connections to priority development areas, transit centers, regional open space areas, and residential neighborhoods. The proposed trail would generally consist of paved Class I multi‐use pathways, Class IV separated bikeways, protected intersections, and sidewalks that conform to the access requirements of the Americans with Disabilities Act (ADA). The proposed project is fully described in Attachment A, Project Description.

In September 2020, Governor Newsom signed Senate Bill 288 (SB 288) into law. SB 288 amends the California Environmental Quality Act (CEQA), to provide streamlining for certain types of transportation‐related projects. Specifically, SB 288 creates Public Resources Code Section 21080.25, which adds additional categories to the list of projects that have been determined to not have a significant effect on the environment and are therefore determined to be exempt from the provisions of CEQA. As a pedestrian and bicycle facility, the project appears to qualify for an exemption under SB 288. The purpose of this memorandum is to determine whether the project meets the criteria outlined in Public Resources Code Section 21080.25 for a Statutory Exemption under CEQA.

STATUTORY EXEMPTION
As described above, SB 288 creates Public Resources Code Section 21080.25, which establishes statutory exemptions for projects related to the institution or increase of public mass transit, including bus, bus rapid transit, light rail, and passenger rail, or commuter services, including

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by

11/1/21 (P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Exemption Memorandum\DumbartonTrail_Exemption Memo_rev110121.docx) 2 pedestrian and bicycle facilities. This list of projects, established in Public Resources Code Section 21080.25(b) have been determined not to have a significant effect on the environment and, as a result, are exempt from review under CEQA. This document has been prepared to serve as the basis for compliance with CEQA as it pertains to the proposed project, and to demonstrate that the project qualifies for a CEQA Exemption, consistent with the provisions of Public Resources Code Section 21080.25.

Public Resources Code Section 21080.25(b)(1) states that CEQA shall not apply to “pedestrian and bicycle facilities, including new facilities. Bicycle facilities include bicycle parking, bicycle sharing facilities, and bikeways, as defined in Section 890.4 of the Streets and Highways Code.” Section 890.4 of the Streets and Highways Code defines these facilities as all facilities that provide primarily for, and promote bicycle travel (e.g., bike paths [Class I bikeways], bike lanes [Class II bikeways], and bike routes [Class III bikeways] and cycle tracks [Class IV bikeways]).

As outlined in Attachment A, Project Description, the proposed project would install approximately 6 miles of new trail, primarily consisting of Class I multi‐use pathways and Class IV bikeways with adjacent sidewalks to accommodate both bicyclists and pedestrians. The proposed project would also include installation of new crosswalks and intersection improvements, such as new curb ramps/curb extensions, bikeway crossing markings with directional chevrons, detectable warning surfaces, and HAWK beacons to facilitate safe crossings for bicyclists and pedestrians using the proposed trail. Due to its nature, the project properly qualifies for an exemption under Public Resources Code Section 21080.25(b)(1) and, as a result, would not have a significant effect on the environment. Additionally, the analysis provided below shows that the proposed project meets the criteria for qualifying for the statutory exemption, as identified in Public Resources Code Section 21080.25(c).

EXEMPTION CRITERIA
In addition to meeting the definition of exempt projects established in Public Resources Code Section 21080.25 (e.g., pedestrian and bicycle facilities), the project must meet specific criteria, as specified in Public Resources Code Section 21080.25(c) in order to be considered exempt under Public Resources Code Section 21080.25. Each of the criteria established in Public Resources Code Section 21080.25(c) is listed below, followed by an explanation of why the proposed project meets those criteria.

Criterion (1): Lead Agency
a. A public agency is carrying out the project and is the lead agency for the project.

As outlined in Attachment A, Project Description, the proposed trail segments would be implemented by the City of Fremont, a local public agency. The City is both the project proponent and Lead Agency for environmental review. Therefore, the proposed project meets this criterion.

Criterion (2): Urbanized Area
b. The project is located in an urbanized area.

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by

11/1/21 (P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Exemption Memorandum\DumbartonTrail_Exemption Memo_rev110121.docx) 3 The proposed trail corridor would begin at the eastern terminus of the Dumbarton Bridge and extend east to terminate at Paseo Padre Parkway, just north of the Quarry Lakes Regional Recreation Area, in the City of Fremont. The trail alignment would be wholly located within an existing urbanized area, which supports a variety of land uses, including industrial, residential, roadways, public facilities, parks, and open space. Therefore, the proposed project meets this criterion.

Criterion (3): Public Right‐of‐Way
c. The project is located on or within an existing public right‐of‐way.

Public Resources Code Section 21080.25(b)(5) establishes the Statutory Exemption for transit projects, on existing public rights‐of‐way or existing highway rights‐of‐way, whether or not the right‐ of‐way is in use for public mass transit. However, Public Resources Code Section 21080.25 does not specify similar right‐of‐way conditions for bicycle and pedestrian facilities exempt under Public Resources Code Section 21080.25(b)(1), nor does it provide a definition for public right‐of‐way under Public Resources Code Section 21080.25(c). Further, the statute does not require the Lead Agency to own or control the public right‐of‐way. The proposed project would meet the statute’s intent to expand and enact CEQA exemptions to reduce the time and cost of delivering transit and sustainable transportation projects in California, and thereby boost the COVID‐damaged economy while furthering the State’s environmental goals.

Section 801 of the California Civil Code states that an easement is a type of public right of way. As defined in Section 801, “the following land burdens, or servitudes upon land, may be attached to other land as incidents or appurtenances, and are then called easements: …4.  The right‐of‐way;…” In addition, Section 8308 of the Streets and Highways Code defines “street” and “highway” to “include all or part of, or any right in, a state highway or other public highway, road, street, avenue, alley, lane, driveway, place, court, trail, or other public right‐of‐way or easement, or purported public street or highway, and rights connected therewith, including, but not limited to, restrictions of access or abutters’ rights, sloping easements, or other incidents to a street or highway.” These definitions are consistent with the City’s definition of right‐of‐way, which establish the public right‐of‐way as real property, dedicated to or otherwise acquired by the city for the benefit of the public and owned in fee, easement or other title, used for or planned to be used for the primary purpose of vehicular and/or pedestrian travel as a street.1 As outlined in Attachment A, Project Description, the proposed trail would be constructed within public right‐of‐way, either along existing public roadways or within an easement or other similar property interest to be acquired by the City from other landowners, including the California Department of Transportation (Caltrans), East Bay Regional Park District, Fremont Unified School District, and Alameda County Flood Control District. In these areas, the proposed trail would be

1   Fremont, City of. 2021. City of Fremont Municipal Code, Chapter 12.10 – Street Rights‐of‐Way and Improvements. Website: www.codepublishing.com/CA/Fremont/#!/Fremont12/Fremont1210.html#12.10 (accessed June 16, 2021).

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11/1/21 (P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Exemption Memorandum\DumbartonTrail_Exemption Memo_rev110121.docx) 4 constructed within easements, license agreements, or other property agreements, granted to the City for the purposes of trail construction.

As established in Public Resources Code Section 21080.25(b)(5), the proposed project would be constructed within existing public right‐of‐way, which is currently not in use for public mass transit, but would be used for pedestrian and bicycle facilities. Further, consistent with the City of Fremont Municipal Code, the proposed project would be constructed within public right‐of‐way owned or to be acquired by the City of the purpose of public access. Therefore, the proposed project meets this criterion.

Criterion (4): Physical Infrastructure
d. The project shall not add physical infrastructure that increase new automobile capacity on existing right‐of‐way except for minor modifications needed for the efficient and safe movement of transit vehicles, such as extended merging lanes. The project shall not include the addition of any auxiliary lanes.

The proposed project would entail construction of approximately 6 miles of trail between the eastern end of the Dumbarton Bridge and the Quarry Lakes Regional Recreation Area in the City of Fremont. As outlined in Attachment A, Project Description, the majority of the proposed trail alignment would consist of Class I multi‐use pathways that provide connections to other existing and proposed facilities within the trail corridor. In addition, the proposed project would include installation of new roadway crossings and intersection improvements to provide safe crossings for pedestrians and bicyclists using the proposed trail. Improvements would include new curb ramps/landing areas, HAWK beacons, custom bicycle/pedestrian markings, bikeway crossing markings with directional chevrons, and crosswalks with detectable warning surfaces. The proposed project does not include the addition of any physical infrastructure that would increase automobile capacity on the existing right‐of‐way. Therefore, the proposed project meets this criterion.

Criterion (5): Demolition of Affordable Housing Units
e. The construction of the project shall not require the demolition of affordable housing units.

The proposed trail corridor would be constructed within public right‐of‐way and within access easements on other public lands. No affordable housing is located within the trail corridor; therefore, the proposed project would not require the demolition of affordable housing units.

Therefore, the proposed project meets this criterion.

Criterion (6): Projects Exceeding $100,000,000
f. For projects exceeding $100,000,000 in 2020 United States dollars, a project shall also meet all of the following:
1) The project is incorporated in a regional transportation plan, sustainable communities strategy, general plan or other plan that has undergone  a programmatic‐level environmental review in the last 10 years.
2) The project’s construction impacts are fully mitigated consistent with applicable law.

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11/1/21 (P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Exemption Memorandum\DumbartonTrail_Exemption Memo_rev110121.docx) 5 3) The lead agency shall complete and consider the results of a project business case and racial equity analysis.
4) The lead agency shall hold noticed public meetings.

The proposed project would not exceed $100,000,000 in 2020 United States dollars; therefore, the additional criteria identified under this criterion do not apply to the proposed project.

Further, the proposed project has been designed to minimize environmental impacts and fully mitigate construction impacts. As described in Attachment A, Project Description, the proposed project would include standard measures to further reduce the potential for impacts to environmental resources. With the implementation of identified project features, there would be no significant environmental impacts under CEQA.

Criterion (7): Skilled and Trained Workforce
g. The lead agency shall certify that the project will be completed by a skilled and trained workforce.

The proposed project would be constructed by a skilled and trained workforce consistent with the City of Fremont standard contract terms, which require the contractor to “provide sufficient and competent administration, staff, and skilled workforce necessary to perform and timely complete the Work in accordance with the Contract Documents.” The City’s standard contract language also requires all work to be performed in an efficient skillful manner following best practices and in compliance with contract documents and applicable laws, regulations, codes, standards and permits. Therefore, the proposed project meets this criterion.

SUMMARY
On the basis of the evidence provided above, the project is eligible for a Statutory Exemption in accordance with Public Resources Code Section 21080.25. Because the proposed project meets the criteria for the Statutory Exemption identified in Public Resources Code Section 21080.25, it would not have a significant effect on the environment. Therefore, this analysis finds that a Notice of Exemption may be prepared for the project.

Attachments
A. Project Description
B. Figures

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PROJECT DESCRIPTION

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021
DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21)  1

ATTACHMENT A
PROJECT DESCRIPTION
The following describes the Dumbarton Bridge to Quarry Lakes Trail Project (proposed project) that is the subject of this Statutory Exemption (Exemption) prepared pursuant to the California Environmental Quality Act (CEQA). This chapter includes a description of the project site location, the existing site conditions, the project background, the proposed improvements, and required approvals and permits.

1.1 PROJECT SITE
The following section describes the project location, existing conditions, surrounding land uses, and the regulatory setting.

1.1.1  Project Location
The project site consists of a proposed trail alignment (project area) that extends a total of approximately 8 miles from the eastern end of the Dumbarton Bridge to the Paseo Padre Parkway/Isherwood Way intersection near the Quarry Lakes Regional Recreation Area in the City of Fremont, Alameda County. Figures 1 and 2 show the regional location and proposed alignment of the trail, respectively.

1.1.2  Existing Conditions
The proposed trail corridor would be constructed along existing public roadways, along the boundary of an existing regional open space, and through existing publicly‐owned linear rights‐of‐ way (a flood control channel and a linear right‐of‐way (ROW) formerly intended for a state highway realignment).  A variety of land uses, including industrial, residential, roadways, public facilities, parks, and open space, as well as developed and undeveloped land are located along the proposed trail alignment.

1.2 PROJECT BACKGROUND
The Dumbarton Bridge to Quarry Lakes Trail project would run via the Dumbarton/State Route 84/Decoto corridor providing a regional trail connection for transportation and recreation.  The project is a priority corridor in the City of Fremont Bicycle Master Plan and would provide an east‐ west trail link between Alameda County and San Mateo/Santa Clara Counties.

In 2018, a Scoping Study for the Dumbarton to Quarry Lakes Trail Project was prepared for the City of Fremont to identify a preferred alignment, conceptual design, and planning‐level cost estimate.

The Scoping Study described the need for the proposed trail, identified proposed segmentation, described relevant issues, and included a proposed alignment and cost estimate for each trail segment.

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DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA
ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21) 2

1.3 PROPOSED PROJECT
The City of Fremont (City) proposes to construct approximately 6 miles of new trail connecting the Dumbarton Bridge to the Quarry Lakes Recreation Area. An additional 2 miles of trail would be constructed by others, resulting in a total 8‐mile trail connection. The proposed trail would facilitate an east‐west regional walking and biking connection between San Mateo/Santa Clara counties and Alameda County, as well as provide trail connections to priority development areas, transit centers, regional open space areas, and residential neighborhoods. The proposed trail would generally consist of paved Class I multi‐use pathways, Class IV separated bikeways, protected intersections, and wide sidewalks that conform to the access requirements of the Americans with Disabilities Act (ADA). The project scope also includes trail lighting and crossing improvements.

1.3.1  Proposed Trail Alignment
As described above, the proposed trail alignment would start at the Dumbarton Bridge and extend eastward to the Quarry Lakes Regional Recreation Area. As shown in the Preliminary Plan Set, dated March 4, 2021, the trail project has been divided into eight segments. The project would likely be implemented on a segment‐by‐segment basis, with Segment 5 being designed and constructed as a separate project under CEQA and portions of Segment 3 being implemented as private development conditions of approval.  The proposed trail segments are described further below.

Segment 1 – Marshlands Road/USFWS Access Road
Marshlands Road connects the Shoreline Trail, Dumbarton Bridge Path, and the Quarry Trail through the Don Edwards San Francisco Bay Federal Wildlife Refuge. Marshlands Road is a two‐lane roadway that is typically 35 feet in width. No sidewalks or dedicated bicycle facilities currently exist.

The proposed trail would connect to an existing Class I bike path on the south side of the Dumbarton Bridge, cross Marshlands Road via a new crosswalk, and extend eastward along Marshlands Road within the California Department of Transportation (Caltrans) ROW to the United States Fish and Wildlife Service (USFWS) access road. In some locations, travel lanes along Marshland Road would be narrowed to accommodate the proposed Class I trail, which would be constructed on the south edge of Marshlands Road, adjacent to San Francisco Bay. In some locations along this segment, the trail width would either be narrowed or the roadway widened in order to accommodate the proposed trail within existing ROW constraints. In some locations, the roadway cross section would be widened towards the south into the existing salt pond and adjacent to the Newark Slough to accommodate the proposed trail alignment. In addition, stormwater treatment features would be installed on the north side of the travel lanes to capture and treat the additional stormwater generated by the roadway and trail. Erosion and sediment control best management practices (BMPs) would be implemented to prevent water quality impacts during project construction and operation, in compliance with State and federal regulations. Roadway widening would require fill of a portion of the adjacent salt pond, potentially requiring permits from the regulatory agencies (e.g, Regional Water Quality Control Board, U. S. Army Corps of Engineers and the San Francisco Bay Conservation and Development Commission).  This segment would include pathway lighting, which would be mounted on bollards (3‐4 feet in height) and focused on the pathway.

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DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21)  3 At the USFWS access road, the trail would extend north across Marshlands Road via a new crosswalk, continue north along the west side of the access road and connect to the existing Quarry Trail. It would then follow the Quarry Trail across SR‐84 via an existing pedestrian bridge. Path lighting may be installed at some locations along this segment.

ROW ownership along Marshlands Road where the trail would be constructed is typically USFWS fee title with Caltrans holding an easement, except for a small portion in which Cargill has the fee title with Caltrans holding an easement.  The USFWS access road ROW is owned by USFWS.  All of the ROW along Segment 1 is accessible to the public and thus constitutes public ROW.

Segment 2 – Quarry Park/Quarry Road
Segment 2 would include installation of a Class I path, extending north from the existing pedestrian overcrossing of SR 84 at the bridge toll plaza, and then traveling east‐southeast the path would connect to the Dumbarton Quarry Regional Park access driveway.

The proposed trail would then cross the driveway via a new crosswalk and extend east along the north side of Quarry Road to the intersection with Paseo Padre Parkway where it would connect to a proposed Class I facility along the west side of Paseo Padre Parkway (to be installed by others). New street lighting would be installed along this segment of the proposed trail for safety on the adjacent roadway and to provide security and safety for trail users.

The ROW between the Dumbarton Quarry Park access driveway and the toll plaza is currently owned by Caltrans and Dumbarton Quarry Associates, but is planned for eventual ownership by the East Bay Regional Park District as part of the Dumbarton Quarry Regional Park project.  To the east of the Dumbarton Quarry Regional Park driveway, the project runs along Quarry Road and is fully within Caltrans ROW.  All of the ROW along Segment 2 is publicly owned and accessible to the public and thus constitutes public ROW.

Segment 3 – Ardenwood Business Park
The trail connection between Paseo Padre Parkway and Ardenwood Boulevard would extend through the Ardenwood Business Park. The trail would travel north along Paseo Padre Parkway to approximately 3880 feet north of the intersection of Paseo Padre Parkway/Dumbarton Circle via a 10‐foot wide multi‐use sidewalk along the west side of Paseo Padre Parkway that is to be constructed by a private developer as condition of approval.  The trail would then continue via an existing 10‐foot wide multi‐use sidewalk along the west side of Paseo Padre Parkway to the intersection of Paseo Padre Parkway/Kaiser Drive, before crossing over Paseo Padre Parkway via a new traffic signal and protected intersection being constructed by a private developer.  The trail would continue along Kaiser Drive from Paseo Padre Parkway to Ardenwood Boulevard via existing separated bike lanes along Kaiser Drive (two‐way separated bike lanes along both the northern and southern side of the roadway, separated from traffic by flexible bollards).  Pedestrian access along Kaiser Drive is provided via an existing sidewalk along the north side of the street. Although these trail projects would provide a key trail connection for the proposed project, they would be designed and implemented independently of the proposed project and would undergo separate

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DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA
ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21) 4 environmental review.  Implementation of these projects is not required for implementation of the proposed project.1, 2
At the intersection of Kaiser Drive/Ardenwood Boulevard, the trail alignment would continue to the southeast via Ardenwood Boulevard until the intersection with Ardenwood Terrace/Ardenwood Historic Farm.  This portion of Segment 3 would be implemented by the City and would consist of a side path along the south/west side of Ardenwood Boulevard that is raised to sidewalk level and designated for shared bicycle/pedestrian use.  Intersection improvements proposed at both the Kaiser Drive/Ardenwood Boulevard and Ardenwood Boulevard/Ardenwood Terrace intersections would include new curb extensions, combined pedestrian/bike curb ramps, green dashed with white ends (4‐foot dashes with 8‐foot gaps) bikeway crossing markings, and high visibility continental crosswalks with detectable warning surfaces to facilitate safe crossing for bicyclists and pedestrians using the proposed trail.

All of Segment 3 is located within existing City of Fremont ROW.

Segment 4 – Ardenwood Historic Farm
Ardenwood Historic Farm is a working facility managed by the East Bay Regional Park District.

Segment 4 would consist of a Class I path running along the southern boundary of the Ardenwood Historic Farm from the Ardenwood Boulevard/Ardenwood Terrace intersection to Interstate 880 (I‐ 880). The western portion of this trail segment would extend east along the north side of Ardenwood Boulevard, enter the Ardenwood Historic Farm property and then continue east along the southern boundary of the Ardenwood Historic Farm, adjacent to SR 84 to Lake Boulevard.

Existing fencing along SR 84 would remain along the south side of the proposed trail. New boundary fencing would also be installed along the north side of the proposed trail to prevent trail users from accessing the farm after hours. Removal of mature eucalyptus trees may be required within this segment of the proposed trail. Bollard‐mounted (3‐4 feet in height) pathway lighting focused on the trail would be installed along this segment.

The proposed trail would then curve north along Lake Boulevard, crossing Lake Boulevard via a new crosswalk. The eastern portion of the segment would follow an existing Class I facility to connect Lake Boulevard with the I‐880 southbound (SB)/Decoto Road interchange.  Improvements to the existing Class I facility would include adding shoulders, surface improvements, and lighting.

The portion of Segment 4 that traverses the existing Ardenwood Historic Farm is owned in fee by the City of Fremont.  East Bay Regional Park District has an agreement with the City to operate the

1   Banning Ranch Conservancy v. City of Newport Beach (Dec. 12, 2012) (211 Cal. App. 4th 1209). Website:
ceqaportal.org/summaries/1223/Banning%20Ranch%20Conservancy%20v.%20City%20of%20Newport%2 0Beach%20(Dec.%2012,%202012)%20211%20Cal.App.4th%201209.pdf (accessed May 10, 2021). 2   Consistent with the findings in Banning Ranch Conservancy v. City of Newport Beach  (Dec. 12, 2012) 211 Cal. App.4th 1209 Banning Ranch, no piecemealing occurs when projects have “different proponents, serve different purposes, or can be implemented independently,” therefore, it is entirely appropriate that these portions of Segment 3 are not considered as part of the environmental review for the proposed project.

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021
DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21)  5 regional park on the City land.  The portion of Segment 4 along the existing Class I pathway to the east of Lake Boulevard is in Caltrans right‐of‐way.  As such, Segment 4 constitutes public ROW.

Segment 5 – Decoto Road
Two separate projects, which are each being cleared as separate projects under CEQA, would comprise Segment 5.  The I‐880/Decoto Road Interchange Modernization project would modify this freeway interchange and provide a fully separated bike path between the existing bike path at the SB off‐ramp and the Cabrillo Road intersection just east of the interchange.  This project is currently in the scoping phase with several alternatives being studied.3 The Decoto Road Complete Streets Project would improve Decoto Road from just east of I‐880 to Paseo Padre Parkway. The project would implement transit priority treatments, as well as complete street upgrades to improve safety and access for bicyclists and pedestrians.  The Decoto Road Complete Streets Project is environmentally cleared and is currently in the final design. The final design is funded by a grant from Alameda County Transportation Commission and is scheduled to be completed in Fall 2021.4
Although this segment provides a key trail connection for the Dumbarton Bridge to Quarry Lakes Trail Project, it is being designed and implemented independently of the proposed project.

Furthermore, the Decoto Road Complete Streets Project has already been subject to review under CEQA;5 therefore, it is not considered as part of the environmental review for the proposed project.6 Segment 6 – Alameda County Flood Control Channel
Segment 6 would follow an existing flood control channel between Decoto Road and Fremont Boulevard. The proposed Class I path would be installed on the north side of the Alameda County Flood Control (ACFC) engineered flood control channel along an existing unpaved maintenance roadway. Bollard‐mounted pathway lighting would be installed along this segment to enhance safety and security for trail users.

This segment is predominantly located within ROW that is owned by a public entity (ACFC) and would be made accessible to the public for transportation purposes via an easement or other ROW agreement granted to the City.  As such, Segment 6 constitutes public ROW.

3   Fremont, City of. I‐880/Decoto Road Interchange Modernization Project  website:
www.fremont.gov/3761/I‐880Decoto‐Road‐Interchange‐Modernizati (accessed September 2021). 4   Fremont, City of. Decoto Road Complete Streets Project website: www.fremont.gov/3760/52185/Decoto‐ Road‐Complete‐Streets‐Project (accessed May 12, 2021).
5   Ibid.
6   As described above for Segment 3, piecemealing does not occur when  projects have “different proponents, sever different purposes, or can be implemented independently,” therefore, it is entirely appropriate that Segment 5 is not considered as part of the environmental review for the proposed project.

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by

DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA
ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21) 6 Segment 7 – Fremont Unified School District Property
The proposed trail would cross Fremont Boulevard via a new crosswalk, which would include new splitter island style curb ramps/landing areas, HAWK beacons, custom bicycle/pedestrian markings (white triple‐four with centered bike symbol in each direction), and a pedestrian refuge island. It would then extend southeast along the north side of Fremont Boulevard and enter a currently undeveloped property owned by the Fremont Unified School District (FUSD). Pathway lighting would be installed along this segment to enhance safety and security for trail users.

This segment is located within ROW that is undeveloped property owned by a public entity (Fremont Unified School District) and was once intended as a realigned route for State Highway 84.  The ROW would be made accessible for transportation purpose via an easement or other ROW agreement granted to the City.  As such, Segment 7 constitutes public ROW.

Segment 8 – Paseo Padre Parkway
From Paseo Padre Parkway, the trail would continue southeast along the southern side of Paseo Padre Parkway to the intersection of Isherwood Way.  The trail would consist of a side path that is raised to sidewalk level and designated for shared bicycle/pedestrian use.

Segment 8 is fully within City of Fremont ROW and an existing public roadway.

1.3.2 Implementation
The proposed trail would be constructed within City right‐of‐way, including right‐of‐way along public roadways and within easements or other property agreements from public landowners granted to the City for the purpose of public access. As described above, the project would likely be implemented on a segment‐by‐segment basis, with Segment 5 being designed and constructed as separate projects under CEQA and much of Segment 3 being implemented by private development.

Segments 1 and 2 are being led through the Project Approval and Environmental Document (PA&ED) phase by the City of Fremont but may be designed and constructed by Caltrans.

1.3.3  Standard Conditions
The proposed project would comply with all existing federal, State, and local regulations, including regulations that protect the environment.

City of Fremont Standard Development Requirements to Address Resource Protection The proposed project would be constructed in compliance with the City’s Standard Development Requirements to Address Resource Protection, as identified in Section 18.218.050 of the City of Fremont Municipal Code. Section 18.218.050 establishes development standards consistent with legislative requirements and resource agency protocol to ensure protection of limited or endangered resources, in particular when a proposed project is not subject to or may be exempt from CEQA. These Standard Development Requirements are listed below.

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021
DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21)  7 Air Quality
Construction Related Emissions. The following construction measures, as periodically amended by BAAQMD, are required for all proposed development projects to reduce construction‐related fugitive dust and exhaust emissions:
a. All exposed surfaces (e.g., parking areas, staging areas, soil piles, graded areas, and unpaved access roads) shall be watered two times daily.
b. All haul trucks transporting soil, sand, or other loose material off site shall be covered. c. All visible mud or dirt track‐out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited. d. All vehicle speeds on unpaved roads shall be limited to 15 miles per hour. e. All roadways, driveways, and sidewalks to be paved shall be completed as soon as possible.

Building pads shall be laid as soon as possible after grading unless seeding or soil binders are used.
f. Idling times shall be minimized either by shutting equipment off when not in use or reducing the maximum idling time to five minutes (as required by the California airborne toxics control measure Title 13, Section 2485 of California Code of Regulations (CCR)). Clear signage shall be provided for construction workers at all access points. g. All construction equipment shall be maintained and properly tuned in accordance with manufacturer’s specifications. All equipment shall be checked by a certified mechanic and determined to be running in proper condition prior to operation. h. A publicly visible sign shall be posted with the telephone number and person to contact regarding dust complaints. This person shall respond and take corrective action within 48 hours.

BAAQMD’s phone number shall also be visible to ensure compliance with applicable regulations.

Construction Related Emissions – Supplemental Measures. The following supplemental construction measures, as periodically amended by BAAQMD, are required for all proposed development projects that would exceed the Thresholds of Significance for Construction Criteria Air Pollutant and Precursors provided in the most recent BAAQMD CEQA Guidelines:
a. All exposed surfaces shall be watered at a frequency adequate to maintain minimum soil moisture of 12 percent. Moisture content can be verified by lab samples or moisture probe. b. All excavation, grading, and/or demolition activities shall be suspended when average wind speeds exceed 20 miles per hour.
c. Wind breaks (e.g., trees, fences) shall be installed on the windward side(s) of actively disturbed area of construction. Wind breaks should have at maximum 50 percent air porosity.

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by

DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA
ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21) 8 d. Vegetative ground cover (e.g., fast‐germinating native grass seed) shall be planted in disturbed areas as soon as possible and watered appropriately until vegetation is established. e. The simultaneous occurrence of excavation, grading, and ground‐disturbing construction activities on the same area at any one time shall be limited. Activities shall be phased to reduce the total area of surfaces disturbed at any one time.
f. All trucks and equipment, including their tires, shall be washed off prior to leaving the site. g. Site accesses to a distance of 100 feet from the paved road shall be treated with a 6 to 12‐inch compacted layer of wood chips, mulch, or gravel.
h. Sandbags or other erosion control measures shall be installed to prevent silt runoff to public roadways from sites with a slope greater than one percent. i. Idling time of diesel‐powered construction equipment shall be limited to two minutes. j. The project shall develop a plan demonstrating that the off‐road equipment (more than 50 horsepower) to be used in the construction project (i.e., owned, leased, and subcontractor vehicles) would achieve a project wide fleet‐average 20 percent nitrogen oxide (NOx) reduction and 45 percent particulate matter (PM) reduction compared to the most recent Air Resources Board fleet average. Acceptable options for reducing emissions include the use of late model engines, low‐emission diesel products, alternative fuels, engine retrofit technology, after‐ treatment products, add‐on devices, such as particulate filters, and/or other options as such become available.
k. Low volatile organic compound (i.e. reactive organic gas) coatings beyond the local requirements (i.e., BAAQMD Regulation 8, Rile 3: Architectural Coatings) shall be used. l. All construction equipment, diesel trucks, and generators shall be equipped with Best Available Control Technology for emission reductions of NOx and PM. m. All contractors shall use equipment that meets the Air Resources Board’s most recent certification standard for off‐road heavy‐duty diesel engines.

Biology, Special‐Status Species.

1. Burrowing Owl. New development projects with the potential to impact burrowing owl habitat through grading, demolition, and/or new construction shall implement the following measures prior
to grading or ground disturbing activities:
a. Preconstruction Surveys. Preconstruction surveys for burrowing owls shall be conducted prior to the initiation of all project activities within potential burrowing

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021
DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21)  9 owl nesting and roosting habitat (i.e., agricultural habitat with burrows of California ground squirrels) to determine if suitable burrowing owl habitat is present. Surveys shall be conducted by a qualified biologist in conformance with the most recent requirements and guidelines of the California Department of Fish and Wildlife (CDFW). The biologist shall determine the number and time frame (prior to construction) of surveys to be conducted.
b. Implement Buffer Zones. Areas currently occupied by burrowing owls shall be avoided for the duration of residing on site and/or the nesting period (February 1st through August 31st). The biologist will recommend a suitable buffer zone distance for avoidance of nesting or roosting habitat.
c. Passive Relocation. If burrowing owls cannot be avoided by the proposed project, then additional measures, such as passive relocation during the nonbreeding season, may be utilized to reduce any potential impacts. Measures for successful relocation shall be recommended by a qualified biologist in conformance with CDFW requirements and guidelines.
d. Initiation of Construction Activities. When a qualified biologist is able to determine that burrowing owls are no longer occupying the site and passive relocation is deemed successful, construction activities may continue. The applicant shall submit the determination of the biologist to the planning manager for authorization to continue.

2. Nesting Birds. New development projects with the potential to impact nesting birds through tree or shrub removal shall implement the following measures prior to removal of any trees/shrubs, grading, or ground disturbing activities:
a. Avoidance. Proposed projects shall avoid construction activities during the bird nesting season (February 1st through August 31st).
b. Preconstruction Surveys. If construction activities are scheduled during the nesting season, a qualified biologist shall conduct a preconstruction survey to identify any potential nesting activity. The biologist shall determine the number and time frame (prior to construction) of surveys to be conducted.
c. Protective Buffer Zone(s). If the survey indicates the presence of nesting birds, protective buffer zones shall be established around the nests. The size of the buffer zone shall be recommended by the biologist in consultation with the CDFW depending on the species of nesting bird and level of potential disturbance. d. Initiation of Construction Activities. The buffer zones shall remain in place until the young have fledged and are foraging independently. A qualified biologist shall monitor the nests closely until it is determined the nests are no longer active, at which time construction activities may commence within the buffer area.

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by

DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA
ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21) 10

3. Roosting Bats. New development with potential to impact special‐status or roosting bat species through demolition of existing structures or removal of trees on site shall conduct the following measures prior to demolition:
a. Preconstruction Surveys. A qualified biologist shall conduct a preconstruction survey during seasonal periods of bat activity (mid‐February through mid‐October) to determine suitability of structure(s) or trees as bat roost habitat. b. Protective Buffer Zone(s). If active bat roosts are found on site, a suitable buffer from construction shall be established per the biologist. The biologist shall determine the species of bats present and the type of roost. c. Mitigation and Exclusion. If the bats are identified as common species, and the roost is not being used as a maternity roost or hibernation site, the bats may be evicted using methods developed by a qualified biologist. If special‐status bat species are found present, or if the roost is determined to be a maternity roost or hibernation site for any species, then the qualified biologist shall develop a bat mitigation and exclusion plan to compensate for lost roost. The site shall not be disturbed until CDFW approves the mitigation plan.

4. California Tiger Salamander. New development projects with the potential to impact California Tiger Salamander habitat through grading, demolition, and/or new construction shall implement the following measures prior to any grubbing, grading, or ground disturbing activities:
a. Exclusion fencing shall be installed around the perimeter of the two fields to deter tiger salamanders from accessing the fields. The fencing should be regularly maintained especially during the rainy season when salamanders could traverse onto the fields.
b. A qualified biologist shall conduct pre‐construction surveys prior to grubbing and grading activities within the two fields. The biologist shall determine the number and time frame (prior to construction) of surveys to be conducted. c. A qualified biologist shall monitor initial grubbing and grading activities to ensure no California tiger salamanders are present.

Construction Management Plan.

1. Prior to issuance of the first construction‐related permit for a new development project, the project applicant and his/her general contractor shall submit a Construction Management Plan
(CMP) for review and approval by the Planning and Building Divisions and other relevant City departments, such as the Fire Department and the Public Works Department, as directed. The CMP shall contain measures to minimize potential construction impacts including measures to comply with all construction‐related Conditions of Approval (and mitigation measures if

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021
DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21)  11 applicable)such as dust control, construction emissions, hazardous materials, construction days/hours, construction traffic control, waste reduction and recycling, erosion and sedimentation control, stormwater pollution prevention, noise control, complaint management, and cultural and tribal cultural resource management, as applicable. The CMP shall provide project‐specific information including descriptive procedures, approval documentation, and drawings (such as site logistics plan, fire complaint management plan, construction worker parking plan, and litter/debris clean‐up plan) that specify how potential construction impacts will be minimized and how each construction‐related requirement will be satisfied throughout construction of the project.

Cultural and Tribal Cultural Resources.

1. Notification, Affiliated California Native American Tribes. Within 14 days of determining that an application for a project is complete or a decision by the City is made to undertake a project, the city shall provide formal notification to the designated contact or a tribal representative of traditionally and culturally affiliated California Native American tribes that have requested to receive such notice from the city. The written notification shall include a brief description of the proposed project and its location, project contact information, and a notification that the California Native American tribe has 30 days to request consultation pursuant to California Public Resources Code §64352.4.

2. Accidental Discovery of Cultural Resources. The following requirements shall be met to address the potential for accidental discovery of cultural resources during ground disturbing excavation:
a. The project proponent shall include a note on any plans that require ground disturbing excavation that there is a potential for exposing buried cultural resources.
b. The project proponent shall retain a professional archaeologist to provide a preconstruction briefing to supervisory personnel of any excavation contractor to alert them to the possibility of exposing buried cultural resources, including significant prehistoric archaeological resources. The briefing shall discuss any cultural resources, including archaeological objects, that could be exposed, the need to stop excavation at the discovery, and the procedures to follow regarding discovery protection and notification of the project proponent and archaeological team.
c. In the event that any human remains or historical, archaeological or paleontological resources are discovered during ground disturbing excavation, the provisions of CEQA Guidelines Sections 15064.5(e) and (f), and of subsection (c)(2)(D) of this section, requiring cessation of work, notification, and immediate evaluation shall be followed.
d. If resources are discovered during ground disturbing activities that may be classified as historical, unique archaeological, or tribal cultural resources, ground disturbing activities shall cease immediately, and the planning manager shall be notified. The

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by

DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA
ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21) 12 resources will be evaluated by a qualified archaeologist and, in the planning manager’s discretion, a tribal cultural monitor. If the resources are determined to be historical, unique archaeological, or tribal cultural resources, then a plan for avoiding the resources shall be prepared. If avoidance is infeasible, then all significant cultural materials recovered shall be, as necessary and at the discretion of the consulting archaeologist, subject to scientific analysis, professional museum curation, and documentation according to current professional standards. Any plan for avoidance or mitigation shall be subject to the approval of the planning manager.
e. As used herein, “historical resource” means a historical resource as defined by CEQA Guidelines Section 15064.5(a); “unique archaeological resource” means unique archaeological resource as defined by Cal. Pub. Res. Code § 21083.2(g); and “tribal cultural resource” means tribal cultural resource as defined by Cal. Pub. Res. Code § 21074. Collectively, these terms describe “significant cultural materials.”

3. Archaeological Monitoring. New development projects with the potential to impact subsurface archaeological or cultural resources through grading, demolition, and/or new construction, if so determined by a site‐specific study prepared by an archaeologist that meets the Secretary of the Interior’s Professional Qualifications Standards for archaeology, shall implement the following measures prior to any grubbing, grading, or ground disturbing activities:
a. An archaeologist shall monitor‐construction‐related ground disturbance within the vicinity of project site features identified as having the potential to include subsurface archaeological, cultural, or tribal cultural resources that could be impacted through ground‐disturbing activities related to the construction of the project. Monitoring should continue until the archaeologist determined that there is a low potential for encountering subsurface archaeological, cultural, or tribal cultural resources. An archaeologist that meets the Secretary of the Interior’s Professional Qualifications Standards for archaeology shall oversee the monitoring.

Any compensation for time and expenses related to this activity shall be borne by the project proponent.

4. Tribal Cultural Monitoring and Training. Should the city receive a formal written request by the designated contact or a tribal representative of a traditionally and culturally affiliated California Native American tribe pursuant to California Public Resources Code §64352.4 to have a tribal cultural representative present at the project site before or during construction activities to identify or monitor sites or objects of significance to Native Americans or to provide construction worker tribal cultural resources awareness training including applicable regulations and protocols for avoidance, confidentiality, and culturally‐appropriate treatment, the project proponent shall honor that request and include tribal cultural monitoring or training as a component of their project. The tribal cultural representative shall have the ability to request that work be stopped, diverted, or slowed if sites or objects of significance to Native Americans are encountered within the direct impact area and shall be consulted for recommendations regarding the appropriate treatment of such sites or objects. Any compensation for time and expenses related to this activity shall be borne by the project proponent.

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021
DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21)  13 Geology and Soils.

1. New development projects with the potential to expose people or structures to substantial adverse effects, including the risk of loss, injury, or death due to seismic activity and potential seismic‐related ground shaking including liquefaction, if so determined by a site‐specific geotechnical study prepared to the satisfaction of the City Engineer or his/her designee, shall implement the following measures prior to or during project construction, as applicable. a. The project geotechnical consultant shall review all geotechnical aspects of the project building and grading plans (i.e., site preparation and grading, site drainage improvements, and design parameters for foundations, and retaining walls). The consultant shall verify that their recommendations, including those regarding the need for further evaluation for potential liquefaction and the presence and lateral extent of any undocumented fill as well as laboratory testing for corrosive soil, have been properly conducted and any necessary design measures are incorporated into the construction plans. The results of the plan review shall be summarized by the geotechnical consultant in a letter and submitted to the City Engineer prior to issuance of building permits for the project.
b. The project geotechnical consultant shall inspect, test (as needed), and approve all geotechnical aspects of project construction. The inspections shall include, but not necessarily be limited to: site preparation and grading, site surface and subsurface drainage improvements, and excavations for foundations and retaining walls prior to the placement of steel and concrete. The results of these inspections and the as‐ built conditions of the project shall be summarized by the project geotechnical consultant in a letter and submitted to the City Building Official/City Engineer for review prior to final (as‐built) project approval.

To further address and reduce impacts related to potential seismic activity and liquefaction, all grading, foundations, and structures for the proposed project would be required to be engineered and designed in conformance with applicable geotechnical and soil stability standards as required by the California Building Code (CBC), as adopted by the City.

Hazardous Materials.

1. New development projects with the potential to create a significant hazard to the public or the environment
through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment, if so determined by a site‐specific Environmental Site Assessment prepared to the satisfaction of the Fire Marshal or Planning Manager, shall implement the following measures prior to or during project construction, as applicable

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by

DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA
ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21) 14 a. A Soil Management Plan (SMP) shall be developed to provide guidelines for the appropriate handling and management of soil with known contaminants or Recognized Environmental Condition (REC) concentrations above the applicable screening levels recommended in the California Department of Toxic Substances Control (DTSC) Office of Human and Ecological Risk (HERO) guidance document Human Health Risk Assessment or similar document provided by DTSC.

Prior to issuance of building and/or grading permits for site development, remediation work to remove known contaminants or RECs at the subject property shall be implemented to the satisfaction of the Alameda County Water District (ACWD), City of Fremont Fire Department, California Department of Toxic Substance Control (DTSC), or other appropriate agency having jurisdiction, depending on the location (e.g., depth) and the type of REC found and the jurisdictional purview of the agencies. Completion of the remediation work and procurement of an appropriate closure document or written statement that the remediation work has been satisfactorily completed and without further conditions or obligations shall be submitted to the satisfaction of the City of Fremont Community Development Department. Compliance with this mitigation may require the applicant or their agent to complete a Preliminary Endangerment Report, Voluntary Cleanup Agreement or other documentation as determined by the appropriate agency and receive concurrence that the site’s RECs have been resolved.

Noise.

1. Construction Noise. To reduce the potential for noise impacts during construction, the following requirements shall be implemented:
a. Construction equipment shall be well‐maintained and used judiciously to be as quiet as practical.
b. Construction, excavating, grading, and filling activities (including the loading and unloading of materials, truck movements, and warming of equipment motors) shall be limited as provided in Section 18.160.010.
c. All internal combustion engine‐driven equipment shall be equipped with mufflers, which are in good condition and appropriate for the equipment. d. The contractor shall utilize “quiet” models of air compressors and other stationary noise sources where technology exists.
e. Loading, staging areas, stationary noise generating equipment, etc., shall be located as far as feasible from sensitive receptors.
f. The contractor shall comply with Air Resource Board idling prohibitions of unnecessary idling of internal combustion engines.

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021
DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21)  15 g. Signs shall be posted at the construction site that include permitted construction days and hours, a day and evening contact number for the job site, and a contact number for the project sponsor in the event of noise complaints. The applicant shall designate an on‐site complaint and enforcement manager to track and respond to noise complaints. (Ord. 27‐2016 § 37, 12‐6‐16; Ord. 23‐2018 § 41, 10‐2‐18.) h. Temporary noise barriers, such as solid plywood fences, shall be installed around construction sites adjacent to operational businesses, residences, or noise‐sensitive land uses, unless an existing wall or other barrier provides equivalent noise attenuation.

Other Standard Conditions
Erosion and sediment control best management practices (BMPs) would be implemented during project construction in compliance with State and local regulations. Typical sediment and erosion BMPs include protecting storm drain inlets, establishing and maintaining construction exits and perimeter controls to avoid tracking sediment off‐site onto adjacent roadways, and installation of fiber roll barriers or other erosion control measures to prevent silt runoff at public roadways.

A cultural resources study7 and hazardous materials corridor study8 were prepared to inform the project design. In addition to the City’s Standard Development Requirements, the proposed project would incorporate the following protection measures as part of the project to avoid impacts related to special‐status species and wetlands, historical resources, and hazardous materials. These measures would be incorporated into all construction contracts.  In sensitive areas (e.g., in proximity to the Bay), ground disturbance associated with the proposed trail would be primarily confined to the roadway right‐of‐way; however, as described above for Segment 1, in some locations the roadway may need to be widened into the adjacent salt pond in order to accommodate the proposed trail alignment. This area could support salt marsh habitat and several special‐status species including Congdon’s tar plant, western snowy plover, California Ridgway’s rail, black rail, Alameda song sparrow, salt‐marsh harvest mouse, and protected nesting birds. If needed, the City would obtain appropriate permits from the U.S.

Army Corps of Engineers, Regional Water Quality Control Board, California Department of Fish and Wildlife, United States Department of Fish and Wildlife, and the San Francisco Bay Conservation and Development Commission prior to commencement of project construction.

The City would be required to implement all measures in compliance with the permit conditions.

In addition to the City’s Standard Development Requirements related to nesting birds, the City would also implement the following general conservation measures to avoid impacts to special‐ status species during project construction.

General Conservation Measures. The following measures shall be implemented prior to and during demolition activities:

7   LSA Associates, Inc. 2021. Cultural Resources Study, Dumbarton Bridge to Quarry Lakes Trail Project, Fremont, Alameda County, California. May.
8   GHD, 2021. Fremont Dumbarton Trail Project ‐ Hazardous Materials Corridor Study. April 12.

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by

DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA
ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21) 16 1) A worker awareness program shall be presented to all construction personnel before they start work on the project. The program shall summarize relevant laws and regulations that protect biological resources, discuss sensitive habitats and listed species with the potential to occur in the work zone, explain the role and authority of the biological monitors, and review applicable avoidance measures to protect listed species and habitats. 2) Prior to any construction activities on site, a review of all required permits and notifications shall be performed to ensure requirements for environmental compliance are fully understood, specific limits of activities and work are defined and understood, and all environmental clearances and access, encroachment agreements, and permissions have been obtained from the appropriate agencies and parties. 3) The number of access routes, size of staging areas, and total area of the activity shall be limited to the minimum necessary to achieve the project goal. 4) Preconstruction surveys for special‐status plant and wildlife species that are known or have a high potential to occur in the project area shall be conducted prior to construction by USFWS –approved biologist.
5) Prior to construction activities, environmentally sensitive areas shall be flagged or fenced in order to clearly delineate the extent of the construction. Project limits shall be established and defined with physical markers to define access routes and maintenance areas to the minimum area necessary to complete the project; this includes locating access routes and maintenance areas outside of any drainages or creeks.
6) To reduce potential impacts from infestation by non‐native spartina (Spartina alterniflora), pepperweed (Lepidium latifolium), and other invasive, non‐native plant species, all equipment (including personal gear) shall be inspected and cleaned of soil, seeds, and plant material prior to arriving on site to prevent introduction of undesirable plant species.

Equipment and personal gear shall be subject to inspection. 7) All work shall occur during normal daylight working hours. 8) All foods and food‐related trash items shall be enclosed in sealed trash containers and removed from the site at the end of each workday.
9) No pets shall be allowed on the project site.
10) All equipment shall be maintained such that there will be no leaks of machine fluids such as gasoline, diesel, or oils.
11) Equipment left on the project site overnight shall be placed over plastic mats in order to prevent fluid leakage into soils.
12) Hazardous materials such as fuels and oils shall be stored in sealable containers in a designated location that is at least 200 feet from any aquatic habitat.

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021
DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21)  17 13) Oil and other hazmat spill contingency plans shall be implemented. 14) All equipment and personnel should stay within designated project site areas to avoid disturbing sensitive species.
15) To prevent entrapment of animals, all excavations, steep‐walled holes, or trenches more than 6 inches deep shall be secured against animal entry at the close of each day.

Methods that can be employed include: covering holes with plywood or similar materials, providing escape ramps, or surrounding the excavation, hole, or trench with filter fabric fencing to exclude wildlife.
 Based on the findings of the Cultural Study prepared for the proposed project, two cultural resources overlap portions of the Project Site: the Leslie Salt Company Plant and the Ardenwood Historic Farm. However, the proposed project would not require removal of any structures and is not anticipated to impact known historic resources along the project alignment. Although the proposed trail would be constructed along the southern boundary of the Ardenwood Farm property and would require removal of a small sliver of the existing farmland, it would not substantially alter the farm to a point where it could no longer convey its historical significance overall. The City’s Standard Development Requirements related to the treatment of previously undiscovered resources or human remains would be implemented, if such resources are encountered during project construction.
 Based on the findings of the Hazardous Materials Corridor Study prepared for the proposed project, areas of potentially impacted soil and/or groundwater associated with adjacent land uses could occur along the trail alignment, particularly Segments 3 and 4a. These soils may require special handling and disposal during construction or could pose a health exposure risk to construction workers. If impacted soil is at a depth near groundwater or at elevated concentrations, groundwater may be potentially impacted as well. Consistent with the recommendations from the Hazardous Materials Corridor Study, the following measure would be implemented to address potential soil contamination that could be disturbed during construction of Segments 3 and 4a:

Preliminary Site Investigation. Once the areas of ground disturbance (excavation) and/or potential dewatering are confirmed, a Preliminary Site Investigation (PSI) work plan would be prepared. The Preliminary Site Investigation would identify the location and number of borings necessary for pre‐characterization and depth for sample collection. Historic soil boring information (if available) would also be reviewed to further define boring locations and mitigate duplicative borings.  If pre‐construction characterization indicates impacts to soil and/or groundwater above published regulatory levels, site workers involved in excavation activities would be Hazardous Waste Operations and Emergency Response (HAZWOPER) trained (Occupational Safety and Health Administration [OSHA] 1910.120). Impacted soil and groundwater encountered would be sampled and characterized for off‐site disposal prior to construction activities. During construction, if buried wood waste or debris should be encountered, it would be separated from soil and characterized for any off‐site disposal.

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by

DUMBARTON   BRIDGE   TO   QUARRY   LAKES   TRAIL   PROJECT FREMONT,   CA
ATTACHMENT   A   ‐   PROJECT   DESCRIPTION
SEPTEMBER   2021

P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Project Description\FremontTrail_PD_092421.docx (09/24/21) 18 This page intentionally left blank

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by

11/1/21 (P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Exemption Memorandum\DumbartonTrail_Exemption Memo_rev110121.docx) ATTACHMENT B
PROJECT FIGURES

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by

11/1/21 (P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Exemption Memorandum\DumbartonTrail_Exemption Memo_rev110121.docx) This page intentionally left blank

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by !H^
I:\ALT2002\GIS\Maps\Figure 1_Regional Location.mxd (5/14/2021) FIGURE 1
Dumbarton to Quarry Lakes Trail
Fremont, Alameda County, California
SOURCE: ESRI World Street Maps (02/2020). Regional Location Project Location
Project Site
00 . 51
MILES
LEGEND
Project Site Segments
Segments Designed by Others

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Trail Phase A Segment Project by Alameda Creek
Alameda Creek
Fremont BlvdFremont Blvd Pase o Padre PkwyNiles RdNiles Rd Alameda Creek TrailAlameda Creek Trail
Thornton A
ve
Thornton Ave
Mowry
Ave
Mowry Ave
Quarry RdQuarry Rd
Dunhill DrDunhill Dr
Paseo Padre Pkwy
Arddeenwood Blvd
Newark BlvdNewark Blvd
Thornton AveThornton Ave
Marshlands Rd
Alameda Creek
Newark
Slough
Pa
Ʃerson Ranch Rd
PaƩerson Ranch Rd
Dum
barton Circle
Lake
Blvd
Lake Blvd
Bay
Trai
l
Bay Trail
Decoto Rd
Isherwood Way
Decoto RdDecoto Rd
Quarry Rd
Dunhill Dr
Decoto Rd
Decoto Rd
Fremont Blvd
Alameda Creek
Alameda Creek
Paseo Padre Pkwy
Ardenwood Blvd
Newark Blvd
Alameda Creek
Pase o Padre Pkwy
Quarry Lakes
Regional RecreaƟon Area
Ardenwood
Historic Farm
Niles Rd
Alameda Creek Trail
Thornton A
ve
Mowry
Ave
Thornton Ave
Marshlands Rd
Newark
Slough
Pa
Ʃerson Ranch Rd
Isherwood Way
Dum
barton Circle
Lake
Blvd
Bay
Trai
l
84 880
880

NEWARKNEWARK

FREMONTFREMONT

FREMONTFREMONT

UNION CITYUNION CITY

HAYWARDHAYWARD

UNION CITYUNION CITY

FREMONT
NEWARK

UNION CITY

HAYWARD

FREMONT

UNION CITY
San Francisco Bay
1a
1b
2a
2b
3 4a
4b
5 6
7 8
MILES

10. 5
1a
1b
2a
2b
3 4a
4b
5 6
7 8
Marshlands Road
USFWS Access Road
Quarry Park
Quarry Road
Dumbarton Circle ACFC Channel
FUSD PropertyArdenwood Farm
Ardenwood Farm Blvd to Lake Blvd
Ardenwood Farm
Lake Blvd to I-880
Decoto Road/I-880
I-880 Interchange and Decoto Rd
Paseo Padre Pkwy
FUSD Property to Isherwood Way
Trail Alignment Segment
Segments Designed
by Others
Alignment IdenƟficaƟon#
SOURCES: Google Earth, 9/26/2020; LSA, 2021
P:\ALT2002 Dumbarton to Quarry Lakes Trail\PRODUCTS\Graphics\Figure 2.ai (5/13/2021) FIGURE 2
Dumbarton Bridge to Quarry Lakes Trail Project
Trail Alignments

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Attachment: Memorandum in Support of a Statutory Exemption for the Dumbarton Bridge to Quarry Lakes Fremont City Council Meeting: 05/12/26 07:00 PM
3300 Capitol Avenue Div/Dept: Police Department
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5714) DOC ID: 5714
Updated: 5/8/2026 11:00 AM by Dina Lewis Page 1
Firearm Accessories and Equipment - Authorize the City Manager, or her Designee to increase the Purchase Order with ProForce Law Enforcement for an additional $50,000 for a total amount not to exceed $149,000 for firearm accessories and ammunition.

Contact Persons:

Name: Diane Brasil Jared Morrison
Title: Police Business Manager Special Operations Division Lieutenant
Div/Dept: Police Department Police Department
Phone: 510-790-6816 (510) 790-6906
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to recommend that the City Council authorize the City Manager, or designee, to increase the existing purchase order with ProForce Law Enforcement to meet essential firearms training needs for the current police academy classes.

Background: The Police Department requests a $50,000 increase to the existing ammunition purchase order to meet training demands for the current academy classes of 23 recruits. The Police Academy requires the department to provide approximately 4,000 rounds per recruit to complete mandatory basic firearms instruction, scenario-based training, and qualifications, which is significantly more than the ammunition needed for ongoing proficiency training of fully trained officers. The required increase ensures compliance with firearms training and qualification standards, supports safe and effective preparation of incoming personnel, and accounts for elevated ammunition consumption during academy classes.

Discussion/Analysis: This funding increase is necessary to ensure recruits meet all mandatory firearms qualification and safety standards before entering field service. Adequate ammunition is foundational to officer safety, skill development, and public safety readiness. Without this increase, the Department would face significant constraints in meeting required firearms training benchmarks, potentially impacting operational readiness and delaying deployment of new officers at a time when staffing is critical.

Fiscal Impact: The proposal is to increase the purchase order by $50,000, for a total amount of $149,000 for the remainder of Fiscal Year 2025/26.

The increase will be paid from the Police Department's operating budget.

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Council Staff Report (ID # 5714) Meeting of May 12, 2026 Updated: 5/8/2026 11:00 AM by Dina Lewis Page 2
Environmental Review: The proposed action is exempt from and not subject to review under the California Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

Recommendation: Authorize the City Manager, or designee, to increase the Purchase Order with ProForce Law Enforcement by $50,000 for a total amount not-to-exceed $149,000 to ensure the Department can meet required firearms training standards, maintain operational readiness, and prepare the incoming academy classes for safe and effective service.

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Fremont City Council Meeting: 05/12/26 07:00 PM
3300 Capitol Avenue Div/Dept: Finance Department
Fremont, CA 94538 Category: Budget

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5719) DOC ID: 5719
Updated: 5/8/2026 2:37 PM by Dina Lewis Page 1
FY 2026/27 Proposed Operating Budget - Presentation of Fiscal Year 2026/27 Proposed Operating Budget for the City of Fremont
Contact Persons:

Name: David Persselin
Title: Finance Director
Div/Dept: Finance Department
Phone: 510-494-4631
E-Mail: [email protected]

Executive Summary: The FY 2026/27 Proposed Operating Budget has been developed and is presented for the City Council’s review and comment.

Public hearings on the proposed budget are scheduled for June 2 and June 9, 2026, with adoption anticipated at the conclusion of the second public hearing.

Background: This proposed budget incorporates the City Council’s and community’s highest priorities by maintaining funding for economic development, reducing homelessness, and ensuring public safety. Consistent with the City Council’s foundational principal of fiscal sustainability, General Fund budgeted expenditures for the coming year have been limited to fit within the projected ongoing resources without the use of the Budget Uncertainty Reserve.

Discussion/Analysis:

Fiscal Year 2026/27 Proposed Operating Budget
General Fund budgeted ongoing resources of $291.0 million will support total budgeted expenditures of $289.1 million. Reflecting anticipated modest growth in the local economy, ongoing General Fund resources are projected to increase by 3.0% in FY 2026/27.

Although projected revenue growth is sufficient to maintain staffing and services at their current levels, it does not provide capacity to restore the $3.2 million of ongoing maintenance support that was eliminated to balance the FY 2025/26 adopted budget or the $3.1 million of ongoing personnel, supplies, and services reductions that were needed to rebalance the FY 2025/26 budget after labor negotiations concluded.

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Council Staff Report (ID # 5719) Meeting of May 12, 2026 Updated: 5/8/2026 2:37 PM by Dina Lewis Page 2
The proposed budget maintains the City Council’s long-time funding priorities by allocating 87% of the budget to direct costs for public safety and maintenance. Basic City services, such as police, fire, and maintenance, are labor-intensive. Consequently, the City’s budget is largely driven by labor-related costs, including salaries, retirement system contributions, and health benefits. As the City is currently engaged in a collective bargaining process with its employee groups, the FY 2026/27 proposed budget includes a placeholder salary adjustment of 2.0%.

General Fund Reserves
The FY 2026/27 Proposed Operating Budget maintains the General Fund Contingency Reserve at 16.7% of budgeted expenditures and transfers out, or $48.3 million, a level consistent with City Council policy and the recommended practice of the Government Finance Officers Association of the United States and Canada. The General Fund Budget Uncertainty Reserve is projected to end FY 2025/26 at $4.3 million.

Fiscal Impact: The City Council is not being asked to take action tonight on the FY 2026/27 Proposed Operating Budget other than to provide comments to staff. An initial public hearing will be held on June 2, 2026, with a second public hearing and adoption of the budget scheduled for June 9, 2026.

Environmental Review: This agenda item is not subject to the requirements of the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15378 as it is not defined as a “project.” Link: The FY 2026/27 Proposed Operating Budget is posted on the City’s website at
https://www.fremont.gov/government/departments/finance/financial- reports.

ATTACHMENTS:
• 2026-27 Proposed Budget Presentation - 2026-05-12

Recommendation: Accept staff’s budget presentation and provide comments.

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FY 2026/27 Proposed Budget
May 12, 2026

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Attachment: 2026-27 Proposed Budget Presentation - 2026-05-12 (5719 : FY 2026/27  Economic Update
 General Fund Revenues
 FY 2026/27 Proposed Budget ($427.1 million)
◦ General Fund - $289.1 million
◦ All Other Funds - $138.0 million
 Summary
May 12, 2026FY 2026/27 Proposed Budget 2

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Attachment: 2026-27 Proposed Budget Presentation - 2026-05-12 (5719 : FY 2026/27  National Economy Expected to Grow at Moderate Rate
◦ Stable labor market but elevated inflation
◦ Consumer spending has increased steadily over the past year  Interest Rates will Remain Higher Longer
◦ Low unemployment and inflation pressures are prompting the Federal Reserve to delay reducing interest rates
 City’s Primary Revenues Growing Modestly
◦ Continued consumer spending supports modest increases in sales tax, business tax, and hotel tax revenue
◦ Higher interest rates discourage property sales and new development, slowing property tax growth in FY 2026/27 and FY 2027/28  Prolonged Conflict in Persian Gulf Could Lead to Slowdown ◦ The longer gas and oil prices remain elevated, the more damage to the global economy and the longer the recovery period
May 12, 2026FY 2026/27 Proposed Budget 3

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Attachment: 2026-27 Proposed Budget Presentation - 2026-05-12 (5719 : FY 2026/27 Dollars in Millions FY 2024/25
Actual
FY 2025/26
Estimate
FY 2026/27
Proposed
FY 2027/28
Projected
FY 2028/29
Projected
Property Tax $145.5 $152.5 $158.2 $164.4 $171.7
Sales Tax* 58.1 69.3 71.2 73.4 75.6
Business Tax 13.1 14.9 15.1 15.6 16.2
Franchise Fees 13.4 13.4 14.0 14.6 15.2
Hotel Tax 6.2 6.9 7.3 7.6 8.0
Charges for Services 8.1 7.3 7.7 7.8 7.9
Other 12.7 11.6 11.2 11.4 11.5
Revenue Subtotal 257.1 275.9 284.7 294.8 306.1
Transfers In 6.3 6.8 6.3 6.4 6.4
Total Resources $263.4 $282.7 $291.0 $301.2 $312.5
Percent Change 7.3% 3.0% 3.5% 3.7%
May 12, 2026FY 2026/27 Proposed Budget 4
* Sales tax in FY 2024/25 reflects the State’s recovery of FY 2022/23 overpayments – a reduction of approximately $11.9 million.

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Attachment: 2026-27 Proposed Budget Presentation - 2026-05-12 (5719 : FY 2026/27 May 12, 2026 5
Dollars in Millions FY 2024/25
Actual
FY 2025/26
Estimate
FY 2026/27
Proposed
FY 2027/28
Projected
FY 2028/29
Projected
Sources of funds
Encumbrance reserve $ 1.5 $ 1.0 $ 0.0 $ 0.0 $ 0.0 Unreserved fund balance 0.0 0.0 1.7 1.7 6.1
Revenues and transfers in 263.4 282.7 291.0 301.2 312.5 Total sources of funds 264.9 283.7 292.7 302.9 318.6
Uses of funds
Expenditures and transfers out* 280.7 281.8 289.1 295.7 305.0 Encumbrance balance 1.0 0.0 0.0 0.0 0.0
Total uses of funds 281.7 281.8 289.1 295.7 305.0
Addition to Reserves -16.8 0.2 1.9 1.1 1.4
Unreserved fund balance $ 0.0 $ 1.7 $ 1.7 $ 6.1 $ 12.0 FY 2026/27 Proposed Budget
* The placeholder salary adjustment of 2% included in the FY 2026/27 proposed budget is assumed to be part of a three-year agreement.

Accordingly, additional 2% adjustments are included in the two forecast years.

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Attachment: 2026-27 Proposed Budget Presentation - 2026-05-12 (5719 : FY 2026/27 May 12, 2026 6
*GFOA Recommendation is no less than two months of regular operating expenditures (16.7%) General Fund Reserves
Proposed
Funding
FY 2026/27
Contingency Reserve
(16.7%* of expenditures and transfers out - address unforeseen events) $48.3 Million Budget Uncertainty Reserve
(Financial risk in 3-year forecast - offset revenue/expenditure uncertainty) 4.3 Million Total Reserves $52.6 Million
 Contingency Reserve fully funded in Proposed Budget
 Forecast assumes $4.3 million of the Budget Uncertainty Reserve will remain at the end of FY 2025/26
*GFOA recommended level is no less than two months of regular operating expenditures (16.7%).

FY 2026/27 Proposed Budget

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Attachment: 2026-27 Proposed Budget Presentation - 2026-05-12 (5719 : FY 2026/27 May 12, 2026FY 2026/27 Proposed Budget 7
Police
45%
Fire
27%
Maint.
15%
Other
13%
87%

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Attachment: 2026-27 Proposed Budget Presentation - 2026-05-12 (5719 : FY 2026/27  Development
 Recreation
 Human Services
May 12, 2026FY 2026/27 Proposed Budget 8

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Attachment: 2026-27 Proposed Budget Presentation - 2026-05-12 (5719 : FY 2026/27 Function
(positions shown as full-time equivalent – FTE)
FY 2025/26
Estimate*
FY 2026/27
Proposed
Staffing
Change**
Public Safety
Fire 174.0 174.0 0.0
Police 320.0 320.0 0.0
Other Community Services
Community Development 88.2 88.2 0.0
Community Services 46.4 46.4 0.0
Economic Development 4.0 4.0 0.0
Human Services 82.7 79.9 (2.8)
Maintenance Operations 111.0 111.0 0.0
Public Works 67.7 67.7 0.0
Administrative Services 102.0 103.0 1.0
Total 996.0 994.2 (1.8)
May 12, 2026FY 2026/27 Proposed Budget 9
* FY 2025/26 estimate reflects positions eliminated as part of mid-year rebalancing actions. ** General Fund: City Council (1 FTE).

Other funds: Human Services (-2.8 FTE).

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Attachment: 2026-27 Proposed Budget Presentation - 2026-05-12 (5719 : FY 2026/27  National economy will continue to expand at a moderate rate, but interest rates will remain elevated
◦ Modest increases in sales tax, business tax, and hotel tax revenue ◦ Low levels of real estate turnover and new development activity constrain property tax growth
 FY 2026/27 Proposed Budget balanced
◦ Staffing and services budgeted at current-year levels (with staffing and service reductions from FY 2025/26)
◦ No capacity to restore eliminated positions or services ◦ Labor negotiations underway – 2% salary placeholders in proposed budget and forecast year projections
 Significant uncertainty in both revenues and expenditures ◦ Prolonged energy supply disruptions could lead to economic slowdown ◦ Budget Uncertainty Reserve projected to end FY 2025/26 at $4.3 million May 12, 2026FY 2026/27 Proposed Budget 10

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Attachment: 2026-27 Proposed Budget Presentation - 2026-05-12 (5719 : FY 2026/27  June 2 First Public Hearing
 June 9 Second Public Hearing and Budget Adoption
May 12, 2026FY 2026/27 Proposed Budget 11

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Attachment: 2026-27 Proposed Budget Presentation - 2026-05-12 (5719 : FY 2026/27 Fremont City Council Meeting: 05/12/26 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5694) DOC ID: 5694
Updated: 5/8/2026 3:08 PM by Dina Lewis Page 1
Fiscal Year 2026/27 Community Development Block Grant (CDBG) Program - Public Hearing (Published Notice) on the Use of Fiscal Year (FY) 2026/27 Federal Community Development Block Grant Funds; Adoption of a Resolution Approving the FY 2026/27 Annual Action Plan; and Authorizing the City Manager to Execute Agreements and Amendments with the U.S. Department of Housing and Urban Development and Grantees
Contact Persons:

Name: Robert Lopez Arquimides Caldera
Title: CDBG Administrator Human Services Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2043 510-574-2056
E-Mail: [email protected] [email protected]

Executive Summary: The Citizens Advisory Committee (CAC) and staff completed the FY 2026/27 Community Development Block Grant (CDBG) proposal process for capital projects, public housing services, and microenterprise assistance services. Staff estimate a two-year budget of $3,979,516 in CDBG funding. Staff and the CAC recommend allocating $2,943,797 of the CDBG funding for projects and reserving $1,035,719 for project contingencies and emerging projects in FY 2026/27 and FY 2027/28.

Staff and the CAC recommend that the City Council take the following actions:

1. Hold a public hearing on the proposed FY 2026/27 and FY 2027/28 Final Statement of CDBG Objectives and Projected Use of Funds.

2. Approve eligible CDBG funding allocations over the next two fiscal years in the amount of $2,943,797, including:
a. $1,521,433 for capital projects
b. $468,192 for public services, including $131,934 for housing public services programs, and $336,258 for social service programs,
c. $340,000 for microenterprise projects, and
d. $614,172 for CDBG Program administration

3. Adopt a resolution approving the FY 2026/27 and FY 2027/28 Final Statement of CDBG Objectives and Projected Use of Funds, and the FY 2026/27 Annual Action Plan.

4. Authorize the City Manager, or designee, to enter into agreements and amendments with HUD and nonprofit grantees selected for funding.

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Council Staff Report (ID # 5694) Meeting of May 12, 2026 Updated: 5/8/2026 3:08 PM by Dina Lewis Page 2

Background: The City receives annual CDBG entitlement funds from the U.S. Department of Housing and Urban Development (HUD). The primary objectives of the CDBG Program are to develop viable urban communities, principally for low-and moderate-income households, through the provision of decent housing, a suitable living environment, and economic opportunity.

CDBG funds must be used for activities which:

1. Primarily benefit low- and moderate-income families. Most households receiving benefit from this program cannot earn more than 80% of the median income. For example, an eligible family of three cannot earn more than $115,120. Most funds, however, based on current CDBG usage, serve families with even lower incomes, which are under 50% of the median income ($71,950 for a family of three);

2. Aid in the elimination of slum or blight; or

3. Other activities designed to meet urgent community needs when conditions may pose an immediate threat to the health or welfare of the community. Federal rules allow each community to tailor its program to address specific local needs.

The CAC is responsible for advising City staff on the use of CDBG funds for capital projects and housing-related public services. The CAC and staff have completed a Request for Proposal (RFP) process and held public hearings to determine the funding recommendations below.

The City allocates CDBG funds in two-year funding cycles. This allows funding recipients to better budget their resources and reduces the amount of paperwork they need to complete each year. The City commits a portion of its estimated funding for the CDBG Program in the first year and holds the remaining CDBG funds for unforeseen project contingencies and emerging projects in the second year. CDBG funding recommendations in this report are for FY 2026/27 and 2027/28.

The City Council’s funding decisions for CDBG funds are submitted to HUD as part of the City’s annual application, known as the Annual Action Plan (See Attachment 1). The FY 2027/26 Annual Action Plan includes a final Statement of Community Development Block Grant Objectives and Projected Use of Funds for FY 2026/27 and FY 2027/28 (See Attachment 2).

Discussion/Analysis: Table 1 shows the funding sources for the City’s FY 2026/27 and FY 2027/28 CDBG Program.

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Council Staff Report (ID # 5694) Meeting of May 12, 2026 Updated: 5/8/2026 3:08 PM by Dina Lewis Page 3
Table 1: FY 2026/27 and 2027/28 CDBG Funding Sources
FY 26/27 FY 27/28* Total

1. CDBG Entitlement $1,549,15
8 $1,471,70
0 $3,020,85
8 2. Estimated Program
Income
$25,000 $25,000 $50,000

3. Project Reserve $642,226 $266,432 $908,658
Total: $2,216,38
4 $1,763,13
2 $3,979,51
6 *Assumes a 5% reduction - actual entitlement to be confirmed March 2027.

CDBG Request for Proposals Process: The availability of CDBG funds was advertised through the newspaper, the City’s web page, the City’s cable channel, and an extensive mailing to social services agencies. The Request for Proposals (RFP) process was conducted as follows:
• On January 8, 2026, RFP materials were made available to the public, and staff conducted a publicly noticed grant proposal workshop for nine prospective CDBG funding applicants. The workshop covered the entire RFP process, including proposal criteria and the CAC’s role in the process.
• The deadline to submit proposals for CDBG funding was February 5, 2026.
• On February 18, 2026, staff and the CAC held a public meeting to develop supplemental questions for applicants. In reviewing the proposed projects, the CAC and staff evaluated each proposal based on the following criteria:
o Benefit to low- and moderate-income households;
o Ability of the project to address the most critical local needs of lower income residents;
o Feasibility of the project to succeed;
o Cost effectiveness;
o Impact of funding on the outcome of the proposed activity, o Management and performance capacity of the project sponsor; and
o Completeness of the proposal.
• On March 4, 2026, the CAC and staff conducted a public hearing to interview agencies regarding their CDBG funding proposals.

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Council Staff Report (ID # 5694) Meeting of May 12, 2026 Updated: 5/8/2026 3:08 PM by Dina Lewis Page 4
• On April 2, 2026, the CAC and staff held a public hearing to develop recommendations for the City Council.

As a member of the Alameda County HOME Consortium (Consortium), the City also participates in the Consortium’s citizen participation process. The Consortium will hold a pre-draft public hearing at a meeting of the County’s Housing and Community Development Advisory Committee that will provide an overview of the Action Plan and seek public input on housing and community development needs.

Capital Projects Funding Recommendations:

The City received five capital projects proposals for a total of $1,521,433.

On April 2, 2026, the CAC recommended that CDBG funds be allocated to the proposed capital projects as shown below in Table 2. This includes a recommendation to reallocate $438,903 in CDBG funding from a previously awarded and cancelled project for the Fremont Family Resource Center (FRC), the non-profit entity, to pay down debt service on its facility. This action will improve the financial sustainability of the FRC and allow more funding to be available for service delivery.

A staff analysis, with project summary and a funding recommendation for each proposed project is enclosed (See Attachment 3). All the capital projects recommended for funding in Table 2 are designed to address the needs of low-and moderate-income households with incomes under 80% of the area median income and are consistent with the City’s FY 2025-2029 Strategic Plan.

Table 2: Capital Project Recommendations
Proposed Capital Projects
Requested
Amount

Recommended
Amount

Habitat for Humanity East Bay/Silicon
Valley Housing Rehabilitation Program
$600,000 $600,000*
Bay Area Community Health
Mowry III Health Center Renovation Phase III
$327,530 $327,530
City of Fremont - Age Well Center– Lake
Elizabeth
Service Area Renovation for Service
Improvements
$110,000 $110,000

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Proposed Capital Projects
Requested
Amount

Recommended
Amount

Safe Alternatives to Violent
Environments
Facility Safety and Functional Improvements
$45,000 $45,000
Fremont Family Resource Center
One Year Debt Buydown for FRC Building
$438,903 $438,903
Capital Projects Subtotal: $1,521,433 $1,521,433
*$300,000 for FY 2026/27 and $300,000 for FY 2027/28.

Public Services Funding Recommendations:

Approximately $468,192 will be available over the next two fiscal years for public service programs. The CAC and staff recommend $468,192 in CDBG funding for the public services shown in Table 3 below.

Table 3: Public Services Recommendations
Proposed Projects Requested Funding Recommended
Funding*
2026/27 2027/28 2026/27 2027/28
Project Sentinel, Inc.

Fair Housing and
Landlord/Tenant
Counseling
$121,275 $121,275 $75,558 $56,376
Safe Alternatives to
Violent Environments
(SAVE)
Shelter and assistance for
victims of domestic
violence
$65,000 $65,000 $65,000 $65,000
Public Service Projects
Provided by the City’s
Human Services
Department and non-
profit social service
grantees
$103,129 $103,129 $103,129 $103,129
Public Service Projects
Subtotal:
$289,404 $289,404 $243,687 $224,505
Two Year Total: $578,808 $468,192

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* To complete the full funding request for Project Sentinel’s programs, an additional approximately $110,616 in Rent Review Ordinance funding will be allocated, specifically $45,717 in FY2026/27 and $64,899 in FY2027/28.

Microenterprise Funding Recommendations:

Approximately $340,000 is available over the next two fiscal years for Micro-enterprise activities. Of this amount, the CAC and staff recommend the allocations shown in Table 4 below.

The CAC and staff do not recommend funding in FY 2026-/2027 for the Upwards Care, Inc.’s - The Boost Program, which is designed to support and grow family childcare microenterprises. The CAC and staff do not recommend funding as the organization is new to the area and does not have an established relationship with residents or partners. There were also concerns about whether recently awarded state funding would duplicate efforts in the area. Staff and the CAC encourage Upwards Care, Inc. to refine their application as they establish services in the Fremont area.

Table 4: Microenterprise Funding Recommendations
Proposed Projects
Requested Funding Recommended
Funding
2026/27 2027/28 2026/27 2027/28
Afghan Coalition
Microenterprise Program
$50,000 $50,000 $50,000 $50,000
Community Child Care
Council of
Alameda County (4C’s)
$50,000 $50,000 $50,000 $50,000
Family Resource Center
SparkPoint Family
Economic Success
$70,000 $70,000 $70,000 $70,000
Upwards Care, Inc.

The Boost Program
$100,000 $100,00
0 $0 $0
Microenterprise Subtotal: $270,000 $270,00
0 $170,00
0 $170,000
Two-Year Total: $540,000 $340,000
Administration Recommendations:

City administration costs are capped by HUD at 20% of the sum of entitlement grant and projected program income each fiscal year. As shown

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in Table 5 below, staff recommend that $614,172 be allocated to administration of the City’s CDBG Program over the next two fiscal years, including $314,832 in FY 2026/27 and $299,340 in FY 2027/28. Staff also recommend that the City Council authorize the City Manager ,or designee, to increase the CDBG funding for administration in FY 2026/27 and FY 2027/28 if additional funds are available.

Table 5: Administration Recommendations
Activity FY 2026/27 FY 2027/28 Total
Administration
(20% of Entitlement + PI)
$314,832 $299,340 $614,712
CDBG Contingency Reserve:

After taking into consideration the recommendations outlined in Tables 2-5 above, there is a total of $1,035,719 in remaining CDBG funds.

To ensure that entitlement jurisdictions fulfill their citizen participation obligation in a timely manner, HUD advised that jurisdictions include “contingency provisions” language in their action plans, which explains how the jurisdictions will adjust their proposed action plan to match their actual CDBG entitlement allocation amounts. At the funding recommendations meeting, the CAC and staff agreed on the following contingency plan: if additional CDBG funds are available, the funds will be kept in reserve to be used for gap funding for current capital projects and for emerging needs projects.

Fiscal Impact: The recommended CDBG funding allocations have no impact on the General Fund. There is no match requirement for CDBG funding. The appropriation of the CDBG funds will be included in the proposed FY 2026/27 City Budget.

Environmental Review: All CDBG funded projects listed in this staff report are subject to environmental review procedures pursuant to the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA).

All of the projects being recommended are exempt from review under the California Environmental Quality Act (CEQA) as the repair, maintenance or minor alteration of existing facilities involving negligible or no expansion of use pursuant to CEQA Guidelines Section 15301, and as replacement or

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reconstruction of existing structures and facilities where the new structure will be located on the same site and have substantially the same purpose and capacity as the replaced structure pursuant to CEQA Guidelines Section 15302.

Consistent with NEPA regulations, funding will not be distributed to a project until appropriate NEPA review and clearance is completed for that project.

ATTACHMENTS:
• Attachment 4 - Resolution FY 26-27 CDBG Funding Recommendations • Attachment 2 - FY 2026/27 and FY 2027/28 Proposed Final Statement Final
• Attachment 3 - Staff Analyses FY 2026-2028
• Attachment 1 - Fremont - 2026-2027 Annual Action Plan Draft

Recommendation: Staff and the CAC recommend that the City Council take the following actions:

1. Hold a public hearing on the proposed FY 2026-28 CDBG Program Final Statement of Community Development Objectives and Projected Use of Funds.

2. Approve CDBG funding allocations for the next two fiscal years as recommended in this report, in the amount of $2,943,797, including:
a. $1,521,433 for capital projects;
b. $340,000 for microenterprise projects;
c. $468,192 for public services; and
d. $614,172 for CDBG Program administration.

3. Adopt a resolution approving and authorizing the submittal of the City’s FY 2026/27 and 2027/28 Final Statement of Community Development Block Grant Objectives and Projected Use of Funds, and the FY 2026/27 Annual Action Plan; authorizing the City Manager, or designee, to execute all required agreements and any necessary amendments related to the CDBG Program with HUD and approved grantees; and making findings of CEQA exemption.

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DRAFT

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

APPROVING AND AUTHORIZING THE SUBMITTAL OF THE
FY 202 6/27 AND FY 20 27/28 FINAL STATEMENT OF COMMUNITY

DEVELOPMENT BLOCK GRANT OBJECTIVES AND PROJECTED USE
OF FUNDS AND THE FY 2026/27 ANNUAL ACTION PLAN ;

AUTHORIZING THE CITY MANAGER TO EXECUTE CDBG

AGREEMENTS WITH THE UNITED STATES DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT AND GRANTEE AGENCIES;

AND MAKING FINDINGS OF CEQA EXEMPTION

WHEREAS, the City of Fremont (City) will be allocated $1,549,158 in Community Development Block Grant (CDBG) entitlement funding from the United States Department of Housing and Urban Development (HUD) for FY 2026-2027; and

WHEREAS, Fremont residents have been afforded an adequate opportunity to participate in an advisory role in planning the federal funding programs as City staff held a public workshop on the federal fund process on January 8, 2026, and the Citizens Advisory Committee held public hearings on February 18, 2026, and March 4, 2026, and April 2, 2026 where the public had an opportunity to be heard; and

WHEREAS, on May 12, 2026, the City Council conducted a public hearing on the Proposed Final State of Community Development Block Grant Objectives and Projected Use of Funds for FY 2026-27 and FY 2027-28, and the FY 2026/27 Annual Action Plan, afforded the public an opportunity to be heard, and considered the staff report including the staff recommendations therein.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:

SECTION 1. The City Council approves the City’s FY 2026/27 Annual Action Plan (Action Plan), attached and incorporated hereto as Exhibit 1, and Proposed Final Statement of Community Development Block Grant Objectives and Projected Use of Funds for FY 2026/27 and FY 2027/28 (Final Statement), attached and incorporated hereto as Exhibit 2.

SECTION 2. CDBG funds for FY 2026/27 are allocated as specified in the Action Plan and Final Statement.

SECTION 3. The City Manager, or designee, is authorized to submit the approved Action Plan and Final Statement to HUD and to execute assurances of compliance with applicable laws and regulations, and to take all other necessary actions to implement the FY 2026/27 Action Plan and CDBG Program.

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Attachment: Attachment 4 - Resolution FY 26-27 CDBG Funding Recommendations (5694 : FISCAL YEAR 2026/27 FEDERAL FUNDING

SECTION 4. The City Manager, or designee, is authorized to take all actions necessary to:
(a) Allocate additional funds to public service projects should the City receive additional funding in FY 2026/27 or a greater entitlement of CDBG funds from HUD in FY 2026/27; and (b) Reserve unallocated CDBG funds to provide gap funding or fund projects that meet emerging needs.

SECTION 5. Each of the projects being approved for CDBG funding is exempt from review under the California Environmental Quality Act (CEQA) pursuant to, without limitation, (1) CEQA Guidelines Section 15301 as the repair, maintenance or minor alteration of existing facilities involving negligible or no expansion of use; and/or (2) CEQA Guidelines Section 15302, as replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site and have substantially the same purpose and capacity as the replaced structure. In addition, this action is exempt pursuant to, without limitation, CEQA Guidelines Section 15183 (projects consistent with general plan or zoning) and CEQA Guidelines Section 15378(b)(2), (4) and/or (5), as fiscal or administrative actions that have no possibility to cause a significant effect on the environment. Each of the foregoing provides a separate and independent basis for CEQA exemption. Funding will not be distributed for a project until appropriate National Environmental Policy Act (“NEPA”) review and clearance is completed.

SECTION 7. The City Manager, or designee, is authorized to execute CDBG funding agreements effective July 1, 2026, with the grantees recommended for funding in the amounts set forth in the Action Plan and Final Statement, contingent upon a finding of no significant impact in the corresponding environmental assessments, and contingent upon adoption of the City’s budget.

ADOPTED, , 2026, by the City Council of the City of Fremont, by the following vote:

AYE:

NOES:

ABSENT:

ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

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Attachment: Attachment 4 - Resolution FY 26-27 CDBG Funding Recommendations (5694 : FISCAL YEAR 2026/27 FEDERAL FUNDING

EXHIBIT 1

FY 2026/27 Annual Action Plan

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EXHIBIT 2

Final Statement of Community Development Block Grant Objectives (CDBG) and Projected Use of Funds for FY 2026-27 and FY 2027-28

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Attachment: Attachment 4 - Resolution FY 26-27 CDBG Funding Recommendations (5694 : FISCAL YEAR 2026/27 FEDERAL FUNDING Exhibit 3

PROPOSED FINAL STATEMENT OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

OBJECTIVES AND PROJECTED USE OF FUNDS

Proposed FY 2026-2027 and FY 2027-2028 Community Development Block Grant Objectives:

1. To make available public services designed primarily to address the most critical needs of low - and moderate-income households.

2. To promote the rehabilitation of homes occupied by low and moderate -income households in order to eliminate conditions that threaten the health and safety of occupants including accessibility improvements for disabled renters .

3. To provide grants for emergency home repairs to correct health and safety problems and facilitate access in housing occupied by low -income elderly, disabled or single parent homeowners.

4. To provide fair housing services to investigate and resolve complaints of illegal discriminatory practices; provide educational outreach to discourage and prevent illegal housing practices; and increase public awareness of fair housing laws and services available to detect and challenge illegal practices.

CDBG Projected Use of Funds:

Project
FY 2026-
2027
FY 2027-
2028
Afghan Coalition:

Build and expand microenterprise program for women with the objective of increasing self-sufficiency. (570.201 (o)(1)(ii))
$50,000 $50,000
Community Child Care Coordinating Council (4Cs):

Maintain family childcare development program with the goal of providing childcare and small business training to potential family child providers. (570.201(o)(1)(ii) $50,000 $50,000
Fremont Family Resource Center, SparkPoint Program:

Provide technical assistance, advice, and support services to clients with the goals of developing micro-enterprises or attaining homeownership. (570.201(o) and 570.201(n))
$50,000 $50,000
Habitat for Humanity
Provide Housing Rehabilitation Loan, Minor Home Repair and Emergency Repair Program for low-income single-family home owners and mobile home owners. (citywide activity) ((570.202(a)(1) & 570.202(b))
$300,000 $300,000
Safe Alternatives to Violent Environments (SAVE) :

Shelter and assistance for victims of domestic violence . $65,000 $65,000
Project Sentinel:

Administer the fair housing and landlord/tenant program. The program provides counseling, and information and referral to all rental housing providers and rental housing consumers. (570.201(e)) $34,588 in Rent Review Ordinance Funds will also be used for this project in FY2026/27.
$75,558 $56,376
Social Service: Funds to support the City’s Social Service grant funding to provide basic needs services, crisis intervention services and prevention and enabling services to people with the fewest resources and who are most in need. (570.201(e)) $103,129 $103,129

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Attachment: Attachment 2 - FY 2026/27 and FY 2027/28 Proposed Final Statement Final (5694 : FISCAL YEAR 2026/27 FEDERAL FUNDING Exhibit 3

Fremont Family Resource Center Lease Buydown :

CDBG funds will be used to buydown one year of FRC lease debt service to lessen the FRC’s payment commitment to 3 years, bringing the FRC one year closer to being able to use that funding for expanded services.
$438,903
Bay Area Community Health – Mowry III Health Center Renovation Phase III CDBG funds will be used to address unmet demand for accessible and affordable health services in Fremont by renovating and expanding its existing capacity at its Mowry III clinic.
$327,530
City of Fremont - Age Well Center – Lake Elizabeth Service Area Renovation CDBG funds will be used to address aspects of the Age Well Center at Lake Elizabeth that will improve and expand services for the City’s senior residents , which include expanding the service window area, replacing kitchen cabintry, creating storage space, and replacing door handles for ADA compliance.
$110,000
Safe Alternatives to Violent Environments – Facility Safety Improvements:

CDBG Funds will be used to replace outdated security camera at SAVE’s Safe House and expanding service areas at the Main Office. Note: This project may be separated into two distinct CDBG capital projects as they are in different locations. $45,000
CDBG Program Administration:

Administer new and existing projects for compliance with CDBG regulations (570.206(a)).
$314,832 $299,340
Total Uses: $1,949,952 $993,845

General Administration and Public Service Cap Calculations:

FY 2026/27
Public Service Cap: ($1,549,158 + $75,423) x.15 = $243,687 CDBG Administration Cap: ($1,549,158 + $25,000) x .20 = $314,832

It is projected that at least 80% of the CDBG funds allocated to the above projects will benefit low and moderate-income households. The City will appropriate any additional income received during FY 20 26- 2027 to eligible CDBG projects.

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Attachment: Attachment 2 - FY 2026/27 and FY 2027/28 Proposed Final Statement Final (5694 : FISCAL YEAR 2026/27 FEDERAL FUNDING Exhibit 1
1 CITY OF FREMONT
STAFF ANALYSIS OF FY 2026-2027 & FY 2027-2028 CDBG PROPOSALS

Amount Requested:

FY 2026-2027: $50,000
FY 2027-2028: $50,000

Citizens Advisory Committee and Staff Recommendation:

FY 2026-2027: $50,000
FY 2027-2028: $50,000

Proposal
4C’s is requesting $50,000 in CDBG funding to support the expansion and stabilization of family childcare businesses operated by low-income residents in Fremont. The project will help build and maintain the supply of high-quality, licensed family childcare available to families, especially those with infants and toddlers, in Fremont. The CDBG funds will enable the agency to continue to recruit and train new and existing family childcare providers through the supply building/training model of the California Child Care Initiative Project (CCIP).

The agency proposes to provide recruitment, training, and technical assistance to 16 (6 new and 10 existing) family childcare providers who are Fremont residents and who will offer quality care for infants and toddlers. The training and technical assistance are designed to help participants to develop and improve their understanding of child development as well as small business management skills so they can become economically self-sufficient.

Background
4C’s of Alameda County has been providing services to families and childcare providers since 1972. 4C’s was one of the first agencies in California to receive funding from the California Department of Education to provide childcare information and referral services. 4C’s mission is to “develop and coordinate resources to strengthen families and children”.

4C’s serves as a coordinating body for childcare services and family resources in southern Alameda County. 4C’s has an office at the Family Resource Center (FRC) where they provide childcare referral and payment services for Fremont families and work in partnership with FRC agencies. 4C’s provides free childcare referral services to all families in southern Alameda County. 4C’s cited several advantages to using family childcare, including more flexible hours of operation and caring for multiple age groups. Many families prefer the home-like environment for their young children. Infant care in family childcare homes tends to be more “affordable” for families.

4C’s is well-known as the “go to” organization for those either seeking or providing childcare services. Individuals who want to open childcare businesses often contact the agency first to find out what steps to take. The agency also hosts licensing orientation for prospective family childcare providers on a monthly basis.

APPLICANT: Community Child Care (4C’s) of Alameda County

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2 Analysis
The 2019 California Child Care Portfolio describes the current childcare shortage in Alameda County. 50,907 licensed childcare spaces were used for the county’s children ages 0-12 who have parents in the workforce. To meet the needs of the culturally diverse communities they serve, 4C’s employs many bicultural and bilingual staff, and services and publications are offered in Chinese, English, and Spanish.

Families in Fremont need high-quality, affordable, and flexible childcare in order to work and to ensure their children receive early care and education experiences that promote their development and enhance their learning skills. The project will address the following community needs in Fremont:

1. Expand business opportunities for extremely low, low, and moderate-income individuals.

2. Resources for sustaining new childcare businesses.

3. Availability of high-quality licensed childcare for families.

The agency is requesting $50,000 in funding for two years, which is their current contract amount with the City to cover the rising costs of staff, trainers, training materials, utilities, and incentives.

Incentives generally come in the form of items such as finger printing reimbursements, fire extinguishers and other items that will help the participants in the set-up of their childcare operation. Under the current contract with the City, 4C’s main program goal is to serve six (6) new and ten (10) existing childcare providers for a total of sixteen (16) participants.

Recommendation
The CAC and staff recommend the City Council appropriate $50,000 funding each in FY 2026- 2027 and FY 2027-2028 for 4C’s. The following conditions shall apply:

1. FY 2027-2028 funding is contingent on 4Cs’ performance in FY 2026-2027 and funding availability.

2. Prior to release of funds, 4Cs will comply with all National Environmental Protection Act (NEPA) requirements as outlined in 24CFR58.30.

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Attachment: Attachment 3 - Staff Analyses FY 2026-2028 (5694 : FISCAL YEAR 2026/27 FEDERAL FUNDING RECOMMENDATIONS AND ACTION Exhibit 1
3 CITY OF FREMONT
STAFF ANALYSIS OF FY 2026-2027 & FY 2027-2028 CDBG PROPOSAL

Amount Requested:

FY 2026-2027: $50,000
FY 2027-2028: $50,000

Citizens Advisory Committee and Staff Recommendation:

FY 2026-2027: $50,000
FY 2027-2028: $50,000

Proposal
Afghan Coalition is requesting $50,000 in CDBG funding to continue to improve and deliver their microenterprise program, which teaches Fremont residents entrepreneurial skills with the objective of increasing self-sufficiency in a supportive environment.

Afghan Coalition proposes to expand the Microenterprise Services Project that it has developed and implemented in partnership with the City of Fremont through CDBG funding over the last 10 years. The agency has been successful in working with low-income women in the City of Fremont, many of whom have suffered domestic violence, to explore the home-based businesses of jewelry making, making food-related products for commercial sale, catering, and clothing accessories. This beginning level of Microenterprise Services model includes gaining financial literacy skills and mentorship that builds their confidence as entrepreneurs.

The agency proposes to serve 20 unduplicated participants per year to increase social connections, entrepreneurial skills and reduce isolation. The program involves 80 hours of training and support which includes at least 18 hours from guest speakers. The training includes business plan development, financial literacy, marketing, business terminology, and strategic planning. The program will also provide four (4) sales events per year, referral systems to facilitate access to credit and other small business development assistance, and training to two (2) participants to become trainers.

Background
The Afghan Coalition has been providing support for Fremont residents for years, serving over 1,000 community members per year. The agency’s bilingual/bicultural advocates bridge the language and cultural gaps between community members and financial and social services. This support provides residents access to resources such as social benefits including health services and translation support, language classes, parenting information, education and social networks.

The agency’s goal is to foster self-esteem, motivation, hope and community service so that participants can become self-sufficient contributing members of society.

APPLICANT: AFGHAN COALITION – Microenterprise Program

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4 Analysis
Low-income residents have tremendous barriers in accessing community services for themselves and their families due to a lack of bilingual/ bicultural staff in local health care facilities and social service agencies, unfamiliarity with information and services that social service agencies offer and difficulty adjusting to unfamiliar models of service delivery. These residents often suffer from physical and mental health issues related to trauma, loss of social networks, difficulty accessing health and human services, unemployment and poverty.

This microenterprise program is open to any Fremont resident who is eligible based on CDBG income criteria.

Recommendation
The CAC and staff recommend the City Council appropriate $50,000 funding each in FY 2026- 2027 and FY 2027-2028 for Afghan Coalition. The following conditions shall apply:

1. FY 2027-2028 funding is contingent on Afghan Coalition’s performance in FY 2026-2027 and funding availability.

2. Prior to release of funds, Afghan Coalition will comply with all National Environmental Protection Act (NEPA) requirements as outlined in 24CFR58.30.

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Attachment: Attachment 3 - Staff Analyses FY 2026-2028 (5694 : FISCAL YEAR 2026/27 FEDERAL FUNDING RECOMMENDATIONS AND ACTION Exhibit 1
5 CITY OF FREMONT
STAFF ANALYSIS OF FY 2026-2027 & FY 2027-2028 CDBG PROPOSAL

Amount Requested:

FY 2026-2027: $100,000
FY 2027-2028: $100,000

Citizens Advisory Committee and Staff Recommendation:

FY 2026-2027: Not recommended for funding.

FY 2027-2028: Not recommended for funding.

Proposal
Upwards Care, Inc. is requesting $100,000 in CDBG funding for it’s the Boost Program, which is designed to support and grow family childcare microenterprises, particularly those operated by low- and very low-income individuals in underserved communities. Many are operating below capacity, losing revenue, or spending too much time on paperwork instead of caring for children.

Boost provides a practical, results driven approach to help providers stabilize and grow their businesses.

The program will provide 11 licensed home-based childcare providers with intensive business coaching, technical assistance, and access to advanced digital tools over a 12-month period.

These providers are essential to Fremont's childcare ecosystem, yet many face persistent challenges such as operational inefficiencies, limited marketing capacity, and inadequate financial management. Boost directly addresses these barriers by equipping providers with practical solutions utilizing a three-pronged approach: personalized coaching, smart technology, and business training. Over the 12-month program, Upwards’ Care Coaches will work closely with providers to conduct comprehensive business assessments, identify areas for improvement, and develop tailored growth plans. This support includes guidance on budgeting, tuition collection, financial planning, and tax preparation, helping providers build sustainable and financially sound operations.

Background
Upwards is the largest network of licensed home-based childcare providers in the United States.

Upwards connects families with affordable, high-quality childcare while helping providers achieve financial sustainability. The platform ensures families can access flexible, reliable childcare, including nontraditional hours, overnight care, and emergency backup services.

The agency’s goal is to assist childcare providers of all income levels, but will focus on low-income residents with CDBG funding.

Analysis
While Upwards is a company that provides services nationwide, they are relatively new to the Bay Area and Alameda County. They have executed CDBG contracts with San Jose, Palo Alto, and APPLICANT: Upwards Care, Inc. – The Boost Program

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6 San Mateo. They are currently not providing services in Fremont and do not have a local physical location as most of their services are provided on-line/virtually. It was also unclear if Upwards have developed any relationships with existing childcare partners in the area.

Upwards also mentioned that they have leveraged over $2 million in federal funding in cities and counties across the state, along with $80 million in recently awarded/applied funding with the state. There were concerns about whether recently awarded state funding would apply to Alameda County and if it would duplicate efforts in the area.

Recommendation
The CAC and staff does not recommend funding for the FY 2026-2027 and FY 2027-2028 for Upwards Care, Inc. The CAC and staff encourage Upwards Care, Inc. to apply in the future as they establish services in the Fremont area and Alameda County.

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Attachment: Attachment 3 - Staff Analyses FY 2026-2028 (5694 : FISCAL YEAR 2026/27 FEDERAL FUNDING RECOMMENDATIONS AND ACTION Exhibit 1
7 CITY OF FREMONT
STAFF ANALYSIS OF FY 2026-2027 & FY 2027-2028 CDBG PROPOSAL

Amount Requested:

FY 2026-2027: $121,275
FY 2027-2028: $121,275

Citizens Advisory Committee and Staff Recommendation:

FY 2026-2027: CDBG: $75,558; Rent Review Program: $45,717 FY 2027-2028: CDBG: $56,376 Rent Review Program: $64,899

Proposal
Project Sentinel proposes a program that includes the following fair housing & landlord tenant services:

• Investigation and referral of complaints of housing discrimination within the City • Conciliation services in cases with evidence indicating illegal discrimination • Provide support for cause cases moving from investigation to enforcement • Fair housing training and education
• Assist low income housing search through counseling, and use of the Assisted Housing Directory
• Community education and outreach to home seekers and apartment managers/owners on federal and State housing laws
• Facilitation of audit/evaluation testing to determine fair housing and/or discriminatory practices.
• Neutral and confidential counseling on rights and responsibilities for landlords and tenants
• Offer “Rent Watch” articles for publication to print media reaching the Fremont area • Information and referral services for landlords and tenants.

Background
Project Sentinel was founded in 1978 by the Stanford Mid-Peninsula Urban Coalition and incorporated in 1991. Project Sentinel currently administers fair housing services for 27 cities and county agencies and tenant/landlord counseling services for 15 jurisdictions in California. The total population pool within the scope of Project Sentinel’s direct service contracts is in excess of

2.5 million residents. It also contracts with Mountain View to provide administrative support for the Mountain View’s Community Stabilization and Fair Rent Act and mediation/ arbitration services for the City of Hayward’s Residential Rent Stabilization Ordinance and the Mobile Home Space Stabilization Ordinance.

In addition to its Fremont office at the Family Resource Center, Project Sentinel maintains offices in Redwood City, Gilroy, Santa Clara, and Modesto.

APPLICANT: PROJECT SENTINEL/ FREMONT FAIR HOUSING

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8 Analysis
FY 2026-2027 will be the twenty-first year that Project Sentinel has provided a combined Fair Housing and Tenant Landlord program to City residents. Up until FY 2011/12, these services have been funded from a combination of CDBG funding (for the fair housing portion) and Office of Housing and Redevelopment Affordable Housing funds (for the tenant/landlord portion). Due to the dissolution of RDAs, Affordable Housing funds are no longer available to support this program. In addition, the availability of CDBG funds has been diminishing over the past several years. As a result, CAC and staff are unable to recommend full funding for this agency.

Recommendation
The CAC and staff recommend $75,558 in FY 2026-2027 CDBG funding and $45,717 in Rent Review Program funds for a total of $121,275 to Project Sentinel. CAC and staff also recommend that council allocate $56,376 in CDBG funding and $64,899 in Rent Review Program funding for a total of $121,275 in FY 2027-2028 funding to Project Sentinel. The following conditions apply:

1. FY 2027-2028 funding is contingent on Project Sentinel’s performance in FY 2026-2027 and funding availability.

2. Prior to release of funds, Project Sentinel will comply with National Environmental Protection Act (NEPA) requirements as outlined in 24CFR58.30.

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9 CITY OF FREMONT
STAFF ANALYSIS OF FY 2026-2027 & FY 2027-2028 CDBG PROPOSAL

Amount Requested:

FY 2026-2027: $300,000
FY 2027-2028: $300,000

Citizens Advisory Committee and Staff Recommendation:

FY 2026-2027: $300,000
FY 2027-2028: $300,000

Proposal
Habitat for Humanity East Bay / Silicon Valley is requesting $300,000 in CDBG funding for FY 2026-2027 and FY 2027-2028 to provide a full range of emergency and minor home repair services to low and moderate income home owners of single family and mobile homes.

Background
Since FY 2012, Habitat has leveraged funding sources to provide repair services to qualified households throughout Alameda, Contra Costa and Santa Clara counties. The repairs typically include improvements to indoor air quality such as mold/mildew remediation, roof replacement, damaged siding, ceiling repairs, and window and door replacements. Habitat also makes repairs to improve accessibility and safety including ramps, fences, and grab bars. Other repairs include plumbing, electrical work, insulation, abatement work and exterior paint.

In FY 2025-2026 Habitat received $300,000 to provide emergency and minor home repair services to low- and moderate-income owners of conventional single-family and mobile homes and in Fremont.

Analysis
In its CDBG proposal, Habitat proposes to continue to provide services under the Emergency and Minor Home Repair Grant Program. Habitat has experience and the capacity to administer, manage, and oversee effective use of the City’s CDBG grant and loan funds and has successfully done so on similar programs.

The Housing Rehabilitation Program includes the following goals and objectives for FY 2026-27:

• Provide sixteen (16) emergency and minor home repair grants of up to $15,000 to make necessary improvements for low-income home owners.
• Provide necessary ancillary services to market the above programs, verify the eligibility of program applicants, provide technical assistance to qualified applicants, prepare and execute all loan and construction documents, monitor the rehabilitation and repair work, ensure code inspections are made, authorize progress payments, provide services required for financial and performance monitoring, and ensure compliance with all federal CDBG requirements.

APPLICANT: Habitat for Humanity

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10 Habitat will administer the program based on the City of Fremont’s Housing Rehabilitation and Energy Efficiency Program policies.

Recommendation
The CAC and staff recommend the City Council appropriate $300,000 CDBG funds in FY 2026- 2027 and $300,000 in FY 2027-2028 to Habitat for Humanity East Bay/ Silicon Valley. The following conditions shall apply:

1. FY 2027-2028 funding will be contingent on Habitat’s performance in FY 2026-2027 and funding availability.

2. Prior to release of funds, Habitat for Humanity East Bay/ Silicon Valley will comply with all National Environmental Protection Act (NEPA) requirements as outlined in 24CFR58.30.

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11 CITY OF FREMONT

STAFF ANALYSIS OF FY 2026-27 & FY 2027-2028

CDBG ADMINISTRATIVE ACTIVITIES

Citizens Advisory Committee and Staff Recommendation:

FY 2026-2027: $314,832
FY 2027-2028: $299,340

Proposal
CDBG Administrative Funding: Under Community Development Block Grant rules, a maximum of 20% of the City’s CDBG entitlement, plus 20% of the anticipated program income may be spent for CDBG program administration. The administration budget for FY 2026-2027 is $314,832 and FY 2027-2028 is $299,340, which is consistent with CDBG regulations. This budget covers the following:

• Cost of developing and administering CDBG projects and providing technical assistance to grant recipients.
• Cost of monitoring all ongoing projects for compliance with federal and other funding requirements and ensures submittal of CDBG program reports to HUD.

Analysis
This funding will support the administration and oversight of new and existing projects for compliance with CDBG regulations.

Recommendation
The CAC and staff recommend a total of $314,832 in FY 2026-2027 and $299,340 in FY 2027-2028 funding for CDBG administrative activities.

Environmental Review
N/A

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12 CITY OF FREMONT
STAFF ANALYSIS OF FY 2026-2027 & FY 2027-2028 CDBG PROPOSAL

Amount Requested:

FY 2026-2027: $45,000

Citizens Advisory Committee & Staff Recommendation
FY 2026-2027: $45,000

Proposal
Safe Alternatives to Violent Environments (SAVE) is requesting $45,000 in CDBG funding to upgrade and replace the existing security camera system at SAVE’s Safe House, a shelter for survivors of domestic violence, which is in a confidential location. At SAVE’s main office, which operates as a public-facing walk-in crisis response center, the project will construct built-in storage and integrated workspace features as a capital improvement. SAVE distributes emergency supplies and resources daily, but limited storage capacity has reduced operational efficiency and compromised the organization’s ability to maintain a safe and welcoming environment for clients.

Background
SAVE has been providing services to survivors of domestic violence (DV) since its inception in 1976. It have grown from a small, volunteer-led organization with a 24-hour crisis line and 2- bedroom shelter to a well-established and respected agency providing a comprehensive range of services to survivors and their children. In addition to the safe house and crisis line, SAVE operates a walk-in services center with a crisis response team who can provide immediate intervention and ongoing support. The current safe house has been in operation since 1982, providing a safe refuge to survivors and their children for as long as they need it. The safe house program is staffed with advocates who provide case management, peer counseling, assistance obtaining benefits and other resources, and help securing housing and employment.

The Safe House provides emergency shelter to individuals and families fleeing immediate danger, yet the current camera system is outdated and insufficient to ensure resident safety, confidentiality, and effective monitoring.

Analysis
Updated security cameras and related equipment will improve visibility, monitoring, and response capabilities in key interior and exterior areas. These improvements will strengthen SAVE’s ability to maintain a secure and confidential shelter environment for survivors facing heightened safety risks. Enhanced security infrastructure will help prevent unauthorized access, APPLICANT: SAFE ALTERNATIVES TO VIOLENT ENVIRONMENTS
(SAVE) – Facility Safety and Functional Improvements for Survivor Services

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13 support staff oversight, and improve overall shelter operations, resulting in increased safety and protection for residents.

At SAVE’s main office, the project will include the installation of lockable cabinetry with integrated work surfaces to support intake, resource coordination, and program activities. At least 50% of storage capacity will be dedicated to client-related supplies serving low- and moderate-income households, with additional space supporting community education and outreach materials. These improvements will also enhance safety, organization, and service delivery without increasing the physical footprint of either site.

Note: This project may be separated into two distinct CDBG capital projects as they are in different locations.

Recommendation
The CAC and staff recommend a total of $45,000 in FY 2026-2027 funding for this project.

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14 CITY OF FREMONT
STAFF ANALYSIS OF FY 2026-2027 & FY 2027-2028 CDBG PROPOSAL

Amount Requested:

FY 2026-2027: $327,530

Citizens Advisory Committee & Staff Recommendation

FY 2026-2027: $327,530

Proposal
Bay Area Community Health (BACH) will conduct the Mowry III Health Center Renovation: Expanding Laboratory, Clinical, and Behavioral Health Infrastructure (the Project) at 1860 Mowry Ave, Suite 400, Fremont, CA 94538. This three-part renovation will reconfigure clinical space at BACH's Mowry III site to optimize patient care delivery, expand team capacity, and improve operational efficiency. The project addresses current facility constraints and enhances BACH's capacity to provide comprehensive primary care and behavioral health services.

Background
BACH has previously applied and was awarded CDBG funding for its Phase I and II capital projects for the Mowry III Health Center, which aimed to renovate a section of Suite 400 at the site. Phase I and II renovated a mostly demolished area of Suite 400, which needed major renovation.

Phase III will focus on an existing part of Suite 400 that needs to reconfigure the space for expanding services. This includes:

Part 1: Consultation Room Conversion to Laboratory
Part 2: Laboratory-to-Exam Room Conversion
Part 3: Conference Room Conversion to Provider Workspace

Bay Area Community Health (BACH) will address unmet demand for accessible and affordable health services in Fremont by renovating and expanding its existing capacity at its Mowry III clinic. Through the proposed Mowry III Phase 3 renovation, BACH will expand its capacity in providing medical services to low- and very low-income individuals including those without insurance or the ability to pay who are in need of medical services. Currently, 97% of BACH patients live at or below 200% of the Federal Poverty Level and 12% do not have private health insurance. BACH is the only Federally APPLICANT: BAY AREA COMMUNITY HEALTH (BACH) – MOWRY

III HEALTH CENTER RENOVATION PHASE III

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15 Qualified Health Center located in the City of Fremont that provides these specialty care services.

Analysis
Phase III will focus on an existing part of Suite 400 that needs to reconfigure the space for expanding services. This includes:

Part 1: Consultation Room Conversion to Laboratory
Part 2: Laboratory-to-Exam Room Conversion
Part 3: Conference Room Conversion to Provider Workspace

This renovation will nearly triple BACH’s laboratory capacity and expand clinical exam room space, allowing the Mowry III Clinic to significantly increase patient access to timely, high-quality care in Fremont. By creating infrastructure to support integrated behavioral health services and a growing care team, the project directly addresses rising demand for comprehensive, whole-person care—reducing wait times, improving care coordination, and strengthening the health and stability of the Fremont community.

Through the proposed completion of the renovation, more low- and very low-income residents of Fremont will be able to access affordable BH services, establish a medical home, improve their health outcomes, and maintain a better quality of life. After renovation is complete, BACH anticipates an additional 3,120 patient visits.

Recommendation
The CAC and staff recommend a total of $327,530 in FY 2026-2027 funding for this project.

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16 CITY OF FREMONT
STAFF ANALYSIS OF FY 2026-2027 & FY 2027-2028 CDBG PROPOSAL

Amount Requested:

FY 2026-2027: $110,000

Citizens Advisory Committee & Staff Recommendation
FY 2026-2027: $110,000

Proposal
The proposed project will address aspects of the Age Well Center at Lake Elizabeth that will improve and expand services for the City’s senior residents.

The project includes:

Wing A: add partition wall to create a storage space, replace old kitchen cabinetry and add hot water dispenser.

Office: Create additional window spaces for assisting the public.

Doors: Replace door handles and faulty, outdated locking mechanisms, which will make the doors ADA compliant.

Background
The City of Fremont's Age Well Center at Lake Elizabeth provides a community space for older adults 55+ in the Tri-City area to socialize and engage in activities. The center connects older adults to a variety of services, including specialized classes and activities, extensive support and social services and an affordable chef prepared meal, with over 21,000 meals prepared onsite yearly. The Age Well Center at Lake Elizabeth meets the nutritional, recreational, active living and socialization needs for older adults in the Tri-City area.

Analysis
Construction of a dedicated storage closet would conceal table storage and provide additional space for program supplies. In addition, the existing small sink area has sustained water damage and requires replacement, along with the installation of a hot water dispenser. Creating the storage wall, replacing damaged cabinetry, and adding a hot water dispenser would significantly improve the visual appeal and functionality of the space, increase rental potential, and better support the community groups that utilize the room.

Currently the center has only one office window space, making it difficult to serve more than one person at a time. Converting a portion of the lobby wall into an APPLICANT: CITY OF FREMONT – AGE WELL CENTER LAKE

ELIZABETH SERVICE AREA RENOVATION

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17 expanded counter and service window would increase the center’s capacity to assist multiple patrons simultaneously while also improving staff visibility of the front entrance. Along with this expansion, the small kitchen area within the office has extensive water damage and requires renovation to ensure safe and efficient use.

Ultimately, it will increase the Center’s ability to serve the community, reduce wait times and improve the flow of customer traffic.

Replacing the door handles and locking mechanisms due to their age and design, the locking mechanisms are cumbersome and difficult to operate. Replacing the existing push bars and locks with modern hardware would improve safety, efficiency, and ease of daily operations, as well as make the doors ADA compliant.

Recommendation
The CAC and staff recommend a total of $110,000 in FY 2026-2027 funding for this project.

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2026-2027
Annual Action Plan
Draft

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Human Services Department
2026-2027 Annual Action Plan

City of Fremont 2026-2027 Annual Action Plan
AP-05 Executive Summary Page 3
PR-05 Lead & Responsible Agencies Page 9
AP-10 Consultation Page 10
AP-12 Participation Page 19
AP-15 Expected Resources Page 23
AP-20 Annual Goals and Objectives Page 26
AP-35 Projects Page 29
AP-38 Project Summary Page 31
AP-50 Geographic Distribution Page 42
AP-75 Barriers to Affordable Housing Page 45
AP-85 Other Actions Page 46
AP-90 Program Specific Requirements Page 54
Appendix A – Public Comments from Open Comment Period Final Draft Only Appendix B – Public Comment Period Notices Final Draft Only Appendix C – Survey Final Draft Only
Appendix D – SF 424’s Final Draft Only
Appendix E – Certifications Final Draft Only

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AP-05 Executive Summary – 24 CFR 91.200(c), 91.220(b)

1. Introduction

The City of Fremont is the second most populous city in Alameda County, with an estimated population of approximately 229,000 based on the 2023 United States Census American Community Survey (ACS). The southernmost City in the County, Fremont also covers the second largest geographic area (approximately 92 square miles) of any city in the Bay Area behind San Jose. It has a diverse racial and ethnic population, with persons identifying as Asian making up

62.4 percent of the population and persons identifying as Latino making up 10.3 percent of the population. People of color, non-White persons, make up approximately 82.8 percent of Fremont’s population.

The City has a mixed economic base, with 5.1 percent of individuals living below the poverty level. The median household income in 2023 was $176,350. The City also has a relatively high homeownership rate at 60.2 percent. By comparison, the percentage of homeownership units in Alameda County was 53.1 percent and 55.8 percent in all of California.

The City of Fremont is a Community Development Block Grant (CDBG) entitlement jurisdiction that receives annual CDBG funds directly from the U.S. Department of Housing and Urban Development (HUD). The primary objectives of the CDBG program are to develop viable urban communities, principally for low- and moderate-income households, through the provision of decent housing, a suitable living environment, and economic opportunity. CDBG funds may be used for public service activities, public facilities improvement projects, economic and community development activities, and rehabilitation of housing. The City will be receiving $1,549,158 for the 2026-27 program year (PY).

The City is also a member of the Alameda County HOME Consortium. The Consortium was formed so that participating jurisdictions could receive HOME funding from HUD. While the City is the lead agency for CDBG funds, the County is the lead agency for HOME funds. HOME

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funds are dedicated to housing activities that meet local housing needs. HOME funds may be used for acquisition, construction, and rehabilitation of housing. They may also be used for tenant based rental assistance and homebuyer assistance. The City will be receiving $381,096 for the 2026-27 program year.

To receive funding each year, the City of Fremont, in conjunction with the Alameda County HOME Consortium, must complete a Five-Year Consolidated Plan. The Consolidated Plan is an assessment of the needs in the community relating to housing, social and public services, and public infrastructure. The analysis looks at the populations most affected by the current housing stock, state of the economy and the ability to meet daily living needs. The Consolidated Plan then outlines priorities and goals to address those needs. The Alameda County Consolidated Plan contains the full data analysis for the area and the Fremont Consolidated Plan contains an abbreviated data analysis. The two documents work together, along with Consolidated Plans from other Cities in the Alameda County HOME Consortium, to complete the full analysis and strategies for the area.

The City of Fremont completes an Action Plan on an annual basis to update the Consolidated Plan and to outline specific projects and funding resources that will meet the Consolidated Plan goals.

At the end of each year, the City of Fremont will write a Consolidated Annual Performance and Evaluation Report to report the progress towards each of the Consolidated Plan goals. These three documents enable the public, elected officials and HUD to understand the needs in the community, provide input and measure progress and investment in the community.

This PY 2026-27 Annual Action Plan represents the first year of the new five-year Consolidated Plan period.

2. Summarize the objectives and outcomes identified in the Plan

The City’s PY 2026-27 Action Plan activities with priorities, goals, and objectives are described in detail in other parts of this Action Plan. All of the activities being proposed by the City of

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Fremont are consistent with its five-year Strategic Plan and HUD’s outcome performance measurement objectives:

• Promote Affordable Housing
• Support Community Development (non-housing) Needs
• Address Homelessness
• Increase Supportive Housing
• Reduce Lead Based Pant Hazards

The City proposes to use available CDBG resources to fund public facility improvements; public service; fair housing administration; microenterprise programs; and housing related activities, including affordable rental housing rehabilitation activities, single family housing rehabilitation, and minor home repair activities. ESG funds will be used to support programs that address homelessness.

The City also proposes to allocate up to $314,832 to administration. Under CDBG rules, a maximum 20% of the sum of the City’s CDBG entitlement plus anticipated program income for the current program year, may be spent for CDBG program administration. In addition to developing and administering CDBG projects and providing technical assistance to grant recipients, staff monitors all ongoing projects for compliance with federal and other funding requirements and ensures submittal of CDBG program reports to HUD.

3. Evaluation of past performance

In the 2024-2025 Action Plan, the City of Fremont addressed five different goals. The Plan focused on improving public facilities, homeownership creation, homeownership stabilization, fair housing and critical safety net services. Accomplishments from the fifth and final year of the 2020-2024 Consolidated Plan include:

• Homeowner housing improved – 12 homes repaired or renovated

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• Support public services for those in need – 2,5,73 people served • Assist microenterprise businesses with startup costs – 15 businesses served

It should be noted that these accomplishments were from programs and projects funded July 1, 2024 through June 30, 2025.

The City is responsible for ensuring compliance with all CDBG rules and regulations. The City regularly meets performance and regulatory standards established by HUD. During the FY 2020- 2024 Strategic Plan period, the City had one monitoring visit by HUD. This visit concluded with one finding and two concerns, which were immediately addressed and resolved with HUD.

4. Summary of citizen participation process and consultation process

As a member of the Alameda County HOME Consortium, the City participates in the Consortium’s citizen’s participation process as well as its own public process for the purpose of developing the Strategic Plan.

Community Needs Survey: As part of developing the Strategic Plan, in November 2024 the City deployed a Community Needs Survey. The survey was sent to a wide group of residents, grantee agencies, city staff, public officials, and community organizations. The survey was also available on the City’s website. 243 responses were submitted. The data from these surveys were considered to help determine the priority needs stated in the strategic plan.

Public Hearings: The City held four public hearings, which resulted in projects proposed in this Action Plan. Utilizing these CDBG funds, in conjunction with local, state, and federal sources, the City will continue to meet the Affordable Housing Needs, Community Development (non- housing) Homeless Needs and Support Housing Needs priorities for low and moderate-income Fremont residents, as outlined in the City’s FY 20
25-2030 Strategic Plan.

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On January 8, 2026, staff and the Citizens Advisory Committee (CAC) issued Request for Proposals (RFP) for projects beginning July 1, 2026. The availability of funds was advertised through the Tri-City Voice Newspaper, the City’s web page, the City’s cable channel and an extensive mailing to social service agencies serving Fremont residents. Staff also conducted a public meeting to determine funding priority. Nine (9) members of the public attended the in- person hearing. On February 18, 2026 the CAC and staff conducted a public hearing to develop questions for agencies regarding their proposals. On March 4, 2026 the CAC and staff interviewed applicants on their proposals. On April 2, 2026 the CAC and staff held a public hearing to develop funding recommendations to be forwarded to the City Council. The fourth hearing will take place at the May 12, 2026 City Council meeting, which will potentially approve the FY 2026-2027 Action Plan and funding recommendations.

As a member of the Alameda County HOME Consortium, the City participates in the Consortium’s citizen participation process as well as its own public process for the purpose of development of this Action Plan. The County will publish all members’ Notice of Draft Action Plans for Review and the cities will post their action plan to their website for a period of 30 days.

The City’s 30-day review period will begin on April 14, 2026 and end on May 13, 2026.

5. Summary of public comments

No public comments were received.

6. Summary of comments or views not accepted and the reasons for not accepting them

No public comments were received.

7. Summary

This Action Plan and the Consolidated Plan are part of the efforts by the entire Consortium and community stakeholders to make the City of Fremont an affordable place to work and live for all

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households in the community. The document will outline the projects and programs receiving CDBG funding in PY 2026 to address the priorities and goals of the 2025 – 2029 Consolidated Plan.

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PR-05 Lead & Responsible Agencies – 91.200(b)

1. Describe agency/entity responsible for preparing the Consolidated and Action Plan and those responsible for administration of each grant program and funding source

The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
CDBG Administrator City of Fremont Human Services Department Table 1– Responsible Agencies
The City of Fremont is the Lead Agency for the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Program. It is responsible for the development of Annual Action Plans and Consolidated Annual Performance Evaluation Reports (CAPER).

Consolidated Plan Public Contact Information
Robert Lopez, MPA
Community Development Block Grant Administrator
3300 Capitol Avenue, Building B | Fremont, CA 94538
email: [email protected]
phone: 510.574.2043

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AP-10 Consultation - 91.100, 91.110, 91.200(b), 91.300(b), 91.215(l) and 91.315(l)

1. Introduction
The structure through which the City of Fremont will implement its housing and community development plan consists of consultation and coordination with various public and private agencies. The following provides a brief outline of the delivery system.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)).

The City outreached to more than 250 agencies, interested residents, service providers (including health and mental health providers), a public agency or department, affordable housing providers, advocates, public officials, consumers of homeless services and family members or caregivers of homeless consumers. The primary service deliverers and managers of the varied housing and supportive housing programs mentioned above are nonprofit agencies serving the Fremont area. These agencies assist in implementing the City’s housing and community development priorities by expanding the supply of affordable housing, providing emergency housing and/or transitional housing, and meeting special (homeless and non-homeless) housing needs. There are many experienced and well-managed non-profit organizations providing services in the Fremont area.

The City also coordinates with the State Housing and Community Development (HCD). HCD provides oversight to the major state housing planning process, the Housing Element of a jurisdiction’s General Plan. HCD is responsible for an annual State Housing Element and provides technical assistance to and certification of the local Housing Elements. Each local government in the State is required to develop a Housing Element which includes a housing assessment including projected housing needs, a land inventory, an analysis of governmental and non-governmental constraints on housing and housing programs and quantified objectives

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that will be met over the Housing Element’s planning period.

The Alameda County Housing and Community Development (HCD) is the lead agency in implementing the Alameda County HOME Consortium and other County-sponsored programs around housing, homelessness, and community development. HCD administers several programs including Shelter Plus Care and Housing Opportunities for People with Aids (HOPWA), as well as two programs for the City of Fremont: Mortgage Credit Certificate (MCC) Program and the Housing Rehabilitation and Emergency Repair Grant Program.

Housing Authority of the County of Alameda (HACA) serves the City of Fremont. The Authority administers several county-wide programs designed to assist low and moderate– income households and those with special needs. These programs include the tenant-based Section 8 Existing Certificate and Voucher Program, the project-based Section 8 Moderate Rehabilitation and Rental Rehabilitation Program, and the Low Rent Housing Program.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness

Activities to address the housing needs of the homeless, extremely low-income persons with serious mental illness and/or those living with HIV/AIDS are based on the implementation of the EveryOne Home Plan to End Homelessness. The 2018 Strategic update to EveryOne Home Plan to End Homelessness calls for every member of the local Continuum of Care (CoC) in the community to act with renewed urgency in their efforts. The update was produced through a ye- long community process that include 25 key stakeholder interviews, six focus groups attended by 70 people currently homeless in the county, multiple community forums with over 200 participants, and a review of best practices and plans from community with similar homeless populations and housing markets. The update includes four broad strategies to expand capacity, increase investment, build stronger partnerships, and align public policies. The proposed five- year targets include:

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1. Reduce the number of people becoming homeless;

2. Increase the number of people returning to permanent homes;

Implementation of the EveryOne Home Plan is spearheaded by a community-based organization of the same name. The Leadership Board comprised of jurisdictional appointed members and key community constituencies such as consumers, cities, nonprofit service providers and housing developers, businesses, law enforcement, housing authorities and faith-based organizations guide this organization.

EveryOne Home envisions a system of housing and services in Alameda County that, by 2024, ensures all extremely low-income residents have a safe, supportive, and permanent place to call home along with services available to help them stay housed and improve the quality of their lives.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS

The Alameda County Housing and Community Development Department, through HMIS and participation in the EveryOne Home Results Based Accountability Committee, supports the EveryOne Home initiative to establish system wide outcomes and to evaluate effectiveness of programs against those outcomes. These outcomes include shortening the period of time homeless and reducing the recidivism rates for homeless people.

Consultation with EveryOne Home, the Alameda Countywide Continuum of Care, on the use of Emergency Solutions Grant (ESG) funds, began in early 2012, when representatives from the City of Berkeley, the City of Oakland, Alameda County Housing and Community Development Department (Urban County grantee), and EveryOne Home worked together to

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implement the new ESG requirements in a way that would be consistent county-wide and would continue a collaboration, beginning in 2009 with American Recovery and Reinvestment Act (ARRA) Homelessness Prevention and Rapid Re-housing (HPRP) funds. This collaboration resulted in the creation of Priority Home Partnership (PHP), which was a single county-wide program to implement HPRP. EveryOne Home held a community-wide meeting at which additional consultation and public input into the use of ESG funds was solicited. A series of meetings with EveryOne Home and the ESG grantees continues through the year and a coordinated ESG program was established and began implementation in early 2013. This coordinated program will continue to use this same structure for the next five years.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities

1 Agency/Group/Organization Midpen Housing Corporation
Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
The agency participated in the CDBG
Orientation and Community Needs
hearing and articulated the need for
Pickering Place rehabilitation, a 43-unit
affordable apartment complex.
2 Agency/Group/Organization ALZHEIMER'S SERVICES OF THE

EAST BAY
Agency/Group/Organization Type Services-Persons with Disabilities Neighborhood Organization
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs

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Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
The agency participated in the CDBG
Orientation and Community Needs
hearing and articulated the need for
support around their adult day-care
program.
3 Agency/Group/Organization ALAMEDA COUNTY HOUSING &

COMMUNITY DEVELOPMENT

Agency/Group/Organization Type Housing
Services - Housing
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Service-Fair Housing
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annually consult with as part of the
City Action Plan Community Needs
Assessment.
4 Agency/Group/Organization Fremont Family Resource Center

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Agency/Group/Organization Type Housing
Services - Housing
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Service-Fair Housing
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy

Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annually consult with as part of the
City Action Plan Community Needs
Assessment.
5 Agency/Group/Organization City of Fremont – All Agencies Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annually consult with as part of the
City Action Plan Community Needs
Assessment.

Table 2– Agencies, groups, organizations who participated

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Identify any Agency Types not consulted and provide rationale for not consulting The City strives to conduct a comprehensive outreach program and utilized a variety of outreach methods to solicit participation from a wide range of agencies and organizations involved in providing housing and community development services. No specific types of relevant agencies were excluded from the process.

Other local/regional/state/federal planning efforts considered when preparing the Plan

Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with
the goals of each plan?

Continuum of Care

EveryOne Home
The priority to create safer
communities through
stabilization of housing for
homeless families and services
for those at-risk matches those
of the CoC for the area.

Regional Analysis of
Impediments to Fair Housing
Choice

County of Alameda
The goals set by the City of
Alameda as part of the
Analysis of Impediments to
Fair Housing Choice have
been incorporated as part of
the goals of the Consolidated
Plan.

Table 3– Other local / regional / federal planning efforts

Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l))

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The City of Fremont Human Services Department was the lead agency in developing this Strategic Plan. It has worked to get the cooperation of input of various critical governmental and community- based agencies in developing the priorities discussed above.

The City of Fremont is a member of the Alameda County HOME Consortium and works with Alameda County and other jurisdictions in sharing data and resources and creating overall priority needs for the County of Alameda. The Consortium is also developing performance measures based on input from each jurisdiction’s individual public input processes.

The Human Services Department also worked with other City departments to get their input on priority needs. The Department worked with the Housing Department to create a comprehensive view of the needs found within the City of Fremont. The Housing Department is responsible for developing the City’s Housing Element. The Human Services Department assisted in the development of the City’s Housing Element and the ongoing implementation of the Housing Element’s Housing Program Strategy. The Housing Department was also consulted to determine progress made toward affordable housing goals.

The City also received input from the City’s Aging and Family Services Division in developing needs of youth, families, and seniors.

Narrative
The City of Fremont has partnered with the Alameda County HOME Consortium to complete the 2025 – 2029 Analysis of Impediments to Fair Housing (AI). The County of Alameda served as lead agency, and multiple participating jurisdictions, including the cities of Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City; the housing authorities for the cities of Alameda, Berkeley, Livermore, and Oakland; and the Housing Authority of the County of Alameda, formed a regional collaborative for the purpose of completing an Analysis of Impediments to Fair Housing Choice (Regional Analysis of Impediments) while meeting their goals and

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obligations under the fair housing rules to affirmatively further fair housing. The process for the development of the AI began in the fall of 2024 and wrapped up in winter 2025. The AI can be found on the Alameda County Housing and Community Development website at https://www.achcd.org/read-alameda-countys-analysis-of-impediments-to-fair-housing-choice/.

The City of Fremont must, and will, partner with the entire consortium to implement fair housing initiatives as part of the Consolidated Plan.

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2026-2027 Annual Action Plan FREMONT 19

AP-12 Participation - 91.105, 91.115, 91.200(c) and 91.300(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal setting As a member of the Alameda County HOME Consortium, the City participates in the Consortium’s citizens’ participation process as well as its own public process for the purpose of developing the Strategic Plan.

Public Hearings: On January 8, 2026, staff and the Citizens Advisory Committee (CAC) issued Request for Proposals (RFP) for projects beginning July 1, 2026. The availability of funds was advertised through the Tri-City Voice Newspaper, the City’s web page, the City’s cable channel and an extensive mailing to social service agencies serving Fremont residents.

On January 8, 2026, staff and the Citizens Advisory Committee (CAC) issued Request for Proposals (RFP) for projects beginning July 1, 2026. The availability of funds was advertised through the Tri-City Voice Newspaper, the City’s web page, the City’s cable channel and an extensive mailing to social service agencies serving Fremont residents. Staff also conducted a public meeting to determine funding priority. Nine (9) members of the public attended the in- person hearing. On February 18, 2026 the CAC and staff conducted a public hearing to develop questions for agencies regarding their proposals. On March 4, 2026 the CAC and staff interviewed applicants on their proposals. On April 2, 2026 the CAC and staff held a public hearing to develop funding recommendations to be forwarded to the City Council. The fourth hearing will take place at the May 12, 2026 City Council meeting, which will potentially approve the FY 2026-2027 Action Plan and funding recommendations.

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Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If
applicable)
1 Outreach
via Survey
Non-
targeted/
broad
community
In November 2024, the
City deployed a
Community Needs Survey
and received 243
responses to the survey.

The respondents feel that the highest
level of need in Fremont is for lower
income families, children from lower
income families, and lower income
individuals. Respondents felt that there
is a need for the creation of new,
affordable housing, housing with
supportive services, and rent assistance
for low income tenants.

There is also a need for social services,
including mental health services, health
services, and homeless programs.

Additionally, respondents felt there was
a need to maintain community centers
and address needs for upgrades and
rehabilitation.

All comments
accepted.

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2 Public
hearing
Non-
targeted/
broad
community
January 8, 2026 - Citizens
Advisory Committee
Meeting to provide an
orientation to the City’s
Goals and Strategies for
the next five years.

Determine needs in the
community. Eight (8)
agencies participated in
the hearing
The following needs were identified:
● Maintain affordable housing
units
● Rehabilitation of community
facilities
● Social/mental health/health
service needs
● Housing with supportive
services
● Transitional housing
All comments
accepted

3 Public Non- February 18, 2026 – Initial review of applications from All comments hearing targeted/
broad
community
Citizens Advisory agencies and prepared a list of accepted Committee meeting to questions for each organization. prepare additional
questions for agencies
who submitted a proposal.
4 Public Non- March 4, 2026 – Citizens Interview of individual applicants about All comments hearing targeted/ Advisory Committee their application for CDBG funding. accepted broad meeting to interview
community applicants for CDBG
funding.

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5 Public
hearing
Non-
targeted/
broad
community
April 2, 2026 – Citizens
Advisory Committee
meeting to approve
applications and make
recommendations to the
City Council.

Meeting to approve applications and
make recommendations to the City
Council.

All comments
accepted

6 Public
hearing
Non-
targeted/
broad
community
May 12, 2026 – City
Council public hearing to
approve PY25-26 Action
Plan.

Meeting to approve PY26-27 Action
Plan.

All comments
accepted.

6 Thirty Day Non- For a thirty-day period
from April 14, 2026 to May
13, 2026.

No comments received. No comments
received.

Comment targeted/ .

Period broad
community

Table 4– Citizen Participation
Outreach

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AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)

In the upcoming fiscal year, the City will be receiving $1,549,158 in Community Development Block Grant (CDBG) entitlement funds. The City will also have approximately $642,226 in reprogrammed funds, which includes $75,423 in program income. Lastly, the City anticipates $25,000 in PY 2026-27 program income. The City’s total CDBG program budget is $2,216,384. It is projected that at least 100 percent of residents benefiting from the CDBG program will be low- and moderate-income households as defined by the Department of Housing and Urban Development (HUD).

Table 5 - Program Year 2026-2027 CDBG Annual Budget

CDBG Program Year 2026-2027 Annual Budget
PY 2026-2027 Budget $2,216,384

Administration $314,832
Public Services $243,687
Homeless Services $65,000
Homelessness Prevention $40,558
Fair Housing $35,000
Safety Net $103,129
Community Development $1,657,865
Economic Development Support $170,000
Affordable Housing Preservation $300,000
Public Improvements including Project Reserve $1,187,865 Total $2,216,384

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PY 2026-27 Annual Action Plan FREMONT 24
Expected Resources

Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$

CDBG

Public-
federal
Acquisition,
Admin and
Planning,
Economic
Development,
Housing, Public
Improvements,
Public Services

$1,549,158

$25,000

$642,226

$2,216,384

$1,259,326*
As a CDBG entitlement
jurisdiction, the City of
Fremont receives annual
CDBG entitlement allocations
from HUD. CDBG funds can
be used for a variety of housing
and community development
activities which benefit low- and
moderate-income persons.

Table 6 - Anticipated Resources

*Note: The Expected Amount Available Remainder of Con Plan includes the estimated allocation for years 2026-2027 plus the estimated program income, minus the amount the City expects to expend on Admin.

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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied

The City of Fremont will seek all applicable state and federal funding sources that will support the activities outlined in the 5-year Strategic Plan. Leveraging of federal funds will be accomplished through the use of local funds such as those from public and/or private sources of affordable housing. In addition, the City uses leveraging ratios of its sub recipients as a criterion for funding. Matching requirements for HUD programs will be satisfied with acceptable sources of non-federal financing. Sources may include private donations, owner funds, state funds, city and foundation funds and other acceptable non- federal sources of financing.

If appropriate, describe publicly owned land or property located within the state that may be used to address the needs identified in the plan The City of Fremont does not anticipate using any publicly owned land for projects identified in this Plan.

Discussion

The primary activities the City of Fremont will fund in the next year are:

• Strong Public Services
• Increase economic opportunities
• Promote affordable housing;
• Non-Housing Community Development (Public Improvements) • Advocate for Fair Housing

Each of these activities and projects will require resources outside of the CDBG and ESG funding.

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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information (One Year) - Table 7

Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome Indicator
1 Public Services
- Safety Net
2026 2027 Non-Housing
Community
Development
City-wide
initiatives
Strong Public
Services
CDBG:
$103,129
Public service activities for other than
Low/Moderate Income Housing
Benefit:
350 Persons Assisted
2 Homeless
Services
2026 2027 Non-Housing
Community
Development
City-wide
initiatives
Address
Homelessness
CDBG:
$65,000
Homeless Person Overnight Shelter –
Persons Assisted:
50 Persons Assisted
3 Homelessness
Prevention
2026 2027 Homeless City-wide
initiatives
Address
Homelessness
CDBG:
$40,558

Public service activities for
Low/Moderate Income Housing
Benefit:
50 Persons Assisted
4 Economic
Development
Support
2026 2027 Non-Housing
Community
Development
City-wide
initiatives
Economic
Development/
Microenterprise
Assistance
CDBG:
$170,000

Public service activities other than
Low/Moderate Income Housing
Benefit:
20 Businesses Assisted
5 Affordable
Housing
Preservation
2026 2027 Affordable
Housing
City-wide
initiatives
Promote
Affordable
Housing
CDBG:
$300,000
Homeowners Housing
Rehabilitated: 12 Units

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6 Public
Improvements
2026 2027 Non-Housing
Community
Development
City-wide
initiatives
Non-Housing
Public
Improvements
CDBG:
$1,187,865
Public Facility or Infrastructure
Activities: 300 persons assisted
7 Administration 2026 2027 Administration
and Fair
Housing
City-wide
initiatives
Administration
and Fair
Housing
CDBG:
$314,832

8 Fair Housing 2026 2027 Administration
and Fair
Housing
City-wide
initiatives
Administration
and Fair
Housing
CDBG:
$35,000
Public service activities for
Low/Moderate Income Housing
Benefit:
20 Persons Assisted

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Table 8 - Goal Descriptions

1 Goal Name Public Services - Safety Net
Goal
Description
Support programs for low income residents, preserving safety net services for families and individuals who are vulnerable or “in crisis.” 2 Goal Name Homelessness Services
Goal
Description
Maintain, improve, and expand (as needed) the capacity of the housing, shelter, and services for individuals and families, including integrated healthcare, employment services, and other services.
3 Goal Name Homelessness Prevention
Goal
Description
Maintain and expand activities designed to prevent those currently housed from becoming homeless.
4 Goal Name Economic Development – Support
Goal
Description
Fund economic development initiatives and support services that help job seekers to receive additional training or enter the job market, including microenterprise assistance.
5 Goal Name Affordable Housing Preservation
Goal
Description
Preserve existing affordable rental and ownership housing for low- and moderate-income households.
6 Goal Name Public Improvements
Goal
Description
Make improvements, including those for ADA accessibility, to public facilities, such as curbs and sidewalks, neighborhood parks and recreational improvements, tree planting, homeless facilities, and other public facilities/community centers.
7 Goal Name Administration
Goal
Description
Improve the administration of funding and coordination among project providers.
8 Goal Name Fair Housing
Goal
Description
Support fair housing efforts in the community, including providing assistance to individuals facing discrimination.

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AP-35 Projects - 91.420, 91.220(d)
Introduction
This Action Plan covers the period from July 1, 2026 through June 30, 2027. The City will be receiving $1,549,157 in CDBG entitlement funds for PY 2026-27. Other CDBG funds noted in the Plan for PY 2026 include reprogramming of $642,226 in reprogrammed funds that were not expended by projects. Lastly, the City anticipates $25,000 in PY 2026-27 program income. Public service and administration projects are funded at the maximum allowed by HUD.

The City of Fremont is one of eight members of the Alameda County HOME Consortium.

The Consortium was formed so participating jurisdictions could receive HOME funding from the U.S. Department of Housing and Urban Development (HUD). As the lead agency for the Consortium, the County of Alameda prepares and submits a Strategic Plan that describes the planned use of HOME funds by the Consortium. The City of Fremont expects to invest $381,096 of HOME funding from the Alameda County HOME Consortium within its borders.

Additional federal, state, local, and grant resources expected to be leveraged and available during the planning period.

# Project Name
1 CDBG Administration
2 Community Child Care Coordinating Council (4C’s) Childcare Initiative Project 3 Afghan Coalition
4 SparkPoint Fremont Family Resource Center
5 Senior Peer Counseling
6 Youth and Family Services
7 Project Sentinel – Fair Housing Program
8 Project Sentinel – Landlord/Tenant Services

9 Habitat for Humanity East Bay/Silicon Valley Housing Rehabilitation and Minor Home Repair Program
10 Safe Alternatives to Violent Environments Shelter Operation 11 Acquisition, Rehabilitation and Infrastructure for Affordable Housing Sites and Public Facilities 12 Bay Area Community Health – Mowry III Health Clinic Renovation Phase III 13 Age Well Center Lake Elizabeth – Facility Improvements

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14 Safe Alternatives to Violent Environments (SAVE) – Safe House Security and Main Office Improvements
15 Fremont Family Resource Center – Debt Service Buydown Table 9 – Project Information

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Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
In preparing the PY 2026-27 Action Plan, the City of Fremont consulted with many community-based service providers. Those open conversations about the continuing needs in the community are held throughout the entire year. This enables the staff responsible for implementing programs to remain connected to the community and not solely focused on the day-to-day implementation of grant regulations.

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AP-38 Project Summary
Project Summary Information

1 Project Name CDBG Administration - 2026
Target Area City-wide
Goals Supported Administration
Needs Addressed Fair Housing and Administration
Funding CDBG: $314,832
Description Provide technical assistance to grantees, monitor all ongoing projects for compliance with federal and other funding
requirements and ensures submittal of CDBG reports to HUD.

This project is eligible under 24 CFR 570.206 (a).

IDIS Activity Category – 21A General Program Administration Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
3300 Capitol Avenue, Bldg. B, Fremont, CA 94538
Planned Activities Provide technical assistance to grantees, monitor all ongoing projects for compliance with federal and other funding
requirements and ensures submittal of CDBG reports to HUD. 2 Project Name Community Child Care Coordinating Council (4C's) Childcare Initiative Project
Target Area City-wide

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Goals Supported Economic Development - Support

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Needs Addressed Economic Development/Microenterprise Assistance Funding CDBG: $50,000
Description The program provides home-based childcare microenterprise development assistance.

IDIS Activity Category – 18C Micro-Enterprise Assistance Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
The agency will use CDBG funds to support the creation and expansion of home-based child-care businesses in Fremont.

Participants will be low- and moderate-income residents of Fremont.

Location
Description
City-wide
Planned Activities The agency will use CDBG funds to support the creation and expansion of home-based child-care businesses in Fremont.

Participants will be at least 10 low- and moderate-income residents of Fremont.
3 Project Name Afghan Coalition – Micro-enterprise Assistance Target Area City-wide
Goals Supported Economic Development - Support
Needs Addressed Economic Development/Microenterprise Assistance Funding CDBG: $50,000
Description The program teaches Fremont residents entrepreneurial skills with the objective of increasing self- sufficiency. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

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IDIS Activity Category – 18C Micro-Enterprise Assistance Target Date 6/30/2027

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Estimate the
number and type of
families that will
benefit from the
proposed activities
The program teaches approximately ten residents entrepreneurial skills with the objective of increasing self-sufficiency.

Location
Description
39155 Liberty Street, Ste. D460 Fremont, CA 94538
Planned Activities Afghan Coalition will use the CDBG funds to provide microenterprise technical assistance to ten low- and moderate- income residents who expressed interests in developing
microenterprise.
4 Project Name SparkPoint Fremont Family Resource Center Target Area City-wide
Goals Supported Economic Development - Support
Needs Addressed Economic Development/Microenterprise Assistance Funding CDBG: $70,000
Description The program provides technical assistance, advice and support services to clients with the goals of developing micro-enterprise.

The project is eligible under 24 CFR 570.201 (o) (1) (ii) and will have a low to moderate income clientele benefit.

IDIS Activity Category – 18C Micro-Enterprise Assistance Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
The Fremont Family Resource Center will use the CDBG funds to provide technical assistance to ten low- and moderate-income individuals who express interests in developing microenterprise.

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Location
Description
Fremont Family Resource Center 39155 Liberty Street, Ste. A 110, Fremont, CA 94538
Planned Activities The program provides technical assistance, advice and support services to clients with the goals of developing micro-enterprise. 5 Project Name Senior Peer Counseling
Target Area City-wide
Goals Supported Public Services - Safety Net
Needs Addressed Strong Public Services
Funding CDBG: $54,571
Description The program uses the skills and life experience of senior volunteers in self-help approach to meeting emotional needs of seniors. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

IDIS Activity Category – 05A Senior Services
Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 50 seniors will benefit from this proposed activity.

Location
Description
3300 Capitol Avenue, Bldg. B, Fremont CA 94538
Planned Activities The program uses the skills and life experience of senior volunteers in self-help approach to meeting emotional needs of seniors. 6 Project Name Youth and Family Services
Target Area City-wide

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Goals Supported Public Services - Safety Net

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Needs Addressed Strong Public Services
Funding CDBG: $48,558
Description The Youth and Family Services Counselor will provide family and individual counseling to help improve family relationships in times of stress or crisis, with special attention to teen- related issues. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

IDIS Activity Category – 05D Youth Services
Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 25 youth and their families will benefit from this proposed activity.

Location
Description
39155 Liberty Street, Ste. E500 Fremont, CA 95438
Planned Activities The Youth and Family Services Counselor will provide family and individual counseling to help improve family relationships in times of stress or crisis, with special attention to teen-related issues. 7 Project Name Project Sentinel - Fair Housing
Target Area City-wide
Goals Supported Fair Housing
Needs Addressed Strong Public Services
Funding CDBG: $35,000

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Description Administer the City's fair housing program at the Fremont Family Resource Center. The project is eligible under 24 CFR 570.206 (c) and will benefit all protected classes.

IDIS Activity Category – 05J Fair Housing Activities

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Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 24 households in Fremont will benefit from the proposed activities.

Location
Description
39155 Liberty Street, Ste. D440 Fremont CA
Planned Activities Administration of the City of Fremont's fair housing program. 8 Project Name Project Sentinel - Landlord Tenant Project Target Area City-wide
Goals Supported Homelessness Prevention
Needs Addressed Address Homelessness
Funding CDBG: $40,558
Description Provide housing search information and referral assistance. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

IDIS Activity Category – 05K Tenant/Landlord Counseling Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 25 renters in Fremont will benefit from
the proposed activities.

Location
Description
39155 Liberty Street, Ste. D440 Fremont CA

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Planned Activities Administration of the City of Fremont's fair housing program. Provide landlord/tenant services at the Fremont Family Resource Center and housing search information and referral assistance.
9 Project Name Habitat for Humanity East Bay/ Silicon Valley Housing Rehabilitation and Minor Home Repair Program
Target Area City-wide
Goals Supported Affordable Housing Preservation
Needs Addressed Promote Affordable Housing
Funding CDBG: $300,000
Description Provide housing rehabilitation loan and minor home repair services to low income households. The project is eligible under 24 CFR 570.202 (a)(1) and will have a low to moderate income housing benefit.

IDIS Activity Category – 14A Rehab; Single-Unit Residential Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
12 single family homeowners will receive minor home repair and emergency repair grants.

Location
Description
City-wide
Planned Activities CDBG funds will also be used to provide loans and repair grants to single family homeowners.
10 Project Name Safe Alternatives to Violent Environments Shelter Operation

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Target Area City-wide
Goals Supported Homeless Services
Needs Addressed Address Homelessness
Funding $65,000
Description SAVE will provide bed nights of safe refuge for battered women and their children who have fled abusive and dangerous homes.

Services include emergency housing, counseling, case management and a 24-hour crisis hotline. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

IDIS Activity Category – Services for victims of domestic violence, dating violence, sexual assault, or stalking.

Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 50 victims of domestic violence will benefit from these proposed activities.

Location
Description
Suppressed
Planned Activities SAVE will provide bed nights of safe refuge for battered women and their children who have fled abusive and dangerous homes.

Services include emergency housing, counseling, case management and a 24-hour crisis hotline.

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11 Project Name Acquisition, Rehabilitation and Infrastructure for Affordable Housing Sites and Public Facilities - Project Reserve
Target Area City-wide
Goals Supported Public Improvements
Needs Addressed Non-Housing Community Development
Funding $266,432
Description CDBG funds will be used to support the acquisition, rehabilitation, and infrastructure for affordable housing sites and public facilities.

Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
N/A
Planned Activities CDBG funds will be used to support the acquisition, rehabilitation, and infrastructure for affordable housing sites and public facilities.

12 Project Name Bay Area Community Health – Mowry III Health Clinic Renovation Phase III
Target Area City-wide
Goals Supported Public Improvements

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Needs Addressed Non-Housing Community Development
Funding CDBG: $327,530
Description CDBG funds will be used to complete the renovation of medical offices at the Mowry III building to expand mental health services for low to moderate income persons.

IDIS Activity Category – 03Z Public Improvements Not Listed in 03A-03S
Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
Mowry Ave.

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Planned Activities N/A
13 Project Name City of Fremont – Age Well Center Lake Elizabeth Facility Upgrades Target Area City-wide
Goals Supported Public Improvements
Needs Addressed Non-Housing Community Development
Funding CDBG: $110,000
Description CDBG funds will be used to address aspects of the Age Well Center at Lake Elizabeth that will improve and expand services for the City’s senior residents, which include expanding the service window area, replacing kitchen cabintry, creating storage space, and replacing door handles for ADA compliance.

IDIS Activity Category – 03E Neighborhood Facilities
Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
40086 Paseo Padre Pkwy, Fremont, CA 94538
Planned Activities N/A

14 Project Name Safe Alternatives to Violent Environments (SAVE) – Safe House Security Improvements
Target Area City-wide

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Goals Supported Public Improvements
Needs Addressed Non-Housing Community Development
Funding $45,000
Description CDBG Funds will be used to replace outdated security camera at SAVE’s Safe House and expanding service areas at the Main Office.

Note: This project may be separated into two distinct CDBG capital projects as they are in different locations.

IDIS Activity Category – 03E Neighborhood Facilities
Target Date 6/30/2027
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
Suppressed
Planned Activities N/A

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15 Project Name Fremont Family Resource Center – Debt Service Buy Down Target Area City-wide
Goals Supported Public Improvements
Needs Addressed Non-Housing Community Development
Funding $438,903
Description CDBG funds will be used to buy down a year of the Fremont Family Resource Center Lease Debt Service.

IDIS Activity Category – 03E Neighborhood Facilities
Target Date 6/30/2026
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
39155 Liberty St, Fremont, CA 94537
Planned Activities N/A

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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed In general, the most common housing problem for low to moderate-income households in the City of Fremont is cost burden greater than 30 percent of income and/or overcrowding.

Renters struggle to afford rental rates and homeowners struggle to afford the cost of household maintenance and repairs for the aging housing stock. Poorly maintained homes in turn lead to additional repair problems, higher utility costs, etc., further restricting household funds and contributing to the deterioration of housing units. One persistent problem throughout the City is that 37.9 percent of the total renter households are cost burdened, and about 24.2 percent of owner households having cost burden. For severe cost burden, the proportions are 15.7 percent and 9.1 percent for renters and owners, respectively (2014-2018 ACS).

The City of Fremont has a diverse population with no one race comprising a majority in 2018.

White persons account for 24.1 percent of the population, Asian persons represent 58.4 percent and Hispanics and Latinos represent 13.4 percent of the population City-wide. Black or African American persons represent 3.1 percent of the population, followed by the remaining category of “other” which is at 14.4 percent.

Due to the City’s racial and ethnic diversity, mixed economic base and large geographic area, programs are primarily implemented on a community-wide basis unless otherwise noted. The City implements programs that meet the national objectives of serving low- and moderate- income clientele (LMC) or low- and moderate-income housing (LMH), with each activity benefitting low- and moderate-income individuals, families or households. The City may also undertake activities meeting the national objective of low and moderate area benefit (LMA) in eligible census tracts, using the upper-quartile exception approved by the Department of Housing and Urban Development. Certain projects, receiving funding, may be located in other jurisdictions if the agency receiving funding serves Fremont residents.

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Geographic Distribution

Target Area Percentage of
Funds
City-wide Initiatives 100%
Table 11 - Geographic Distribution

Rationale for the priorities for allocating investments geographically In making funding decisions, the City of Fremont will give priority to activities that:

• Meet a goal of the 2025-2029 Consolidated Plan
• Demonstrate a significance of need
• Serve an eligible area within Fremont
• Project or program is eligible under HUD rules
• Create a visual impact in the neighborhood, particularly if an infrastructure project • Participation in a larger revitalization project that includes new affordable housing opportunities

Discussion
Most of the programs the City of Fremont funds with its annual allocation directly benefit low or moderate-income individuals or households. Through programs like Project Sentinel, Youth and Family Services, the Afghan Coalition, 4C’s Child Care Initiative and Senor Peer Counseling, the City will focus resources on support services and empowerment services needed by the area’s residents.

At the same time, there are many low-income or disabled homeowners and renters who live in Fremont, and assistance will be provided home repair assistance to qualified households. The City works continuously with City departments, other public agencies, community-based organizations, and neighborhoods to identify and address obstacles to meeting underserved needs.

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AP-65 Homeless and Other Special Needs Activities - 91.420, 91.220(i)

Introduction

The City has been operating a number of programs and working with County and non-profit partners to address homeless within Fremont as well as within the Tri-cities (including the cities of Newark and Union City).

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including:

1.) Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs.

The Fremont Winter Shelter, operated by the City of Fremont’s Human Services Department, was open December 1, 2025 – May 7, 2026. The program sheltered 94 individuals, ranging in age from 17 – 70 years old. The City will continue to operate the winter shelter in FY 26-27.

2.) Addressing the emergency shelter and transitional housing needs of homeless persons

SAVE received general funds in addition to CDBG funds to help finance their emergency shelter program for victims of domestic violence. The shelter program takes place at their Community Empowerment Center, and provides emergency housing, food, and on-site support services to women and children escaping family violence. In 2018, SAVE launched the Domestic Violence Housing First project, which helped stabilize housing for over 100 survivors through financial help with rent, move-in costs, car repairs, etc. Support services include case management, support groups, individual counseling, parenting education, life skills workshops, and assistance enrolling children in school. Services to children include psycho-educational groups, individual counseling, field trips, and special events. In addition, SAVE has a 24-hour domestic violence hotline. SAVE will continue their efforts in FY 26-27.

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The City provided $150,000 of General Fund monies to Abode Services to help finance the operation of Sunrise Village, a 66-bed emergency shelter located in Fremont. In addition to providing shelter, Sunrise Village provides support services on site, which includes job counseling, life skills classes, counseling and case management, transportation, and medical care. Some of the funding will continue in FY 26-27.

3.) Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again

The City currently implements the Stay Housed Program, which helps families at risk of homelessness to stay housed. The program utilizes HOME funds under the Tenant Based Rental Assistance category, and provides temporary rental subsidies to qualified participants.

This program is continuing into FY 26-27.

4.) Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions) or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

EveryOne Home is building a Housing Crisis Response System in Alameda County that prevents homelessness whenever possible, provides dignified homeless safety net services, and maintains people in permanent homes with ongoing subsidies and services. Coordinated Entry is the front door and central organizing feature of the Housing Crisis Response System.

The purpose of Coordinated Entry is to quickly assess the needs of people in crisis, connect

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them to available support, and track the outcomes and performance of the system. Coordinated Entry provides a standard and transparent way for the Housing Crisis Response System to effectively identify people in Alameda County who are experiencing a housing crisis and assess their needs, then prioritize and match them to the most supportive services and housing programs for which they are eligible. To do this, EveryOne Home manages a Countywide By- Name-List, which is maintained in HMIS and governed by all applicable privacy and security policies. Coordinated entry is the Continuum’s primary focus for bringing an end to chronic homelessness.

Discussion
N/A

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AP-75 Barriers to Affordable Housing

Introduction
The development, preservation, and availability of affordable and market-rate housing is an important goal for the City. The City continues to proactively support and implement programs that will facilitate affordable housing and also programs that would help to eliminate barriers and constraints to housing development. A variety of factors can inhibit or constrain housing development, including environmental and market conditions, and government regulations.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment:

The development, preservation, and availability of affordable and market-rate housing is an important goal for the City. The City continues to proactively support and implement programs that will facilitate affordable housing and also programs that would help to eliminate barriers and constraints to housing development. A variety of factors can inhibit or constrain housing development, including environmental and market conditions, and government regulations.

The City took action to remove or ameliorate the following negative effects of public policies that serve as barriers to housing, including affordable housing:
- Modify the density ranges used in residential development. - Modify parking requirements.
- Allow for mixed-use development.
- Continue to zone land to maintain a land inventory capable of meeting regional needs. for lower income households.
- Amend the City's ordinances and policies to conform to SB-2.

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Discussion
The City also has the following programs/ policies/ ordinances in place to facilitate the preservation and creation of affordable housing:
- Preserve, Maintain, and Improve the Existing Affordable Housing Supply to provide loans and grants to eligible rental property owners and homeowners through the Housing Rehabilitation Loan and Grant Program.
- Continue to monitor affordable housing developments that could be at risk for converting to market rate. There are four developments at risk during the 2015-2023 timeframe representing 165 total units.
- Continue to require long-term affordability restrictions for existing and new housing units assisted with public funds.
- Continue to work with affordable housing developers to acquire and rehabilitate multifamily rental units at risk of conversion to market rate housing. - Preserve existing mobile homes and continue to enforce the City’s Mobile Home Space Rent Stabilization Ordinance.
- Continue to encourage development of second units
- Continue to operate “Stay Housed” Self Sufficiency Program to prevent households from becoming homeless
- Adopted the Rent Review Ordinance to allow tenants the right to have their rent increase to be heard before the Rent Review Board if the proposed rent is more than 5%.
- Adopted a Commercial Linkage Fee to support the development of affordable housing.

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AP-85 Other Actions - 91.420, 91.220(k)

Introduction
The City’s strategies in meeting underserved needs and promoting and maintaining affordable housing are described in detailed in the sections below.

Actions planned to address obstacles to meeting underserved needs Over the past few years, the City has made substantial changes to its zoning and land use controls to remove or ease these governmental constraints. In particular, the City acted to:

• Zone land in excess of that required to meet the regional housing needs allocation • Adopt a conforming density bonus ordinance
• Create a new multi-family zoning district with improved flexibility in setbacks, increased height allowance and open space requirements
• Update the City’s Second Unit ordinance to make development of second units more feasible; and eliminate impact fees on second units to encourage their construction Modify parking requirements to link the number of spaces to bedroom count and create findings for parking reductions (e.g., reductions near transit, services or need of residents).

Allowing for mixed-use development in a variety of commercial districts, has expanded opportunities for new housing. In the fall of 2017, the State of California adopted a package of fifteen bills aimed at increasing the production of new housing. Many of the bills impose new requirements on local governments. In March 2018, the City Council adopted amendments to Title 17 (Subdivisions) and Title 18 (Planning and Zoning) of the Fremont Municipal Code (FMC) for conformance with the 2017 housing legislation. The code amendments clarified or created new definitions, procedures and required findings, and standards. In addition, amendments to the Multifamily Design Guidelines were adopted to add new design rules which are intended to be supplemental objective design standards for new multifamily projects.

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Actions planned to foster and maintain affordable housing

The City was awarded a $5 million grant from the State of California’s Local Housing Trust Fund Program in 2021. The City’s Affordable Housing Ordinance provides for the production and preservation of affordable housing through requirements for market rate housing to mitigate its impact on the need for affordable housing. The ordinance provides various incentives and options for developers to meet the requirements under the ordinance; these include, but are not limited to, partnership with non-profit developers to produce affordable rental units, land dedication, preservation of units at-risk of loss, and payment of affordable housing fee. The City is in the process of updating its affordable housing ordinance from 2015 to continue to stimulate the production and preservation of affordable housing and incentivize market rate developers to incorporate affordable housing into their projects.

In November 2016, Alameda County voters enacted the Measure A1 affordable housing bond, which provided more than $50 million in funding for five new affordable rental housing projects in Fremont. In June 2017, the City Council considered and approved a new fee on non-residential development to support affordable housing. These continued efforts to generate resources for affordable housing have resulted in numerous projects that are recently completed, underway or in the planning stages, including:

• Innovia—a 290-unit transit-oriented mixed-use affordable housing development near the South Fremont/Warm Springs BART Station, which opened for service in March 2017. Innovia was fully leased up at the end of 2020 • Central Commons – a 30-unit Habitat for Humanity townhome project for low- income homebuyers broke ground in March 2017. The first phase of construction which produced 11 units was completed in January 2019 and the second phase which produced 19 units was completed in the fall of 2020.
• Pauline Weaver Apartments – a 90-unit affordable senior apartment project that began construction in mid-201, was completed in Spring 2019. • Stevenson Family Apartments – an 80-unit affordable housing project that has

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received a funding award from the City. The developer began construction in early 2017, with construction completed in Spring 2019.
• Fairfield Residential Geo Apartments—102-unit (Fairfield Geo Apartment) transit-oriented affordable projects near the new South Fremont/ Warm Springs BART station was completed in the late summer of 2020.
• Reilly Station and Canyon Flats (Toll Brothers /Eden Housing) 132-unit transit- oriented affordable projects also near the new South Fremont/Warm Springs BART Station. Reilly Station, a 61-unit development was completed in the fall of 2020 and Canyon Flats, a 71-unit development was completed in the spring of 2021. • City Center Apartments - 60 unit affordable and supportive housing development on 1.1 acres in the Centerville district of Fremont. Construction on the project has begun and is anticipated to be completed in the summer of 2021. • Irvington Senior Apartments – 89-unit affordable and supportive development for seniors with units set-aside for formerly homeless veterans in the Irvington district of Fremont. The developer will begin construction at the end of April 2021 and is anticipated to be completed in late 2022.
• Granite Ridge Apartments – 73-unit affordable development for low income families located in the Northgate neighborhood of Fremont. The developer will start construction in May 2021 and the development is anticipated to be completed in late 2022.

In addition to these new affordable housing projects, the City of Fremont has established other creative approaches to increase affordable housing. The City offers a home sharing program that creates affordable housing options from the existing housing stock by matching people who have spare bedrooms available with those seeking a place to reside, resulting in a mutually beneficial solution for the community.

The Housing Element also reports that the high cost of acquiring land and construction is a major nongovernmental constraint towards the production of housing, especially affordable housing. There is very little the City can do to affect the cost of land or construction because

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they are the result of private market forces; however, the City’s overall strategy to produce affordable housing helps mitigate these constraints by making land available at higher densities, providing financial assistance to affordable housing developments, and working with motivated and experienced developers to better contain project costs.

Actions planned to reduce lead-based paint hazards:

The Alameda County Lead Poisoning Prevention Department (ACLPPD) is an integrated health, environmental, and housing program. It provides case management of lead poisoned children throughout Alameda County and property owner services, education, and lead hazard remediation within a County Service Area which includes the HOME Consortium cities of Alameda and Emeryville. The Alameda County Environmental Health Services Department provides compliance and enforcement support for properties related to a lead-poisoned child.

Primary Prevention Education/Services

Property owner services and public education provided in the four -city County Service Area for Lead Poisoning Prevention are focused on raising awareness of the sources of lead in residential buildings and helping property owners to address hazards in a le ad-safe manner with the goal of exposing fewer children, property owners, and workers to lead.

Case Management/Secondary Prevention

The ACLPPD receives State of California Department of Public Health funds for Public Health Nursing case management services to lead poisoned children and their families, advocacy for blood lead screening, and marketing and consultations to the medical provider community and Medi-Cal Managed Care Organizations.

Environmental Investigations are conducted in the homes of children with elevated blood lead levels. A Registered Environmental Health Specialist provides property owners with a risk assessment report detailing the environmental test results and recommendations for addressing the lead hazards.

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Training

Trained contractors and workers are needed to ensure that renovation and remodeling of housing is done lead-safely. The ACLPPD provide State accredited classes and the HUD/EPA- approved Lead Safety for Remodeling, Repair and Painting class since the standardized class materials became available in 2004. The ACLPPD offers a 2 -hour Lead Safe Work Practice class for homeowners.

Compliance/Enforcement

Effective January 2003, the State of California Health and Safety Code was amended to include lead hazards as a violation of State housing code and to clarify the authority of local code compliance, public health, and environmental health agencies to investigate and require treatment of lead hazards.

In addition to the above programs, the City of Fremont will use CDBG funds to undertake lead- based paint hazard mitigation when required by the housing rehabilitation regulations. This can include inspection, risk assessment, specification writing, abatement, clean up, disposal work and clearance testing. This assistance will be in accordance with 24 CFR 35, et al. (9/15/99). A clearance test is performed after all lead paintwork is completed.

Actions planned to reduce the number of poverty-level families The City expects to allocate approximately $852,732 in FY 2026-27 from the general fund to nonprofit public service agencies or programs. The grants to the public service agencies are designed to foster the independence of service recipients and prevent the need for services in the future, while also providing support to those organizations that assist persons in crises and those who lack the basic necessities of life. All the funded agencies provide services primarily to extremely low to moderate income clients.

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Actions planned to develop institutional structure
The entities comprising the institutional structure through which the City of Fremont will carry out its housing and community development plan are detailed in the City’s Strategic Plan. The strengths of this institutional delivery system include the City’s coordination with and between the numerous nonprofit agencies providing housing and services to Fremont residents. Several agencies have multiple partnership or funding relationships with the City.

The City's Fremont Family Resource Center houses approximately 24 City, County, State and non-profit agencies. Seven (7) agencies will also receive CDBG capital, administration or public service funding. In addition to receiving City funding, agencies also partner with the City to provide direct services.

Gaps within the delivery system include limited public and private resources available to address affordable housing and supportive services. The dissolution of redevelopment agencies and state takeaways have negatively affected the City's ability to fund affordable housing projects in the City, and local budget cuts have affected the City's ability to fund the Social Service Grants Program at levels sufficient to keep pace with increased costs of service delivery.

Actions planned to enhance coordination between public and private housing and social service agencies
The City of Fremont has continued to encourage the coordination of activities between various housing and social services agencies. As stated above, the City promotes collaboration and coordination between social services agencies to reduce duplication of services and maximize the use of public resources available to fund these types of services.

A prime example of collaboration is the FRC. The FRC houses approximately 24 City, County, state and non-profit social service agencies. The goal of the FRC is to create a “one- stop shopping” center for people in need of social services and encourage mutually beneficial relationships between agencies. For the HOME Program, the City will continue to administer its local HOME-funded activities with Alameda County HCD.

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Historically, the City has participated in Participating Public Jurisdiction (PPJ) Agreements to provide greater efficiency in activities such as monitoring and disbursement of funds. PPJ Agreements outline the various responsibilities of local public entities involved in jointly funded projects serving residents of many cities. In the past, the City has entered into PPJ Agreements for various projects with the cities of Hayward, San Leandro, Union City, Livermore, Milpitas, and the County. The City will continue to utilize PPJ Agreements for jointly funded projects.

Discussion:

As a recipient of HUD funds, the County of Alameda and City of Fremont certifies it will affirmatively further fair housing choice by conducting an analysis of impediments to fair housing choice, take appropriate actions to overcome the effects of any impediments identified, and maintain records reflecting the analysis and actions taken in this regard. The County of Alameda, as lead agency, and multiple participating jurisdictions, the cities of Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City; the housing authorities for the cities of Alameda, Berkeley, Livermore, and Oakland; and the Housing Authority of the County of Alameda, have formed a regional collaborative for the purpose of completing an Analysis of Impediments to Fair Housing Choice (Regional Analysis of Impediments) while meeting their goals and obligations under the fair housing rules to affirmatively further fair housing.

Each jurisdiction set goals to address during the fiscal years 2025-2029. Some initiatives from the 2025 Analysis of Impediments to Fair Housing that will be implemented include:

GOAL ONE: PROMOTE FAIR HOUSING ENFORCEMENT AND EDUCATION THROUGH INTERAGENCY COLLABORATION.

ACTION 1A: Continue to contract with housing service providers to educate home seekers, landlords, property managers, real estate agents, and lenders regarding fair housing law and

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recommended practices, including the importance of reasonable accommodation under ADA, protections for source of income, and the impact of using credit, criminal, and eviction history to assess tenant applications.

ACTION 1B: Create or coordinate with local organizations on the creation of tenant advocacy materials that will provide easy to understand summaries of tenant rights and information on resources that can help with housing challenges including where to find housing assistance and where to report housing concerns. These materials will be available in multiple languages and digitally and on paper for those who do not regularly access the internet.

ACTION 1C: Seek ways to increase resident access to fair housing services, such as improved marketing of services, strategies for bringing opportunities into the community through partnership with service organizations, and incorporating fair housing considerations as a routine practice of program administration.

GOAL TWO: ADDRESS CHALLENGES OF DISPLACEMENT AMONG RESIDENTS IN HIGH COST AND GENTRIFYING AREAS.

ACTION 2A: Encourage landlords in high resource areas to market their available units to Housing Choice Voucher Holders through education, incentives, and interagency coordination that may help to streamline housing navigation and inspection processes.

ACTION 2B: Work to connect tenants at risk of eviction or displacement with services that stabilize housing.

ACTION 2C: Monitor the status of units at risk of conversion and work proactively with property owners to identify strategies that will allow units to remain affordable.

ACTION 2D: Explore options for limiting redevelopment of existing affordable housing projects to other uses and to require replacement housing be provided when project will result in loss of low-moderate income housing units.

ACTION 2E: Provide home repair assistance to income-qualified homeowners to allow homeowners to maintain housing safety and remain in their homes.

GOAL THREE: CONTINUE TO SUPPORT THE CREATION OF NEW AFFORDABLE

HOUSING OPPORTUNITIES
ACTION 3A: Continue to encourage construction of affordable housing throughout the region,

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including through the use of public land and enhanced coordination with nonprofit developers.

ACTION 3B: Encourage construction of accessory dwelling units.

ACTION 3C: Increase housing density consistent with state requirements and encourage applicants to apply for density bonuses as a tool to produce affordable housing and promote new housing.

ACTION 3D: Explore enhanced incentives for developers of affordable housing including incentives such as reduced fees, expedited processing, and regulatory streamlining.

GOAL FOUR: EXPAND HOUSING OPPORTUNITIES FOR PEOPLE WITH SPECIAL NEEDS ACTION 4A: Provide accessibility improvements in rehabilitation activities to increase the ability of physically disabled people to obtain and retain appropriate housing and live independently.

ACTION 4B: Facilitate housing development and assistance programs for special needs households, including seniors, farmworkers, persons with disabilities, and the unhoused.

ACTION 4C: Continue outreach and engagement efforts to assist unhoused 12 residents in securing safe affordable shelter and associated supportive services.

GOAL FIVE: ENHANCE COORDINATION ACROSS JURISDICTIONS TO PROMOTE

COLLABORATION IN MEETING REGIONAL CHALLENGES
ACTION 5A: Actively collaborate across jurisdictions, including through coordination with the Alameda County Housing Portal and attendance at quarterly meetings with the Participating Jurisdictions to discuss fair housing strategies, share information, and provide updates on goals to better coordinate regional fair housing efforts.

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AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4)

Introduction
This Action Plan covers the period from July 1, 2026 through June 30, 2027 (PY/FY 2026).

The City of Fremont will receive an allocation of $1,549,158 in Community Development Block Grant (CDBG) entitlement funds. The City will also have approximately $644,226 in reprogrammed funds. Lastly, the City anticipates receiving $25,000 in PY 2026-27 program income. The City’s total CDBG program budget is $2,216,384.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed $0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan
$0

3. The amount of surplus funds from urban renewal settlements $0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan $0

5. The amount of income from float-funded activities $0 Other CDBG Requirements

1. The amount of urgent need activities $0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low-and moderate-income 100%

3. Overall Benefit – A consecutive period of one, two, or three years may be used to determine that a minimum overall benefit of 70 percent of CDBG funds is used to benefit persons of low-and moderate-income. Specify the years that include this Annual Action Plan.
7/1/2026-
6/30/2027

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3300 Capitol Avenue Div/Dept: City Manager's Office
Fremont, CA 94538 Category: Plans, Policies and Studies

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5717) DOC ID: 5717
Updated: 5/8/2026 12:18 PM by Dina Lewis Page 1
Technology Disruption Policy - Adoption of Disruption Policy for City Council Handbook of Rules and Procedures
Contact Persons:

Name: Alberto Quintanilla Allen DeMers
Title: City Clerk Deputy City Manager
Div/Dept: City Manager's Office City Manager's Office
Phone: 510-284-4009 510-494-4651
E-Mail: [email protected] [email protected]

Executive Summary: The Ralph M. Brown Act (Gov. Code § 54953) requires that public meetings remain accessible to the public, including through teleconference or internet platforms (when offered). If technology fails during a hybrid or remote meeting or the meeting is disrupted by offensive and/or inappropriate behavior from virtual public participants, the legislative body must pause proceedings until public access is restored or reconvene the meeting at a later date with proper notice.

Background: SB 707, signed by the Governor on October 3, 2025, amended the Brown Act to require adoption of a policy regarding disruption of telephonic or internet service that prevents members of the public from attending or observing City Council meetings. The policy must be adopted in open session and may not be placed on the consent calendar.

Discussion/Analysis: This proposed Technology Disruption Policy establishes procedures for responding to a disruption in or related to the telephonic or internet services that provide two-way remote public access to meetings of the City of Fremont City Council, as required by the Brown Act (Gov. Code § 54953.4).

The City of Fremont previously facilitated virtual public comment during periods of enforced telework and virtual City Council meetings resulting from the COVID 19 pandemic. The City curtailed virtual public comment in conjunction with the resumption of in-person City Council meetings and in an effort to avoid disruptive instances in which virtual public comment at council meetings around the State were used as a disruptive platform for “zoom bombing” and hate speech.

In an effort to address both potential technological interruptions and interruptive misuse of the platform by virtual participants, this policy can be

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applied to address explicit or hateful speech from virtual meeting participants in conjunction with the City of Fremont handbook language regarding City Council meeting decorum. The policy facilitates transparency, public participation, and continuity of government services during technology disruptions. The policy is designed to work in concert with the City Council’s adopted language regarding operations and decorum at City Council meetings. If approved, staff intends to implement virtual public comment at the first City Council Meeting following approval.

Technology Disruption Protocol (proposed for the City Council Handbook):

1. Introduction
This protocol establishes procedures for how the City Council will respond to disruptions in telephonic or internet services that prevent members of the public from attending or observing a meeting remotely. This protocol ensures transparency, public participation, and continuity of government during technological disruptions. This protocol is separate from, and supplementary to, the City Council’s authority under the Brown Act to address individuals who engage in disruptive behavior at public meetings.

2. Authority to Recess
The Mayor may declare a recess where a disruption to the City’s remote access service prevents members of the public from attending or observing a meeting remotely. The Mayor shall announce the disruption to the public and the City shall proceed to the next steps set forth in this protocol.

3. Recess Duration
a) The meeting shall be recessed for up to one hour or until service or decorum is restored, whichever is sooner.
b) City staff will announce the estimated time to reconvene and update any on-site signage.

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4. Efforts to Restore Service
The City shall make good faith efforts to restore remote access services, which may include:
o Troubleshooting platform or teleconferencing software o Removing any member(s) of the public who caused the meeting disruption
o Resetting or replacing audiovisual equipment
o Attempting alternative connection methods
o Contacting necessary support staff or service providers o Switching to back-up equipment or platforms, if available

5. Reconvening the Open Session
a) The open session may be reconvened after at least one hour has elapsed from the time of disruption or as soon as service or decorum is restored, whichever occurs earlier.
b) If remote access service is restored before or at the time the meeting reconvenes, the meeting shall continue as normal.
c) If service has not been restored after one hour, the City Council may reconvene and:
o Adjourn the meeting; or
o Continue the meeting in open session by adopting, by roll call vote, the following, or a substantially similar, finding:
“The City of Fremont has made good faith efforts to restore the conditions necessary to continue virtual public comment for this meeting, inclusive of telephonic or internet service in accordance with its adopted policy, and the public interest in continuing the meeting outweighs the public interest in remote public access.”

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d) Upon adoption of the finding, the City Council may continue the open session even though remote access services have not been restored or reactivated.

6. Documentation
a) The Clerk documents the nature of the disruption, duration, and corrective actions in the official record.
b) The Clerk shall enter a brief statement into the meeting minutes, including the following:
o The nature and time of the disruption
o The restoration efforts undertaken
o The time the meeting was reconvened (if applicable)
Fiscal Impact: None.

Environmental Review: The updated Council Handbook is an organizational, and/or administrative governmental activity that is not subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378 and pursuant to CEQA Guidelines section 15061(b)(3) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Since it can be seen with certainty that there is no possibility that the proposed amendments may have a significant effect on the environment, the activity is not subject to CEQA.

Attachments:

ATTACHMENTS:
• Exhibit A_Council Handbook_DRAFT
• Draft Resolution

Recommendation: Adopt a resolution amending the City Council Handbook of Rules and Procedures approving the addition of a Technology Disruption Policy to establish procedures for recessing and reconvening City Council

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meetings when telephonic, internet service or virtual participant-related disruptions occur.

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Exhibit A to Resolution 2026-XX

HANDBOOK
OF

RULES AND PROCEDURES

CITY OF FREMONT

CITY COUNCIL

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PREFACE

As provided by California Government Code Section 36813, the City Council of the City of Fremont establishes the Handbook of Rules and Procedures contained herein.

The Handbook shall be in effect upon adoption by the City Council and shall remain in effect until such time as it is amended , or new rules are adopted in the manner provided herein.

In addition to the Handbook of Rules and Procedures, the City Council has included in this document other information which may be useful to the City Council, administrative staff, the general public and is to be known as “The Handbook of Rules and Procedures of the City of Fremont City Council.”

Adopted December 1997
Resolution No. 9233, dated December 9, 1997

Amended July 2001
Resolution No. 9684, dated July 17, 2001

Amended February 2006
Resolution No. 2006-12, dated February 28, 2006

Amended December 2011
Resolution No. 2011-64, dated December 6, 2011

Amended December 2018
Resolution No. 2018-69, dated December 4, 2018

Amended September 2021
Resolution No. 2021-62, dated September 7, 2021

Amended October 2022
Resolution No. 2022-57, dated October 18, 2022

Amended September 2023
Resolution No. 2023-48, dated September 19, 2023

Amended October 2024
Resolution No. 2024-45, dated October 8, 2024

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______________________________________________________________________________ – i –

CITY OF FREMONT

CITY COUNCIL

RULES AND PROCEDURES

TABLE OF CONTENTS

Chapter I – General Powers and Duties
A. Legislative Body ......................................................................................................1 B. City Council Basic Power ........................................................................................1 C. City Council .............................................................................................................1

1. Mayor ...........................................................................................................1

2. Councilmembers ..........................................................................................1 D. Mayor as Presiding Officer ......................................................................................1 E. Vice Mayor ..............................................................................................................1 F. Vice Mayor Selection and Duties ............................................................................2

1. General Provisions. ......................................................................................2

2. Regular Order of Selection ..........................................................................2

3. Order of Selection Upon Vacancy ...............................................................2

4. Other Instances.............................................................................................3

5. Appointment of Vice Mayor ........................................................................3

6. Vice Mayor as Presiding Officer .................................................................3 G. Interference in Staff Functions.................................................................................3 H. Council Position on Ballot Measure(s) ....................................................................3

Chapter II – City Council Norms and Protocols
A. Norms Regarding City Councilmember Conduct…………………………………4 B. Accepted Protocols for City Councilmembers…………………………………....4 C. Town Hall Meetings ……………………………………………………………...5

Chapter III – City Council Meetings
A. Duties of Presiding Officer. .....................................................................................6 B. Call to Order ............................................................................................................6 C. Roll Call. ..................................................................................................................6 D. Quorum. ...................................................................................................................6 E. Lack of Quorum .......................................................................................................6 F. Recognition to Speak, Councilmember ...................................................................6

1. Interruptions .................................................................................................6

2. Challenged While Speaking .........................................................................7

3. Public Hearings ............................................................................................7 G. Councilmember Obligation After Absence .............................................................7 H. Deadline for New Business ......................................................................................7 I. Business Items Out of Order ....................................................................................7 J. Recordings ...............................................................................................................7

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Chapter III – City Council Meetings (continued)
K. Agenda Format for Regular Meetings .....................................................................7

1. Preliminary ...................................................................................................7

2. Consent Calendar .........................................................................................7

3. Ceremonial Items .........................................................................................8

4. Public Communications ...............................................................................8

5. Scheduled Items ...........................................................................................8

6. Other Business .............................................................................................8

7. Items Referred by Councilmembers ............................................................8

8. Adjournment ................................................................................................8 L. Components of a Regular Meeting ..........................................................................8

1. Consent Calendar .........................................................................................8

2. Minutes. .......................................................................................................8

3. Public Communications ...............................................................................9

4. Legislative Matters.....................................................................................10

5. City Council Referrals ...............................................................................10

6. Appointments .............................................................................................11 M. Addressing the City Council ..................................................................................11

1. Speaker Card and Speaker Time ................................................................11

2. One Speaker at a Time ...............................................................................11

3. Questions and Comments from the Public.................................................11

4. Addressing the City Council after a Motion is Made ................................11 N. Continued Agenda Items........................................................................................11 O. Public Hearing Closed ...........................................................................................12 P. Special Meeting- Work Sessions ...........................................................................12 Q. Scheduled Recesses ...............................................................................................12 R. Cancellation of Meeting .........................................................................................12 S. Technology Disruption Protocol…………………………………………………13

Chapter IV – City Council Meeting Decorum
A. Enforcement of Decorum .......................................................................................13 B. Courtesy .................................................................................................................13 C. Noise in the Lobby .................................................................................................13 D. Crowd Control in Council Chambers ....................................................................13 E. Smoking, Food and Drink ......................................................................................14 F. Distribution of Literature and Other Materials in City Council Chambers ...........14

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Chapter V – Procedural Rules
A. Rules of Order ........................................................................................................15 B. Modifications to Rosenberg’s Rules of Order .......................................................15 C. Precedence of Motions ...........................................................................................15 D. Rules of Discussion................................................................................................15

1. Division of Question ..................................................................................15

2. Voting ........................................................................................................15

3. Tie Votes ....................................................................................................16

4. Failure to Vote ...........................................................................................16

5. Abstentions ................................................................................................16

6. Legal Disqualifications ..............................................................................16

7. Enforcement ...............................................................................................16

8. Appeal from the Mayor’s Decision ............................................................16

Chapter VI – Boards, Commissions, and Committees - City Representatives and Standing Committee
A. Boards, Commissions and Committees - City Representatives -Standing Committee ..............................................................................................................18

1. Definitions..................................................................................................18

2. Application and Appointment Process.......................................................18 B. Appointment to Outside Agencies .........................................................................20

1. Citizen Appointments ................................................................................20

2. Councilmember Appointment ....................................................................20 C. Removal of Member of Board or Commission or Committee or City Representative ........................................................................................................21 D. Waiver of Requirements ........................................................................................21

Appendix A - Council Travel Budget and Expense Reimbursement Policy

Appendix B - Paperless Council Agenda Process

Appendix C - Requests for Ceremonial Recognition

Appendix D – Council Handbook Acknowledgment Form

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CHAPTER I - GENERAL POWERS AND DUTIES

A. Legislative Body:

The governing legislative body of the City of Fremont is a City Council consisting of six Councilmembers and a Mayor. The Mayor is elected by the qualified voters of the city at large. The Councilmembers are elected from one of six districts. When reference to all the members of the City Council, inclusive of the Councilmembers and Mayor, is intended, use of the terms “Councilmembers” or “City Council” are appropriate substitutes for the term “Council Members and Mayor.”

B. City Council Basic Power:

All powers of the City are and shall be vested in the City Council, subject to the provisions of the Fremont Municipal Code and to the Constitution and statutes of the State of California.

C. City Council:

1. Mayor: The Mayor shall hold office for a term of four years. The Mayor shall be sworn into office following certification of the general municipal election and continue in office until a successor qualifies.

2. Councilmembers: Councilmembers shall hold office for a term of four years. Three Councilmember offices shall be elected at each general municipal election. Each Councilmember elected shall be sworn into office following certification of the general municipal election and continue in office until a successor qualifies.

D. Mayor as Presiding Officer:

The Mayor shall be recognized as the official head of the City of Fremont for all ceremonial purposes. Requests for ceremonial recognition shall be made to the Mayor in accordance with the procedures set forth in Appendix C – Requests for Ceremonial Recognition.

The Mayor shall be the Presiding Officer of the City Council and shall preside at the meetings of the City Council. The Mayor may move, second, and debate from the Chair, subject to such limitations of debate as are imposed on all Councilmembers by these rules and shall not be deprived of any of the rights and privileges of a Councilmember as such Presiding Officer. The Mayor shall possess no veto power.

E. Vice Mayor:

In the absence of the Mayor, the Vice Mayor shall possess and perform the powers and duties of the Mayor

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______________________________________________________________________

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F. Vice Mayor Selection and Duties:

1. General Provisions:

The purpose of these provisions is to make the designation of the Vice Mayor a ministerial action, while at the same time providing an opportunity for each Councilmember elected at a general municipal election to have the opportunity of serving as Vice Mayor during his or her term of office. No Councilmember who is appointed or elected to fill the unexpired term of a vacant office of Councilmember shall be appointed as Vice Mayor.

2. Regular Order of Selection:

The Councilmember who received the highest number of votes during the previous general municipal election shall be appointed Vice Mayor for the first eight months following the next general municipal election. The Councilmember who received the second highest number of votes during the previous general municipal election shall be appointed Vice Mayor for the next eight months. The Councilmember who received the third highest number of votes during the previous general municipal election shall be appointed Vice Mayor for the next eight months.

For example, the Vice Mayor rotation for the six Councilmembers based on the 2018 and 2020 general municipal elections would proceed as follows:

Vice-Mayor Term
“Previous General
Municipal Election”
Year
Councilmember to Be
Appointed Vice Mayor
Nov. 2019-July 2020 2018 Highest number of votes in
2018 election
July 2020-March 2021 2018 Second highest number of
votes in 2018 election
March 2021-Nov. 2021 2018 Third highest number of
votes in 2018 election
Nov. 2021-July 2022 2020 Highest number of votes in
2020 election
July 2022-March 2023 2020 Second highest number of
votes in 2020 election
March 2023-Nov. 2023 2020 Third highest number of
votes in 2020 election

3. Order of Selection Upon Vacancy:

If a vacancy occurs in an office of a Councilmember, the order of selection pursuant to the above section shall be modified if necessary, as follows: If the vacancy is in the office of a Councilmember and is the incumbent Vice Mayor, then the Councilmember who was the last previous Vice Mayor shall be appointed Vice Mayor for the remainder of that eight month term. If the vacancy is in the office of a Councilmember who has not yet served as Vice Mayor during his or her term of

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______________________________________________________________________

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office, then the Councilmembers next in the order of selection pursuant to the above section shall each have their appointment as Vice Mayor advanced, notwithstanding that as the result of such vacancy or prior or future vacancies, the order of selection will be modified with the effect that a subsequent Vice Mayor will be only in the second or first year of his or her term of office as a Councilmember.

4. Other Instances:

In the event a situation occurs, resulting from a vacancy in an office of a Councilmember, which is not addressed in these rules, the City Council shall promptly consider what revision to the rules, if any, are necessary prior to the appointment of the Vice Mayor.

5. Appointment of Vice Mayor:

The City Clerk shall schedule the appointment of the Vice Mayor for the last regular City Council meeting of the current Vice Mayor’s term (or at the next regular meeting following a vacancy), and shall publish in the agenda the name of the Councilmember to be appointed. At the meeting the Mayor shall make a motion nominating the Councilmember to be designated as the Vice Mayor.

6. Vice Mayor as Presiding Officer:

While performing in the absence of the Mayor as the Presiding Officer at meetings of the City Council, the Vice Mayor may be addressed as Mayor (however, documents executed by the Vice Mayor in the absence of the Mayor shall be signed as Vice Mayor. (G.C. 34904 & 36801)

G. Interference in Staff Functions:

The City Council shall deal with the administrative services of the City only through the City Manager, and legal services of the City through the City Attorney , except for the purpose of inquiry and neither the City Council nor any member thereof, shall give orders to subordinates of the City Manager. No member of the City Council shall publicly criticize or censure any staff member of the City, and shall instea d relay any criticism of a staff member privately through the City Manager , or City Attorney for staff within the City Attorney’s Office.

H. Council Position on Ballot Measure(s):

A 5/7 vote will be required for support or opposition on a ballot measure.

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CHAPTER II – CITY COUNCIL NORMS AND PROTOCOLS

A. Norms Regarding City Councilmember Conduct

1. Maintain a citywide perspective while being mindful of districts.

2. Be mindful of how Councilmember conduct can promote or hamper teamwork of governing.

3. Councilmembers will acknowledge that Council actions/decisions represent City policy once a decision is made.

4. Councilmembers will listen to one another, communicate respectfully with each other, and seek to understand one another.

5. Find consensus with Councilmembers when possible; find areas of agreement within the areas of disagreement.

6. Respect other Councilmembers’ opinions. Accept that Councilmembers will not always agree. Disagree respectfully and professionally. Do not make things personal.

7. Never assume intent regarding other Councilmember actions. Do not ascribe motives.

8. Maintain confidentiality of confidential matters.

9. Respect the roles of the Mayor, Council and staff in creating policy and in implementing policy.

10. Respect the Council/Manager form of government.

11. Communicate concerns about staff to the city manager, or city attorney for staff within the City Attorney’s Office. Do not criticize staff in public. Do not apologize on behalf of the staff or other members of Council.

B. Accepted Protocols for City Councilmembers

1. Craft clear City Council motions so that staff and Councilmembers all understand what is intended. If staff needs clarification, the city manager or city attorney will ask for clarification and/or recap and summarize the motion to ensure it is understood.

2. Seek to be efficient in comments at City Council meetings. It is unnecessary for Councilmembers to speak on every item or to repeat an opinion that has already been stated by another Councilmember.

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3. Provide reports and other information to City Council colleagues and staff about committee assignments in written summary format and/or at City Council meetings under Councilmember communications, especially when something is time- sensitive.

4. Participate in the League of California Cities, National League of Cities, US Conference of Mayors and other organizations that relate to City of Fremont work in order to enhance personal professional development as governing body members, and to learn about new approaches and common issues being addressed by other local governments.

5. When foreign dignitaries request official City of Fremont events with members of the City Council in the Councilmembers’ official capacity, courtesy invitations should be extended to all members of the City Council. For those contacts and invitations extended to individual Councilmembers that are not official City of Fremont events, it will be at the discretion of the individual Councilmember to determine who, if anyone, to extend an invitation to. City property can be used for official business with foreign dignitaries, with alternate locations considered for unofficial business.

6. During City Council campaign seasons, the city attorney will remind Councilmembers of their obligations and limitations, including prohibitions on use of any City resources including, but not limited to, City equipment, City employees, City logo or other official City designations in campaign literature, signs, social media or other communications.

7. Refrain from using technology to communicate with others during City Council meetings.

8. Refrain from using the City’s logo or any photos with City staff in ways inconsistent with City laws and policies.

C. Town Hall Meetings
Councilmembers shall be permitted to hold one Town Hall meeting within their district per year. Town Hall meetings require the use of City resources, including staff, for scheduling, advertising, setting up, recording and otherwise managing the Town Hall.

Councilmembers may hold additional Town Hall meetings within their districts if they do not request the assistance of city staff or the use of city resources.

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CHAPTER III - CITY COUNCIL MEETINGS

A. Duties of Presiding Officer:

The Mayor shall act as the Presiding Officer at all meetings of the City Council and shall preserve strict order and decorum at all times. The Mayor shall state each question coming before the City Council, and shall restate each question immediately prior to calling for the vote. Following the vote, the Mayor shall announce the results of the vote. The Mayor is eligible to vote on all questions, and shall direct the order of participation of Councilmembers. The Mayor shall, in all instances, have the last chance to speak.

B. Call to Order:

The meetings of the City Council shall be called to order by the Mayor, or in the Mayor’s absence, by the Vice Mayor. In the absence of the Mayor and the Vice Mayor, the meeting shall be called to order by the most senior Councilmember present. This person shall serve as the Council’s presiding officer until the arrival of the Mayor or Vice Mayor, or until adjournment of the meeting.

C. Roll Call:

Before proceeding with the business of the City Council, the City Clerk shall call the roll of the Councilmembers and the names of those present and those absent shall be entered in the minutes of the meeting. The Presiding Officer shall announce that a la te Councilmember has arrived for the benefit of the television audience.

D. Quorum:

Four Councilmembers shall constitute a quorum for the transaction of business. A majority of a quorum shall be sufficient to pass any action taken by the City Council except on such matters which, by law, require a greater majority.

E. Lack of Quorum:

If a majority of Councilmembers are absent from any meeting the City Clerk may declare the meeting adjourned to a stated time and place and shall prepare a written notice of the adjournment and conspicuously post it at the entrance to the Council Chambers.

F. Recognition to Speak, Councilmember:

Every Councilmember desiring to speak shall address the Mayor and, upon recognition by the Mayor, shall confine his or her remarks to the question under debate.

1. Interruptions:

A Councilmember, once recognized, shall not be interrupted while speaking unless called to order; unless a motion to raise a point of order is raised by another Councilmember, or unless the Councilmember speaking chooses to yield to questions from another Councilmember.

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2. Challenged While Speaking:

A Councilmember, challenged while speaking, shall cease speaking until the point of order is determined. The Councilmember shall be permitted to proceed if ruled to be in order. Conversely, the Councilmember shall remain silent or alter any remarks to comply with rules of the City Council if found not to be in order.

3. Public Hearings:

Councilmembers should not speak to the merits of an issue, other than to ask questions, until the public hearing has been closed. If the agenda item is an appeal of other than a legislative matter, Councilmembers should acknowledge and state the substance of any prior discussion of the item with any person (other than personal consultants not having an interest in the matter) at the beginning of the hearing.

G. Councilmember Obligation After Absence:

When a Councilmember is absent from an earlier meeting at which a matter was discussed, it shall be the duty of that Councilmember to become acquainted with the issues discussed by reading the documents presented and when possible, listening to or viewing the taped recording of the meeting missed.

H. Deadline for New Business:

Generally, no new item of business will be discussed or considered after 11:30 p.m. unless approved by the City Council.

I. Business Items Out of Order:

The Mayor may, with the consent of the City Council, modify the order of the agenda.

J. Recordings:

All meetings (except closed sessions) of the City Council shall be recorded and stored electronically.

K. Agenda Format for Regular Meetings:

Order of Business: The business of the City Council shall be taken up for consideration and disposition in the following order:

1. Preliminary:

Call to Order
Salute to the Flag
Roll Call
Announcements-Mayor and/or City Manger
Report Out of Closed Session (if applicable)

2. Consent Calendar:

Approval of Minutes

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3. Ceremonial Items

4. Public Communications:

Written
Oral

5. Scheduled Items:

Public Hearings
Appeals
Reports from Boards, Commissions, and Committees

6. Other Business

7. Items Referred by Councilmembers:

Councilmember Referrals
Appointments to Boards, Commissions, Committees
Legislative Actions
Report on Committee Assignments

8. Adjournment

L. Components of a Regular Meeting:

The published agenda shall consist of an agenda and summary reports providing sufficient information needed for deliberation and action.

1. Consent Calendar:

Routine items that are not controversial in nature and do not require a public hearing may be placed on the consent calendar at the Mayor’s discretion. All items may be approved by one motion and one vote. Any Councilmember or member of the public or their representative may request any item be withdrawn from the consent calendar for separate consideration in its regular order of business.

2. Minutes:

a. Description:

The minutes of a City Council meeting shall be “action minutes” which include the motions made, actions taken, and a brief summary of public comments.

b. Reading of Minutes:

If each Councilmember has been furnished with a copy of the minutes prior to the meeting, the minutes may be approved without reading. If a Councilmember raises a point of correction to the minutes of a City Council meeting, those minutes will not be approved at that meeting. Consideration of such minutes will be continued to the next regular meeting.

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c. Remarks of Councilmember- When Entered into the Minutes:

A Councilmember may request, through the Mayor, the privilege of having an abstract of a Councilmember’s statement on any subject under consideration by the City Council entered into the minutes. If the City Council consents, the statement shall be entered. If a Councilmember voted in the minority, ho wever, that Councilmember has the right to an abstract of such dissent entered into the minutes which explains an affirmative vote on a ministerial or other routine action on an underlying project or other matter as to which the Councilmember voted in the minority. An “abstract” is defined here as “a statement summarizing the important points of a given text.” The Councilmember requesting an abstract shall succinctly summarize his or her position to be entered into the minutes. The request must be made and acted upon prior to hearing another item. The abstract must be submitted the to the City Clerk the following business day.

3. Public Communications:

a. Written:

Subject to the time limits described in this document, any member of the public or their authorized representative may address the City Council by written communications.

b. Oral:

Subject to the time limits described in this document, any member of the public or their authorized representative, may address the City Council on any matter concerning the City’s business, or any matter over which the City Council has control, whether on its posted agenda or not. Comments on items included on the agenda shall be reserved until the Council considers t hose items. However, the City Council is prohibited from extensively discussing or taking action on an item not appearing on its posted agenda under the provisions of the Brown Act. Any issue raised under “Oral Communications” will therefore be limited to a determination whether it should be placed on a future agenda for discussion, action, or report. Exceptions to this rule are set forth in the Brown Act.

c. Special Meeting-Work Sessions:

Subject to the time limits described in this document, any member of the public or their authorized re presentative may address the City Council on matters contained on a Special Meeting-Work Session agenda.

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4. Legislative Matters:

Generally, public hearings shall be conducted in the following order:

a. Regular Hearings:

Staff presentation
Questions of staff by Councilmembers
Hearing opened by Mayor
Public Comments
Hearing closed by Mayor
Questions by Councilmembers
Discussion by Councilmembers
Action by City Council

b. Appeals:

Staff presentation
Questions of staff by Councilmembers
Hearing opened by Mayor
• Appellant’s comments
• Public comments
• Rebuttal-Appellant comments
Hearing closed by Mayor
Questions by Councilmembers
Discussion by Councilmembers
Action by City Council

5. City Council Referrals:

a. Any Councilmember may, prior to any regular City Council meeting, bring any matter to the attention of the City Council which is not otherwise scheduled on a City Council agenda. The matter will be placed on the next available agenda in the Council Referral section. The sponsoring Councilmember shall give the City Manager a brief description of the subject to be printed in the agenda, sufficient to inform the City Council and public of the nature of the referral. All referrals shall be submitted to the City Manager, with a copy to the City Clerk, no later than five business days before the next City Council meeting.

b. The City Council, after considering the referral, may do any of the following:

(1) Take no action;
(2) Refer the matter to staff to schedule as a future City Council agenda item;
(3) Take dispositive action if Council finds that sufficient notice to the Council and the public has been provided by the published agenda,

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sufficient information has been received by the Council, and no formal published notice of a public hearing is required.

c. The Councilmember who requested the referral has the privilege of speaking first on the item.

6. Appointments:

Appointments to the City Boards, Committees and Commission shall be made as described in Chapter V of this document.

M. Addressing the City Council:

1. Speaker Card and Speaker Time:

A person desiring to address the City Council is encouraged to complete a “Request to Address the City Council” (speaker card). Depending upon the extent of the agenda and the number of persons desiring to speak on an issue, the Mayor may limit the time fo r individual comments. When deemed necessary, the mayor may allocate a longer speaker time without objection from the City Council. The following time limits apply unless modified by the Mayor.

Oral Communications
Individual speakers -3 minutes

Public Hearings
Applicant/appellant - 10 minutes
Individual speakers - 3 minutes
Rebuttal by applicant/appellant - 5 minutes

2. One Speaker at a Time:

No person, other than the person having the floor, shall be permitted to enter into any discussion without the permission of the Mayor. All discussions shall be through the Mayor, and no question shall be asked of a Councilmember except through the Mayor.

3. Questions and Comments from the Public:

Questions and comments from the public shall be limited to the subject under consideration.

4. Addressing the City Council after a Motion is Made:

No person in the audience may address the City Council after a motion is made. without first securing permission to do so. Upon recognition by the Mayor and permission being granted by the City Council, the person so recognized shall confine him or herself to the question under discussion.

N. Continued Agenda Items:

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It is City Council practice and policy that matters scheduled on an agenda will be heard at the meeting scheduled. When unforeseen circumstances mandate a request for continuance of an agenda item by an applicant, appellant, or other interested parties, th e request must be made to the City Council at the outset of the consideration of the item. In addition, any person intending to make a request for a continuance shall inform the City Clerk, orally or in writing, as soon as possible prior to the meeting that such a request for continuance will be made. The City Clerk shall inform the Mayor. The City Council will consider the request for continuance prior to discussing the substance or merits of the agenda item. The interested parties may speak to the issue o f a continuance without forfeiting the right to speak later to the merits of the issue if a majority of the Council so rules. Comments may be presented by persons not able to attend the meeting for which the item is finally scheduled if the City Council agrees to continue the item.

O. Public Hearing Closed:

Once a hearing is closed it is inappropriate for the public to speak except to answer an inquiry of a Councilmember addressed through the Mayor. However, a public hearing may be re-opened by the Mayor to hear new information.

P. Special Meeting-Work Sessions:

The City Council may meet in a “work session/study session” called as a Special Meeting for the purpose of acquiring information on a particular subject(s). Study sessions shall be open to the public but are not public hearings. Public input, however, will be received on item(s) on the Special Meeting-Work Session agenda.

Q. Scheduled Recesses:

The City Council will recess from any regularly scheduled City Council meetings during the entire month of August. Prior to a scheduled recess, the City Manager shall submit to the City Council any recommended matters anticipated to require Council approval during the recess. The City Council may, by resolution, authorize the City Manager to approve any recommended matters on behalf of the City of Fremont.

R. Cancellation of Meeting:

If the City Council considers and then decides to cancel a future regularly scheduled or special meeting it should take such action at the earliest prior meeting possible. If the action to cancel a meeting is taken more than one regular meeting prior to the date of the canceled meeting, the fact of any such cancellation shall also appear as an informative item on the agenda for the meeting immediately preceding the canceled meeting date.

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S. Technology Disruption Protocol:

1. Introduction
This protocol establishes procedures for how the City Council will respond to disruptions in telephonic or internet services that prevent members of the public from attending or observing a meeting remotely. This protocol ensures transparency, public participation, and continuity of government during technological disruptions. This protocol is separate from, and supplementary to, the City Council’s authority under the Brown Act to address individuals who engage in disruptive behavior at public meetings.

2. Authority to Recess
The Mayor may declare a recess where a disruption to the City’s remote access service prevents members of the public from attending or observing a meeting remotely. The Mayor shall announce the disruption to the public and the City shall proceed to the next steps set forth in this protocol.

3. Recess Duration
a) The meeting shall be recessed for up to one hour or until service or decorum is restored, whichever is sooner.
b) City staff will announce the estimated time to reconvene and update any on-site signage.

4. Efforts to Restore Service
a) The City shall make good faith efforts to restore remote access services, which may include:
o Troubleshooting platform or teleconferencing software o Removing any member(s) of the public who caused the meeting disruption
o Resetting or replacing audiovisual equipment
o Attempting alternative connection methods
o Contacting necessary support staff or service providers o Switching to back-up equipment or platforms, if available

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5. Reconvening the Open Session
a) The open session may be reconvened after at least one hour has elapsed from the time of disruption or as soon as service or decorum is restored, whichever occurs earlier.
b) If remote access service is restored before or at the time the meeting reconvenes, the meeting shall continue as normal.
c) If service has not been restored after one hour, the City Council may reconvene and:
o Adjourn the meeting; or
o Continue the meeting in open session by adopting, by roll call vote, the following, or a substantially similar, finding:
“The City of Fremont has made good faith efforts to restore the conditions necessary to continue virtual public comment for this meeting, inclusive of telephonic or internet service in accordance with its adopted policy, and the public interest in continuing the meeting outweighs the public interest in remote public access.”
d) Upon adoption of the finding, the City Council may continue the open session even though remote access services have not been restored or reactivated.

6. Documentation
a) The Clerk documents the nature of the disruption, duration, and corrective actions in the official record.
b) The Clerk shall enter a brief statement into the meeting minutes, including the following:
o The nature and time of the disruption
o The restoration efforts undertaken
o The time the meeting was reconvened (if applicable)

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CHAPTER IV – CITY COUNCIL MEETING DECORUM

A. Enforcement of Decorum:

The City Manager shall assign a sergeant -at-arms when necessary to attend City Council meetings for the purpose of maintaining order and decorum in the City Council Chambers and in the lobby. Upon instructions from the Mayor, the sergeant -at-arms shall eject any person from the City Council Chambers, in conformance with State law.

B. Courtesy:

1. Councilmembers:

Councilmembers shall accord the utmost courtesy to each other, City employees and the public appearing before the City Council, and shall refrain at all times from rude and derogatory remarks, public criticism of staff, remarks as to integrity, abusive comments and statements as to motives and personalities.

2. City Employees:

Employees of the City shall observe the same rules of order and decorum applicable to the City Council.

3. Public Speakers:

Members of the public attending a City Council meeting shall be encouraged to observe the same rules of order and decorum applicable to the City Council. Any person who behaves in such a way as to be disruptive of the City Council meeting shall be removed from the room if the sergeant-at-arms is so directed by the Mayor and such person may be barred at that meeting from further audience before the City Council.

4. Appointed Members of Boards, Commissions and Committees:

Appointed members of Boards, Commissions and Committees of the City shall observe the same rules of order and decorum applicable to the City Council.

C. Noise in the Lobby:

Noise emanating from the lobby outside the City Council Chambers which disrupts City Council meetings shall not be permitted.

D. Crowd Control in Council Chambers:

If the City Manager, or the City Manager’s designee, anticipates in advance a crowd larger than the maximum number of attendees allowed in the City Council Chambers, he or she shall provide for appropriate crowd control.

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E. Smoking, Food and Drink:

It is unlawful for any person to smoke in the City Council Chambers (FMC 4-6100).

No one shall bring food or drink into the public area of the City Council Chambers at any time.

F. Distribution of Literature and Other Materials in City Council Chambers:

No person shall distribute flyers, leaflets, placards or other literature or circulate any petition within the City Council Chambers. Such literature may be displayed or distributed outside the City Council Chambers area.
.

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CHAPTER V - PROCEDURAL RULES

A. Rules of Order:

The purpose of parliamentary procedure is to guide the conduct of the meetings of the City Council and facilitate the transaction of City business in an orderly fashion. The City Council shall determine its own rules of order and amend them from time to time, or adopt new rules as it deems necessary. Amendment to or adoption of new City Council procedural rules shall be accomplished by majority vote. The City Council shall refer to Rosenberg’s Rules of Order as a guide for the conduct of meetings, subject to any modifications set forth in this Chapter. The failure of the City Council to conform to said rules shall not, in any instance, be deemed to invalidate the action taken.

B. Modifications to Rosenberg’s Rules of Order:

1. The Basic Format for an Agenda Item Discussion : After the close of public comment on any agenda item, the Mayor may invite discussion of the item by the body prior to initiating a motion by a Council Member.

C. Precedence of Motions:

When a motion is before the City Council, no other motion shall be entertained except to:

1. Fix the time to adjourn to

2. Adjourn

3. Recess

4. Raise a question of privilege

5. Raise a point of order

6. Table

7. Limit or close debate

8. Postpone to a time certain or indefinitely

9. Refer to staff, board, commission, committee or officer

10. Substitute the motion

11. Amend the motion

12. Motion to reconsider

D. Rules of Discussion:

1. Division of Question:

If the question contains two or more propositions, each of which is capable of standing as a complete proposition if the others are removed, the Mayor may, and upon request of a Councilmember shall, divide the question.

2. Voting:

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On every motion the vote shall be taken by electronic voting device and entered in the record. If the device is inoperable, the vote shall be taken by voice and recorded by the City Clerk. The Mayor shall announce the result of the vote.

3. Tie Votes:

When one Councilmember is absent and a matter under discussion remains unresolved as the result of a tie vote on all motions made on such matter, the matter shall be automatically continued to the next Council meeting when it is reasonably known that all C ouncilmembers will be present, provided that this rule shall not apply to matters involving the appellate jurisdiction of the City Council. The Council exercises “appellate jurisdiction” when it considers matters in which a subordinate body such as the Planning Commission could, but for an appeal to the City Council, confer final approval.

4. Failure to Vote:

When present, all Councilmembers are to vote (affirmative, dissenting, abstention).

Absent a disqualification under State law, including conflict of interest provisions and prohibitions on participating when personal bias would prohibit a fair decision, it is the responsibility of every Councilmember to vote. Failure of a seated Council member to express a vote constitutes an affirmative vote.

5. Abstentions:

A Councilmember who abstains determines not to vote “yes” or “no” and shall be recorded as an abstention. A Council member who abstains from voting shall nonetheless be counted towards making a quorum.

6. Legal Disqualifications:

Any Council Member who has a conflict of interest or potential conflict of interest shall, immediately prior to the consideration of the matter, do all of the following: (a) Publicly identify the facts or circumstances that gives rise to the conflict of interest or potential conflict of interest in detail sufficient to be understood by the public; (b) Recuse himself or herself from discussing and voting on the matter; and (c) Unless the matter is on the consent calendar, leave the Council Chambers during the debate and voting on the issue. The matter will then proceed as though the member is not present, and the member shall not be counted toward making up a quorum.

7. Enforcement:

Any Councilmember may move the Mayor to enforce the rules and a majority vote of the City Council shall require the Mayor to so act.

8. Appeal From the Mayor’s Decision:

When the rules are silent, the Mayor shall decide all questions of order, subject to appeal by any Councilmember. When in doubt, the Mayor may submit the question

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to the City Council. Any decision or ruling of the Mayor may be appealed by request of any Councilmember. The Mayor shall immediately call for a vote to determine if the Mayor’s ruling shall stand.

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CHAPTER VI

BOARDS, COMMISSIONS AND COMMITTEES

CITY REPRESENTATIVES AND STANDING COMMITTEE

A. Boards, Commissions and Committees – City Representatives – Standing Committee:

1. Definitions:

a. Boards, Commission and Committees:

The City Council shall establish by ordinance all boards and commissions which shall advise the City Council and perform such other functions and duties as prescribed by the City Council. Unless otherwise directed, ad hoc committees shall be established by resolutions.

b. City Representatives:

Councilmembers and citizens may be appointed to serve on County, regional or multi -purpose agencies, committees and commissions to represent the City.

c. Standing Committee:

The only standing committee of the City Council may be the Committee of the Whole. The Mayor, or the Vice Mayor (in the Mayor’s absence) shall be the Mayor of the Committee of the Whole. The Rules of Proceedings will be the same as the rules for the City Council.

2. Application and Appointment Process:

The members shall be appointed by the Mayor with the approval of the City Council, in accordance with the following procedure:

a. Vacancy, Announcement, Interview and Applicant Pool:

The City Clerk shall maintain records of membership status of boards, commissions and committees. The Clerk shall notify the Mayor of each vacancy.

When a vacancy occurs, the Mayor shall announce the vacancy at a Council meeting and invite the public to apply for the position or positions. When the Mayor determines that sufficient applications have been received, the Mayor shall announce, at a Council meeting:

• The final date for receipt of applications,
• The date of the Council meeting at which the City Council will receive all of the applications and make its decision whether to interview

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• applicants, and
• The date of the Council meeting for making the appointment if no interviews are held.

The final date for receiving applications shall be at least one week following the Mayor’s announcement.

At the meeting scheduled for the Council to consider interviews, the Clerk shall provide a copy of all applications received to the City Council. If, at that meeting, Council decides to hold interviews, it shall then determine the interview process, inclu ding which applicants will be interviewed and schedule the interviews. After the interview process is complete, the Mayor shall schedule the meeting for making the appointment.

b. Application Required:

No person shall be appointed to a board, commission or committee without filing a written application for appointment with the City Clerk prior to 5:00 p.m. on the date of the deadline for receipt of applications.

c. Scheduling of Appointment:

The City Clerk will schedule, on the regular City Council meeting agenda, as designated by the Mayor, a notice of the Mayor’s intention to make an appointment to a board, commission or committee.

d. Publishing Names of Appointees:

The name of the intended appointee shall be included on the agenda for the meeting at which the appointment will be made.

e. All Applications Provided to All Councilmembers:

The City Clerk shall include in the City Council’s agenda packet for the Council meeting at which the Mayor’s appointment is scheduled, all current applications filed for appointment to the board, commission or committee designated in the Council Referral section of the Agenda. In the event there are multiple vacancies on the same board, commission or committee the Mayor shall schedule the appointment and name the appointees of all vacant positions of any one board on the same Council meeting.

f. Nomination and Approval of Mayor’s Appointment:

The Mayor shall place in nomination the name of the person intended to be appointed from among the persons in the final applicant pool. No second to the nomination shall be made, but debate is allowed. The Council may, by a majority vote, open the discussi on to include any or all applicants in the applicant pool . It is out of order for any Councilmember to place in nomination any other person other than the person placed in nomination by the Mayor. Upon approval of the nomination by the City Council, the

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Mayor’s appointment is confirmed and approved. Prior to the vote by the City Council, the Mayor may, without debate or vote, withdraw the nomination and or continue the matter to a further Council meeting.

g. Procedure in Event Mayor’s Nomination Not Approved:

If the Mayor’s intended appointment is not approved, the Mayor shall at the same or subsequent meeting place in nomination another person’s name from the pool. The process continues until an appointment by the Mayor is approved, in accordance with the procedure set forth in this document.

h. Councilmember Prohibition:

Unless the legislation adopted by the City Council for a particular board, commission or committee expressly provides otherwise, no Councilmember shall be eligible for appointment as a member of, or representative or liaison to a City board, commission or committee.

i. Applications: Current List:

A current list of applicants is established each year. Applications may be submitted to the City Clerk at any time between January 1 and December 31. These applications may be considered for various vacancies throughout the year; however, on December 31, any remaining applications of these persons not appointed will be void. In order to be considered in the following year, new applications will need to be submitted starting January 1.

B. Appointment to Outside Agencies

1. Citizen Appointments:

Any appointment of any person, except a Councilmember, as a member of a County, regional, multi -purpose agency, or other outside agency shall be accomplished in the same manner as appointments to boards, commissions and committees. Any appointment of any p erson, except a Councilmember, as a representative or liaison of the City to any board, commission or committee, shall be in the same manner as appointments to boards, commissions and committees.

2. Councilmember Appointment:

The Mayor shall, instead of nominating, announce the appointment of the designated Councilmember as a member of a County, regional, multi -public agency, or other outside agency, at the time the matter is considered at the City Council meeting. If no motion is made by a Councilmember, immediately following the Mayor’s announcement, to submit the Mayor’s intended appointment to formal vote of the City Council, the Mayor’s announced appointment is deemed approved.

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C. Removal of Member of Board or Commission or Committee or City Representative.

Any member of a board, commission or committee and any City representative or liaison to an outside agency, may be removed by a vote of not less than four (4) Councilmembers, initiated by either the Mayor or a Councilmember. Any proposed removal shall be scheduled as a Council Referral on the agenda of a regular Council meeting, with the name of the person proposed to be removed printed on the agenda.

D. Waiver of Requirements:

In the event compliance with any of the above requirements would seriously interfere with or interrupt the important business of the City, the City Council may, with the approval of five Councilmembers, waive one or more of said requirements.

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APPENDIX A

CITY OF FREMONT

COUNCIL TRAVEL BUDGET

AND EXPENSE REIMBURSEMENT POLICY

On April 8, 1997 , the City Council adopted its Council Travel Budget and Expense Reimbursement policy, which it amended on February 28, 2006 , to incorporate the provisions of California AB 1234. The following merges the amendments into the originally adopted policy statement.

Section 1:

It is the policy of the City Council of the City of Fremont that Councilmembers and the Mayor be reimbursed for actual and necessary expenses incurred in the performance of official duties, subject to budget, applicable laws, standards and procedures established by Council.

Section 2:

Reimbursable expenses are limited to those which would be deductible business expenses under IRS regulations and are incurred in compliance with IRS “accountable” plan requirements.

Expenses will further comply with the City’s Administrative Regulation 3.2 (Authorized Business Travel), where applicable. An expense will not be reimbursable if it is paid for or reimbursed by another entity or person. Subject to the foregoing, actual and necessary expenses will be reimbursed to the Mayor or any Councilmembe r if they arise from or are incurred in connection with the following type of occurrence:

A. Communicating with representatives of regional, state and national government on City adopted policy positions;

B. Attending educational seminars or seminars designed to improve officials’ skill and/or information levels;

C. Participating in regional, state and national organizations whose activities affect the City’s interests;

D. Attending City events and City sponsored functions;
E. Implementing a City approved strate gy for attracting or retaining businesses to the City, which will typically involve at least one staff member

COUNCIL TRAVEL BUDGET AND EXPENSE REIMBURSEMENT
POLICY

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F. Where expenses are incurred after being approved by the City Council in advance of their incurrence;

G. Where expenses that are otherwise reasonable under this policy if pre-approved by the City Council are incurred unexpectedly and under emergent circumstances while on City business, and where the required City Council pre-approval cannot be obtained because of the circumstances.

Section 3:

All claims for reimbursement shall be submitted to the Financial Services Office on forms provided by the City, signed and certifying that expenses were incurred in connection with an occurrence of the type specified in Section 2 of this Policy. All expen se claim forms shall be completed to show the general nature of the expenses incurred, such as travel, meals, telephone; the time and place incurred; names of guest in attendance; the relationship of all expenses to City business; and compliance with the expense reimbursement policies contained in this Policy. Only expense claims providing full disclosure and showing compliance with this policy and supported by receipts or sufficient other documentation will be reimbursed.

Section 4:

As part of the adoption of the annual operating budget each fiscal year, the City Council will allocate an individual appropriation amount for Council travel and expense reimbursement for each Councilmember and the Mayor. Such allocation may not be exceed ed without approval of the City Council. To the extent an individual annual budget allocation is exceeded without Council approval, such excess will be the responsibility of the Councilmember or Mayor.

Section 5:

A separate amount will be budgeted each fiscal year for nondiscretionary expenses incurred by the Council for group activities to which all Councilmembers and the Mayor are invited, such as, but not limited to Council/Commission meetings, Council/staff mee tings, and Council hosting City guests. The Council may allocate an additional amount each fiscal year to be used for Council - approved participation in unusual or non-recurring activities.

Section 6:

Quarterly itemized reports of expenses incurred by Councilmembers and the Mayor will be prepared by the Financial Services Director and provided to the City Council by the City Manager.

This report is in addition to any other periodic budget reports the Council may receive.

Section 7:

A City credit card may be issued to a Councilmember or the Mayor upon request. No personal charges, including but not limited to charges for alcoholic beverages, personal telephone calls from hotel rooms while on business trips, and nonbusiness side trips, may be made on a City credit card, except that, in order to facilitate express check -out, telephone access charges and charges for similar services may be made on a City credit card and then offset against the per diem allowance.

Documentation for the p er diem allowance and the related deduction for any amounts claimed through use of a City credit card and meals included in any conference registration fees must be

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submitted with all other receipts at the completion of the travel. All receipts for charges on a City credit card, including the documentation requirements specified in Section 3, shall be submitted to the Financial Services Office within five days of inc urrence of the charge or completion of the travel, whichever is later.

Section 8:

All travel arrangements, except usage of a personal vehicle, shall be made by the City Manager’s office at the most economical fare available consistent with the available travel time of the individual making the trip. Government and group rates must be u sed for lodging and transportation when available. Unless otherwise specified, expenses meeting the rate limitations imposed by Section 2 of this policy are considered reasonable.

If the travel includes a nonbusiness side trip, the City Manager’s office will make the travel arrangements so that the business portion of the cost can be identified. In this situation, the cost of the travel will be paid for by the individual and a City credit card may not be used to pay for the travel arrangements unless the total cost of the nonbusiness side trip is less than the total cost of the business portion of the trip, in which case any extra costs resulting from the inclusion of the nonbusiness side trip will be the responsibility of, and will be paid for by, the individual. If the trip is wholly paid for by the individual making a nonbusiness side trip, then an expense claim for reimbursement of the expenses related to City business must be submitted at the completion of the trip for the individual to be reimbursed. Notwithstanding the foregoing, a City credit card may be used to pay for the trip if the individual pays the City for the nonbusiness side trip expenses in advance of the arrangements being made by the City Manager’s office.

Unless the City Council approves the expense in advance, no expense will be reimbursed that exceeds the following rates:

A. Air Fare: Allowable air travel costs shall be calculated by using the shortest and most direct route with the least number of en-route stops. All air travel shall be booked as far in advance as possible, so as to receive the lowest fares possible except where the lowest fare is for an overnight flight, which may be chosen by the individual, but is not required.

B. Personal Vehicle Use: The federal mileage rate for business use of a taxpayer’s private vehicle, as published by the Internal Revenue Service of the United States of America, will be multiplied by the number of miles traveled in an individual’s personal vehicle to determine the maximum expense reimbursement allowed.

C. Use of City Vehicle: When City vehicles are available their usage is encouraged, but not required. Expenses for gasoline and emergency repairs which are reasonable under the circumstances and in the locality where the vehicle is operated will be reimbursed.

D. Lodging: If lodging expense is incurred in connection with a conference or organized educational activity specified in Government Code Section 53232.2(d), then the lodging costs shall not exceed the maximum group rate published by the conference or activity

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sponsor, provided that lodging at the group rate is available when booking the reservation.

If the group rate is not then available, then lodging expenses that are comparable and that are otherwise consistent with the expense reimbursement policy and do not exceed $300.00 per night shall be deemed reasonable and shall be subject to reimbursement. Lodging costs not incurred in connection with a conference or educational activity that are otherwise consistent with this expense reimbursement policy and less than $300.00 per night are considered reasonable and shall be subject to reimbursement.

E. Meals: The Mayor and each Councilmember will be entitled to reimbursement for meals and associated gratuities in an amount equivalent to the per diem rate for City employees; however, they are required to submit supporting documentation as required by Section 3 of this Policy. Where meal costs prevailing in the locality to which the individual has traveled exceed the City’s per diem rate, actual meal and associated gratuity costs will be reimbursed if not lavish or extravagant. Alcohol and bar expenses will not be reimbursed without prior City Council approval. Where a conference or other organized activity includes a meal or meals as part of the costs of the activity no separate meals will be reimbursed without prior City Council approval.

F. Other Expenses: Actual and reasonable incidental costs incurred for travel away from home, considering all the circumstances, will be reimbursed for: Telecommunication and fax charges, telephone expenses, laundry and/or dry cleaning charges, parking, shuttle, and taxi, and other miscellaneous necessary expenses.

Section 9:

A report on the accomplishments of any business trip shall be made at the next regularly scheduled City Council meeting after the individual’s return from the trip.

ADOPTED April 8, 1997, by the City Council of the City of Fremont, as Resolution 9129, and subsequently amended February 28, 2006, by Resolution 2006-12.

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Appendix B

I. Overview and Purpose:

In October 2011, the City implemented a paperless Council Agenda Process. As part of the paperless agenda process, Councilmembers received electronic tablets to facilitate the delivery of the paperless agenda packet. It should be noted that Councilmembers also have the option to purchase the electronic tablet in the event that the use may exceed incidental private use, and may also receive a monthly stipend for the data plan.

Uses that fall outside of incidental private use include:

o Private, commercial or business related activities
o All campaign activity, including political endorsements

The purpose of Appendix C is to also include Administrative Regulation 1.14 – Use of Electronic Communications and the Internet as well as provide the below added policy related to the Use of Electronic Devices during Council Meetings.

II. Use of E-Communication and Electronic Tablets during Council and Closed Session Meetings:

City Council members shall not use electronic devices at any time during a meeting of the City Council or at Closed Session at which he or she is in attendance, with the exception of the use of electronic tablets during such meetings, these can be used for accessing City Council Agendas and Reports (and relative subject matter notes using City -sponsored software). Electronic tablets may not be used for e-mail or other e-communication during Council or Closed Session meetings.

The foregoing limitation shall not apply to receipt of telephone calls or text messages from family members in the event of an urgent family matter. The Council member wishing to respond to such a message during the meeting shall do so during a recess or shall excuse him or herself from the meeting to place the return call or text in a manner that does not disrupt the meeting.

PAPERLESS COUNCIL AGENDA PROCESS

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Appendix C

I. OVERVIEW AND PURPOSE:

The Mayor and City Council are always pleased to learn about the accomplishments, contributions, and milestones of Fremont residents and community organizations / businesses. From time to time, the Mayor will recognize extraordinary Fremont residents and community members through letters, certificates, proclamations, and adjournments.

Instructions for requesting these forms of recognition are on the City webpage www.fremont.gov/recognition.

II. PROCESSING OF REQUESTS:

Requests for ceremonial items may be made by Fremont residents, organizations or businesses physically located in Fremont, or organizations whose primary mission is to provide some service to Fremont residents. The Mayor is authorized by this policy to approve ceremonial requests, to decline or modify requests, to issue ceremonial items, and to make exceptions to the requirements of this policy. No individual Council member or group of Council members shall submit requests for ceremonial items, issue ceremonial items on behalf of the City of Fremont, or commit the City to approving requests for ceremonial items without the approval of the Mayor.

Requests shall be submitted to the City no later than fourteen (14) days before the requested/required date to provide staff with adequate time to approve and prepare the ceremonial document. Once a request is received, it will be forwarded to the Mayor and City Staff. Mayor will approve or respond with a reason for denial. If approved by the Mayor, City Staff will process the approved documents, and schedule for a future City Council Meeting, or send to the requestor.

III. TYPES OF REQUESTS AND CRITERIA:

The following is a brief explanation of the various types of requests and criteria:

A. Proclamations for Exemplary Service

Purpose: Awarded for exemplary service to the City of Fremont.

Awarded to: Local resident; organization; business; dignitaries; Committee/Commission/Board members; individuals or groups who have made significant contributions to the community; City staff (20+ years of service or retiring/leaving with at least 5 years of service); retiring public servants; non-profit

REQUESTS FOR CEREMONIAL RECOGNITION

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corporations; sports teams or individuals who have won state, regional or national titles; acts of heroism as defined by police, fire, etc.; persons who deserve a commendation for their community contribution; significant anniversary or birthday; member of U.S. Armed Forces who has provided special service.

B. Proclamations Honoring Events or Activities

Purpose: Generally, proclaims certain periods of time (days, weeks, or months) in honor of an event or activity including the following: Civic celebrations; organizations contributing to the economic development of the City; issues with widespread community interest with a primary emphasis on requests in support of City Council’s goals and objectives; significant community based events; significant anniversaries of City of Fremont based institutions, corporations, community partners, and non-profit organizations; fundraisers benefiting the citizens of Fremont (e.g., American Red Cross Month, Bike to Work/School Day, Arbor/Earth Day, Ducks for Buck$).

C. Certificates of Recognition or Appreciation

Purpose: To express recognition or appreciation for exemplary service rendered to the City of Fremont when a proclamation is not appropriate due to number of persons or the fact that some individuals have already received commendations (e.g., FUSD retiring teachers, Elks Lodge, Fire, Police, and Honorees).

Awarded to: Individuals or groups.

D. Special Presentation at City Council Meeting

Purpose: To receive any of the above types of recognitions during a City Council meeting, or to present the City with an award (e.g. recognition).

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Appendix D

I. OVERVIEW:

The City Council of the City of Fremont has established “The Handbook of Rules and Procedures of the City of Fremont City Council” (hereinafter “Council Handbook”) as authorized by California Government Code Section 36813. The Council Handbook provides rules, procedures, and information to guide City officials in their day-to-day service to the City, to describe standards of conduct, and to promote and maintain a culture of ethics. Council members are expected to review and comply with the procedures set forth in the Council Handbook.

II. ACKNOWLEDGMENT:

I hereby acknowledge that I have been made aware that the City of Fremont has a Council Handbook and that a copy of the Council Handbook, in electronic and/or paper format, has been made available to me for review. Furthermore, I hereby acknowledge that I understand that it is my responsibility to read the Council Handbook and familiarize myself with the rules, procedures and information contained therein.

________________________
Signature
________________________
Date

The final signed copy of this acknowledgment shall be transmitted to the City Clerk’s Office for retention.

COUNCIL HANDBOOK ACKNOWLEDGMENT FORM

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RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

AMENDING THE HANDBOOK OF RULES AND PROCEDURES OF THE

FREMONT CITY COUNCIL

WHEREAS, on December 9, 1997, the City Council adopted Resolution No. 9233, approving the reformatted City Council Handbook of Rules and Procedures ("Handbook"); and

WHEREAS, on December 4, 2018, Section F of the Handbook was amended by Resolution No. 2018-69 regarding the Vice Mayor Selection and Duties; and

WHEREAS, on September 7, 2021, the City Council amended the Handbook via Resolution No. 2021-62 to include norms and protocols related to the issuance of proclamations and resolutions, Council attended conferences, the use of City property for foreign dignitary visits, support of council decisions once made, and the overall agreement to govern citywide; and

WHEREAS, on October 18, 2022, the City Council amended the Handbook via Resolution No. 2022-57 to incorporate technical amendments and clerical improvements, including provisions regarding adoption of ceremonial proclamations and to clarify other provisions; and

WHEREAS, on October 10, 2023, the City Council amended the Handbook via Resolution No. 2023-48 to incorporate Rosenberg’s Rules of Order as the applicable guide for parliamentary procedure and other technical edits; and

WHEREAS, on October 8, 2024, the City Council amended the Handbook via Resolution No. 2024-45 to update the existing rules in the Handbook that concern the process for requesting ceremonial recognition and to add a handbook acknowledgment form; and

WHEREAS, the City Council now desires to update the existing rules in the Handbook to add a new section providing a technology disruption protocol for recessing and reconvening meetings when telephonic or internet service disruptions occur or the meeting is disrupted by offensive and/or inappropriate behavior from virtual public participants.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT HEREBY approves the amendments to the City Council Handbook of Rules and Procedures as set forth in Exhibit A.

ADOPTED __________, 2026, by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

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ABSTAIN:

________________________________
Mayor

ATTEST: APPROVED AS TO FORM:

____________________________ ________________________________ City Clerk City Attorney

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