Fremont City Council Meeting: 06/16/26 07:00 PM
3300 Capitol Avenue Div/Dept: Maintenance Operations
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5728) DOC ID: 5728
Updated: 6/11/2026 7:13 PM by Alberto Quintanilla Page 1 Landscape Maintenance Services For Various City Owned Sites - Approval of a Seven-Year Service Agreement with New Image Landscape Company for Landscape Maintenance Services for Several City-Owned Sites Contact Persons:
Name: Juan Barajas Kelly King
Title: Parks Superintendent Maintenance Operations Director Div/Dept: Maintenance Operations Maintenance Operations Phone: 510-979-5780 510-979-5753
E-Mail: [email protected] [email protected]
Executive Summary: The Purpose of this report is to facilitate professional landscape maintenance services at several City of Fremont owned sites.
Background: The City of Fremont (“City”) has contracted landscape maintenance services for several City-owned sites, including City Hall, Fremont Family Resource Center, Fremont Development Center, Centerville Train Station, Bill Ball Plaza, Williams Historic Park, Niles Town Plaza, Aqua Adventure Waterpark, Irvington Plaza Park, and Sabercat Trail Park Staging Area. The work consists of routine landscape maintenance services including mowing, edging, shrub and tree pruning, groundcover trimming, irrigation inspections, repairs and controller programing, weed control, hardscape and fixture cleaning and other best practice landscape maintenance operations.
The City’s most recent five-year agreement with New Image Landscape Company will expires on June 30, 2026.
Discussion/Analysis: A request for proposals (RFP 26-017) was publicly released March 5, 2026, and remained open through April 19, 2026.
The City received seven proposals for this service from Brightview Landscaping, Rubicon Landscaping, New Image Landscaping, Bayscape Landscaping, Elite Landscaping, Gustavo Suarez Landscaping and Gachina Landscaping. These proposals were evaluated by a team of City staff applying the following factors; qualifications, feasibility, billing rates, responsiveness and service agreement terms. Based on the results of the evaluation process, City staff recommends that the agreement be awarded to New Image Landscape Company to provide the services outlined in the RFP.
Council Staff Report (ID # 5728) Meeting of June 16, 2026 Updated: 6/11/2026 7:13 PM by Alberto Quintanilla Page 2 The service agreement will cover a seven-year term from July 1, 2026, through June 30, 2033. The total not-to-exceed amount for Fiscal Year 2026/27 is $134,232 ($104,232 for scheduled maintenance services plus up to $30,000 for annual contingency work). Annual price increases for the scheduled maintenance services amount are included based on the San Francisco-Oakland-Hayward Consumer Price Index for All Urban Consumers (CPI-U), which will be calculated on an average for the period of April to April. However, the price increase shall not exceed four percent in any year.
Price increases are scheduled for July 1 of each contract year. If no increase is indicated in the CPI index, the contractor will not be allowed a price increase.
Fiscal Impact: Sufficient funding was appropriated in the FY 2026/27 General Fund operating budget for the Maintenance Operations Department to cover the cost of the first year of this agreement. Subsequent year costs will be included in the proposed operating budgets for those years.
Environmental Review: This action is not a project as defined by Pub. Res.
Code Section 21065 and is categorically exempt under Section(b)(3) of the California Environmental Quality Act (CEQA) in that it is not a project that has potential for causing significant effect on the environment.
Attachments: None.
Recommendation: Authorize the City Manager, or designee, to execute a seven-year service agreement (July 1, 2026, to June 30, 2033) with New Image Landscape Company for landscape maintenance services for several City of Fremont owned sites, at an annual cost of $134,232 ($104,232 for scheduled maintenance services plus up to $30,000 for annual contingency work) with an annual price increase based on CPI-U but capped at four percent per year.