Fremont City Council Meeting: 07/21/26 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5771) DOC ID: 5771
Updated: 7/17/2026 9:31 AM by Alberto Quintanilla Page 1 Delegation of Authority to City Manager During Council Recess - Adopt a Resolution Delegating Authority to City Manager during City Council Recess, July 22, 2026 through August 31, 2026
Contact Persons:
Name: Alberto Quintanilla Allen DeMers
Title: City Clerk Deputy City Manager
Div/Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4009 510-494-4651
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to notify the City Council of administrative matters potentially requiring action during the Council recess between July 22, 2026, and August 31, 2026. The City Council is being asked to delegate authority to the City Manager, or designee, to approve contracts and other administrative matters required to be approved during the City Council’s scheduled recess. Actions taken during this period will be reported out to the City Council at the first Council meeting following the Council recess, which is scheduled for September 1, 2026.
Background: Fremont Municipal Code Sections 2.10.080(p) and
3.20.070(b)(2) provide procedures by which the City Council may delegate authority to the City Manager to approve contracts and other administrative matters required to be approved during the City Council’s scheduled recess.
This process occurs annually in advance of each year’s Council recess. The requested actions are considered to be routine but also time-sensitive and are generally necessary to ensure the timely delivery of services. A report of actions taken will be provided to the City Council the first scheduled meeting after the recess.
Discussion/Analysis: The following items have been identified as potentially requiring action during the recess:
1. Title: Tyler Munis Financial Management System
Software Support
Staff Contact: Sanford Taylor, IT Services Director, 510- 494-4802
Name of Contracting Party: Tyler Technologies, Inc.
Budgeted Amount: $258,652.86
Fund/Account Code: 620.17021
Council Staff Report (ID # 5771) Meeting of July 21, 2026 Updated: 7/17/2026 9:31 AM by Alberto Quintanilla Page 2 Recommended Action: Authorize the City Manager or designee to issue a purchase order to Tyler
Technologies, Inc., in the amount of
$258,652.86, to execute implementing
documents for the annual software support
for the Tyler Munis financial management
system and include the Tyler Cashiering
system for one year effective August 26,
2026, through August 25, 2027.
2. Title: Oracle PeopleSoft HR/Payroll System Annual
Support Renewal
Staff Contact: Sanford Taylor, IT Services Director, 510- 494-4802
Name of Contracting Party: Oracle America, Inc.
Budgeted Amount: $192,634.24
Fund/Account Code: 620.17021
Recommended Action: Authorize the City Manager or designee to issue a purchase order to Oracle America,
Inc., for the annual software support for the
PeopleSoft HR/Payroll system and User
Productivity Kit for one year, and execute
any implementing documents and take any
necessary implementing actions in an
amount not to exceed $192,634.24.
3. Title: Tiburon CAD/RMS Software System Annual
Software Support and Maintenance Renewal
Staff Contract: Sanford Taylor, IT Services Director, 510- 494-4802
Name of Contracting Party: CentralSquare Technologies, LLC.
Budget Amount: $329,324.82
Fund/Account Code: 620.17021
Recommended Action: Authorize the City Manager or designee to issue a purchase order to CentralSquare
Technologies, LLC., in the amount of
$329,324.82, to execute implementing
documents for the annual software support
and maintenance of the Tiburon CAD/RMS
software system for one year.
Council Staff Report (ID # 5771) Meeting of July 21, 2026 Updated: 7/17/2026 9:31 AM by Alberto Quintanilla Page 3
4. Title: FFA (Federal Funding Account) Last Mile
Broadband Construction Project
Staff Contact: Frans Van Der Meer, Principal Civil
Engineer, 510-494-4735
Name of Contracting Party: TBD
Budgeted Amount: $7,350,000
Fund/Account Code: PWC9118-522
Recommended Action: A. Approve the plans and specifications for the project.
B. Accept the bid and award the
construction contract to the lowest
responsive and responsible bidder, for a
not-to-exceed amount of $7,350,000 for the
FFA (Federal Funding Account) Last Mile
Broadband Construction Project and
authorize the City Manager or designee to
execute the contract.
C. Find that the project is exempt from the
California Environmental Quality Act (CEQA)
review pursuant to CEQA Guidelines Section
15301 as the project involves the repair,
maintenance, or minor alteration of existing
facilities involving no or negligible expansion
of use beyond that presently existing.
5. Title: Central Park Pathway from Stevenson
Boulevard to Lake Elizabeth
Staff Contact: Tara Bhuthimethee, Parks Planning and
Design Manager, 510-494-4738
Name of Contracting Party: TBD
Budgeted Amount: $892,815
Fund/Account Code: PWC9005-540
Recommended Action: Authorize the City Manager or designee to approve the plans and specifications for the
Central Park Pathway from Stevenson
Boulevard to Lake Elizabeth; accept the bid;
award a construction contract with the
lowest responsive and responsible bidder;
and find that the project is exempt from
review under the California Environmental
Quality Act (CEQA).
Council Staff Report (ID # 5771) Meeting of July 21, 2026 Updated: 7/17/2026 9:31 AM by Alberto Quintanilla Page 4
6. Title: FY 2026/27 Contract with Alameda County
Health for Health Promotion Services
Staff Contact: Levon Gibson, AFS Family Services
Administrator
Name of Contracting Party: Alameda County Health
Budgeted Amount: $216,528
Fund/Account Code: 104.53310
Recommended Action: Authorize the City Manager or designee to enter into an agreement with Alameda
County Health in an amount not to exceed
$216,528, effective July 1, 2026, through
June 30, 2027. On June 9, 2026, the City
Council appropriated $216,287 as part of
the FY 2026/27 Adopted Operating Budget.
Appropriate an additional $241 to align with
the actual contract amount.
7. Title: FY 2026/27 Task Order with the City of
Newark for Paratransit Services
Staff Contact: Shawn Fong, Management Analyst II
Name of Contracting Party: City of Newark
Budgeted Amount: $189,642
Fund/Account Code: 176.53520
Recommended Action: Authorize the City Manager or designee to execute a task order to the existing Joint
Powers Agreement with the City of Newark
for the provision of FY 2026/27 paratransit
services, in an amount not to exceed
$189,642. On June 9, 2026, the City
Council appropriated sufficient funds as part
of the FY 2026/27 Adopted Operating
Budget to cover this contract.
8. Title: FY 2026/27 Task Order with the City of
Union City for Paratransit Services
Staff Contact: Shawn Fong, Management Analyst II
Name of Contracting Party: City of Union City
Budgeted Amount: $155,000
Fund/Account Code: 176.53540
Council Staff Report (ID # 5771) Meeting of July 21, 2026 Updated: 7/17/2026 9:31 AM by Alberto Quintanilla Page 5 Recommended Action: Authorize the City Manager or designee to execute a task order to the existing Joint
Powers Agreement with the City of Union
City for the provision of FY 2026/27
paratransit services, in an amount not to
exceed $155,000. On June 9, 2026, the City
Council appropriated sufficient funds as part
of the FY 2026/27 Adopted Operating
Budget to cover this contract.
9. Title: FY 2026/27 Contract with Alameda County
to support Youth and Family Opportunity
Programs
Staff Contact: Alina Kwak, FRC Family Services
Administrator
Name of Contracting Party: Alameda County Health
Budgeted Amount: $203,211
Fund/Account Code: 179.53990
Recommended Action: Authorize the City Manager or designee to execute an agreement with Alameda County
Health to Support Human Services
Programs, including the Fremont Family
Resource Center Family Support Services
program and Youth and Family Services
Division's Why Try Cognitive Behavioral
Groups program, from July 1, 2026,
through June 30, 2027. On June 9, 2026,
the City Council appropriated $203,076 as
part of the FY 2026/27 Adopted Operating
Budget. Appropriate an additional $135 to
align with the actual contract amount.
10. Title: FY 2026/27 Approval of Social Service Grant
Agreement with Tri-City Volunteers
Staff Contact: Marisha Engineer, Management Analyst I
Name of Contracting Party: Tri-City Volunteers
Budgeted Amount: $126,345
Fund/Account Code: 102.53140
Recommended Action: Authorize the City Manager or designee to enter into an agreement with Tri-City
Volunteers in an amount not to exceed
Council Staff Report (ID # 5771) Meeting of July 21, 2026 Updated: 7/17/2026 9:31 AM by Alberto Quintanilla Page 6 $126,345, effective July 1, 2026, through
June 30, 2027. On June 9, 2026, the City
Council appropriated sufficient funds as part
of the FY 2026/27 Adopted Operating
Budget to cover this contract.
11. Title: FY 2026/27 Approval of Social Service Grant
Agreement with Abode Services
Staff Contact: Marisha Engineer, Management Analyst I
Name of Contracting Party: Abode Services
Budgeted Amount: $162,806
Fund/Account Code: 102.53140
Recommended Action: Authorize the City Manager or designee to enter into an agreement with Abode in an
amount not to exceed $162,806, effective
July 1, 2026, through June 30, 2027. On
June 9, 2026, the City Council appropriated
sufficient funds as part of the FY 2026/27
Adopted Operating Budget to cover this
contract.
12. Title: Lease Agreement for Afghan Coalition at
Fremont Family Resource Center
Staff Contact: Alina Kwak, Fremont Family Resource
Center Administrator, 510-574-2004
Name of Contracting Party: Afghan Coalition
Budgeted Amount: $118,000
Fund/Account Code: 108.53900
Recommended Action: Authorize the City Manager or her designee to execute a lease agreement with Afghan
Coalition for 1728 square feet of office and
common area space located at the Fremont
Family Resource Center for three years
effective July 1, 2026 through June 30,
2029.
Council Staff Report (ID # 5771) Meeting of July 21, 2026 Updated: 7/17/2026 9:31 AM by Alberto Quintanilla Page 7
13. Title: FY 2026/27 Contract Amendment with
Alameda County Behavioral Health
Department for Mental Health Services for
Older Adults
Staff Contact: Levon Gibson, AFS Family Services
Administrator
Name of Contracting Party: Alameda County Behavioral Health Budgeted Amount: $805,122
Fund/Account Code: 104.53200, 104.53220
Recommended Action: Authorize the City Manager, or designee, to enter into a bridge funding agreement with
Alameda County Behavioral Health, in an
amount not to exceed $805,122, effective
July 1, 2026, through June 30, 2027, to
mitigate impacts resulting from the MHSA to
BHSA transition. Appropriate $805,122 in
the ACBHCS AFS Behavioral Health Account
to align with the contract amount (Fund
104).
ATTACHMENTS:
• Resolution Delegating Authority to City Manager during City Council Recess
Recommendation: Adopt a resolution authorizing the City Manager or designee to take the following actions, as necessary, during the City Council recess period:
1. Authorize the City Manager or designee to issue a purchase order to Tyler Technologies, Inc., in the amount of $258,652.86, to execute implementing documents for the annual software support for the Tyler Munis financial management system and include the Tyler Cashiering system for one year effective August 26, 2026, through August 25, 2027.
2. Authorize the City Manager or designee to issue a purchase order to Oracle America, Inc., for the annual software support for the PeopleSoft HR/Payroll system and User Productivity Kit for one year and execute any implementing documents and take any necessary implementing actions in an amount not to exceed $192,634.24.
Council Staff Report (ID # 5771) Meeting of July 21, 2026 Updated: 7/17/2026 9:31 AM by Alberto Quintanilla Page 8
3. Authorize the City Manager or designee to issue a purchase order to CentralSquare Technologies, LLC., in the amount of $329,324.82, to execute implementing documents for the annual software support and maintenance of the Tiburon CAD/RMS software system for one year.
4. A. Approve the plans and specifications for the FFA (Federal Funding Account) Last Mile Broadband Construction Project.
B. Accept the bid and award the construction contract for the Project to the lowest responsive and responsible bidder, for a not-to-exceed amount of $7,350,000, and authorize the City Manager or designee to execute the contract.
C. Find that the project is exempt from the California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the project involves the repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing.
5. Authorize the City Manager or designee to approve the plans and specifications for the Central Park Pathway from Stevenson Boulevard to Lake Elizabeth; accept the bid; award a construction contract with the lowest responsive and responsible bidder; and find that the project is exempt from review under the California Environmental Quality Act (CEQA).
6. Authorize the City Manager or designee to enter into an agreement with Alameda County Health in an amount not to exceed $216,528, effective July 1, 2026, through June 30, 2027. Appropriate an additional $241 to align with the actual contract amount.
7. Authorize the City Manager or designee to execute a task order to the existing Joint Powers Agreement with the City of Newark for the provision of FY 2026/27 paratransit services in an amount not to exceed $189,642.
8. Authorize the City Manager or designee to execute a task order to the existing Joint Powers Agreement with the City of Union City for the provision of FY 2026/27 paratransit services in an amount not to exceed $155,000.
Council Staff Report (ID # 5771) Meeting of July 21, 2026 Updated: 7/17/2026 9:31 AM by Alberto Quintanilla Page 9
9. Authorize the City Manager or designee to execute an agreement with Alameda County Health to Support Human Services Programs, including the Fremont Family Resource Center Family Support Services program and Youth and Family Services Division's Why Try Cognitive Behavioral Groups program, from July 1, 2026, through June 30, 2027. Appropriate an additional $135 to align with the actual contract amount.
10. Authorize the City Manager or designee to enter into an agreement with Tri-City Volunteers in an amount not to exceed $126,345, effective July 1, 2026, through June 30, 2027.
11. Authorize the City Manager or designee to enter into an agreement with Abode in an amount not to exceed $162,806, effective July 1, 2026, through June 30, 2027.
12. Authorize the City Manager or her designee to execute a lease agreement with Afghan Coalition for 1728 square feet of office and common area space located at the Fremont Family Resource Center for three years effective July 1, 2026 through June 30, 2029.
13. Authorize the City Manager or her designee to enter into a bridge funding agreement with Alameda County Behavioral Health, in an amount not to exceed $805,122, effective July 1, 2026, through June 30, 2027, to mitigate impacts resulting from the MHSA to BHSA transition. Appropriate $805,122 in the ACBHCS AFS Behavioral Health Account to align with the contract amount (Fund 104).