Fremont City Council
September 8, 2026

City Council Chambers
3300 Capitol Avenue
Fremont, CA

Fremont City Council

Raj Salwan, Mayor
Raymond Liu, Vice Mayor
Teresa Keng, District 1
Desrie Campbell, District 2
Kathy Kimberlin, District 3
Yang Shao, District 4
Yajing Zhang, District 5

City Staff

Karena Shackelford, City Manager
Rafael E. Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager
Allen DeMers, Deputy City Manager

Kim Beranek, Community Services Director
Geneva Bosques, Communications and
Legislative Affairs Director
Arquimides Caldera, Human Services Director
Zoraida Diaz, Fire Chief
Tina Gallegos, Human Resources Director
Alberto Quintanilla, City Clerk
Kelly King, Maintenance Operations Director
Matt Cano, Public Works Director
Donovan Lazaro, Economic Development Director
David Persselin, Finance Director
Joel Pullen, Community Development Director
Sanford Taylor, Information Technology Director
Floyd Mitchell, Chief of Police
Fremont City Council Agenda and
Report
September 08, 2026

General Order of Business

1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call
• Announcements-Mayor and/or City Manager
• Report Out of Closed Session (if applicable)

2. Consent Calendar

3. Ceremonial Items

4. Public Communications

5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees

6. Other Business

7. Items Referred by Councilmembers
• Council Referrals
• Appointments to Boards, Commissions,
Committees
• Legislative Actions
• Report on Committee Assignments

8. Adjournment

Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and
information by staff followed by City Council questions and inquiries. The applicant, or their authorized
representative, or interested citizens, may then speak
on the item; each speaker may only speak once to each
item. At the close of public discussion, the item will be considered by the City Council and action taken. Items
on the agenda may be moved from the order listed.

Consent Calendar
Items on the Consent Calendar are considered to be
routine by the City Council and will be enacted by one
motion and one vote. There will be no separate
discussion of these items unless a Councilmember or
citizen so requests, in which case the item will be
removed from the Consent Calendar and considered
separately. Additionally, other items without a “Request to Speak – Speaker Card” card in opposition may be
added to the consent calendar. The City Attorney will
read the title of ordinances to be adopted.

Agenda and Report - Fremont City Council Meeting - September 08, 2026

September 8, 2026 Fremont City Council Page 2
Important Notice Regarding the City Council Meeting.

This meeting is being conducted utilizing teleconferencing and electronic means Pursuant to Government Code Section 54953.4 (Assembly Bill 707), The live stream of the meeting may be viewed on the City of Fremont’s website at www.Fremont.gov/Channel27, which also provides a link to the live stream; or, on Comcast Channel 27. Please note, Channel 27 is only available to Comcast cable subscribers.

Submission of Public Comments: For those wishing to make public comments at the September 8, 2026 Council meeting, you may either: (1) submit your comments by email prior to the meeting, or (2) by Spoken Public Comment during the meeting. If you experience technical problems with the telephonic meeting, please contact the City Clerk’s Office at (510)284-4060 or [email protected].

How to submit Public Communications by email prior to the meeting:

Send an email to [email protected] before 1:00 p.m. the day of the meeting.

Please identify the agenda item number/letter, and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled by agenda item number/letter, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment, exhibit, or photo, include it as a PDF file in your email before the noted deadline. Electronic comments on agenda items for the City Council meeting may only be submitted by email.

Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

How to provide Spoken Public Comment during the meeting:

1. Attend meeting in-person in the Council Chamber, fill out a “Request to Speak – Speaker Card” with the agenda item number & letter, and submit to the City Clerk.

2. By phone 833-430-0037 (toll free). Webinar ID: 894 2041 6417. Click *9 to raise your hand to speak.

3. By online https://us06web.zoom.us/j/89420416417
a) Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause audio feedback.
b) Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c) When the Mayor calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d) When called, please limit your remarks to the time limit allotted.

The City Council Agendas may be accessed online:
https://www.fremont.gov/government/agenda-center
If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact the City Clerk’s Office at (510) 284-4060 or [email protected] at least two working days prior to the meeting for assistance.

September 8, 2026 Fremont City Council Page 3
Agenda
Fremont City Council Regular Meeting
September 08, 2026
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM

1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements-Mayor and/or City Manager
E. Report Out of Closed Session (if applicable)

2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. Approval of Minutes - None.

C. Security Information And Management System Renewal - Authorize the City Manager or her designee to execute an agreement with AMS.NET, LLC D/B/A MGT Impact Solutions, for the annual software licenses, maintenance, monitoring, response and support of the City’s Security Information and Event Management System (SIEMS), execute any
implementing documents, and take any necessary
implementing actions in an amount not to exceed $396,000 for a 3-year term.

Contact Persons:

Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Dept: Information Technology
Services
Information Technology
Services
Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]

Recommendation:

1. Authorize the City Manager, or designee, to enter into an Agreement with AMS.NET, LLC D/B/A MGT Impact Solutions, in the September 8, 2026 Fremont City Council Page 4
amount of $396,000 for a 3-Year Term for the Security
Information and Event Management System renewal.

2. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

D. Grimmer Greenway Trail Extension Project - Accept $285,000 in Transportation for Clean Air (TFCA) Grant Funds from the Alameda County Transportation Commission’s (Alameda CTC) for the Grimmer Greenway Trail Extension Project (PWC8932); and Make Findings of CEQA Exemption.

Contact Persons:

Name: Jeanne Suyeishi Matt Cano
Title: Principal Civil Engineer Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4728 510-494-4722
E-Mail: [email protected] [email protected]

Recommendation: Approval of the following actions related to the Grimmer Greenway Trail Extension Project (PWC8932):

1. Authorize the City Manager or designee to execute the Project Funding Agreement and prepare any other documents required to implement said agreement with Alameda CTC.

2. Accept TFCA funds in the amount of $285,000 and appropriate the funds to PWC8932-504.

3. Find that the action taken is not a project under CEQA.

E. Agreement Providing for Implementation of the Alameda Countywide Clean Water Program July 2027 through June
2042 - Approve Fremont’s Continued Participation as a
Member Agency of the Alameda Countywide Clean Water
Program by Authorizing Execution of a Successor Agreement For the 15-Year Period of July 2027 through June 2042
Contact Persons:

Name: Kathleen Cote-Guarnieri
Title: Environmental Services
Manager

Dept: Environmental Services
Phone: 510-494-4583
E-Mail: [email protected]

Recommendation: Approve Fremont’s continued participation as a member agency of the Alameda Countywide Clean Water Program by authorizing the City Manager or her designee to execute the Agreement Providing for Implementation of the Alameda Countywide Clean Water Program (July 1, 2027 – June 30, 2042)
September 8, 2026 Fremont City Council Page 5

3. Ceremonial Items
A. National Hunger Action Month
B. Recognizing Mission Peak Heritage Foundation

4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.

PUBLIC FINANCING AUTHORITY - None.

CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

5. Scheduled Items
A. Adjustment To The Salaries Of The Mayor And Council
Members - Introduce an Ordinance Amending Fremont
Municipal Code Section 2.05.060, and Authorizing a Salary Increase for the Mayor and Council Members
Contact Persons:

Name: David Persselin Allen DeMers
Title: Finance Director Deputy City Manager
Dept: Finance Department City Manager's Office
Phone: 510-494-4631 510-494-4651
E-Mail: [email protected] [email protected]

Recommendation: Introduce an ordinance amending the Fremont Municipal Code to authorize an increase in the salary of the City Councilmembers to $2,810.76 per month and of the Mayor to $4,993.74 per month, effective after the new City Council is seated following the election of November 3, 2026.

B. City of Fremont Health Benefit Allowance for City
Councilmembers - Consideration of a Resolution Authorizing and Restating the City's Contribution to Health and Welfare Benefits for Active City Councilmembers
Contact Persons:

Name: Tina Gallegos Brian Stott
Title: Human Resources
Director
Assistant City Manager
Dept: Human Resources City Manager's Office
Phone: 510-494-4652 510-494-4660
E-Mail: [email protected] [email protected]

Recommendation: Adopt a resolution authorizing and restating the City’s contribution to health and welfare benefits for active members September 8, 2026 Fremont City Council Page 6
of the City Council.

6. Other Business - None.

7. Items Referred by Councilmembers
A. Councilmember Referrals

1. Councilmember Keng Referral - Direct Staff to Analyze Options for the Funding and Construction of a New Community Center in North Fremont District 1
Contact Persons:

Name: Teresa Keng
Title: Councilmember
Dept: City Council
Phone: 510-284-4012
E-Mail: [email protected]

Direction: This referral proposes to direct City staff to analyze options to fund and construct a new community center in North Fremont District 1. I believe that North Fremont, and District 1 in particular, are underserved by the City’s existing community center facilities. In particular, I believe that North Fremont needs a dedicated facility for more community services and senior focused programming so that residents of North Fremont do not have to travel across the City to participate in programs and activities.

This referral proposes that staff analyze and address the following elements, along with any other practical issues that would be relevant for the Council to consider:

• Options to locate a community center in North Fremont District 1 to best address community interest and needs
• Features and services a prospective community center might offer such as summer camps, after school programs, adult and senior recreational classes, and private rentals for resident celebrations and events
• General cost estimates for the construction of a community center
• Options to address potential funding of a community center’s construction and ongoing operations now or over time

September 8, 2026 Fremont City Council Page 7
B. Appointments to Boards, Commissions, Committees - None.

C. Legislative Actions - None.

D. Report on Committee Assignments

8. Adjournment
September 8, 2026 Fremont City Council Page 8
September 8, 2026 Fremont City Council Page 9

ACRONYMS

ABAG Association of Bay Area Governments HARB Historical Architectural Review Board ACE Altamont Commuter Express HBA Home Builders Association ACFCD Alameda County Flood Control District HCD Housing and Community ACTC Alameda County Transportation
Commission

HRC
Development (State)
Human Relations Commission
HCD Housing and Community
ACWD Alameda County Water District ICMA

JPA
International City/County Management
Association
Joint Powers Authority
ARB Art Review Board
BAAQMD

BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
LLMD Lighting and Landscaping Maintenance
District
LOCC League of California Cities
BCDC Bay Conservation & Development
Commission
LOS
MET
Level of Service
Mobile Evaluation Team
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
CALPERS California Public Employees’ Retirement
System
MTC Metropolitan Transportation
Commission
CBC California Building Code NRSRO Nationally Recognized Statistical Rating Organization
CDD Community Development Department NEPA National Environmental Policy Act CC & R’s Covenants, Conditions & Restrictions NLC National League of Cities CDBG
CEQA
Community Development Block Grant
California Environmental Quality Act
NPDES National Pollutant Discharge Elimination
System
CERT Community Emergency Response Team NPO Neighborhood Preservation Ordinance CIP Capital Improvement Program PC Planning Commission
CNG Compressed Natural Gas PD Planned District
COF City of Fremont PDA Priority Development Area
COPPS Community Oriented Policing and Public
Safety
PUC
PVAW
Public Utilities Commission
Private Vehicle Accessway
CSAC California State Association of Counties PWC Public Works Contract CTC California Transportation Commission RFP Request for Proposals dB Decibel RFQ Request for Qualifications
DEIR Draft Environmental Impact Report RHNA Regional Housing Needs Allocation DU/AC Dwelling Units per Acre ROP Regional Occupational Program EBCE East Bay Community Energy RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET Southern Alameda County Narcotics Enforcement Task Force
EDAC Economic Development Advisory
Commission (City)
STIP State Transportation Improvement
Program
EIR Environmental Impact Report (CEQA) TCRDF Tri-Cities Recycling and Disposal Facility EIS Environmental Impact Statement TOD Transit Oriented Development

EVAW
(NEPA)
Emergency Vehicle Accessway
TS/MRF Transfer Station/Materials Recovery
Facility
FAR Floor Area Ratio UBC See CBC
FEMA Federal Emergency Management Agency VMT Vehicle Miles Travelled FFD Fremont Fire Department VTA Santa Clara Valley Transportation FMC Fremont Municipal Code Authority
FPD Fremont Police Department WMA Waste Management Authority FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment GIS Geographic Information System
GPA General Plan Amendment

September 8, 2026 Fremont City Council Page 10

UPCOMING MEETING AND CHANNEL 27

BROADCAST SCHEDULE
Date Time Meeting Type Location
September 8, 2026 6:00 p.m. City Council Closed
Session Meeting Council Chambers
September 8, 2026 7:00 p.m. City Council Meeting Council Chambers September 15, 2026 7:00 p.m. City Council Meeting Council Chambers September 22, 2026 5:30 p.m. CC/FUSD Liaison
Committee Meeting Council Chambers
September 29, 2026 No meetings (5th
Tuesday)
October 5, 2026 5:30 p.m. CC/FUSD
Joint Meeting Council Chambers
October 6, 2026 7:00 p.m. City Council Meeting Council Chambers October 13, 2026 7:00 p.m. City Council Meeting Council Chambers October 20, 2026 7:00 p.m. City Council Meeting Council Chambers November 3, 2026 7:00 p.m. City Council Meeting Council Chambers November 10, 2026 7:00 p.m. City Council Meeting Council Chambers November 17, 2026 7:00 p.m. City Council Meeting Council Chambers November 24, 2026 No meeting
December 1, 2026 7:00 p.m. City Council Meeting Council Chambers December 8, 2026 7:00 p.m. City Council Meeting Council Chambers December 15, 2026 7:00 p.m. City Council Meeting Council Chambers

Fremont City Council Meeting: 09/08/26 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5800) DOC ID: 5800
Updated: 9/2/2026 2:58 PM by Alberto Quintanilla Page 1 Security Information And Management System Renewal - Authorize the City Manager or her designee to execute an agreement with AMS.NET, LLC D/B/A MGT Impact Solutions, for the annual software licenses, maintenance, monitoring, response and support of the City’s Security Information and Event Management System (SIEMS), execute any implementing documents, and take any necessary implementing actions in an amount not to exceed $396,000 for a 3-year term.

Contact Persons:

Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Div/Dept: Information Technology Services Information Technology Services Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]

Executive Summary: In FY 2020/21, the City entered into an agreement with MGT of America Consulting, LLC, now AMS.NET, LLC D/B/A MGT Impact Solutions, for the implementation and five-year software licenses, maintenance, monitoring, response, and support for a Security Information and Event Management System (SIEMS), which expires on September 30, 2026. Staff recommends that City Council authorize the City Manager, or designee, to enter into an agreement with AMS.NET, LLC D/B/A MGT Impact Solutions, for the annual software licenses, maintenance, monitoring, response and support of the City’s Security Information and Event Management System (SIEMS), execute any implementing documents, and take any necessary implementing actions in an amount not to exceed $396,000 for a 3-year term.

Background: In 2021, the City issued a Request for Proposals seeking the implementation of a SIEMS. After a thorough RFP process, Staff selected MGT of America Consulting, LLC, now AMS.NET, LLC D/B/A MGT Impact Solutions, for the implementation and five-year subscription software licenses, maintenance, monitoring, response, and support. The current 5- year Agreement is set to expire on September 30, 2026.

Discussion/Analysis: The SIEMS platform collects, manages, and analyzes all enterprise information systems, applications (on-premise and cloud hosted), servers, endpoints, Internet of Things (IoT) devices, operational technology (OT) devices, network devices, and network traffic audit logs of events that provides a 24/7/365 Security Operation Center (SOC) to detect,

2.C
Packet Pg. 11
Council Staff Report (ID # 5800) Meeting of September 8, 2026 Updated: 9/2/2026 2:58 PM by Alberto Quintanilla Page 2 prevent and/or recover from both emerging cybersecurity sophisticated attacks and dynamic evolving cyber risk.

Renewing the SIEMS platform is essential to ensure the City remains protected from continuously advancing cyber threats. Without a SIEMS platform, the City would be unable to reliably monitor new vulnerabilities or respond swiftly to incidents, resulting in slower detection, inadequate prevention, and delayed recovery from breaches. This could expose critical infrastructure and sensitive data to unauthorized access, disruption, or theft, ultimately threatening the City’s ability to provide essential services to constituents.

Therefore, Staff recommends that the Council approve the renewal of software licenses, maintenance, monitoring, response, and support for a Security Information and Event Management System. Software license renewal is exempt from competitive purchasing requirements pursuant to Fremont Municipal Code Section 3.20.280(c).

Fiscal Impact: Funding for the Security Information and Event Management System renewal is appropriated in the Information Technology Services Department Operating Fund (Fund 620) in the FY 2026/27 adopted operating budget. Funding for subsequent years will be requested as part of the City’s annual budget process.

Environmental Review: The recommended action is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

Attachments: None.

Recommendation:

1. Authorize the City Manager, or designee, to enter into an Agreement with AMS.NET, LLC D/B/A MGT Impact Solutions, in the amount of $396,000 for a 3-Year Term for the Security Information and Event Management System renewal.

2.C
Packet Pg. 12
Council Staff Report (ID # 5800) Meeting of September 8, 2026 Updated: 9/2/2026 2:58 PM by Alberto Quintanilla Page 3

2. Authorize the City Manager, or designee, to execute any implementing documents and take any implementing actions as necessary.

2.C
Packet Pg. 13
Fremont City Council Meeting: 09/08/26 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Grants

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5804) DOC ID: 5804
Updated: 9/2/2026 3:00 PM by Alberto Quintanilla Page 1 Grimmer Greenway Trail Extension Project - Accept $285,000 in Transportation for Clean Air (TFCA) Grant Funds from the Alameda County Transportation Commission’s (Alameda CTC) for the Grimmer Greenway Trail Extension Project (PWC8932); and Make Findings of CEQA Exemption.

Contact Persons:

Name: Jeanne Suyeishi Matt Cano
Title: Principal Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4728 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to accept $285,000 in TFCA funds for the construction of a new trail along Grimmer Boulevard between Central Park and the Irvington District.

Background: Alameda County Transportation Commission (Alameda CTC) annually receives Transportation Fund for Clean Air (TFCA) funds from the Bay Area Air Quality Management District (Air District) as part of the $4 vehicle registration fee collected across the Bay Area. Sixty percent of the total vehicle registration fees collected in Alameda County are managed and allocated through the Bay Area Air Quality Management District on a competitive and discretionary basis. The remaining 40% of collected vehicle registration fees are managed by the Alameda CTC and set aside via formula for the various cities and the county.

TFCA funds must be used for projects or programs that improve air quality by reducing motor vehicle emissions, including but not limited to implementing or updating traffic signal coordination timing, constructing bicycle/pedestrian improvements near transit corridors, implement transit improvements, deployment of clean air fleet vehicles, or developing Transportation Demand Management (TDM) programs. Should the City’s project proposal be approved for TFCA funding, the City is required to comply with required funding expenditure deadlines, assist with pre and post-project air quality benefit analysis, and submit annual project status reports.

Discussion/Analysis: The project will construct a new separated two-way trail along the north side of Grimmer Boulevard between Paseo Padre Parkway and Fremont Boulevard (Project). Coupled with other bikeway

2.D
Packet Pg. 14
Council Staff Report (ID # 5804) Meeting of September 8, 2026 Updated: 9/2/2026 3:00 PM by Alberto Quintanilla Page 2 improvements already implemented along Fremont Boulevard and Paseo Padre Parkway, the proposed new trail will allow residents to comfortably and safely bike or walk between the Irvington District and Downtown and connect the Irvington District residents to regional BART and transbay express bus service at the Fremont Downtown BART station. The Project will also provide active transportation connection to shopping, major medical facilities, and local and county government destinations within the Downtown area as well as connect to the popular trail system within Central Park.

In March 2026, the City submitted a project application seeking $285,000 from its share of TFCA funds for the construction phase of the Project. In May 2026, the Alameda CTC approved the City’s request. A draft funding agreement that specifies the terms and conditions for the proper utilization of the funds was prepared by the Alameda CTC and sent to the City for review and execution. In order to receive and utilize the TFCA funds, the City is required to approve the Alameda CTC funding agreement, execute the funding agreement, and appropriate the TFCA funds to the project.

Fiscal Impact: The recommended actions will allow the City to receive new grant funding from Alameda CTC’s TFCA program in the amount of $285,000 to support construction of the Grimmer Greenway Trail Extension project.

Staff will provide a complete fiscal impact analysiswhen the actual project comes back to city council for the construction contract award. Project is currently scheduled to begin construction in Spring or Fall 2027, pending progress on receiving permits, and will take approximately nine months to complete.

Environmental Review: The recommended action is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) in that it is an administrative or governmental funding mechanism or fiscal activity that does not involve a commitment to any specific project and is not a project that has the potential for causing a significant effect on the environment.

Further, the right-of-way improvements supported by the grant are exempt pursuant to CEQA Guidelines Section 15301 Existing Facilities (c), which provides an exemption for the repair, maintenance, and minor alteration of existing public facilities, including streets, sidewalks, gutters, bicycle and pedestrian trails and similar facilities, that involves negligible or no

2.D
Packet Pg. 15
Council Staff Report (ID # 5804) Meeting of September 8, 2026 Updated: 9/2/2026 3:00 PM by Alberto Quintanilla Page 3 expansion of the existing use, including alterations such as the addition of bicycle lanes and pedestrian crossings and other similar alterations that do not create additional automobile lanes, as the proposed project involves replacement of existing sidewalks, curbs, gutters, and similar facilities and construction of a pedestrian and bicycle trail. The project is additionally exempt pursuant to CEQA Guidelines Section 15304 Minor Alterations to Land (h), which exempts the creation of bicycle lanes within existing rights- of-way.

ATTACHMENTS:
• Draft Project Funding Agreement

Recommendation: Approval of the following actions related to the Grimmer Greenway Trail Extension Project (PWC8932):

1. Authorize the City Manager or designee to execute the Project Funding Agreement and prepare any other documents required to implement said agreement with Alameda CTC.

2. Accept TFCA funds in the amount of $285,000 and appropriate the funds to PWC8932-504.

3. Find that the action taken is not a project under CEQA.

2.D
Packet Pg. 16
Alameda CTC Agreement No. A26-0116
Project No. 1665000

2026 PFA Version

PROJECT FUNDING AGREEMENT
between

ALAMEDA COUNTY TRANSPORTATION COMMISSION
and the

CITY OF FREMONT
for the

GRIMMER GREENWAY TRAIL EXTENSION (PASEO PADRE PARKWAY TO FREMONT BOULEVARD)

This Project Funding Agreement (“A GREEMENT”), dated for reference purposes only as of May 28, 2026, is by and between ALAMEDA COUNTY TRANSPORTATION COMMISSION, a joint powers agency (“ALAMEDA CTC”), and the CITY OF FREMONT, a public agency (“PROJECT SPONSOR”).

This A
GREEMENT obligates funds from one or more ALAMEDA CTC administered funding programs as indicated below, and as further specified in Appendix A: Project Control Information and Appendix B:

Alameda CTC Administered Funds Obligated by this AGREEMENT, for the PROJECT, as such term is defined in Recital K below.

☐ 2000 Measure B
☐ 2014 Measure BB
☐ Vehicle Registration Fee
☒ Transportation Fund for Clean Air
☐ CMA TIP
☐ I-580 Express Lanes Net Revenue

RECITALS

A. The voters of Alameda County, pursuant to the provisions of the Bay Area County Traffic and Transportation Funding Act, Public Utilities Code Section 131000, et seq., approved Measure B at the General Election held in November 1986, authorizing the collection of a one-half cent transaction and use tax over a fifteen (15)-year period to address major transportation needs and congestion in Alameda County and giving Alameda County Transportation Authority (“ACTA”) the responsibility for the administration of the proceeds of the tax. The proceeds from the 1986 Measure B tax have been and continue to be used to pay for investments as outlined in the 1986 Alameda County Transportation Expenditure Plan (“1986 TEP”), as it may be amended. Although collection of the 1986 Measure B tax ceased in 2002, capital projects funded wholly or in part by 1986 Measure B funds are still being delivered using these funds.

B. The voters of Alameda County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, Public Utilities Code Section 180000, et seq., approved the reauthorization of Measure B at the General Election held on November 7, 2000, authorizing the collection of a one-half cent transaction and use tax to be collected for twenty (20) years beginning April 1, 2002 and giving Alameda County Transportation Improvement Authority (“ACTIA”) responsibility for the administration of the proceeds of the tax.. The proceeds from the 2000 Measure B tax have been and continue to be used to pay for investments as outlined in the 2000 Alameda County Transportation Expenditure Plan (“2000 TEP”), as it may be amended.

C. The voters of Alameda County, pursuant to Section 65089.20 of the Government Code, approved Measure F, the Vehicle Registration Fee (“VRF”), authorizing Alameda County Congestion

2.D.a
Packet Pg. 17
Attachment: Draft Project Funding Agreement (5804 : Grimmer Greenway Trail Extension Project) Alameda CTC Agreement No. A26-0116
Project No. 1665000

2026 PFA Version
Management Agency (“ACCMA”) to administer the proceeds from a $10 per year vehicle registration fee on each annual motor-vehicle registration in Alameda County, starting with registrations effective July 2011 with collection beginning in May 2011, six months following approval of Measure F. Vehicles subject to the VRF include all motorized vehicles, including passenger cars, light-duty trucks, medium-duty trucks, heavy-duty trucks, buses of all sizes, motorcycles, and motorized camper homes, unless vehicles are expressly exempted from the payment of the VRF.

D. By resolutions adopted by the ACTA and ACTIA Boards on June 24, 2010, all of ACTA’s functions and responsibilities were assigned to, and accepted by, ACTIA. On that same date, the ACTIA and ACCMA Boards took the final actions to create ALAMEDA CTC, a joint powers authority with all responsibilities of ACTIA and ACCMA. Pursuant to resolutions adopted by the ACTIA and ACCMA Boards and the Commission of ALAMEDA CTC, ACCMA and ACTIA were terminated as of the close of business on February 29, 2012, with ALAMEDA CTC designated as the successor entity. All of its predecessors’ functions and responsibilities have been assigned to, and accepted by, ALAMEDA CTC.

E. The voters of Alameda County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, California Public Utilities Code Section 180000 et seq., approved Measure BB at the General Election held on November 4, 2014, authorizing the extension of an existing one-half of one percent transaction and use tax scheduled to terminate on March 31, 2022, and the augmentation of the tax by one-half of one percent, and giving ALAMEDA CTC responsibility for the administration of the proceeds of the 2014 Measure BB tax. The duration of the 2014 Measure BB tax will be 30 years from the initial year of collection, which began April 1, 2015, with said tax to terminate/expire on March 31, 2045. The proceeds from the 2014 Measure BB will be used to pay for investments as outlined in the 2014 Alameda County Transportation Expenditure Plan (“2014 TEP”), as it may be amended.

F. As the Transportation Fund for Clean Air (“TFCA”) Program Manager in Alameda County, A
LAMEDA CTC annually programs 40 percent of the TFCA funds collected in Alameda County. ALAMEDA CTC receives these funds from the Bay Area Air Quality Management District (“AIR DISTRICT”), and then distributes these funds on a reimbursement basis to eligible project sponsors.

G. ALAMEDA CTC is continuing the implementation of the CMA Exchange Program, originally established by the ACCMA, for the purpose of providing local or otherwise unrestricted funds to ALAMEDA CTC for use in projects and programs adopted into the CMA Transportation Improvement Program (“CMA TIP”) by ALAMEDA CTC.

H. California Streets and Highways Code Section 149.5 authorizes ALAMEDA CTC to administer and operate express lanes on the I-580 corridor in Alameda County. Toll revenue that remains after payment of all express lane direct expenses (“I-580 Express Lanes Net Revenue”) is eligible to be allocated for transportation purposes that provide a direct benefit to the I-580 corridor pursuant to an ALAMEDA CTC adopted I-580 Express Lanes Expenditure Plan.

I. The funding programs administered by ALAMEDA CTC and available for projects and programs that benefit the Alameda County transportation system, consisting of 1986 Measure B, 2000 Measure B, 2014 Measure BB, VRF, TFCA, CMA TIP, and I-580 Express Lanes Net Toll Revenue are collectively defined as and shall be referenced herein as the “ALAMEDA CTC ADMINISTERED FUNDS”.

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Requirements related to 2000 Measure B, VRF and 2014 Measure BB Direct Local Distribution (“DLD”) funding distributed pursuant to 2000 Measure B, VRF and 2014 Measure BB Transportation Expenditure Plans are covered by separate agreements between ALAMEDA CTC and DLD recipients.

J. Measure B, Measure BB, VRF, and TFCA funds obligated by this AGREEMENT shall be programmed, allocated, and expended for the purpose defined and in accordance with the provisions set forth in the applicable transportation expenditure plans, or the AIR DISTRICT-approved TFCA County Program Manager Policies.

K. A
LAMEDA CTC programs and allocates ALAMEDA CTC ADMINISTERED FUNDS through the ALAMEDA CTC Comprehensive Investment Plan (“CIP”) that is updated periodically to summarize the programming and allocations of ALAMEDA CTC ADMINISTERED FUNDS, and the policies, procedures and requirements related to the expenditure of ALAMEDA CTC ADMINISTERED FUNDS.

L. The PROJECT SPONSOR is implementing a project or program (“PROJECT”) that is eligible for ALAMEDA CTC ADMINISTERED FUNDS. The PROJECT and the strategy to implement the PROJECT are described in greater detail in Appendix A: Project Control Information.

M. This AGREEMENT obligates funds from one or more of ALAMEDA CTC administered funding programs as specified in Appendix B: Alameda CTC Administered Funds Obligated by this Agreement, for the PROJECT and the phase(s) described in Appendix A: Project Control Information.

ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are available to reimburse eligible costs incurred by PROJECT SPONSOR for the PROJECT and the phase(s) described in Appendix A: Project Control Information.

N. The issuance of bonds or another financing mechanism are possible funding options as part of ALAMEDA CTC administered funding programs to meet cash flow requirements of each individual program based on current schedule and project delivery information.

NOW, THEREFORE, it is agreed by and between the parties as follows:

SECTION I

PROJECT SPONSOR AGREES:

1. P
ROJECT SPONSOR shall implement the PROJECT in accordance with all requirements in this AGREEMENT and the following appendices attached hereto and incorporated herein by reference.

a. Appendix A: Project Control Information
b. Appendix B: Alameda CTC Administered Funds Obligated by this Agreement c. Appendix C: Alameda CTC Request for Reimbursement and Reporting Requirements d. Appendix D: Local Business Contract Equity Program
e. Appendix E: Deliverables and Due Dates

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f. Appendix F: Project Performance Measures
g. Appendix G: Transportation Fund for Clean Air Policies and Requirements

2. PROJECT SPONSOR shall perform the necessary work associated with the PROJECT required to implement PROJECT as described in Appendix A: Project Control Information.

3. P
ROJECT SPONSOR shall inform ALAMEDA CTC in writing of any changes to the information contained in Appendix A: Project Control Information as soon as PROJECT SPONSOR becomes aware of such changes. Per Section III.2, any change that requires an amendment to this AGREEMENT must be approved by ALAMEDA CTC prior to PROJECT SPONSOR implementing the change.

4. P
ROJECT SPONSOR shall commit to the timing of ALAMEDA CTC ADMINISTERED FUNDS as described in Appendix B: Alameda CTC Administered Funds Obligated by this Agreement.

5. PROJECT SPONSOR shall expend ALAMEDA CTC ADMINISTERED FUNDS received under this AGREEMENT in accordance with all applicable provisions of law and shall return to ALAMEDA CTC all funds that are not expended in accordance with all applicable provisions of law.

6. P
ROJECT SPONSOR shall be responsible for costs in excess of the total funding obligations shown in Appendix A: Project Control Information. Costs in excess of the total funding obligations will not be reimbursed with ALAMEDA CTC ADMINISTERED FUNDS unless this AGREEMENT is amended in writing or the parties execute a separate agreement for a subsequent phase of the PROJECT.

7. P
ROJECT SPONSOR shall return to ALAMEDA CTC, on a pro-rated basis, funds realized from the sale of any vehicle(s) purchased with ALAMEDA CTC ADMINISTERED FUNDS, if the sale of the vehicle(s) is completed prior to the last day of the last year listed as the PROJECT’S “Years of Effectiveness” as identified in either Appendix A: Project Control Information or Appendix G: Transportation Fund for Clean Air Policies and Requirements, as applicable. The amount of sale proceeds required to be returned to ALAMEDA CTC shall be proportional to the percentage of ALAMEDA CTC ADMINISTERED FUNDS originally used to purchase the vehicle(s).

8. PROJECT SPONSOR staff costs for any local agency which receives DLD funding shall not be eligible for reimbursement from ALAMEDA CTC ADMINISTERED FUNDS allocated to the PROJECT unless staff costs are specifically identified as eligible in Appendix A: Project Control Information. Staff costs included in Appendix A are limited to project implementation costs. Staff costs related to the administration of this AGREEMENT including preparation of requests for reimbursement or progress reports are ineligible for reimbursement. PROJECT SPONSOR staff costs funded by other sources can be included in the total cost for the purpose of meeting the cost and risk sharing provisions of this AGREEMENT.

9. P
ROJECT SPONSOR staff costs eligible for reimbursement may include the individual’s actual hourly wage plus a fringe benefit rate, as approved by a cognizant agency or an independent auditor, of up to a maximum of 70% of the hourly wage. Staff costs also may include direct costs including contracted services, such as legal counsel, that are considered an extension of the PROJECT SPONSOR’S staff.

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10. PROJECT SPONSOR overhead, or "indirect," costs are not eligible for reimbursement from ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT, and shall not be included in the total eligible PROJECT cost calculations used to determine the ALAMEDA CTC ADMINISTERED FUNDS share of such total eligible PROJECT costs.

11. The cost of maintenance, security, or protection performed by P ROJECT SPONSOR or third-
party contractors during any temporary suspen sion of activities associated with the P ROJECT will not be considered an eligible cost for reimbursement by ALAMEDA CTC.

12. PROJECT SPONSOR shall advertise, award and administer all professional services and construction contracts for PROJECT work not performed by PROJECT SPONSOR. PROJECT SPONSOR shall invite ALAMEDA CTC staff to participate as a voting member of PROJECT SPONSOR’s selection panel for the selection of all professional consultants.

13. All locally funded contracts approved by PROJECT SPONSOR, funded wholly or in part with Measure B, Measure BB, and/or Vehicle Registration Fee funds administered by ALAMEDA CTC, except for contracts that also include state and/or federal funds or contracts funding non-capital projects (e.g., transit operations), are required to comply with ALAMEDA CTC’s Local Business Contract Equity (LBCE) Program as listed and described in Appendix D: Local Business Contract Equity Program Requirements. PROJECT SPONSOR shall comply with the reporting requirements set forth in the LBCE Program and provide the required information to ALAMEDA CTC in accordance with Appendix D for all contracts partially or wholly funded by ALAMEDA CTC, whether or not the specific contract is subject to the LBCE Program. If ALAMEDA CTC determines that PROJECT SPONSOR has failed to fully comply with all LBCE Program requirements, including but not limited to meeting all reporting requirements in a timely manner, ALAMEDA CTC may take one or more of the following actions, until compliance or remedial action has been accomplished by the PROJECT SPONSOR to the satisfaction of ALAMEDA CTC:

a. Deem PROJECT SPONSOR to be noncompliant, and place PROJECT SPONSOR on a corrective action plan;
b. Impose sanctions on PROJECT SPONSOR, including suspension and termination of all ALAMEDA CTC funding assistance;
c. Decline approval of projects, grants, or contracts;
d. Withhold reimbursements to PROJECT SPONSOR for existing grants and contracts; and/or e. Other actions deemed appropriate by ALAMEDA CTC under the circumstances.

14. To facilitate ALAMEDA CTC’s monitoring of PROJECT SPONSOR’s compliance with the LBCE Program, PROJECT SPONSOR shall provide ALAMEDA CTC with drafts of (i) all procurement documents which address (or would be expected to address) LBCE Program or Disadvantaged Business Enterprise (DBE) participation goals and requirements (i.e., RFPs, RFQs, construction special provisions, and notices to bidders/proposers), in each case prior to advertisement, and (ii) PROJECT SPONSOR’s form professional services contract, prior to contract award.

15. P
ROJECT SPONSOR shall require insurance coverage that names ALAMEDA CTC, its governing body, officers, employees and consultants as additional insureds of the PROJECT SPONSOR, professional services consultants and subconsultants, construction services contractors and subcontractors,

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volunteer service individuals, and any other contractors or subcontractors involved with the PROJECT on all insurance required by PROJECT SPONSOR for PROJECT. PROJECT SPONSOR shall keep and maintain insurance certificates and policy endorsements evidencing the policies on file, and furnish the same to ALAMEDA CTC upon request. ALAMEDA CTC will not be responsible for any premiums or assessments on any policy. If this AGREEMENT includes any TFCA funds, PROJECT SPONSOR shall also comply with the insurance requirements specified in Appendix G: Transportation Fund for Clean Air Policies and Requirements.

16. P
ROJECT SPONSOR shall provide ALAMEDA CTC with periodic (i.e., quarterly or semi- annually) progress reports describing the current status of the PROJECT. The required progress reporting frequency schedule and forms are provided in Appendix C: Alameda CTC Request for Reimbursement and Reporting Requirements. Progress reports are due by the last day of each calendar month following the established reporting period in which the work was performed. These reports shall include PROJECT status information such as the scope of work completed to date, total costs incurred, future actions, project performance, issues identification, changes to scope or schedule, and any additional relevant information requested by ALAMEDA CTC.

17. PROJECT SPONSOR shall submit to ALAMEDA CTC a Request for Reimbursement in accordance with the minimum required invoicing frequency established for the PROJECT, but not more than one such request per month, for reimbursement of eligible PROJECT costs and expenses incurred by PROJECT SPONSOR. The required minimum invoicing frequency and invoice forms are provided in Appendix C:

Alameda CTC Request for Reimbursement and Reporting Requirements. If PROJECT SPONSOR does not incur any reimbursable expenses during the minimum invoicing period, in lieu of submitting an invoice, PROJECT SPONSOR shall submit a letter or a statement as part of the required progress report for the same period confirming that no reimbursable costs were incurred during the given period. If PROJECT SPONSOR requests reimbursement for costs incurred as a result of a contract or agreement with a third party that contains a contract value of $50,000 or greater, e.g. a consultant, contractor or other entity, PROJECT SPONSOR shall submit an electronic copy of the fully executed contract or agreement to ALAMEDA CTC prior to ALAMEDA CTC authorizing reimbursement of such costs. Supporting documentation for the Request for Reimbursement packages includes copies of invoices from vendors, consultants, or contractors and summaries of eligible PROJECT SPONSOR staff time charges. PROJECT SPONSOR may suggest an alternative method, subject to approval in advance by ALAMEDA CTC, to document staff costs charged to the PROJECT.

18. P
ROJECT SPONSOR shall submit to ALAMEDA CTC a Prime Consultant/Contractor LBE, SLBE, and VSLBE Utilization Report with each of PROJECT SPONSOR’s invoices for the PROJECT, regardless of whether any reimbursable costs were incurred during the given period. The report shall include the AGREEMENT number, prime consultant/contractor name, the project title, scope of work, names of all subconsultants and their contract budgets and total costs incurred, and any additional relevant information requested by ALAMEDA CTC.

19. PROJECT SPONSOR shall provide a Parcel and Utility Agreement Tracking Log upon ALAMEDA CTC’s request, if the PROJECT includes the acquisition of right-of-way and/or the relocation or protection of utility facilities.

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20. PROJECT SPONSOR shall keep all necessary PROJECT records to demonstrate compliance with this AGREEMENT, including documentation of activities, performance, progress reports, final report, expenses and charges to support invoices submitted to ALAMEDA CTC and other PROJECT reporting requirements as described in Appendix C: Alameda CTC Request for Reimbursement and Reporting Requirements in one central location for a period of not less than five (5) years after the later of (i) ALAMEDA CTC’s payment of the final invoice, (ii) the PROJECT SPONSOR’S submittal of the Final Report for ALAMEDA CTC ADMINISTERED FUNDS under this AGREEMENT, and (iii) the end of the PROJECT’S established “Years of Effectiveness” period (as identified in Appendix G: Transportation Fund for Clean Air Policies and Requirements) if any TFCA funds are provided under this A GREEMENT.

a. PROJECT SPONSOR and PROJECT SPONSOR’s contractors and subcontractors shall each maintain and make available for inspection and audit all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts.

b. P
ROJECT SPONSOR shall allow ALAMEDA CTC or its authorized representatives to inspect, audit, or make copies of any PROJECT records for a period of five (5) years after ALAMEDA CTC’s payment of the final invoice and the PROJECT SPONSOR’S submittal of the Final Report. The same access also shall be granted to the AIR DISTRICT or its authorized representatives for TFCA funds obligated by this AGREEMENT.

21. P
ROJECT SPONSOR shall comply with all of the following publicity requirements to inform the public on the use of ALAMEDA CTC ADMINISTERED FUNDS on the PROJECT.

a. PROJECT SPONSOR shall credit ALAMEDA CTC as a funding source and display the approved ALAMEDA CTC logo, where practical, on construction informational signs, vehicles or equipment operated or obtained as part of the PROJECT, and on any publicly distributed information (e.g., fact sheets, flyers, brochures, maps, schedules, websites, press releases), created for or associated with the PROJECT. For TFCA funding obligated through this AGREEMENT, SPONSOR shall also credit the AIR DISTRICT as a funding source and display the AIR DISTRICT-approved TFCA logo.

b. PROJECT SPONSOR shall provide updated and accurate PROJECT information on the PROJECT SPONSOR’s website, or create such a website if none exists, and provide a link to ALAMEDA CTC website.

c. PROJECT SPONSOR shall publish an article in a printed or electronically distributed publication such as a newsletter, local newspaper, e-publications, or website highlighting the P
ROJECT and the use of ALAMEDA CTC ADMINISTERED FUNDS at least once per fiscal year.

For TFCA funding obligated through this AGREEMENT, SPONSOR shall also credit the AIR DISTRICT as a funding source.

d. PROJECT SPONSOR shall document compliance with the publicity requirements and furnish such documentation upon request, and regularly through the progress and final reporting required by this A
GREEMENT, through evidence such as photos of construction and vehicle

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signage, copies of print, electronic and other media published to satisfy this requirement.

For TFCA funding obligated through this AGREEMENT, SPONSOR shall also document that the AIR DISTRICT was credited as a funding source and the AIR DISTRICT-approved TFCA logos were displayed.

e. PROJECT SPONSOR shall notify ALAMEDA CTC and request an exemption as soon as it is reasonably known that the PROJECT SPONSOR is unable to fulfill the requirements under this Section I.21 due to extraordinary circumstances.

22. PROJECT SPONSOR shall, to the extent not otherwise prohibited by law, and to the extent required by the California Public Records Act (California Government Code section 7920.000 et seq.), place in the public domain any software, written document, or other product developed with ALAMEDA CTC ADMINISTERED FUNDS received through this AGREEMENT.

23. PROJECT SPONSOR shall participate, upon the request of ALAMEDA CTC, in a Public Awareness Program in partnership with ALAMEDA CTC and/or its community advisory committees as a means of informing the public of the benefits derived from the use of ALAMEDA CTC ADMINISTERED FUNDS.

24. PROJECT SPONSOR shall obtain all state, local and federal permits and approvals for work, including environmental approvals in accordance with the National Environment Policy Act (NEPA) and the California Environmental Quality Act (CEQA), as applicable. P ROJECT SPONSOR will comply with all
applicable state and federal laws and regulations.

25. PROJECT SPONSOR shall render a report or answer any and all inquiries, upon A LAMEDA CTC’s request, in regards to its receipt of ALAMEDA CTC ADMINISTERED FUNDS, compliance audit findings, and usage of A LAMEDA CTC ADMINISTERED FUNDS before the A LAMEDA CTC Commission, Independent Watchdog Committee, and/or community advisory committees, as applicable.

26. For TFCA funds obligated by this AGREEMENT, a PROJECT SPONSOR who has failed an AIR DISTRICT financial or performance audit for the PROJECT will be excluded from receiving an award of any TFCA funds for five (5) years from the date of AIR DISTRICT’s final audit determination. Existing TFCA funds already awarded to the SPONSOR will not be released until all audit recommendations and remedies have been satisfactorily implemented. A failed AIR DISTRICT financial audit means a final audit report that includes an uncorrected audit finding that confirms an ineligible expenditure of TFCA funds. A failed AIR DISTRICT performance audit means that the PROJECT was not implemented in accordance with the AGREEMENT. SPONSOR shall be afforded a reasonable amount of time to address/cure adverse audit findings.

27. For TFCA funds obligated by this A
GREEMENT, PROJECT SPONSOR shall return to
ALAMEDA CTC, on a pro-rated basis, TFCA funds received under this Agreement if PROJECT is not maintained and/or operated throughout, and at least until the conclusion of, its “Years of Effectiveness” as identified in Appendix G: Transportation Fund for Clean Air Policies and Requirements.

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28. For TFCA funds obligated by this AGREEMENT, PROJECT SPONSOR shall submit a TFCA Final Report to ALAMEDA CTC when identified as applicable in Appendix C: Request for Reimbursement and Reporting Requirements. The required content for the TFCA Final Report is identified in the TFCA Final Report Form referenced in Appendix G.

SECTION II

ALAMEDA CTC AGREES:

1. ALAMEDA CTC shall make a good faith effort to provide all ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT.

2. ALAMEDA CTC shall assist PROJECT SPONSOR when able, upon request and as necessary, in resolving issues related to the PROJECT.

3. A
LAMEDA CTC shall provide a copy of its approved logo for PROJECT SPONSOR to use as required by this AGREEMENT.

4. ALAMEDA CTC shall provide notice to the PROJECT SPONSOR of any and all expenditures made by PROJECT SPONSOR, which are not in compliance with the AGREEMENT or the applicable ALAMEDA CTC ADMINISTERED FUNDS promptly after ALAMEDA CTC becomes aware of any such expenditures.

5. A
LAMEDA CTC shall provide timely notice to PROJECT SPONSOR prior to conducting an audit of expenditures made by PROJECT SPONSOR to determine whether such expenditures are compliant with this AGREEMENT or the applicable ALAMEDA CTC ADMINISTERED FUNDS.

SECTION III

IT IS MUTUALLY AGREED AS FOLLOWS:

1. That A
LAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT may be shifted between the phases of the PROJECT or between activities in the same phase of the PROJECT, so long as each of the following occurs: 1) PROJECT SPONSOR submits a written amendment request that provides revised and updated Appendix A: Project Control Information forms documenting the requested funding obligation shift and demonstrating to ALAMEDA CTC’s satisfaction that the phase or activity from which the funds were shifted remains fully funded, and 2) the parties execute an amendment to this AGREEMENT incorporating the revised and updated Appendix A forms as described above, which amendment shall be approved by ALAMEDA CTC pursuant to applicable ALAMEDA CTC policies.

2. ALAMEDA CTC and the PROJECT SPONSOR may jointly authorize an “Administrative Amendment” for any minor schedule revisions, deliverables, or budget revisions that do not increase the total ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT. Any change in the PROJECT scope of work must be approved by ALAMEDA CTC prior to implementation of the change by the PROJECT

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SPONSOR. Administrative amendment requests sent to ALAMEDA CTC must include a revised Appendix A:

Project Control Information which reflects the requested changes by the PROJECT SPONSOR.

3. For the purposes of this AGREEMENT, (i) a “Contract” shall mean and refer to a third party agreement with the PROJECT SPONSOR for services related to PROJECT, including agreements with another public agency, consultant firm, contractor or entity; (ii) “PROJECT SPONSOR Staff” costs include costs for staff dedicated directly to project implementation, management, oversight, and/or project development and may include direct costs including contracted services, such as legal counsel, that are considered an extension of P
ROJECT SPONSOR Staff; (iii) “Capital” with respect to any Right-of-Way Capital phase shall mean and refer to the cost to acquire real property, access rights and other property interests; and (iv) “Agreement Expiration Date” shall mean and refer to the expiration date of this AGREEMENT.

4. Reimbursable costs will be limited to the costs shown in Appendix A: Project Control Information. Funds expended for work directly related to the phases of the P ROJECT covered by this
AGREEMENT prior to the applicable allowable start date identified in Appendix B: ALAMEDA CTC ADMINISTERED FUNDS Obligated by this AGREEMENT are ineligible for reimbursement pursuant to this AGREEMENT. ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are subject to fund availability and any new requirements and policies imposed by ALAMEDA CTC. The AGREEMENT shall be amended, as necessary, to reflect the applicable requirements.

5. If additional local, state or federal funding is obtained to partially offset ALAMEDA CTC ADMINISTERED FUNDS planned for the PROJECT, ALAMEDA CTC ADMINISTERED FUNDS will not be transferred from the PROJECT until after it is ensured that all phases of the PROJECT can be fully delivered.

ALAMEDA CTC ADMINISTERED FUNDS offset by additional local, state or federal funding shall be available for PROJECT only after all other funding planned for PROJECT, as described in Appendix A: Project Control Information, has been committed and/or encumbered to the PROJECT.

6. Should any portion of PROJECT be financed with federal or state funds, all applicable laws, rules and policies relating to the use of such funds shall apply, notwithstanding other provisions of this AGREEMENT.

7. For TFCA funds obligated by this AGREEMENT, this AGREEMENT is subject to the current AIR DISTRICT-approved TFCA County Program Manager Fund Policies included in Appendix G:

Transportation Fund for Clean Air Policies and Requirements and any new requirements imposed by the AIR DISTRICT upon ALAMEDA CTC with respect to the TFCA funds distributed hereunder. ALAMEDA CTC will only distribute TFCA funds under this AGREEMENT to the extent the documented project costs are eligible under the applicable AIR DISTRICT TFCA Policies.

8. The laws of the State of California shall govern this AGREEMENT.

9. All correspondence and communications will contain ALAMEDA CTC project number and name for PROJECT in a clearly identifiable location. For projects with TFCA funds obligated by this AGREEMENT, all correspondence and communications will also contain the TFCA project number as identified in Appendix G: Transportation Fund for Clean Air Policies and Requirements.

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10. ALAMEDA CTC reserves the right to conduct technical and financial audits of PROJECT work and records when determined to be necessary or appropriate and PROJECT SPONSOR agrees, and shall require its contractors and subcontractors to agree, to cooperate with ALAMEDA CTC by making all appropriate and relevant PROJECT records promptly available for audit and copying.

11. PROJECT costs incurred by PROJECT SPONSOR are only eligible for reimbursement on a pro- rated basis unless specifically pr ovided for in Appendix A: Project Control Information, and P ROJECT SPONSOR is expected to concurrently seek reimbursement from the other sources shown in Project A: Project Control Information. Pro-rated basis, as used herein, equals the amount of A LAMEDA CTC ADMINISTERED FUNDS obligated by this A GREEMENT to a phase, divided by the total funding for the phase, as shown in Appendix A: Project Control Information. For any Request for Reimbursement which includes such expenditures, PROJECT SPONSOR shall (i) report the total expenditures during the reimbursement period, (ii) indicate the percentage of the total expenditur es for the phase expected to be funded by A LAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT, and (iii) request reimbursement for the dollar amount which equals the product of such total expenditures and such percentage.

12. A
LAMEDA CTC approval of PROJECT SPONSOR submitted Requests for Reimbursement will be contingent on the submittal of progress reports and deliverables by PROJECT SPONSOR as required by this AGREEMENT. In the event that progress reports and deliverables are not complete and current, approval of Requests for Reimbursement shall be withheld until an acceptable remedy has been implemented and approved by ALAMEDA CTC. If PROJECT SPONSOR fails to submit the required deliverables or otherwise fails to meet the reporting and invoicing requirements of this AGREEMENT, ALAMEDA CTC may deobligate funds from the PROJECT and this AGREEMENT. Not less than thirty (30) days prior to the effective date of any such action, ALAMEDA CTC will endeavor to notify PROJECT SPONSOR in writing that the required deliverables, invoicing and reporting is overdue.

13. Request for Reimbursements submitted after the Agreement Expiration Date identified in Appendix B: Alameda CTC Administered Funds Obligated by this AGREEMENT will be ineligible for reimbursement by ALAMEDA CTC unless an exception is requested by the PROJECT SPONSOR no less than sixty (60) days before the Agreement Expiration Date, and the exception is approved by ALAMEDA CTC.

ALAMEDA CTC will deobligate any remaining ALAMEDA CTC ADMINISTERED FUNDS from PROJECT and this AGREEMENT.

14. Each Right-of-Way transaction which is funded either wholly or in part with A

LAMEDA CTC
ADMINISTERED FUNDS shall be subject to repayment or reimbursement to ALAMEDA CTC under ALAMEDA CTC Policies in effect as of the effective date of this AGREEMENT, irrespective of the party holding title to the real estate which is the subject of the Right-of-Way transaction in question. The parties agree that Section III.15(a) through Section III.15(f), the provisions of which are intended to provide further detail regarding the application of such Policies, shall govern the extent to which such repayment is required and the conditions applicable to any such repayment. If such Policies are amended after the effective date of this A
GREEMENT by ALAMEDA CTC, the PROJECT SPONSOR and ALAMEDA CTC shall execute an amendment to this AGREEMENT which references the revised Policies.

15. For the purposes of the following provisions, “A
LAMEDA CTC Share” shall mean the
percentage share of the original property purchase price funded by ALAMEDA CTC ADMINISTERED FUNDS

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(i.e., if the purchase was fully funded by ALAMEDA CTC ADMINISTERED FUNDS, ALAMEDA CTC Share shall equal 100%); any appraisal required under Section III.15(a) and Section III.15(f) only, shall be conducted at no cost to ALAMEDA CTC; “Fair Market Value” of a given property shall mean the net proceeds from the sale of such property if such sale occurs in an open market transaction or by auction, or the value of the property determined by an independent third-party appraisal of the property if some or all of the property is retained by P
ROJECT SPONSOR or otherwise transferred to any other party without an auction or open market transaction; and “CPI” means the Consumer Price Index, All Items for All Urban Consumers, San Francisco- Oakland, San Jose, CA.

a. If any property is acquired for the PROJECT using ALAMEDA CTC ADMINISTERED FUNDS to finance some or all of the acquisition, and the PROJECT is cancelled or otherwise does not begin construction within five (5) years after the effective date of AGREEMENT (as such deadline may be extended by agreement between the parties hereto), then PROJECT SPONSOR shall, within one (1) year after such cancellation decision or the expiration of such five (5) year period, reimburse ALAMEDA CTC for the greater of the following:

ALAMEDA CTC Share of the property’s Fair Market Value or the full amount of ALAMEDA CTC ADMINISTERED FUNDS used to acquire the property, as escalated by the increase in the CPI during the most recent period for which CPI data is available which is equal in length to the period between the date A
LAMEDA CTC ADMINISTERED FUNDS were paid
to PROJECT SPONSOR and the date reimbursement is made to ALAMEDA CTC.

b. If any property is acquired for the PROJECT using ALAMEDA CTC ADMINISTERED FUNDS to finance some or all of the acquisition and only a portion of the acquired property is required for the P
ROJECT, and if the PROJECT begins construction within five (5) years after the effective date of this AGREEMENT (as such deadline may be extended by agreement between the parties hereto), then PROJECT SPONSOR shall, within one (1) year after PROJECT completion, reimburse ALAMEDA CTC for ALAMEDA CTC Share of the Fair Market Value of any property determined to be “excess property”.

c. If the PROJECT begins construction within five (5) years after the effective date of this AGREEMENT (as such deadline may be extended by agreement between the parties hereto), then except as provided in subparagraph (d) below, no reimbursement is due with respect to any property interest acquired for the project using A

LAMEDA CTC ADMINISTERED
FUNDS if the entirety of the acquired property is required for the PROJECT.

d. If PROJECT SPONSOR anticipates receiving net revenues (i.e., rental or other income generated by the property, less reasonable costs for insurance, maintenance and related items) from any property acquired using ALAMEDA CTC ADMINISTERED FUNDS, PROJECT SPONSOR shall notify ALAMEDA CTC on how PROJECT SPONSOR will use such revenue to offset other project costs, and document such revenue separately in project reimbursement requests.

e. If P
ROJECT is suspended, PROJECT SPONSOR shall pay all property management costs.

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f. Property that is required for the PROJECT and acquired wholly or in part with ALAMEDA CTC ADMINISTERED FUNDS shall be available for PROJECT construction within ten (10) years of ALAMEDA CTC reimbursement to the PROJECT SPONSOR. If, after ten (10) years, PROJECT has not been completed, PROJECT SPONSOR shall reimburse ALAMEDA CTC Share of the fair market value of the property, based on the net proceeds from the sale of the property or an appraisal of the property conducted at no cost to A

LAMEDA CTC,
within one (1) year after the expiration of this ten (10) year period.

16. If condemnation procedures are required to obtain possession to Right-of-Way, A LAMEDA
CTC will consider the required deposit as an eligible cost and reimburse the PROJECT SPONSOR upon request.

PROJECT SPONSOR shall submit documentation of the final order of condemnation settlement within ninety (90) days after the date of the court recording of the final order of condemnation. If the amount of A
LAMEDA CTC reimbursement to the PROJECT SPONSOR is higher than ALAMEDA CTC Share of the amount of settlement in the final order of condemnation, the PROJECT SPONSOR shall pay ALAMEDA CTC the difference between the amount reimbursed and ALAMEDA CTC Share of the amount settled plus ALAMEDA CTC Share of the interest accrued to the deposit account within one (1) year of the final order of condemnation.

17. P
ROJECT SPONSOR shall not initiate condemnation of any property until full funding for the construction of the PROJECT has been secured.

18. Reimbursement to P
ROJECT SPONSOR by ALAMEDA CTC for PROJECT Right-of-Way is limited to the following (and net of any relocation payments provided by other sources):

a. The cost to purchase all real property required for the PROJECT free and clear of liens and/or conflicting easements, including the costs for preparation of documents, negotiations and legal services.

b. The cost of damages to owners of the remainder of real property not actually taken but injuriously affected by PROJECT.

c. The cost of relocation payments and services provided to owners and occupants pursuant to the appropriate State laws and regulations when the PROJECT displaces an individual, family, business, farm operation or nonprofit organization.

d. The cost of demolition and/or the sale of all improvements on the right-of-way. Proceeds from the sale of any such improvements shall be credited to the PROJECT and used to offset PROJECT costs.

e. The cost of all unavoidable utility relocation, protection or removal necessary for the completion of the PROJECT.

f. The cost of all necessary hazardous material and hazardous waste treatment, encapsulation or removal and protective storage for which PROJECT SPONSOR accepts responsibility and where the actual generator cannot be identified and recovery made.

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19. If PROJECT SPONSOR materially breaches this AGREEMENT, including but not limited to (i) failing to deliver the PROJECT within the schedule defined by this AGREEMENT without compelling reason, (ii) failing to file required progress reports in the time specified by this AGREEMENT, or (iii) failing to comply with applicable regulations, ALAMEDA CTC may either terminate this AGREEMENT or suspend payments to PROJECT SPONSOR until such time as PROJECT SPONSOR makes reasonable efforts to cure any such breach and comply with all provisions of this AGREEMENT.

20. Neither ALAMEDA CTC, nor its governing body or any officer, consultant, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by PROJECT SPONSOR in connection with the PROJECT. It is also understood and agreed, pursuant to Government Code Section 895.4, PROJECT SPONSOR shall fully defend, protect, indemnify and hold harmless ALAMEDA CTC, its governing body, and all its officers, employees, agents, representatives, and successors-in- interest, against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury (as defined in Government Code Section 810.8) or damages occurring by reason of anything done or omitted to be done by PROJECT SPONSOR in connection with PROJECT, including the performance of the PROJECT or operation or use of the equipment that is subject to this AGREEMENT. If TFCA funds are obligated by this AGREEMENT, PROJECT SPONSOR shall also fully defend, protect, indemnify and hold harmless the AIR DISTRICT, its governing body, and all its officers, employees, agents, representatives, and successors-in- interest, from any liability imposed on the AIR DISTRICT for injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by PROJECT SPONSOR in connection with PROJECT.

21. Neither PROJECT SPONSOR, nor its governing body or any officer, consultant, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by ALAMEDA CTC under or in connection with any work, authority or jurisdiction delegated to ALAMEDA CTC under this AGREEMENT. It is also understood and agreed, pursuant to Government Code Section 895.4, ALAMEDA CTC shall fully defend, protect, indemnify and hold harmless PROJECT SPONSOR, its governing body, and all its officers, employees, agents, representatives, and successors-in-interest, against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury (as defined in Government Code Section 810.8) or damages occurring by reason of anything done or omitted to be done by A
LAMEDA CTC in connection with PROJECT, including the performance of the PROJECT or operation or use of the equipment that is subject to this AGREEMENT.

22. Nothing in the provisions of this A
GREEMENT is intended to create duties or obligations to or rights in third parties not party to this AGREEMENT. This AGREEMENT gives no rights or benefits to anyone other than ALAMEDA CTC and PROJECT SPONSOR and has no third-party beneficiaries.

23. All legal actions by either party ag ainst the other arising from this A GREEMENT, or for the
failure to perform in accordance with the applicable standard of care, or for any other cause of action, will be subject to the statutes of limitations of the State of California.

24. Should it become necessary to enforce the terms of this A GREEMENT, the prevailing party shall be entitled to recover reasonable expenses and attorney’s fees from the other party.

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25. This AGREEMENT shall terminate upon the Agreement Expiration Date identified in Appendix B: Funds Obligated by this AGREEMENT unless this AGREEMENT is extended by mutual agreement of the parties. Notwithstanding the foregoing, Sections I.7, I.19, III.20 and III.21 shall survive the termination or expiration of this AGREEMENT. PROJECT SPONSOR has 90 days after the Agreement Expiration Date to submit complete and accurate invoices to ALAMEDA CTC to make final allowable payments for PROJECT costs in accordance with the terms of this AGREEMENT. Failure to submit complete and accurate invoices within this period of time shall result in a waiver by PROJECT SPONSOR of its right to reimbursement of expended costs for which invoices have not yet been submitted.

26. No delay or omission in the exercise of any right or remedy of either party on any breach or default by the other party shall impair such right or remedy or be construed as a waiver.

27. This A
GREEMENT, including its Recitals and Appendices, constitutes the entire AGREEMENT. This AGREEMENT may be changed only as allowed in Section III.1 and Section III.2 of this AGREEMENT or by a written amendment executed by both parties.

[Signatures on the next page]

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CITY OF FREMONT
(PROJECT SPONSOR)

ALAMEDA COUNTY

TRANSPORTATION COMMISSION
(ALAMEDA CTC)
By: By:

Brian Stott Date Assistant City Manager
Tony Tavares Date
Executive Director
Recommended
By:

Vivek Bhat Date
Deputy Executive Director of Projects

Reviewed as to Budget/Financial Controls:

By:

Patricia Reave y Date
Deputy Executive Director of
Finance and Administration
Approved as to Legal Form:

Approved as to Legal Form:

By:

By:

Rocio V. Fierro Date Senior Deputy City Attorney II
Fennemore LLP Date
Legal Counsel to ALAMEDA CTC

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LIST OF APPENDICES
APPENDIX A: P ROJECT CONTROL INFORMATION
Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source Appendix A-5 Project Funding Summar y by Phase and Reimbursement Ratio Appendix A-6 Project Phase Cost Detail

APPENDIX B: A LAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT

A
PPENDIX C: A LAMEDA CTC REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS

APPENDIX D: L OCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS

A
PPENDIX E: D ELIVERABLES AND DUE DATES

A
PPENDIX F: P ROJECT PERFORMANCE MEASURES

A
PPENDIX G: T RANSPORTATION FUND FOR CLEAN AIR POLICIES AND REQUIREMENTS Appendix G-1 TFCA Project Number and “Years of Effectiveness” Appendix G-2 TFCA County Pr ogram Manager Fund Policies and Insurance Requirements Appendix G-3 Air District TFCA Logos

Note: Appendix G is
only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to AGREEMENT.

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Appendix A – Page 18

APPENDIX A

PROJECT CONTROL INFORMATION

Appendix Index

Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source Appendix A-5 Project Funding Summar y by Phase and Reimbursement Ratio Appendix A-6 Project Phase Cost Detail

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Appendix A – Page 19
APPENDIX A-1

PROJECT DESCRIPTION

Project Description:

The PROJECT will install a bi-directional Class I trail facility on the north side of Grimmer Boulevard between Paseo Padre Parkway and Fremont Boulevard. As a significant upgrade from the existing Class II bike lanes, the new trail will be fully separated from vehicle traffic lanes and will provide local and regional active transportation local and regional destinations in the Fremont Downtown area and the Irvington District Area.

The PROJECT will connect to previously completed protected intersection at Fremont Boulevard and extend the existing Class IV bikeway along Grimmer Boulevard south of Fremont Boulevard/Grimmer Boulevard intersection.

The PROJECT is identified in the 2021 Fremont Trails Strategy Plan as a priority trail for implementation and serves to close an existing gap in the All Ages and Abilities Network as identified in the Fremont Active Transportation Plan. The project aligns with and is designated as a bikeway corridor in Alameda CTC's Countywide Bike Network Map (2022).

Project Location and Limits
 North side of Grimmer Boulevard between Paseo Padre Parkway and Fremont Boulevard.

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APPENDIX A-2

PROJECT SCOPE DETAIL BY PHASE

The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project phase(s) identified and described below:

CONSTRUCTION
 Direct project implementation of the construction phase of the PROJECT as described in Appendix A-1.

Non-Participating Costs / Not Eligible for Reimbursement Costs not eligible for reimbursement by this AGREEMENT include, but are not necessarily limited to:
 Costs incurred for services, fees, or amenities not related to the PROJECT scope that are funded through ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT as the eligible scope is defined in Appendix A-1: Project Description and Appendix A-2: Project Scope Detail by Phase.  Sponsor Staff/Labor costs unless otherwise defined as allowed in Appendix A-6: Project Cost Detail.  Costs that are not direct project implementation costs, such as indirect costs or administrative costs

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Appendix A – Page 21
APPENDIX A-3

PROJECT MILESTONE SCHEDULE

Phase/Milestone
Begin
(Mo/Yr)
End
(Mo/Yr)
Construction 5/27 7/28
Project Closeout 8/28 9/28

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APPENDIX A-4

PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
This Project Cost Summary provides a project funding plan for all Project phases, regardless if funded through ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT.

PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
PHASE
Alameda CTC
Administered Funds Sponsor
Funds
Total
Funding TFCA
CPM FYE27
Construction $285,000 $3,084,000 $3,369,000
Total
Project Cost $285,000 $3,084,000 $3,369,000

Notes:

1. ALAMEDA CTC ADMINISTERED FUNDS identified with a Note 1 are shown within this Project Cost Summary for funding plan informational purposes. These funds are not encumbered within this AGREEMENT.

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Appendix A – Page 23

APPENDIX A-5

PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO (Only Phases Funded with Alameda CTC Administered Funds)

The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project phase(s) identified and described below:

PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO PHASE
Alameda CTC
Administered
Funds
Matching
Funds

Total
Funding

Reimbursement
Ratio
Percentage TFCA
CPM FYE27
Construction $285,000 $3,084,000 $3,369,000 N/A
Total Funding $285,000 $3,084,000 $3,369,000

Notes:

1. PROJECT SPONSOR shall be reimbursed eligible costs in the percentage of Total ALAMEDA CTC ADMINISTERED FUNDS to Total Funding per the Reimbursement Ratio Percentage for each phase. Each Alameda CTC Administered Fund amount identified is a not-to-exceed amount. The Reimbursement Ratio is defined as ALAMEDA CTC ADMINISTERED FUNDS divided by the Total Funding.

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Appendix A – Page 24
APPENDIX A-6

PROJECT PHASE COST DETAIL
This Project Phase Cost Detail summarizes the total cost for each phase with ALAMEDA CTC ADMINISTERED FUNDS obligated in this AGREEMENT.

PHASE COST DETAIL

CONSTRUCTION TFCA
CPM FYE27
Matching
Funds Total Cost
Sponsor Staff/Labor Cost $- $- $-
Contract(s)/Other Direct Costs $285,000 $3,084,000 $3,369,000 Total Phase Cost
(Staff + Contract Costs + Other Direct Costs) $285,000 $3,084,000 $3,369,000

Notes:
 The costs and fund sources for all contracts for professional services or construction for the Project shall be shown in the “Contract(s)” line. “Other Direct Costs” consists of expenditures on such items as delivery services, printing services, and travel, where no RFPs/RFQs or bids are required.  Contracts funded with any combination of Measure B, Measure BB, Vehicle Registration Fee and local funds that do not contain State or federal funds are subject to Alameda CTC’s Local Business Contract Equity Program (refer to Appendix D).
 Costs and funds may be moved between Contract(s) and Other Direct Costs through an Administrative Amendment pursuant to Section III.2 of this AGREEMENT, so long as (i) ALAMEDA CTC is notified in advance prior to any expenditures on either category in excess of the amounts then shown in this table, and (ii) any proposed amendment which changes the Total Costs for Contract(s) from zero to a positive number must be approved by ALAMEDA CTC prior to PROJECT SPONSOR seeking proposals, qualifications, or bids for such contract(s).

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Appendix B – Page 1

APPENDIX B

ALAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT The following Table B-1 identifies the ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT and establishes a unique allowable start date for each obligated fund source.

TABLE B-1

FUNDS OBLIGATED BY THIS AGREEMENT

AND ALLOWABLE START AND EXPENDITURE DEADLINE DATES
Fund
Source
Fund
Subset Phase
Commission
Approval
Date
Allowable
Start Date
Expenditure
Deadline
Date
Obligated
Amount
TFCA FYE27 Construction 5/28/2026 1/1/2027 Est.
12/7/2028 $285,000
Total Alameda CTC Administered Funds Obligated by AGREEMENT: $285,000

Agreement Expiration Date: June 30, 2029

Notes:

1. ALAMEDA CTC reimbursement amounts by fund source for PROJECT shall not exceed the total amount obligated by this AGREEMENT, by fund source.

2. The Commission Approval Date is the date of the meeting at which the Commission approved the allocation.

3. The Allowable Start Date identified for each fund source is the earliest date at which costs eligible for reimbursement by the fund source indicated may be incurred. Any costs incurred on the PROJECT before this date will not be eligible for reimbursement under this AGREEMENT. The earliest Allowable Start Date shown in this column represents the effective date of this AGREEMENT. The Allowable Start Date may be established as early as the Commission Approval Date of the allocation.

4. The Expenditure Deadline Date is the last date by which eligible reimbursable costs may be incurred. Any costs incurred on the PROJECT after this date will not be eligible for reimbursement under this AGREEMENT.

5. The Agreement Expiration Date shall mean and refer to the expiration date of this AGREEMENT.

6. For TFCA funds obligated by this agreement, the Expenditure Deadline Date in the above table is two (2) years from the date when ALAMEDA CTC first received funds from the AIR DISTRICT, unless an extended deadline is approved at the time of programming, or an extension has been approved by ALAMEDA CTC. An estimated deadline date is noted in the above table if at the time of this agreement Alameda CTC has yet to receive funds from the AIR DISTRICT. Extended deadlines will be reflected in an amended Table B-1, once approved.

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Appendix C – Page 1

APPENDIX C

REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS
The below table establishes the required minimum frequency for Requests for Reimbursement and Progress Reports, and final closeout reporting requirements, as indicated below with an “X”.

Notes:

1. For all projects, the maximum frequency for Requests for Reimbursement is one (1) per month.

2. A progress report required regardless of whether expenses occurred or not during the reporting period.

REQUEST FOR REIMBURSEMENT AND REPORTING FORMS
Any PROJECT SPONSOR awarded ALAMEDA CTC Administered Funds shall use the following forms included in the link below for progress reporting, final reporting, request for reimbursements, and agreement amendment requests. Note that the format and required content of these forms is subject to change.

List of Downloadable Forms: https://www.alamedactc.org/funding/reporting-and-grant-forms/

1. Request for Reimbursement (RFR) Form

2. Alameda CTC Progress Report Form

3. Alameda CTC Final Report Form

4. Amendment Request Form

REQUEST FOR REIMBURSEMENT AND REPORTING

FREQUENCY AND DUE DATES
Minimum Frequency Required Period Covered Due Dates
Quarterly (once every 3 months)
Request for Reimbursement ☐ Quarter 1: 7/1– 9/30
Quarter 2: 10/1 – 12/31
Quarter 3: 1/1– 3/31
Quarter 4: 4/1– 6/30
By October 31
st
By January 31st
By April 30th
By July 31st Alameda CTC Progress Report ☐
Semi-annually (once every 6 months)
Request for Reimbursement ☒ Quarters 1 & 2: 7/1 – 12/31 Quarters 3 & 4: 1/1 – 6/30
By January 31st
By July 31st Alameda CTC Progress Report ☒
Final Closeout Reporting
Final Request for Reimbursement ☒ Any work period eligible under Appendix B. By Agreement
Expiration Date Alameda CTC Final Report ☒ Entire project period.

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Appendix D – Page 1

APPENDIX D

LOCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS
As noted in Section I.13, PROJECT SPONSOR is obligated to comply with all applicable provisions of the Alameda CTC Local Business Contract Equity (LBCE) Program, incorporated herein by reference as if attached hereto.

LBCE Program Substitution: The LBCE Program allows substitution of Alameda CTC’s program if a Project Sponsor’s local preference program has been approved in writing by the Alameda CTC’s LBCE Liaison Officer. P
ROJECT SPONSOR shall obtain approval of any such substitution prior to the advertisement of any procurements potentially eligible for reimbursement under this AGREEMENT.

The following resources are available to guide Project Sponsors through the LBCE Program requirements for procurement and contracting processes:

 Sample template language for professional and construction services contracts is available from A
LAMEDA CTC’s website: https://www.alamedactc.org/get-involved/contract-equity

 Prime and Subconsultant/Subcontractor Local Business Enterprise, Small Local Business Enterprise and Very Small Local Business Enterprise Utilization Form: https://www.alamedactc.org/get- involved/contracting-forms/

 The LBCE Program Guidelines, available at the above link, includes a Project Sponsor Responsibility Checklist. Appendix B of the LBCE Program Guidelines identifies the Responsibilities of Sponsor Agencies.

 Direct inquiries about the LBCE Program to ALAMEDA CTC’s LBCE Liaison Officer:

Seung Cho
Director of Contract Services and Operations
Alameda County Transportation Commission
Email: [email protected]
Phone: (510) 208-7472

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Appendix E - Page 1

APPENDIX E

DELIVERABLES AND DUE DATES
Project Deliverables and Due Dates: The Deliverables and Due Dates tables below reflect required deliverables and due dates, if any, for the phases listed in Appendix A-2 Project Phase Descriptions that contain A
LAMEDA CTC ADMINISTERED FUNDS.

Additionally, PROJECT SPONSOR must also submit Request for Reimbursement forms and Progress Reporting as required per Appendix C.

Deliverables and Due Dates
No. Description Due Date to
Alameda CTC
1 Progress Reports
(See Appendix C: Request for Reimbursements and Reporting Requirements) Per Appendix C
Construction
2 Documentation of insurance coverage (see Appendix G for minimum insurance requirements for TFCA-funded projects).
7/31/27 or with
First Invoice,
whichever is earlier
3 Photos of temporary construction signage (which includes the Alameda CTC logo and/or the Air District logo for TFCA funded projects). 1/31/28
4 Before and After photos of construction completion. 7/31/28 5 Confirmation of construction completion.

Ex. Copy of governing board acceptance, notice of completion or similar. 7/31/28
Final Closeout Deliverables
6 Documentation of completed publicity requirements per Section I.20.

Ex. Funding agency credit/logo usage on websites, articles, and construction signage. 1/31/29 7 Final Invoice
8 Final Report
Note:
 Per Section III.12 of AGREEMENT, Alameda CTC may withhold payment of reimbursement requests until past due deliverables are received and approved.

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Appendix F – Page 1

APPENDIX F

PROJECT PERFORMANCE MEASURES
Project Performance Measures: The Project Performance Measures and Targets describes what outcome- based performance measure(s) the PROJECT SPONSOR plans to evaluate to ensure that the project/program is meeting its objectives.

Appendix F is Not Applicable.

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Appendix G – Page 1

APPENDIX G

TRANSPORTATION FUND FOR CLEAN AIR POLICIES AND REQUIREMENTS

The contents of Appendix G are only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to AGREEMENT.

Appendix Index

Appendix G-1 TFCA Project Number and “Years of Effectiveness” Appendix G-2 TFCA County Pr ogram Manager Fund Policies and Insurance Requirements Appendix G-3 Air District TFCA Logos

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Appendix G – Page 2
APPENDIX G-1
TFCA PROJECT NUMBER AND “YEARS OF EFFECTIVENESS”

The PROJECT’s established TFCA Project Number is to be included on all PROJECT reports and invoices.

The PROJECT’s established period for TFCA “Years of Effectiveness” is used by Alameda CTC and Bay Area Air Quality Management District (Air District) to evaluate the cost effectiveness of the PROJECT and represents the minimum period of time PROJECT SPONSOR is to maintain and/or operate the PROJECT, per Air District requirements. It is not intended to reflect the number of years a capital project is expected to last.

TFCA Project Number:
 27ALA06

TFCA
“Years of Effectiveness”:
 10 years

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Appendix G – Page 3
APPENDIX G-2

TFCA COUNTY PROGRAM MANAGER FUND POLICIES AND INSURANCE REQUIREMENTS

Note: The referenced documents are available for view and download from Alameda CTC’s TFCA webpage <https://www.alamedactc.org/funding/transportation-fund-for-clean-air>. As incorporated into this AGREEMENT, (i) the term “Air District” in the policies shall be deemed to mean and refer to Bay Area Air Quality Management District, (ii) “Program Manager” shall be deemed to mean and refer to ALAMEDA CTC, and (iii) “GRANTEE” shall be deemed to mean and refer to PROJECT SPONSOR.

AIR DISTRICT-APPROVED TFCA COUNTY PROGRAM MANAGER/40% FUND POLICIES

The PROJECT is to be consistent with the A
IR DISTRICT’S Board-Adopted Policies Commencing FYE 2027 for the County Program Manager (or 40%) Fund (Appendix D of AIR DISTRICT’s TFCA 40% Fund Expenditure Plan Guidance Commencing Fiscal Year Ending 2027 (“Air District TFCA 40% Guidance”)).

TFCA

INSURANCE REQUIREMENTS
The PROJECT is to comply with the below Alameda CTC insurance requirements for TFCA projects, as well as the Air District’s Insurance Guidelines (Appendix F of Air District TFCA 40% Guidance).

 Verification of Coverage
PROJECT SPONSOR is required to provide certificates and/or other evidence of the required insurance coverage prior to the execution of a fund-transfer agreement and annually thereafter throughout and until project completion. Certificates, policies and other evidence provided shall specify that A

LAMEDA CTC
and the Air District shall receive 30 days advanced notice of cancellation from the insurers.

Additionally, PROJECT SPONSOR is to require all professional services consultants, contractors and subcontractors involved with the PROJECT to name ALAMEDA CTC, its officers, employees and consultants as additional insured on all insurance required by PROJECT SPONSOR for PROJECT.

 Minimum Scope of Insurance
Throughout the Term of the AGREEMENT, PROJECT SPONSOR shall obtain and maintain in full force and effect the Liability Insurance and Property Insurance as set forth below:

1. Liability Insurance: With a limit of not less than $1,000,000 per occurrence. Such insurance shall be of the type usual and customary to the business of SPONSOR, and to the operation of the vehicles, vessels, engines or equipment operated by Sponsor.

2. Property Insurance: In an amount of not less than the insurable value of PROJECT SPONSOR’s vehicles, vessels, engines or equipment funded under the Agreement, and covering all risks of loss, damage or destruction of such vehicles, vessels, engines or equipment.

3. Workers Compensation Insurance: As required by California law and employers’ insurance with a limit of not less than $1 million.

 Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII.

ALAMEDA CTC may, at its sole discretion, waive or alter this requirement or accept self-insurance in lieu of any required policy of insurance.

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Attachment: Draft Project Funding Agreement (5804 : Grimmer Greenway Trail Extension Project) Alameda CTC Agreement No. A26-0116
Project No. 1665000

Appendix G – Page 4

Air District TFCA 40% Guidance FYE 2027
Appendix F: Insurance Guidelines

This appendix provides guidance on the insurance coverage and documentation typically required for TFCA 40% Fund projects. Note that the Air District reserves the right to specify different types or levels of insurance in the Funding Agreement.

The typical Funding Agreement requires that each Project Sponsor provide documentation showing that they meet the following requirements for each of their projects. The administering agency is not required to meet these requirements itself, unless it is acting as a Project Sponsor.

1. Liability Insurance:

Corporations and Public Entities - a limit of not less than $1,000,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor, and to the operation of the vehicles, engines or equipment operated by the Project Sponsor.

Single Vehicle Owners - a limit of not less than $750,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor, and to the operation of the vehicles, engines or equipment operated by the Project Sponsor.

2. Property Insurance:

New Equipment Purchases - an amount of not less than the insurable value of Project Sponsor’s vehicles, engines or equipment funded under this Agreement, and covering all risks of loss, damage or destruction of such vehicles, engines or equipment.

Retrofit Projects - 2003 model year vehicles or engines or newer in an amount of not less than the insurable value of Project Sponsor’s vehicles, engines or equipment funded under this Agreement, and covering all risks of loss, damage or destruction of such vehicles, engines or equipment.

3. Workers Compensation Insurance:

Construction projects – including but not limited to bike/pedestrian paths, bike lanes, smart growth and vehicle infrastructure, as required by California law and employers’ insurance with a limit not less than $1 million.

4. Acceptability of Insurers:

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII. The Air District may, at its sole discretion, waive or alter this requirement or accept self-insurance in lieu of any required policy of insurance.

The following table lists the type of insurance coverage generally required for each project type. The requirements may differ in specific cases. Administering agencies should contact the Air District liaison with questions, especially about unusual projects.

__________________________________________________________________________________ Bay Area Air Quality Management District Transportation Fund for Clean Air – County Program Manager / 40% Fund Page 29

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Attachment: Draft Project Funding Agreement (5804 : Grimmer Greenway Trail Extension Project) Alameda CTC Agreement No. A26-0116
Project No. 1665000

Appendix G – Page 5

Air District TFCA 40% Guidance FYE 2027

__________________________________________________________________________________ Bay Area Air Quality Management District Transportation Fund for Clean Air – County Program Manager / 40% Fund Page 30

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Attachment: Draft Project Funding Agreement (5804 : Grimmer Greenway Trail Extension Project) Alameda CTC Agreement No. A26-0116
Project No. 1665000

Appendix G – Page 6
APPENDIX G-3

AIR DISTRICT TFCA LOGOS

PROJECT SPONSOR shall comply with all of the publicity requirements to inform the public on the use of ALAMEDA CTC ADMINISTERED FUNDS on the PROJECT, including TFCA funding, as detailed in the Recitals Section I-20 of this AGREEMENT.

 A link to download Air District’s latest logos is available on Alameda CTC’s TFCA webpage <https://www.alamedactc.org/funding/transportation-fund-for-clean-air>.

 Physical decals for bike racks, signal boxes, and vehicles are available upon request to Alameda CTC staff, whose contact information is listed on Alameda CTC’s TFCA webpage.

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Attachment: Draft Project Funding Agreement (5804 : Grimmer Greenway Trail Extension Project) Fremont City Council Meeting: 09/08/26 07:00 PM
3300 Capitol Avenue Div/Dept: Environmental Services
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5775) DOC ID: 5775
Updated: 9/2/2026 2:57 PM by Alberto Quintanilla Page 1 Agreement Providing for Implementation of the Alameda Countywide Clean Water Program July 2027 through June 2042 - Approve Fremont’s Continued Participation as a Member Agency of the Alameda Countywide Clean Water Program by Authorizing Execution of a Successor Agreement For the 15-Year Period of July 2027 through June 2042
Contact Persons:

Name: Kathleen Cote-Guarnieri
Title: Environmental Services Manager
Div/Dept: Environmental Services
Phone: 510-494-4583
E-Mail: [email protected]

Executive Summary: The City of Fremont is a member agency of the Alameda Countywide Clean Water Program (Program), which includes Alameda County, its 14 cities and two special districts. Fremont is also a party to the agreement that established the Program, the Agreement Providing for the Implementation of the Alameda County Clean Water Program (Agreement). Participation in the Program provides the most cost- efficient means for the member agency municipalities and districts to obtain a federally mandated National Pollutant Discharge Elimination System (NPDES) permit. The permit requires actions designed to reduce or eliminate pollutants discharged from a municipality’s storm drain system. The current 15-year Program Agreement is set to expire June 30, 2027.

Administrative decisions for the Program are made by the Management Committee, which is comprised of one appointed staff representative from each member agency. The Management Committee has recommended that member agencies approve a successor Agreement which continues existing Agreement terms with minimal changes but updates the allocation of Program costs to incorporate current population numbers, area data, and anticipated baseline costs. It establishes a new 15-year term from July 1, 2027, through June 30, 2042, with a 5-year extension option.

Under the successor agreement, Fremont’s cost to participate in the Program will decrease slightly from 14.03% of Program costs to 13.99%. This is estimated to be $400,000 in FY 2027/28 and will be adjusted by CPI over the term of the Agreement. Fremont’s Program participation is funded 50% from the Clean Water Program Fee and 50% from the Integrated Waste Management Fund. There is no anticipated General Fund impact.

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Council Staff Report (ID # 5775) Meeting of September 8, 2026 Updated: 9/2/2026 2:57 PM by Alberto Quintanilla Page 2

Staff recommends the City Council authorize the City Manager or designee to execute the Agreement Providing for Implementation of the Alameda Countywide Clean Water Program (July 1, 2027 – June 30, 2042) to continue Fremont’s participation in the Alameda Countywide Clean Water Program.

Background: The Agreement was initially adopted in 1991 as a method for the members to apply for the State and federally mandated municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit and to work collaboratively in implementing numerous permit requirements that are accomplished more cost-effectively as a group.

The current municipal stormwater NPDES permit, referred to as the Municipal Regional Stormwater Permit or MRP 3.0, was issued in 2022 and is in the process of being reissued. Fremont is required to comply with the MRP as are 79 other public agencies (municipalities and flood control districts) throughout the Bay Area.

Activities conducted collectively include water quality monitoring, pesticide toxicity control, public information and outreach, guidance documents, inspector training, reporting, and new program development. Without the Program, Fremont would have to conduct these compliance activities on its own, which would be far more difficult and costly.

The Agreement has been extended and revised several times since 1991 in response to evolving conditions and permit requirements. The current Agreement was executed in 2012 and expires on June 30, 2027. Continuing the Program requires a new agreement that is approved by the governing bodies of the member agencies.

Discussion/Analysis: The ACCWP Management Committee formed a workgroup in 2025 to review the current Agreement and recommend updates based upon changed conditions and evolving permit requirements.

The workgroup reviewed available information on the prior Agreements, gathered updated data to evaluate the cost share allocation formula and evaluated the implications of the updated data. The workgroup sought feedback and input from the Management Committee at key points during the assessment and incorporated this input into the analysis and subsequent recommendations, which are summarized below. The ACCWP Management Committee approved the proposed revised agreement on June 24, 2026, which includes the following elements:

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Council Staff Report (ID # 5775) Meeting of September 8, 2026 Updated: 9/2/2026 2:57 PM by Alberto Quintanilla Page 3

• Retention of the cost share allocation formula, including a baseline and proportional component, to equitably distribute the costs of implementing the Program.
• Increase in baseline costs for general increases in program management and subcommittee support costs (approximately 2%) and the addition of the new Data Management Subcommittee (approximately 2%).
• Data used for the cost share allocation has been updated with current information. The Population Factor uses current California Department of Finance population data and the Area Factor uses the California Department of Technology GIS data.

The updates result in baseline cost share, distributed evenly across member agencies, increasing from 22% to 26% of the total. The remaining proportional Program costs, distributed across member agencies based on population and area, will decrease from 78% to 74%.

These revisions result in a slight reduction to Fremont’s cost share from

14.03% of Program costs to 13.99% of Program costs, which are projected to be approximately $400,000 in FY 2027/28. This cost allocation percentage will remain in effect for the duration of the Program Agreement, although the total dollar amount of contributions will be adjusted by an annual CPI.

The Agreement has been updated to reflect Program Management services being contracted out and the transition of fiscal agent duties to Fremont, effective July 1, 2023. The revised agreement also includes an extension clause that would allow the Management Committee to extend the Agreement by five years.

Fiscal Impact: Fremont’s contribution to the Program starting in FY 2027/28 will be approximately $400,000 funded 50% from the Urban Runoff Fund (Fund 123) and 50% from the Integrated Waste Management Fund (Fund 115). Although Fremont’s percentage cost allocation for participation in the Program will be reduced, this will be offset over the course of the Agreement by a projected increase in total Program costs. There is no anticipated impact to the General Fund for the Program contribution.

Environmental Review: The proposed action is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA

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Council Staff Report (ID # 5775) Meeting of September 8, 2026 Updated: 9/2/2026 2:57 PM by Alberto Quintanilla Page 4 Guidelines Section 15378(b)(2), 15378(4)and/or 15378(b)(5) and it has no possibility of a significant effect on the environment, as specified in CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

Attachments: None.

Recommendation: Approve Fremont’s continued participation as a member agency of the Alameda Countywide Clean Water Program by authorizing the City Manager or her designee to execute the Agreement Providing for Implementation of the Alameda Countywide Clean Water Program (July 1, 2027 – June 30, 2042)

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Fremont City Council Meeting: 09/08/26 07:00 PM
3300 Capitol Avenue Div/Dept: Finance Department
Fremont, CA 94538 Category: Code Adoptions & Amendments

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5709) DOC ID: 5709
Updated: 9/4/2026 11:03 AM by Alberto Quintanilla Page 1 Adjustment To The Salaries Of The Mayor And Council Members - Introduce an Ordinance Amending Fremont Municipal Code Section 2.05.060, and Authorizing a Salary Increase for the Mayor and Council Members
Contact Persons:

Name: David Persselin Allen DeMers
Title: Finance Director Deputy City Manager
Div/Dept: Finance Department City Manager's Office
Phone: 510-494-4631 510-494-4651
E-Mail: [email protected] [email protected]

Executive Summary: Fremont Municipal Code Section 2.05.060 (the “Municipal Code”) establishes the salaries of the Councilmembers and Mayor and the process for reviewing and implementing compensation increases.

Background: Section 2.05.060 of the Municipal Code establishes the salaries of the Councilmembers and Mayor and the process for reviewing and implementing compensation increases:

“Compensation increases shall be reviewed during each budget cycle and increases shall be considered commensurate with the Consumer Price Index – All Urban Consumers, San Francisco- Oakland-Hayward in an amount not to exceed 4%. Any increase to the Councilmembers’ salaries shall become effective only upon commencement of a new Council term of office following
adoption of an ordinance authorizing the increase. Any increase to the Mayor’s additional compensation (the amount that exceeds the Councilmembers’ salary amount) shall become effective as set forth in the ordinance adopting the increase.”

On April 9, 2024, the City Council adopted an ordinance amending the Municipal Code to increase compensation to the current level of $2,602.56 per month for Councilmembers and $4,623.83 per month for the Mayor. The current salaries for the Councilmembers and Mayor became effective upon seating of the Councilmembers elected on November 5, 2024.

California Senate Bill 329, effective January 1, 2024, amended California Government Code Section 36516 to permit adjustments to City Council salaries by an amount not exceeding the greater of either 5% for each calendar year from the operative date of the last adjustment of the salary,

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Council Staff Report (ID # 5709) Meeting of September 8, 2026 Updated: 9/4/2026 11:03 AM by Alberto Quintanilla Page 2 or based on inflation as measured by the Consumer Price Index, which shall not exceed 10% for each calendar year.

As the City Council has recently adopted the FY 2026/27 operating budget and a new City Council will be seated following the November 3, 2026 election, it is appropriate at this time to consider adoption of an ordinance amending the Municipal Code to increase salaries for the Councilmembers and Mayor as authorized under Government Code Section 36516, as amended by Senate Bill 329.

Discussion/Analysis: Based on the most recent information from the U.S.

Bureau of Labor Statistics, the Consumer Price Index – All Urban Consumers, San Francisco-Oakland-Hayward, has increased from December 2024 through June 2026 at an annualized rate of 4.2%. This annualized rate exceeds the 4% limit specified in the Municipal Code.

Applying the maximum allowable annualized rate of 4% over the two-year period from December 2024 to December 2026 would result in the Councilmembers’ salaries increasing from $2,602.56 per month to $2,810.76 per month and the Mayor’s salary increasing from $4,623.83 per month to $4,993.74 per month.

This annualized rate equals the 4% limit specified in the Municipal Code and is consistent with California Government Code section 36516, which provides for salary increases in an amount not to exceed 5% per calendar year since the last salary adjustment.

Fiscal Impact: Salary increases would become effective upon the seating of the newly elected City Council in December 2026. The additional cost of the increased salaries would total approximately $11,334 in FY 2026/27. If approved, staff will incorporate these changes into the FY 2026/27 General Fund operating budget.

Environmental Review: Action on this item is exempt from the requirements of the California Environmental Quality Act (CEQA), per CEQA Guidelines Section 15378(b), as an administrative and/or fiscal activity that does not involve commitment to a specific project that will result in any significant physical impact on the environment.

ATTACHMENTS:
• Draft Ordinance Mayor and Council Compensation Increase

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Council Staff Report (ID # 5709) Meeting of September 8, 2026 Updated: 9/4/2026 11:03 AM by Alberto Quintanilla Page 3

Recommendation: Introduce an ordinance amending the Fremont Municipal Code to authorize an increase in the salary of the City Councilmembers to $2,810.76 per month and of the Mayor to $4,993.74 per month, effective after the new City Council is seated following the election of November 3, 2026.

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Ordinance No. XX- 2026 Page 1 of 3
DRAFT
ORDINANCE NO. XX-2026

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

FREMONT AMENDING FREMONT MUNICIPAL CODE SECTION

2.05.060 (COMPENSATION OF MAYOR AND COUNCILMEMBERS)

TO ADJUST THE SALARIES OF THE MAYOR AND COUNCIL

MEMBERS

WHEREAS, Section 36516 of the California Government Code authorizes Councilmembers to receive a monthly salary, and Section 365161.1 authorizes the Mayor to receive compensation in addition to that which the Mayor receives as a Councilmember; and

WHEREAS, Fremont Municipal Code Section 2.05.060 establishes the salaries of the Mayor and Councilmembers and sets forth a process for reviewing and adjusting compensation; and

WHEREAS, Section 2.05.060(c) permits increases to compensation commensurate with the Consumer Price Index, in an amount not to exceed four percent; and

WHEREAS, the monthly salary for the City Council was adjusted to the current level of $2,602.56 per month for Councilmembers and $4,623.83 per month for the Mayor, which became effective upon seating of the Councilmembers elected on November 5, 2024; and

WHEREAS, California Senate Bill 329, effective January 1, 2024, amended California Government Code Section 36516 to permit adjustments to city council salaries by an amount not exceeding the greater of either five percent for each calendar year from the operative date of the last adjustment of the salary, or based on inflation as measured by the Consumer Price Index, which shall not exceed 10 percent for each calendar year; and

WHEREAS, based on the most recent information from the U.S. Bureau of Labor Statistics, the Consumer Price Index – All Urban Consumers, San Francisco-Oakland- Hayward, inflation has increased from December 2024 through June 2026 at an annualized rate of 4.2%; and

WHEREAS, consistent with Senate Bill 329 and local law, the City Council desires to adjust the City Council salary to account for inflation based on the annualized rate of four percent; and

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Attachment: Draft Ordinance Mayor and Council Compensation Increase (5709 : Salary Increase For The Mayor And Council Members) Ordinance No. XX- 2026 Page 2 of 3
WHEREAS, the City Council finds that adjusting Councilmembers compensation is needed to address the impacts of inflation and economic realities on those who serve on the City Council, and to encourage persons from different income levels to consider service on the City Council by making the compensation more reflective of the time and work being performed.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
FREMONT DOES ORDAIN AS FOLLOWS:

SECTION 1. FREMONT MUNICIPAL CODE SECTION 2.05.060.

The Fremont Municipal Code Section 2.05.060 is amended to read as follows:

Sec. 2.05.060. Compensation of mayor and councilmembers.

(a) Each member of the council other than the mayor shall receive a salary of $2,602.56 $2,810.76 per month.

(b) The mayor shall receive a salary of $4,623.83 $4,993.74 per month.

(c) Compensation increases shall be reviewed during each budget cycle and increases shall be considered commensurate with the Consumer Price Index - All Urban Consumers, San Francisco-Oakland-Hayward Metropolitan Area in an amount not to exceed 4%. Any increase to the councilmembers’ salaries shall become effective only upon commencement of a new council term of office following adoption of an ordinance authorizing the increase. Any increase to the mayor’s additional compensation (the amount that exceeds the councilmembers’ salary amount) shall become effective as set forth in the ordinance adopting the increase.

SECTION 2. SEVERABILITY.

The City Council hereby declares that, should any provision, section, subsection, paragraph, sentence, clause, phrase, or word of this Ordinance, or any part thereof, be rendered or declared invalid or unconstitutional by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, such decision or action shall not affect the validity of the remaining section or portions of the Ordinance or part thereof, and further declares that it would have independently adopted the remaining provisions, sections, subsections, paragraphs, sentences, clauses, phrases, or words of this Ordinance.

SECTION 3. CEQA.

The City Council finds, under Title 14 of the California Code of Regulations, Section 15061(b)(3) and 15378, that this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) in that it is not a Project which has the potential for causing a significant effect on the environment and is a governmental activity that will not result in direct or indirect physical changes in the environment.

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Attachment: Draft Ordinance Mayor and Council Compensation Increase (5709 : Salary Increase For The Mayor And Council Members) Ordinance No. XX- 2026 Page 3 of 3
SECTION 4. EFFECTIVE DATE.

The Ordinance shall take effect thirty days after adoption, and the salary increases authorized herein shall commence on the start of the new City Council term of office following the November 3, 2026, election.

SECTION 5. PUBLICATION AND POSTING.

The City Clerk has prepared and published at least five days before the date of adoption a summary of this ordinance once in a newspaper of general circulation printed and published in Alameda County and circulated in the City of Fremont. A certified copy of the full text of the ordinance was posted in the office of the City Clerk since at least five days before this date of adoption. Within 15 days after adoption of this ordinance, the City Clerk shall cause the summary to be published again with the names of those City Council members voting for and against the ordinance and shall post in the office of the City Clerk a certified copy of the full text of this adopted ordinance with the names of those City Council members voting for and against the ordinance.

The foregoing ordinance was introduced before the City Council of the City of Fremont at the regular meeting of the City Council, held on the day of and adopted at a regular meeting of the City Council held on the day of by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

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Attachment: Draft Ordinance Mayor and Council Compensation Increase (5709 : Salary Increase For The Mayor And Council Members) Fremont City Council Meeting: 09/08/26 07:00 PM
3300 Capitol Avenue Div/Dept: Human Resources
Fremont, CA 94538 Category: Labor Relations

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5818) DOC ID: 5818
Updated: 9/4/2026 11:05 AM by Alberto Quintanilla Page 1 City of Fremont Health Benefit Allowance for City Councilmembers - Consideration of a Resolution Authorizing and Restating the City's Contribution to Health and Welfare Benefits for Active City Councilmembers Contact Persons:

Name: Tina Gallegos Brian Stott
Title: Human Resources Director Assistant City Manager
Div/Dept: Human Resources City Manager's Office
Phone: 510-494-4652 510-494-4660
E-Mail: [email protected] [email protected]

Executive Summary: On September 1, 2026, the Fremont City Council gave direction to implement certain governance and organizational modifications including, but not limited to, updating the monthly Health Benefit Allowance (HBA) for active City Councilmembers to be commensurate with the HBA provided to part-time nonsafety employees.

The proposed update would increase the HBA from $450 to $1,450 per month and represents 50% of the monthly HBA provided to regular full-time City employees. This approach is consistent with the City’s standard practice of prorating employee benefits based on full-time equivalent (FTE) status or regularly scheduled work hours for those working less than full-time.

Background: The City Council proposes to reauthorize and restate the health and welfare benefits available to active members of the City Council, as set forth in this Staff Report, and Exhibit A of the proposed Resolution.

Upon adoption of the proposed Resolution, each City Councilmember will be eligible to receive the same monthly health benefit allowance (HBA) as the City provides to part-time unrepresented management employees. Any premium cost for a medical insurance plan selected by a Councilmember that exceeds the applicable health benefit allowance will be paid by the Councilmember. Councilmembers will not be entitled to receive cash in lieu of any unused portion of the City’s HBA. All benefits provided under the proposed Resolution terminate upon the expiration of a Councilmember’s term of office.

Discussion/Analysis:

Consistent with the currently approved HBA increases for part-time unrepresented management employes, the restated monthly HBA for Councilmembers will be as follows:

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Council Staff Report (ID # 5818) Meeting of September 8, 2026 Updated: 9/4/2026 11:05 AM by Alberto Quintanilla Page 2

Effective October 1, 2026, the City Council’s monthly health benefit allowance will be increased from $450.00 to $1,450 per month.

Effective January 1, 2027, the City Council’s monthly health benefit allowance will be increased from $1,450.00 to $1,550 per month.

Effective January 1, 2028, the City Council’s monthly health benefit allowance will be increased from $1,550.00 to $1,650 per month.

Effective January 1, 2029, the City Council’s monthly health benefit allowance will be increased from $1,650.00 to $1,750 per month.

If the City approves future increases to the monthly HBA provided to part- time unrepresented management employes, City Councilmembers will be entitled to the same increase to their monthly HBA.

Fiscal Impact: The FY 2026/27 adopted General Fund operating budget includes a monthly HBA of $450 for the Mayor and each Councilmember. The additional costs associated with increasing the HBA for the Mayor and Councilmembers to align with the monthly HBA for part-time unrepresented management employees summarized above could total up to $46,200 in FY 2026/27, depending on the actual cost of premium payments for medical insurance. If approved, staff will incorporate these changes into the FY 2026/27 General Fund operating budget.

Environmental Review: The proposed approval of an increase to health benefit allowance is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5), and it has no possibility of having a significant effect on the environment, as specified in CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS:
• Benefits Summary 9-2-2026
• Resolution Authorizing and Restating Councilmember Health and Welfare Benefits

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Council Staff Report (ID # 5818) Meeting of September 8, 2026 Updated: 9/4/2026 11:05 AM by Alberto Quintanilla Page 3 Recommendation: Adopt a resolution authorizing and restating the City’s contribution to health and welfare benefits for active members of the City Council.

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BENEFITS SUMMARY
Effective October 1, 2026

CURRENT SALARY
Delta Dental
HMO CalPERS Plans Employee Only Employee
+ 1
Employee
+ Family
Anthem HMO Select $1,336.29 $2,672.58 $3,474.35
Anthem HMO Trad. $1,612.08 $3,224.16 $4,191.41
*Blue Shield Access + $1,301.95 $2,603.90 $3,385.07
**Blue Shield Trio $1,166.58 $2,333.16 $3,033.11
Kaiser Permanente $1,168.86 $2,337.72 $3,039.04
UnitedHealthCare $1,290.06 $2,580.12 $3,354.16
Western Health Adv. $969.58 $1,939.16 $2,520.91
PPO CalPERS Plans Employee Only Employee
+ 1
Employee
+ Family
PERS Platinum $1,670.14 $3,340.28 $4,342.36
PERS Gold $1,120.58 $2,241.16 $2,913.51
PORAC $1,063.00 $2,418.00 $3,027.00

DEFERRED

COMPENSATION

LIFE INSURANCE

CAR ALLOWANCE
TRAVEL Reimbursed for approved travel per City Council travel procedures Councilmembers do not typically request reimbursement; however, allo wance is an option. Reimbursement is equivalent to the Federal IRS allowance.

Basic Life/AD&D $50,000 coverage ($5.30/mo.)
Dependent $1,500.00 coverage ($0.34/mo.)
(Employer Paid and voluntary enrollment)
Voluntary contributions to 457(b) plan

RETIREMENT PLAN

HEALTH BENEFITS
Employee
$41.30/mo.

Employee + 1
$76.90/mo.

Employee + Family
$132.00/mo.

7.25% pre-tax contributions of earnings
OR
CalPERS Medical Plans Health Benefit
Allowance (HBA)
$1,450.00/mo.

Vision Services Plan (VSP)

ELECTED OFFICIALS

MAYOR/COUNCILMEMBERS
MAYOR: $4,623.83/mo.

COUNCILMEMBERS: $2,602.56/mo.

Mayor & Councilmembers must choose one of the following retirement plans (enrollment is mandatory).

Part-time, Seasonal, Temporary (PST) Plan is an Alternative Retirement Plan through Nationwide Retirement Solutions which is 7.5% pre-tax contributions of earnings.

VSP Standard
Employee
$8.16/mo.

Employee + 1
$11.62/mo.

Employee + Family
$20.48/mo.

VSP High
Employee
$11.88/mo.

Employee + 1
$17.04/mo.

Employee + Family
$30.20/mo.

CalPERS Retirement Plan Nationwide Retirement Plan
*(Amador, Napa, Nevada, San Joaquin, Santa Cruz, Sutter and Yuba Counties l)
**(El Dorado, Los Angeles, Nevada, Placer, Sacramento,Yolo and select Region 2 Counties only)
The California Government Code regulates elected officials’ compensation. The Human Resources Department has prepared this benefit summary to provide a convenient reference tool for staff and other agencies. The Mayor and City Councilmembers are Elected Officials and do not have a Memorandum of Understanding.

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Attachment: Benefits Summary 9-2-2026 (5818 : City Council Health Benefit Allowance Increase) Resolution 2026-XX Page 1 of 2 DRAFT

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FREMONT AUTHORIZING AND RESTATING THE CITY’S

CONTRIBUTIONS TO HEALTH AND WEFLARE BENEFITS

FOR ACTIVE MEMBERS OF THE CITY COUNCIL

WHEREAS, California Government Code sections 36516(d) and 53201 authorize the City Council to determine retirement, health, and welfare benefits for its members; and

WHEREAS, California Government Code section 36516(d) provides that any amounts paid by the City for retirement, health and welfare benefits for City Councilmembers shall not be included for purposes of determining salary, provided that the same benefits are available and paid by the City for its employees; and

WHEREAS, California Government Code section 53208.5(b) states that the health and welfare benefits of City Councilmembers shall be no greater than the most generous received by nonsafety employees of the City; and

WHEREAS, in order to remove barriers to serving on the City Council, it is the intent of the City Council to provide health and welfare benefits through premium contributions for active City Councilmembers in the same amount as received by part-time unrepresented management employees of the City, including any future increases approved in subsequent years as permitted by State law.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby reauthorizes and restates the health and welfare benefits available to active members of the City Council, as set forth in Exhibit A to this Resolution and incorporated herein by this reference. The health and welfare benefits shall be commensurate with those provided to part-time unrepresented management employees of the City, including any future increases approved in subsequent years as permitted by State law.

SECTION 2. Any premium costs for the medical insurance plan selected by a City Councilmember in excess of the benefit shall be paid by that Councilmember.

SECTION 3. Councilmembers shall not be entitled to receive cash in-lieu for any unused portion of the City’s benefit contributions.

SECTION 4. All health and welfare benefits shall terminate upon expiration of the term of a Councilmember with the exception of retirement benefits.

5.B.b
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Attachment: Resolution Authorizing and Restating Councilmember Health and Welfare Benefits (5818 : City Council Health Benefit Allowance Resolution 2026-XX Page 2 of 2 ADOPTED , 2026 by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

5.B.b
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Attachment: Resolution Authorizing and Restating Councilmember Health and Welfare Benefits (5818 : City Council Health Benefit Allowance Fremont City Council Meeting: 09/08/26 07:00 PM
3300 Capitol Avenue Div/Dept: City Council
Fremont, CA 94538 Category: Council Referrals & Appointments

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5819) DOC ID: 5819
Updated: 9/4/2026 8:28 AM by Alberto Quintanilla Page 1 Councilmember Keng Referral - Direct Staff to Analyze Options for the Funding and Construction of a New Community Center in North Fremont District 1 Contact Persons:

Name: Teresa Keng
Title: Councilmember
Div/Dept: City Council
Phone: 510-284-4012
E-Mail: [email protected]

Referral: Analyze and present options for the construction and operation of a new community center in North Fremont, District 1.

Direction: This referral proposes to direct City staff to analyze options to fund and construct a new community center in North Fremont District 1. I believe that North Fremont, and District 1 in particular, are underserved by the City’s existing community center facilities. In particular, I believe that North Fremont needs a dedicated facility for more community services and senior focused programming so that residents of North Fremont do not have to travel across the City to participate in programs and activities.

This referral proposes that staff analyze and address the following elements, along with any other practical issues that would be relevant for the Council to consider:

• Options to locate a community center in North Fremont District 1 to best address community interest and needs
• Features and services a prospective community center might offer such as summer camps, after school programs, adult and senior recreational classes, and private rentals for resident celebrations and events
• General cost estimates for the construction of a community center • Options to address potential funding of a community center’s construction and ongoing operations now or over time

7.A.1
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