REPORT FROM EVALUATION COMMITTEE
REQUEST FOR PROPOSALS FOR REQUIREMENTS CONTRACT FOR
PROPERTY BOARD UPS
RFP NO. 9610
COMMITTEE MEMBERS:
Todd Miller - Sergeant, Fresno Police Department
Sean Severson - Officer, Fresno Police Department
Jason Musser - Officer, Fresno Police Department
Howard Lacy - Housing Program Supervisor, City Attorney’s Department/Anti-Slum Enforcement Team - ASET FACILITATOR:
Sherri Cuadros - Procurement Specialist, Department of Finance
BACKGROUND
The goal of this Request for Proposals (RFP) was to solicit proposals to provide professional property board up services for the City of Fresno. The contractor will be responsible for labor and materials for securing the exteriors of the buildings as needed per calls for service from the Fresno Police Department.
Proposals were submitted by two vendors according to the Request for Proposals December 14, 2021 deadline.
SIGNIFICANT EVENTS
Bid Release – November 10, 2021
Bid Opening – December 14, 2021
Committee Meeting – January 12, 2022
Bidders Q&A – February 4, 2022
Final Committee Evaluation – February 15, 2022
EVALUTION FOR DETERMINATION
The committee reviewed the two proposals, which ranged in cost from $25,650.00 to $62,250.00. The committee members evaluated these two proposers on:
Cost as shown on the proposal form
Conformance to the terms and conditions of the RFP
Ability to meet the stated service requirements
Past Performance and Experience based on References and experience shown on “Statement of Qualifications and Experience.
Financial stability based on information provided in the statement of qualifications.
Other related information.
COMMITTEE NOTES
Beam and Company, Inc
Beam and Company, Inc. has been providing emergency service board ups for commercial and residential properties for over 20 years. Currently they service property management companies, government agencies, and property owners. They are a 24 hour 7 day a week operation with a call center and on call staff. Their staff is fully trained to board up properties and secure buildings. Additionally, they have dedicated materials and equipment used specifically for property board ups. Beam and Company, Inc has been in business since 1980 serving the greater Fresno.
Renaissance General Restoration Contracting, Inc
Renaissance general has been in business since 1994 serving the communities of Fresno, Clovis, Madera, and Merced with nearly 3 decades of experience in fire restoration. They currently provide board up service for the Fresno Police and Fire Departments, Clovis Police and Fire Departments and the City and County of Madera. Board ups is their primary mission, it is what they are staffed for and what they do on a daily basis besides providing emergency board up for multiple cities they also service many property management companies. Our crews have nearly seven years’ experience in providing board ups.
SUMMARY RECOMMENDATION
The committee agreed unanimously that Beam and Company, Inc. was best suited for this RFP. Although both were qualified to perform the duties of this RFP, Beam and Company, Inc. came in with a lower bid but still meet all the requirements.