1 CONTRACT NO. _____ 1
SAN JOAQUIN VALLEY UNIFIED AIR POLLUTION DISTRICT 2
AND 3
CITY OF FRESNO 4
This Agreement, which shall be effective as of the ___ day of _____ 2022, by and between 5 the SAN JOAQUIN VALLEY UNIFIED AIR POLLUTION DISTRICT (hereafter "DISTRICT") 6 and CITY OF FRESNO, (hereafter "CITY"). 7
RECITALS: 8
WHEREAS, California Assembly Bill 617 (AB 617) requires that the DISTRICT work 9 with disadvantaged communities within the San Joaquin Valley as selected by the California 10 Air Resources Board (CARB); and 11
WHEREAS, the DISTRICT nominated, and CARB selected, South Central Fresno as 12 a disadvantaged community that would benefit from the development of a community 13 emissions reduction program under AB 617; and 14
WHEREAS, in working with the South Central Fresno community throughout 15 implementation of AB 617, the DISTRICT identified a high-priority emissions reduction 16 strategy that would help build an understanding of the impacts of heavy-duty trucks 17 emissions on the community and to study the possible benefits of rerouting the trucks to 18 mitigate the impacts on community members; and 19
WHEREAS, the CITY is the agency charged with developing truck routes within the 20 area of concern; and 21
WHEREAS, the DISTRICT, the CITY desire to conduct a study to assess the 22
2 feasibility of rerouting on-road heavy duty truck traffic in the South Central Fresno AB 617 1 community in response to community concerns (hereinafter referred to as the “Study”); and 2 WHEREAS, the CITY will enter into a contract with a qualified external consultant 3 (hereinafter referred to as the “CONTRACTOR”) selected through a competitive RFP process 4 to conduct the truck traffic component of the STUDY; and 5 WHEREAS, the CITY will enter into a contract with a qualified external university 6 partner (hereinafter also referred to as the “CONTRACTOR”) selected to perform a health 7 impact analysis of the STUDY; and 8
WHEREAS, the CITY has agreed to oversee the performance of such services 9 pursuant to the terms and conditions of the Statement of Work (SOW), which are attached 10 hereto and incorporated herein as Exhibit A of this Agreement; and 11 WHEREAS, this Agreement is not a public works contract as defined in California Civil 12 Code section 8038 or Public Contract Code section 1101, nor is the Project a public work of 13 improvement as defined in California Civil Code section 8050; and 14 NOW, THEREFORE, the parties hereby agree that the above recitals are incorporated 15 and made a part of this Agreement and further agree as follows: 16
1. PROJECT 17
1.1. The STUDY, consisting of both a feasibility analysis of rerouting on-road heavy-duty 18 truck traffic in the South Central Fresno AB 617 community and a health impact 19 analysis of said truck routes, is set forth in the SOW described in Exhibit A to this 20 Agreement and incorporated herein by reference. CITY will responsibly oversee and 21 administer the CONTRACTORS performance of the tasks and services and work 22
3 products requested in Exhibit A of the Agreement. 1
1.2. In consideration of the CITY’s execution of a contract with the CONTRACTORS, 2 DISTRICT agrees to reimburse the CITY up to Five Hundred Thousand Dollars 3 ($500,000) subject to the following conditions: 4
1.2.1. All reports that the CITY receives from the CONTRACTORS per Exhibit A shall 5 be delivered to DISTRICT according to the deadlines identified in Exhibit A. 6
1.2.2. The CITY agrees to participate in teleconference calls and South Central 7 Fresno Community Steering Committee Meetings to discuss the progress reports 8 upon request by the DISTRICT. 9
1.2.3. The CITY shall ensure that the CONTRACTORS place the following language 10 in a conspicuous place on all progress reports and on the final report: 11 "The statements and conclusions in this report are those of the 12 CONTRACTOR(S) and not necessarily those of the CITY and its 13 representatives, the DISTRICT, its Governing Board, or employees. 14 The mention of commercial products, their source, or their use in 15 connection with material reported herein is not to be construed as 16 actual or implied endorsement of such products." 17
1.3. DISTRICT shall not require, and the CITY shall not undertake, any extra services in 18 excess of the total compensation specified in the Agreement without formal 19 amendment to the Agreement executed in the same manner as the Agreement. 20
2. PERIOD OF PERFORMANCE/TIMETABLE 21
2.1. The project shall proceed in accordance with the work schedule and deadlines for 22
4 performance identified in Exhibit A of the Agreement, and shall continue until 1 terminated as provided herein. In no event shall the term of the Agreement extend 2 past March 31, 2024 without the express, written consent of the parties hereto. 3
2.2. The parties hereto may mutually agree to terminate the Agreement at any time, and in 4 such case, upon any terms as are mutually agreeable, provided that such agreement 5 is made pursuant to a written amendment to the Agreement. 6
3. COMPENSATION AND INVOICING 7
3.1. DISTRICT agrees to pay the CITY and the CITY agrees to receive a cost-8 reimbursable total sum not to exceed Five Hundred Thousand Dollars ($500,000) for 9 satisfactory services performed under the Agreement. 10
3.2. The amount to be paid to the CITY under the Agreement includes all sales and use 11 taxes incurred pursuant to the Agreement, if any, including any such taxes due on 12 equipment purchased by the CITY. The CITY shall not receive additional 13 compensation for reimbursement of such taxes and shall not decrease work to 14 compensate therefor. 15
3.3. Advance payments shall not be permitted. Payments will be permitted only when 16 specified services and work products have been satisfactorily delivered. Progress 17 payments shall be subject to review by the DISTRICT Program Manager. Progress 18 payments shall be made upon receipt of a work product or deliverable specified in this 19 Agreement, an invoice, and a completed claim for payment form, which is attached as 20 Exhibit C and incorporated herein by reference. Invoices shall be sent to: 21 /// 22
5 Jessica Olsen 1
Director of Community Strategies and Resources 2
San Joaquin Valley Air Pollution Control District 3
1990 E. Gettysburg Avenue, Fresno, California 93726 4
[email protected] 5
3.4. With respect to the service or work product delivered, the invoice shall set forth in 6 detail, in accordance with the Agreement budget, the amount of time expended on the 7 project, including the classification of personnel involved in such time expenditure. 8 The invoice shall also contain an itemization of all materials used for the project, 9 including the purpose of their use and their cost. Payment shall be made within thirty 10 (30) days of receipt of the invoice. 11
3.5. Upon request by DISTRICT, the CITY shall certify (i.e., through copies of issued 12 invoices, checks, or receipts) that complete payment has been made to any and all 13 subcontractors and subconsultants. 14
3.6. It is understood that all expenses incidental to the CITY's performance of services 15 under the Agreement shall be borne exclusively by the CITY. 16
3.7. DISTRICT shall be solely responsible for payment and not any of the parties to the 17 Joint Powers Agreement forming the DISTRICT. 18
3.8. In no event shall compensation paid by DISTRICT to the CITY for the performance of 19 all services under the Agreement exceed Five Hundred Thousand Dollars ($500,000). 20
3.9. The CITY shall submit all invoices before the termination of the Agreement. 21
4. FUNDING REQUIREMENT 22
6 CITY shall be required to contribute funding of not less than Two Hundred Thousand 1 Dollars ($200,000) for the consultant agreement related to the truck rerouting portion of the 2 STUDY and Fifty Thousand Dollars ($50,000) for all City staff costs and traffic counts. Should 3 the truck reroute analysis cost more than Two Hundred Thousand Dollars ($200,000), the 4 District shall reimburse the CITY for any remaining costs. Additionally, the District shall 5 reimburse the CITY for the total cost of the university study on the health impact analysis. 6 Prior to the end of the Project Term, the CITY shall provide District sufficient documentation 7 on the amount of CITY funds committed and contributed for the truck reroute analysis. 8
5. INDEPENDENT CONTRACTOR(S) 9
5.1. In performance of the work, duties, and obligations assumed by the CITY under this 10 Agreement, it is mutually understood and agreed that the CITY, including any and all 11 of the CITY's officers, agents, and employees, will at all times be acting and 12 performing as an independent contractor, and shall act in an independent capacity 13 and not as an officer, agent, servant, employee, joint venturer, partner, or associate of 14 the DISTRICT or the Policy Committee. 15
5.2. Furthermore, DISTRICT shall have no right to control, supervise, or direct the manner 16 or method by which the CITY shall perform its work and function. However, 17 DISTRICT shall retain the right to administer the Agreement so as to verify that the 18 CITY is performing its obligations in accordance with the terms and conditions thereof. 19 The CITY and DISTRICT shall comply with all applicable provisions of law and the 20 rules and regulations, if any, of governmental authorities having jurisdiction over 21 matters the subject thereof. 22
7 5.3. Because of its status as an independent contractor, the CITY shall have absolutely no 1 right to employment rights and benefits available to DISTRICT employees. The CITY 2 shall be solely liable and responsible for providing all legally required employee 3 benefits. In addition, the CITY shall be solely responsible and save DISTRICT 4 harmless from all matters relating to payment of the CITY's employees, including 5 compliance with Social Security, withholding, and all other regulations governing such 6 matters. It is acknowledged that during the term of the Agreement, the CITY may be 7 providing services to others unrelated to DISTRICT or to the Agreement. 8
6. INDEMNIFICATION AND INSURANCE9
6.1. CITY agrees to indemnify, save, defend and hold one another, its boards,10 committees, representatives, officers, agents, and employees harmless from and 11 against any and all costs and expenses (including reasonable attorney fees and 12 litigation costs), damages, liabilities, claims, and losses (whether in contract, tort, or 13 strict liability, including, but not limited to, personal injury, death, property damage or 14 copyright infringement) which arises or is alleged to arise directly or indirectly from 15 any act or omission of the CITY, its officers, agents, or employees in their 16 performance of the Agreement, and from any and all costs and expenses (including 17 reasonable attorney fees and litigation costs), damages, liabilities, claims, and losses 18 (whether in contract, tort, or strict liability, including, but not limited to, personal injury, 19 death, and property damage) occurring or resulting to any person, firm, corporation, or 20 entity who may be injured or damaged when such injury or damage arises from any 21 act of omission of the CITY, its officers, agents, or employees in their performance of 22 8 1
2 3
the Agreement, save and except claims arising out of the sole negligence or sole willful misconduct of DISTRICT. Provided nothing herein shall constitute a waiver by City of Fresno of governmental immunities including California Governm ent Code section 810 et seq.. 4
6. 2. The CITY warrants that it is self-insured and that it has sufficient funds and assets to 5 provide coverage of at least One Million Dollars ($1,000,000) per occurrence for 6 general commercial liability and One Million Dollars ($1,000,000) per occurrence for 7 commercial automobile liability, without contribution from the DISTRICT or its 8 insurers. The CITY’s responsibility for worker injuries is governed by California law, 9 and/or other applicable statutes. 10
6.3. In the event that the CITY fails to keep in effect at all times insurance coverage as 11 herein required, DISTRICT may, in addition to other remedies it may have, suspend 12 or terminate the Agreement upon the occurrence of such event. 13
7. AUDITS AND INSPECTIONS14
7.1. The CITY shall at mutually agreeable times during business hours, and as often as15 DISTRICT may deem necessary, make available to DISTRICT for examination all of 16 its records and data with respect to the matters covered by the Agreement. The CITY 17 shall, upon request by DISTRICT, permit DISTRICT to audit and inspect all of such 18 records and data necessary to ensure the CITY's compliance with the terms of the 19 Agreement. 20
7.2. The CITY shall maintain books, records, documents, and other evidence pertaining to 21 the reimbursable time and materials and hold them available for audit and inspection 22
9 by DISTRICT for a minimum of three (3) years from the date the Agreement is 1 completed or otherwise terminated. 2
8. NOTICES 3
8.1. The persons and their addresses having authority to give and receive notices under 4 the Agreement include the following: 5
Samir Sheikh 6
Executive Director/APCO 7
San Joaquin Valley Air Pollution Control District 8
1990 East Gettysburg Avenue 9
Fresno, California 93726-0244 10
11 Scott Mozier 12
Public Works Director 13
City of Fresno, Public Works Department 14
2600 Fresno Street, 4th Floor 15
Fresno, California 93721-3623 16
17 8.2. Any and all notices between DISTRICT and the CITY provided for or permitted under 18 the Agreement or by law shall be in writing and shall be deemed duly served when 19 personally delivered to one of the parties, or in lieu of such personal services, when 20 deposited in the United States mail, postage prepaid, addressed to such party. 21
9. GOVERNING LAW 22
9.1. Venue for any action arising out of or relating to this Agreement shall only be in 23 Fresno County, California. 24
9.2. The rights and obligations of the parties and all interpretation and performance of this 25 Agreement shall be governed in all respects by the laws of the State of California. 26
10. DISPUTES 27
10 In the event, there is a dispute regarding or related to the Agreement, the CITY and 1 DISTRICT shall meet and will attempt to resolve the dispute. If the dispute cannot be 2 resolved within sixty (60) days from the notice of the dispute, the CITY and DISTRICT shall 3 try in good faith to settle the dispute by mediation before resorting to arbitration or litigation. 4
11. COMPLIANCE WITH LAWS 5
The CITY shall comply with all federal and state laws, statutes, regulations, rules, and 6 guidelines which apply to its performance under the Agreement. 7
12. CONFLICT OF INTEREST 8
No officer, employee, or agent of DISTRICT who exercises any function or 9 responsibility for planning and carrying out the services provided under the Agreement shall 10 have any direct or indirect personal financial interest in the Agreement. The CITY shall 11 comply with all applicable federal and state conflict of interest laws, statutes, and regulations 12 which shall be applicable to all parties and beneficiaries under the Agreement and any officer, 13 agent, or employee of DISTRICT. 14
13. MODIFICATION 15
Any matters of the Agreement may be modified from time to time by the written 16 consent of all the parties without, in any way, affecting the remainder. 17
14. SEVERABILITY 18
In the event that any one or more provisions contained in the Agreement shall for any 19 reason be held to be unenforceable in any respect by a court of competent jurisdiction, such 20 holding shall not affect any other provisions of the Agreement, and the Agreement shall then 21 be construed as if such unenforceable provisions are not a part hereof. 22
11 15. NON-ASSIGNMENT 1
Neither party shall assign, transfer, or subcontract the Agreement nor their rights or 2 duties under the Agreement without the prior, express written consent of the other party. 3
16. BINDING UPON SUCCESSORS 4
This Agreement, including all covenants and conditions maintained herein, shall be 5 binding upon and inure to the benefit of the parties, including their respective successors-in-6 interest, assigns, and legal representatives. 7
17. WAIVER 8
No waiver of any breach of the Agreement shall be held to be a waiver of any other or 9 subsequent breach. All remedies afforded in the Agreement shall be taken and construed as 10 cumulative, that is, in addition to every other remedy provided therein or by law. The failure 11 of DISTRICT to enforce at any time any of the provisions of the Agreement or to require at 12 any time performance by the CITY of any of the provisions therefor, shall in no way be 13 construed to be a waiver of such provisions nor in any way affect the validity of the 14 Agreement or any part thereof or the right of DISTRICT to thereafter enforce each and every 15 such provision. 16
18. ENTIRE AGREEMENT 17
This Agreement, including all attached exhibits and documents which are referred to 18 and incorporated herein, constitutes the entire Agreement between the CITY and DISTRICT 19 with respect to the subject matter hereof and supersedes all previous negotiations, proposals, 20 commitments, writings, advertisements, publications, and understandings of any nature 21 whatsoever unless expressly included in the Agreement. 22
12 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the 1 day and year first herein above written through their respective duly appointed and authorized 2 representatives. 3
CITY OF FRESNO, DISTRICT 4
a California municipal corporation San Joaquin Valley Unified Air Pollution 5 Control District 6
___________________________ _____________________________ 7 By: Scott Mozier, PE, TE By Monte Reyes 8
Director Chair, Governing Board 9
Public Works Department 10
San Joaquin Valley Unified Air Pollution 11
Control District 12
APPROVED AS TO LEGAL FORM: 13
DOUGLAS T. SLOAN _____________________________ 14
City Attorneys By Samir Sheikh 15
Executive Director/APCO 16
___________________________ 17
By: Taylor W. Rhoan Approved as to legal form: 18
Deputy City Attorney San Joaquin Valley Unified Air Pollution 19 Control District 20
ATTEST: 21
TODD STERMER, CMC 22
City Clerk _____________________________ 23
Annette Ballatore 24
District Counsel 25
_____________________________ Approved as to accounting form: 26 By: Amanda Martin San Joaquin Valley Unified Air Pollution 27 Deputy Clerk Control District 28
_____________________________ 29
Mehri Barati, C.P.A. 30
Director of Administrative Services 31
32 6
IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Project Understanding, Approach, and Scope
of Services
The South Central Fresno community is located in the center of the San Joaquin Valley in the SJVAPCD and includes the communities of Calwa and Malaga. The community is approximately 29 square miles and has a population of approximately 97,000 people. The community is comprised of the downtown core and a mix of residential single- family homes. The industrial area is located in the southwest portion of the community and includes a fossil fuel electric power generation facility along with several other industrial sources. The community is also traversed by Highways 99, 41, and 180. The area is dominated by industrial uses due to the proximity to rail and highways. Primary businesses include manufacturing, recycling, and distribution.
The South Central Fresno community has a high cumulative air pollution exposure burden, a significant number of sensitive receptors (including but not limited to schools, daycares, and hospitals), and includes census tracts that have been designated as disadvantaged communities. The community has high asthma rates and cardiovascular disease impacts, along with high rates of poverty, unemployment, and linguistic isolation. The San Joaquin Valley has been the focus of numerous air quality studies which lay the necessary foundation for the development of an emissions reduction program in this urban community. The community was also prioritized by the San Joaquin Valley’s AB 617 Environmental Justice Steering Committee.
The Truck Reroute Study will identify, analyze, and evaluate potential strategies that freight impacted communities in the AB 617 area might take in cooperation with the City of Fresno to abate truck impacts. Such truck impacts include air pollution, noise, polluted runoff, traffic crashes, traffic congestion, active transportation conflicts, residential and school impacts, and excess wear for local pavements and bridges.
The Truck Reroute Study is envisioned to develop innovative, creative, and implementable mobility solutions and strategies to support South Central Fresno community. The IBI Group Team recognizes that this is a vital and important project that is intended to respond to the mobility challenges and opportunities of the study area, focusing on the critical role that truck traffic plays in the health, happiness, and well-being of its residents.
Based on our review of the RFP and the study goals and objectives, the team we have assembled is very excited to have the opportunity to submit this proposal to the City and District to complete this study effort. Our team is purpose-selected to bring unparalleled expertise and creativity to address the regional and local truck mobility challenges in order to update the 2005 Fresno Designated Truck Map. Our robust knowledge of the City and County of Fresno and all aspects of mobility—freight, active transportation, truck, vehicular—has prepared us to deliver a thorough and effective implementation plan.
TECHNICAL APPROACH
Our technical approach begins with having the right people for the project. Each member of the IBI Team is purpose- selected to deliver on the stated objectives. They have their hands on the pulse of the ever-changing transportation climate specifically related to goods movement and truck traffic. This integration of resources is why we are in a unique position to provide innovative solutions to a space we are very familiar with.
IBI Group understands that there are two main focuses of this study. The first focus is not just in identifying the gaps that exist in the current regional transportation network and planning to address them but doing so in a way that incorporates the lessons of current and past planning efforts and emphasizes the local knowledge and expertise of the community, key stakeholders, and neighboring jurisdictions as they relate to truck-based impacts. The second focus is in creating prioritization, action and implementation plan that is at its core achievable and useful, but also responsive to the social equity issues that are often under-addressed or sidelined in planning studies. Over the course of the study, we will incorporate these considerations in the public engagement, needs and opportunities assessment, and the overall transportation-related recommendations. 7 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Underpinning our knowledge of the study setting detailed above is a clear understanding of the challenges created by the COVID-19 pandemic and the uncertainty that it has injected into all planning processes. As a technology-oriented global firm with extensive experience with smart cities infrastructure, IBI Group was well-prepared to transition to a completely remote work environment and experienced no downtime at the onset of this crisis. Since that time, we have rapidly developed new digital engagement tools that have already proven successful for community outreach and will apply our lessons learned to this study. Finally, the experts included within our California practices are leading our firm’s global COVID-19 recovery recommendations and strategy, including through the use of parametric planning and computational design to rapidly iterate reconfigurations of space in response to public health guidelines. Should these tools become potentially useful to City and District during the course of the study, we are ready to deploy them.
The project study area presents a complex mobility challenge for a variety of reasons. These include:
• The facilities in the study area are under the jurisdiction of multiple local and state municipalities. These include the City of Fresno, Fresno County and Caltrans and require coordination and cooperation to achieve mutual benefits and uniform policy.
• The study area is a gateway for global trade. Goods movement here significantly contributes to the economic health of the City and County of Fresno. However, increased truck activity in the community unfortunately comes with undesirable effects. These can extend past the transportation realm into social, economic, physical, safety, health, and environmental impacts.
• The study area demographics are diverse and complex, with residents from a variety of backgrounds and cultures, some who have lived in the City for multiple generations and some who are recent immigrants.
This unique mix and diversity of culture, economics, and language requires a robust and relative community engagement approach that seeks out people and participation rather than forcing residents to find us, understanding that the specific community may have reservations in speaking their concerns due to citizenship status.
Within this context, our approach to the Truck Reroute Study is focused on three components:
1 Investigation
Review and understand the existing
conditions within the project study
area. A data-oriented approach to
understanding the community and
its needs will be augmented by a
robust and participatory community
engagement effort.
2 Innovation
Create a bold vision for truck
movements in the area that is
informed by the project team’s
expertise and that incorporates
and updates best practices, past
ideas and planning efforts. The
community will also be engaged to
craft this vision and contribute to the
identification of solutions that meet
their existing and future infrastructure
needs.
3 Solutions
The result of this effort will be
an implementation plan that is
actionable and that contains a range
of solutions, addressing needs for
new or improved truck routes, policy
considerations, levels of coordination
needed, and estimated costs and
funding opportunities.
8 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
The INVESTIGATION phase of work begins with the establishment of clear protocols and a project implementation plan to deliver the project in a remote work environment, with options to transition back to in-person meetings. It includes opportunities for input from the general public, as well as other key stakeholders, on existing conditions assessments and policy reviews, and an identification of priorities. Most importantly, investigation will be informed by a robust, inclusive, and expansive community engagement that gathers local knowledge and expertise.
The INNOVATION phase of work will connect the investigation with potential solutions, supported by spatial GIS modeling analysis, conceptual engineering, community impact analysis, and environmental analysis. Measures of social equity, truck GPS data, and other analysis of the built environment will be centered in the analysis and will be responsive to community feedback, visioning, and needs.
The SOLUTIONS identified by the study will include not just traditional infrastructure such geometric changes, but also the policy changes informed by our team’s decades of experience in coordinating across multiple jurisdictions.
The solutions will include concrete recommendations to reduce greenhouse gas emissions, reduce truck VMT, improve travel safety, increase accessibility, and provide for a more equitable and sustainable transportation network for the community.
We have found that organizing our approach to complex, multi-agency projects similar to this study around these three primary components helps to guide the project work plan, maintain the project schedule, and communicate these project goals, progress, and process effectively to stakeholders and the community. With this approach, project participants can understand how the study process will flow and progress and how their input and participation will be incorporated within the planning process. These project phases also help to tell the story of the project development process and study effort, forming the organization of the final plan and providing valuable and organized input that can be utilized for the development of grant applications, funding, and actions for project implementation. 9 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Scope of Services
Task 1: Project Management
The project management effort will be led by Mike
Arizabal, who will serve as the primary point of
contact for project partners and will be responsible
for the deliverables submitted under this contract.
The project management effort will be ongoing
throughout the duration of the project. This task
includes oversight of the consultant team, and the
administrative tasks required to support the overall
project. Within this task, IBI Group will manage and
oversee all administrative, contractual, and technical
aspects, of the study to ensure timely and integrated
production of tasks to achieve the study objectives.
Kick-Off Meeting
Our first order of work after the Notice to Proceed
(NTP) will be to schedule a project kick-off meeting
with all project partners including at a minimum City
of Fresno, the District, Fresno COG, and the County
of Fresno. This meeting will have the purpose to
introduce the team, review project objectives and
requirements, and establish lines of communication
and procedures/protocol, recurring project meeting
frequency, progress reporting, scheduling and
invoicing, and other relevant project information. IBI
will have reviewed all previous and current planning
efforts related to the AB 617 area and ensure work
efforts are coordinated and that information is shared
accordingly. The IBI Team shall be responsible for
providing a summary of the meeting and identification
of key action items.
Work Plan
This proposal and associated deliverables within this
proposal are the first steps in creating an effective
work plan. The work plan is intended to serve as a
quick reference to the project management team,
task leads, and the City and District. The work plan
will include procedures and protocol for managing
resources, communications, budgeting and the project
milestones and schedule. The work plan will also allow
for clear monitoring, reporting, and quality assurance
of each individual task status. The work plan will
identify and foresee all potential issues and constraints and prepare for their effective resolution before they
may potentially occur.
Project Schedule
The project schedule will also be presented at the
kick-off meeting. The schedule will be finalized as
a Gantt chart and will include individualized and
detailed work tasks, start dates, activity durations,
product submittal dates, key project milestones, and
relationships among work tasks, including critical path items. The project schedule will be no greater than 18
months from the start date as stated in the RFP. IBI
Group understands that the submitted draft project
schedule will be reviewed by the City Project Manager
and key stakeholders throughout the study process. A
final schedule will be included in the work plan.
Project Management Calls/Meetings
IBI Group will conduct regular project status meetings
with the City and District Project Managers on
a bi-weekly basis throughout the duration of the
project (up to 20 meetings). These meetings would
be conducted via video conference call (Teams,
Zoom, or Skype) and will be scheduled for an hour
depending on project needs. We will establish a
regular meeting schedule and time that works for
all parties. The purpose of these meetings will be to
discuss ongoing and upcoming project work efforts
and to ensure that IBI and project partners are on the
same page with regard to the project progress. A key
element of these progress meetings will be to discuss
work efforts in relation to the overall project schedule and budget. IBI’s Project Manager, Mike Arizabal, will
be available for impromptu “check-ins” via phone or
email throughout the duration of the project.
KPA will participate in these project team meetings
to provide community meeting and stakeholder
meeting summaries, issues, and attitudes towards
mitigation measures. KPA will also respond to phone
calls and emails to maintain communication with the
team through the duration of the project. For budget
purposes, KPA is assuming 6 hours a month for every
month of project communications. Well before each
meeting, IBI Group will send out agendas for the
Project Management Calls that will include the project
status, updates on the project schedule, deliverables,
and summaries of meetings with the advisory
committee and stakeholders. These meetings will be
complete with notes, minutes, and summaries that
will be uploaded to a file sharing system soon after
the conclusion of each project management meeting.
10 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Filing Sharing System
IBI Group will set up a file sharing system shortly
after the conclusion of the initial Project Kick-off
Meeting. The service platform that will serve as the
file sharing system will be chosen in the Kick-off
meeting. In past projects, IBI Group has used a secure
and protected Microsoft SharePoint project folder
that would be specifically created for this project.
The file sharing system would be a site to exchange
draft and final work products, schedule information,
contact information, meeting info and minutes, and all
necessary information required to complete the study.
IBI also uses Microsoft Teams, Miro, and Google Drive
as means to share files and collaborate if necessary.
Project Invoicing and Quarterly Reports
In the management of this project, IBI Group will
prepare invoice packages with the City to submit
these to District staff for review and approval based
on milestone completion. The invoices and progress
reports will conform to City requirements. The
invoicing will include the budgeted amount, percent
complete, and the remaining balance for each task
and subtask. The purpose of the monthly invoices
and progress reports is to document the project
progress against projected efforts and allow for timely payment of prime and sub-contractors consistent
with efforts expended and progress achieved.
IBI Group is aware that the City and District will be
submitting quarterly reports to the AB 617 Community
Steering Committee (CSC) and City Council members
providing a summary of project performance and
funding expenditures. IBI Group will coordinate with
the City and District on these reports.
Task 1 Deliverables
• Kick-off Meeting Materials and Summary Notes
• Project Work Plan and Schedule
• Bi-Weekly Project Call Meeting Notes and
Summaries
• Project File Sharing System, Invoicing Template
and Quarterly Reports
Task 2: Outreach and
Engagement
The IBI Group Team understands that the public and
agency outreach effort is an important component
of the project and has teamed with Katherine Padilla
& Associates to deliver a public outreach approach
that will integrate the input of stakeholders within the South Central Fresno community, while providing
the best possible solutions. The IBI Team recognizes
the importance of developing a robust and dynamic
public outreach approach to engage as many
community members and stakeholders as possible
and to expand the reach of the project to a diverse
audience.
IBI understands the challenges related to outreach,
especially in disadvantaged communities.
Traditionally, outreach to disadvantaged communities
can be a challenge as residents are apprehensive
to engage with public officials and staff due to
immigration status or distrust of the traditional
planning process. The IBI Team has a long history
of implementing public outreach strategies that are
truly innovative and engaging across California. As a
part of our recent work efforts on the Metro Transit
Supportive Planning Toolkit, we helped to identify
a variety of public outreach tools and strategies for
local agencies to use to communicate their projects.
The toolkit outlines specific public outreach tools
for engaging a wide variety of community members
and to keep them engaged. Some of these tools and
strategies that would be applied for the South Central
Fresno community include:
• Multiple Modes of Communication – Using
multiple modes of communication can extend
project reach and ensure multiple groups feel
heard. Aside from the conventional in-person
community meetings, other engagement tools
such as live streaming or web streaming of
meetings should be made available to those who
are unable to attend.
• Make Engagement Interactive – Using action-
oriented, interactive, and in-the-field outreach
strategies makes it easier for people to digest
projects and to submit input to revise, test, and
fix ideas. Interactive engagement also casts a
wider net of measurable responses because
citizens are encouraged to participate, not just
listen to potential solutions.
• Use Visual Tools to Engage – Visual tools such
as 3D models or renderings should be incorporated
into community outreach efforts to illustrate how
projects can be tailored to fit and remain consistent
with existing community characteristics.
11 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Stakeholder and Public Engagement Plan
At the kick-off meeting, or shortly thereafter,
KPA proposes holding a Stakeholder Analysis
Session with City and District staff to discuss
key stakeholders, such as community-based
organizations, key trucking companies and their
representatives, and representatives from affected
neighborhoods, in order to match outreach tactics
with the stakeholders’ communication needs and the
appropriate level of engagement. KPA will present a
preliminary list of CBOs, businesses, transportation
groups, government entities, and other stakeholders
for discussion purposes.
After the stakeholders analysis session, KPA will
produce a Stakeholder and Public Engagement
Plan which will include social media and traditional
media strategies, development of press releases, and
describe how we will tap into the city’s channels of
information and those of other key organizations to
maximize the exposure of project information and input
opportunities. Engagement strategies may include
briefings, interviews with stakeholders, focus groups,
announcements and presentations to CBOs, or emails
and invitations, social media and press releases.
As part of the Stakeholder and Public Engagement
Plan, KPA will also develop Key Messages (“talking
points”) that describe the project, its goals and
objectives, the schedule, and opportunities for
community input and feedback, especially to seek the
opinions to traditionally disenfranchised communities.
The Key Messages serve as a foundation for
communication about the project. Additionally,
KPA will produce a “process diagram” which will
graphically illustrate in a community-friendly manner
all strategies, community input opportunities, and
how they are aligned with decision points leading
to Study milestones. It is understood that KPA will
work closely with the City and District to finalize and execute the Stakeholder and Engagement Plan.
The Plan will include the methodology for soliciting,
responding to, and documenting stakeholder input
and will also describe the role of stakeholders in
the decision-making process and will detail how
study progress will be disseminated. The Plan will
include a section outlining and identifying procedures
for integrating and accommodating diverse and
conflicting priorities among stakeholders.
The Plan will include a full methodology describing
the specific outreach strategies used to
accommodate participation for those who speak
various languages, with a focus on Spanish and
Hmong speakers as over 44% of residents in the
affected region are of either of Hispanic or Hmong
origin and about a quarter of residents in the same
region speak English less than “very well”. In this
task, outreach will be provided in other languages
as deemed beneficial to reach as many members
of the public as possible. Not only will the Spanish
and Hmong languages be full represented in all
community outreach events, but IBI Group will
ensure an equal opportunity for all community
members to participate. Importantly, community input
will provide the foundation for guiding principles,
evaluation criteria for mitigation measures, and
recommendations, which shall also be informed by
technical analysis and best practices presented by
the Project Team.
Project Database
Over the course of this study, IBI Group and KPA
will foster a deep knowledge and understanding
of stakeholders and their issues, concerns, and
recommendations. For this study, we recommend
strategically targeting our engagement efforts and
developing a project database to facilitate on-going
communication with key property owners, residents,
local businesses (especially the affected industrial
complexes), local schools, Chambers of Commerce,
major employers, City offices, elected officials, civic groups, transportation and transit agencies, sensitive
receptors, emergency responders, private entities,
community organizations, and other identified local
stakeholders to be determined. IBI Group and KPA
will build upon existing lists provided by the City/
District and original research. The contact list will be updated on a regular basis and/or as needed.
Technical Steering Group and Community
Advisory Group
In coordination with the Project Team and the City,
the IBI Group and KPA will assist with the formation
of a Technical Steering Group (TSG) and Community
Advisory Group (CAG) comprised of representatives
of key stakeholder groups to serve as a sounding
board. These groups would offer input to the project
team about our methodology, assumptions, project
milestones, and key deliverables, including outreach
strategies, Guiding Principles, evaluative criteria for mitigation strategies, and draft recommendations.
IBI Group Team will work with the City and District to
schedule TSG and CAG meetings to solicit feedback
12 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
about the overall project, as well as on specific
deliverables, including the Project Guiding Principles.
KPA will establish the CAG and TSG in coordination
with the City and District. KPA will provide a draft
email-letter to send to invitees that describes the
project background, objectives, expected number of
meetings, committee role and responsibilities. KPA
will support TSG and CAG meetings by conducting
the following tasks: coordinate the logistics of
meetings, notifications, attend the meetings, and
provide action-oriented minutes with 48 hours of
the meetings. It is understood that Technical Team
members will provide the content and agenda for the
meetings. KPA shall attend up to six (6) TSG meetings
as needed and shall convene and facilitate six (6)
CAG meetings and provide summary notes.
IBI Group will prepare a schedule for each TSG and
CAG meeting that will show project objectives and
deliverables. Coordination activities include securing
meeting venues, notification, agendas, exhibits and
presentation materials. Meetings may be in-person,
via videoconference or teleconference.
Stakeholder Interviews (up to 16)
In collaboration with the Project Team, KPA shall
interview two groups of 6-8 key stakeholders to
be selected by the City and District to identify key
concerns and opportunities for mitigation options.
Group 1 shall consist of businesses and Group 2 to
be composed of residents. KPA shall work with the
team to develop the interview guide to explore key
questions and shall write a report summarizing key
issues and opportunities.
Task 2 Deliverables
• Engagement Strategy, Final Version
• Stakeholder Coordination and Public Engagement
Plan
• Outreach and Engagement Summaries, Materials,
and Attendance Lists
• Project Guiding Principles, Draft Version
• Establish TSG and CAG, with preparation and
attendance at up to six (6) meetings per group (12
total), along with meeting materials, agendas, and
minutes
• Up to 16 interviews with stakeholder groups, with
interview guides and written summaries
Task 3: Existing Conditions
Report
Creating a foundation of data of existing conditions
is crucial for the accurate assessment of the study
area. The existing conditions will serve as the baseline for all recommended improvements related to truck
rerouting. The Existing Conditions Report will include
an introduction (background and purpose), study
area description (location, regional significance,
transportation facilities), demographic conditions
(population and employment), land use (existing land
use, key destinations/activity centers/employment
centers), relevant planning documents and data
(transportation/mobility, general plans, specific plans, regional plans, climate plans, etc.), truck mobility
conditions (volumes, VMT, OD, collisions), policy
review (local transportation policies, regional and
state policies and guidelines), and equity analysis
(disadvantaged communities, public health metrics/
conditions and demographic conditions. Highlights of
the Existing Conditions report include:
Literature Review and Data Synthesis
IBI Group has already began the literature review
process of relevant previous studies, plans, and
other documents for the South Central Fresno
area, for developing a meaningful and thoughtful
project understanding. The extended review will
include City, County, and Caltrans truck permitting
processes, National Freight Network, current
truck routes, and local agency plans such as truck
restriction ordinances and routing plans. IBI Group
will synthesis and summarize all the pertinent studies, policies, plans, and other documents with the goal of
identifying gaps and/or areas that need updating. This
information will be crucial in identifying alternative
truck routes and what level of coordination is needed.
Existing Data Sources
IBI Group will review and obtain all existing data
related to truck trip origin-destination, traffic volumes on current and proposed truck routes, truck GPS
data. Understanding who the major truck trip
generators are and where they originate and where
they are destined to is paramount to this study. IBI
Group will obtain outputs from the Regional Travel
Demand Model (Fresno Council of Governments
(COG) Activity Based Model (ABM)) related to travel
patterns, VMT, and volumes. IBI Group will work with
13 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
the City, County, Caltrans and District to identify
and obtain all sources of existing traffic count and
classification data. Recent and/or current planning
studies in the area will also be reviewed to identify
additional sources of traffic data.
Data Collection Plan
While synthesizing data that currently exists is only
one aspect of the data collection process, IBI Group
recognizes that much of the necessary traffic data is
not readily available through existing avenues. Because of this, a strategy will be implemented outlining best
practices to acquire all necessary traffic data required to accurately present existing conditions. It is assumed that the City of Fresno will collect and provide
classified count data along all existing and proposed
truck routes for the South Central Fresno Community,
as shown on the September 2005 Truck Route Map.
Additional classified count data will be provided by
the City of Fresno along potential routes proposed
through the community engagement process or as
requested by the AB 617 subcommittee on Truck
Re-Route Study. However, IBI will develop an existing
data collection plan based on any gaps identified in
the existing literature and data source review. New
data collection can include, but not be limited to, traffic counts, vehicle classification counts, OD studies,
license plate surveys, street geometries/signage, active transportation data, rail volumes and train frequencies.
Existing Physical Characteristics and Community
Impacts
IBI Group will provide a comprehensive summary
of all existing physical characteristics of the study
area, along with an identification of community
impacts related to truck movements. IBI will conduct
a search of the Statewide Integrated Traffic Records
System (SWITRS) and the Transportation Injury
Mapping System (TIMS) to review collision reports
for the most recent five-year period in the area and
research air quality issues through the California Air
Resources Board (CARB) Community Air Monitoring
Plan for the South Central Fresno community. IBI
will also utilize GIS along with the California Office of Environmental Health Hazard Assessment (OEHHA)
CalEnviroScreen to develop indicators related to
exposure, environmental effects, sensitive population,
and socioeconomic factors to score the South Central
Fresno Community. This task will also inventory
roadway characteristics and pavement condition,
noise issues, VMT impacts (from the model),
operational impacts (localized intersection, freeway,
and roadway segment level of service and capacity
analysis), and the interface between high volume truck
routes and school, pedestrian, and bicycle facilities.
Conceptual Design
IBI’s Civil and Traffic Engineers will develop
conceptual plans and truck turning templates
(AutoTurn) along all identified new truck routes, with
samples at up to ten (10) locations. Conceptual
drawings will be planning-level with the purpose of
showing sample cross-sections and improvements
within available right-of-way.
Task 3 Deliverables
• Truck Routing Study Existing Conditions Report,
Final Version
Task 4: Report National
Best Practices for
Accommodating Trucks
IBI Group has an existing data base of national best
practices related to minimizing truck impacts in and
around neighborhood communities. This data base
was created for IBI’s work on the Wilmington Freight
Mitigation Study and will be utilized for this study. This includes literature from Federal Highway Administration (FHWA), various Departments of Transportations
across the United States, and various NCHRP reports
that discuss truck parking, truck demand management
(alternative delivery schedules), and neighborhood
intrusion.
Task 4 Deliverables
• Truck Management Approaches Report
14 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Task 5: Recommended
Truck Routes, Community
Strategies, and
Implementation Plan
The culmination of all work in the previous tasks
will be presented in the Truck Routing and
Implementation Plan. The elements from Tasks 2
through 4 will culminate in a “state of the system”
chapter of the Implementation Plan. This will include
socioeconomic data, transportation policies, major
truck origin/destination patterns, roadway conditions,
and regulatory framework. The IBI Group team will
use the data from the existing conditions analysis,
previous planning efforts and public outreach
feedback to design and map the proposed new truck
routes. Connectivity to existing and planned facilities in adjacent cities will be considered to develop a
complete and detailed list of future projects that will be prioritized for implementation. Each project will
include a brief project description, including project- specific information and potential constraints, such as right-of-way acquisition and grades.
Prioritization directly supports future grant
applications since most grants require evidence that
prioritization was considered when ranking potential
projects. The IBI team will work with City and District staff to create a framework and metrics for prioritizing and ranking projects based on the data and input
collected during previous tasks, giving special
emphasis to values and priorities expressed by the
public. Criteria may be weighted to reflect relative
importance for achieving project objectives and
goals. The criteria may be presented to the TSG and
CAG, or publicly via community engagement events,
for feedback to verify the prioritization approach.
The prioritization process will also consider
community needs; regional, county, physical
and social barriers, safety, and statewide policy
and funding frameworks; and the timeframe for
implementation, including TSG, CAG, City, County,
and District staff input.
The IBI Group Team has extensive experience
developing prioritization frameworks that reflect
local values and consider both the strategic and
implementation criteria needed to inform decision
making. Strategic criteria are used to inform program
design, reflecting core values and longer-term
ambitions, whereas implementation criteria include
elements such as readiness and partner support.
The outreach and engagement effort, coupled with
the existing context and challenges for the future of
the transportation system will inform the potential
truck routing solutions that will be developed. The
IBI Group team will focus on recommendations that
address equity, safety, and community concerns,
while maintaining the efficient movement of goods.
The IBI Group Team collectively brings a deep and
diverse understanding of local, state, and federal
funding sources and programs. Additionally, our
team’s extensive work with regional planning agencies
allows us to provide the City and district with the
benefit of our experience in evaluating how available
funding should be allocated as part of a regional plan
to ensure equitable access to funding opportunities.
As part of this element of the Implementation Plan, we
will prepare a funding matrix that identifies sources,
pursuit requirements, potential uses of funding,
timelines, and eligible projects and programs.
IBI Group will provide a complete, clear, and concise
report that documents all the work efforts from Tasks
2 through 4, including tables, maps, and/ or other
graphics. One of the maps will be the proposed
updated to the 2005 City of Fresno Truck Route
Map. IBI will also provide the City and District with
a section that describes any modifications to the
City’s Truck Route Ordinance. The report format and
structure will lean towards one that is easily digestible by the public or others that may wish to utilize the
document for guidance on future planning efforts and
grants in the South Central Fresno community area.
IBI assumes up to two (2) rounds of review of the
Draft Implementation Plan by the City and District and
one (1) round of public review. IBI will provide one (1) set of consolidated and reconciled comments on all
draft documents to the City and District. IBI Group
has also allocated time for up to one (1) Planning
Commission Hearing and two (2) City Council
Hearings.
Task 5 Deliverables
• Truck Routing and Implementation Strategy
• Revised City of Fresno Truck Route Map
• City of Fresno Truck Route Ordinance
2022 2023
Jan Feb Mar April May June July Aug Sept Oct Nov Dec Jan Feb Mar April May June Task 1: Project Management
Kick-Off Meeting
Work Plan. Project Schedule, Project
Management Calls and Meetings
Filing Sharing, Project Invoicing, and
Quarterly Reports
Task 2: Outreach and Engagement
Stakeholder and Public Engagement Plan
Project Database
Technical Steering Group and Community
Advisory Group Meetings
Stakeholder Interviews
Task 3: Existing Conditions Report
Literature Review and Data Synthesis
Existing Data Sources Summary
Data Collection Plan
Existing Physical Characteristics and
Community Impacts
Conceptual Design and Analysis
Task 4: Comprehensive Transportation Plan Update
Best Practice Data Base
Truck Management Approaches Report
Task 5: Recommended Truck Routes, Community Strategies, and Implementation Plan Truck Routing and Implementation Strategy
Revised City of Fresno Truck Route Map
City of Fresno Truck Route Ordinance
Planning Commission and City Council
Hearings
Schedule
Meeting Work Effort WorkshopDeliverable
15 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
16 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Cost
IBI Group (Prime) Katherine Padilla & Associates (Subconsultant) Principal-
in-Charge
Project
Manager
Deputy
PM/Traffic
Engineer
Community
Impacts/
GIS Lead
Engineering
Lead/Civil
Engineer
Planning
Support
Engineering
Support
Graphic
Design
IBI
Principal Senior
Associate
Senior
Outreach
Specialist
Outreach
Specialist
KPA
Project Totals
Title
Staff B. Delo Mike
Arizabal
Lydia
LaPoint, PE
Cristina
Martinez
Karen
Sujata, PE
Brooke
Acosta
Vivian
Hang, EIT Staff Katherine
Padilla
Jessica
Padilla
Thelma
Herrera J.A Rosel
Billing Rate $260.00 $155.00 $175.00 $105.00 $115.00 $80.00 $85.00 $95.00 $210.00 $180.00 $175.00 $85.00 Hours Fees Task 1: Project Management
Kick-Off Meeting 2 2 2 2 1 1 1 1 12 24 0 24 0 48 60 $11,005 Work Plan. Project Schedule, Project Management Calls and Meetings 4 40 40 4 0 0 0 0 88 0 88 $14,660 Filing Sharing, Project Invoicing, and Quarterly Reports 2 32 24 2 2 0 0 0 62 0 62 $10,120 SUBTOTAL 8 74 66 8 3 1 1 1 162 24 0 24 0 48 210 $35,785 Task 2: Outreach and Engagement
Stakeholder and Public Engagement Plan 2 16 4 0 0 0 0 4 26 4 4 18 12 38 64 $9,810 Project Database 0 2 2 0 0 0 0 0 4 0 0 4 20 24 28 $3,060 Technical Steering Group and Community Advisory Group Meetings 2 16 16 0 0 0 0 24 58 60 48 84 32 224 282 $46,740 Stakeholder Interviews 2 8 8 0 0 0 0 24 42 36 0 36 16 88 130 $20,660 SUBTOTAL 6 42 30 0 0 0 0 52 130 100 52 142 80 374 504 $80,270 Task 3: Existing Conditions Report
Literature Review and Data Synthesis 1 4 2 4 4 20 20 0 55 0 55 $5,410 Existing Data Sources Summary 0 2 2 2 2 24 24 0 56 0 56 $5,060 Data Collection Plan 2 4 2 2 2 36 36 0 84 0 84 $7,870
Existing Physical Characteristics and Community Impacts 4 8 12 24 16 24 32 0 120 0 120 $13,380 Conceptual Design and Analysis 2 2 16 0 48 0 60 32 160 0 160 $17,290 SUBTOTAL 9 20 34 32 72 104 172 32 475 0 0 0 0 0 475 $49,010 Task 4: Report National Best Practices for Accommodating Trucks Best Practice Data Base 1 2 0 4 2 0 2 0 11 0 11 $1,390
Truck Management Approaches Report 2 10 8 4 24 8 32 8 96 0 96 $10,770 SUBTOTAL 3 12 8 8 26 8 34 8 107 0 0 0 0 0 107 $12,160
Task 5: Recommended Truck Routes, Community Strategies, and Implementation Plan Truck Routing and Implementation Strategy 6 32 24 36 40 80 80 24 322 0 322 $34,580 Revised City of Fresno Truck Route Map 2 2 2 2 16 4 16 8 52 0 52 $5,670 City of Fresno Truck Route Ordinance 2 2 2 12 2 16 12 0 48 0 48 $4,970 Planning Commission and City Council Hearings 0 12 16 4 4 0 0 12 48 0 48 $6,680 SUBTOTAL 10 48 44 54 62 100 108 44 470 0 0 0 0 0 470 $51,900 Total Project Person Hours 36 196 182 102 163 213 315 137 1344 124 52 166 80 422 1,766 Total Project Fees $9,360 $30,380 $31,850 $10,710 $18,745 $17,040 $26,775 $13,015 $157,875 $26,040 $9,360 $29,050 $6,800 $71,250 $229,125
DIRECT COSTS
Travel and Mileage $850
Traffic Counts $15,000
Meeting and Outreach Materials $5,000
TOTAL PROJECT COST $249,975
University of California, Merced
Scope of Work Statement
Health impacts of air pollution in Fresno, CA
Sponsor: City of Fresno, California
Prepared by: Sandie Ha
Version: 3
Date: Jan 14, 2022
Last updated: March 11, 2022
Contents
1. Problem statement .................................................................................................................................... 4
2. Objectives .................................................................................................................................................. 4
3. Administration ........................................................................................................................................... 4
4. Brief research methods ............................................................................................................................. 5
4.1 Population-based health risk assessment ........................................................................................... 5
4.1.1 Overview. ...................................................................................................................................... 5
4.1.2 Health outcomes of interest ......................................................................................................... 5
4.1.3 Data sources ................................................................................................................................. 5
4.1.4. Study design and analytic approach ............................................................................................ 6
4.2 Community-based health survey ......................................................................................................... 7
4.2.1 Overview ....................................................................................................................................... 7
4.2.2 Health outcomes of interest ......................................................................................................... 7
4.2.3 Study design and analytical approach .......................................................................................... 7
5. Deliverables ............................................................................................................................................... 7
6. Expected Timeline ...................................................................................................................................... 8
7. Estimated Budget ..................................................................................................................................... 10
8. References ............................................................................................................................................... 11
1. Problem statement
Air pollutants including fine particles and ozone have been consistently linked to many health outcomes ranging from minor respiratory irritation to cardiorespiratory complications and even premature death.1-6 Biologic mechanisms linking air pollution to adverse health outcomes include oxidative stress, systemic inflammation, and endocrine disruption.7,8 Despite a significant body of work, very few studies have comprehensively evaluated health impacts of air pollution in central California, an area with significant air pollution levels, marked health disparities, and severely limited access to care.9,10
2. Objectives
The objectives of this health impact assessment are three-fold. First, we seek to assess the extent to which air pollution impacts the risk of common health outcomes across the lifespan. These health outcomes include infant mortality, preterm delivery, childhood asthma, and cardiovascular events in the city of Fresno, CA from 2008-2019. Second, to inform policy and planning efforts, we also calculate the excess number of cases that are attributed to air pollution in the region. Stated differently, these estimates refer to the number of cases that could be prevented if air pollution levels are minimized. Additionally, we will also explore whether the health impacts of air pollution differ in neighborhoods with high and low socioeconomic indicators. Third, we seek to conduct a community-based health survey to explore residents’ concerns, behaviors, health outcomes, and health needs that are relevant to air pollution in the region. This assessment is designed to be consistent with the World Health Organization’s general principles of health risk assessment of air pollution11, while incorporating important information that is relevant to the city of Fresno.
3. Administration
The study will be led by Dr. Sandie Ha from the University of California, Merced. The assessment is expected to be completed in 18 months. During the study period, the PI will be available for public meeting to provide updates and/or discuss any potential issues or questions.
Administrative activities including IRB approval, data request, and survey design will be started prior to the study period (but after contract approval) to ensure timely completion.
4. Brief research methods
To provide a comprehensive assessment the community’s health related to air pollution, the study will consist of two components including 1) a population-based health risk assessment and 2) a community health survey. The population-based health risk assessment will provide population-based estimates that are useful for health impact estimation, policy decisions and community planning. Meanwhile, the community health needs survey will provide more details about residents’ concerns, behaviors, health status, and needs that will further support policy decisions and intervention efforts.
4.1 Population-based health risk assessment
4.1.1 Overview.
In the population-based health risk assessment, we will be spatiotemporally linking large population-based health databases to air pollution estimation surfaces as well as other social environment indicators (more details on data sources are described in section
4.1.3). The resulting dataset will provide estimation of air pollution exposures by individuals at any space-time and allows the opportunity to evaluate whether air pollution exposures are associated with the risk of specific health outcomes of interest across the lifespan.
4.1.2 Health outcomes of interest
To capture the wide range of potential health impacts of air pollution, we will be assessing multiple health effects across the lifespan in different age groups. These specific health outcomes include infant mortality and preterm birth among pregnant women and infants <1 year, asthma among children <18 years, and cardiovascular events (i.e., stroke, heart attack, etc) among adults ≥18 years in Fresno, CA. To address environmental injustice, we will also evaluate whether certain neighborhoods, indicated by area-level socioeconomic indicators, are more susceptible to the health effects of air pollution.
4.1.3 Data sources
The research team will be linking large population-based databases from a several well-known sources to ensure generalizability (Table 1). Data for air pollution, traffic/highway, truck routes, meteorological conditions, environmental injustice indicators, adverse pregnancy outcomes (i.e., infant mortality, preterm birth), and healthcare encounters (i.e. ED visits, hospitalization) for asthma and cardiovascular disease will be geocoded and spatiotemporally linked based on residential zip-code. Zip-code is the smallest geographical indicator available due to data privacy. The resulting linked file allows a comprehensive estimation of daily air pollution exposures, neighborhood characteristics, distance from major roads, and health information for each individual (e.g., all births and all emergency room visits and hospitalizations) in the databases.
For adverse pregnancy outcomes, addresses are available for more detailed spatial analyses. (See Section 4.1.4 below) Table 1. Data sources
Types of data Data source Year Data description
Air pollution San Joaquin Valley Air District 2007-2020 Daily concentration of air pollution estimated for all zip-
codes in Fresno
Major roadways, truck
routes
Caltrans 2008-2019 Major roadways, truck routes,
traffic density in Fresno
Meteorological data EPA Air Monitoring Network 2007-2020 Daily meteorological data at local monitors located in Fresno
Adverse pregnancy
outcomes (e.g., infant
mortality, preterm birth)
California Vital Statistics Birth
Cohort Data
2008-2018
(2018 is the latest year
available)
Linked birth and death
certificates for all births
registered in Fresno
Asthma and cardiovascular California's Office of
Statewide Health Planning
and Development (OSPHD)
2008-2019
(2019 is the latest year
available)
Patient-level administrative data
abstracted from individual
patient records and facility-level
utilization data on healthcare
services from hospitals and
healthcare facilities in Fresno
Environmental Justice
indicators
CalEnviroScreen 4.0 from the
The Office of Environmental
Health Hazard Assessment
(OEHHA)
*Note: a new version is
available but the older 2018
version is closer to the study
period.
2021
Environmental scores for all
census tracts in Fresno based
on potential exposures to
pollutants, adverse
environmental conditions,
socioeconomic factors and
prevalence of certain health
conditions.
Neighborhood and
contextual characteristics
American Community Survey
and US Census
2010 Provides neighborhood
socioeconomic indicators (e.g.,
income, education, etc) for all
zip-codes in Fresno
4.1.4. Study design and analytic approach
We will be using the time-stratified case-crossover design and analyses to fully control for potential time-invariant confounding. This innovative approach is commonly and increasingly used to evaluate the effects of air pollution on acute outcomes in the literature.12-16 To assess potential delayed effects of air pollution, we will evaluate risks within one week of exposure. Conditional logistic regression models will be used to calculate excess risk of health outcomes associated with air pollution exposures.
For pregnancy outcomes, we will be able to obtain residential address of the mother at delivery. Thus, in addition to the analyses mentioned above, we will also perform a more detailed spatial analysis which assesses whether proximity to major roadways, truck routes, or the distribution center are associated with elevated risk of adverse pregnancy outcomes. Such analysis will compare births <500m away from a source to those who live further away. Potential confounders of interest will be evaluated using directed acyclic graphs.
We will also explore differences in health impacts of air pollution based on neighborhood characteristics. For example, at the same level of air pollution exposure, we will identify whether certain communities have more health impacts compared to others (i.e. more susceptible to impact of air pollution).
4.2 Community-based health survey
4.2.1 Overview
In order to supplement the population-based health risk assessment, we will also conduct a community-based health survey to obtain more details regarding residents’ health status, concerns, awareness, and needs. We will be working with our established community partner to conduct a survey of ~1000-2,000 randomly selected Fresno residents living at varying distance from distribution center.
The survey we will be administered by trained interviewers, and will assess residents’ concerns, health status, behavior, and health needs that are relevant to air pollution exposures.
4.2.2 Health outcomes of interest
The survey will be capturing several important health domains that are relevant with respect to pollution exposures. These include address (for geocoding); demographics; health conditions; surrounding environmental conditions; employment; general health behaviors; knowledge, perception and practice related to air pollution; sources of air pollution and health information; neighborhood concerns; and healthcare utilization and access.
4.2.3 Study design and analytical approach
This survey will employ a cross-sectional design. We will be providing descriptive statistics of the health outcomes described in section 4.2.2. We will also compare needs, concerns and other health indicators across demographic groups using t-tests or chi- square tests as appropriate. Comparisons will also be made between those who live closer to the distribution center and those who live further away.
5. Deliverables
Through the contract period, the researchers and sponsor will be engaged in ongoing discussion to ensure timely and high-quality deliverables. Deliverables and their tentative due dates are presented in Table 2 below.
Table 2. Expected deliverables
Deliverables Description Expected delivery
HRA 1 – Associations
between air pollution and
adverse pregnancy
outcomes
-Descriptive statistics of characteristics of study participants and distributions of air pollution (ozone, PM2.5) over space and time. -Associations (odds ratios, 95% confidence intervals) between air pollution exposures (ozone, PM2.5) and infant mortality & preterm birth -Excess number of infant mortality and preterm births that were attributable to air pollution
-If applicable data will be presented separately for disadvantaged and affluent neighborhoods
-An assessment comparing adverse pregnancy outcomes between those who live within 500m of a major roadway/truck road vs. those who do not -Assessment comparing adverse pregnancy outcomes between those who live within 500m of the distribution center vs. those who do not.
December 31, 2022
HRA 2 – Associations
between air pollution and
childhood asthma
emergency department
(ED) visits in Fresno, CA
-Descriptive statistics of characteristics of study participants -Associations (odds ratios, 95% confidence intervals) between air pollution (ozone, PM2.5) exposures and childhood asthma ED visits -Excess number of childhood asthma that were attributable to air pollution -If applicable data will be presented separately for disadvantaged and affluent neighborhoods
June 30, 2023
HRA 3 – Associations
between air pollution and
cardiovascular disease
emergency department
visits
-Descriptive statistics of characteristics of study participants -Associations (odds ratios, 95% confidence intervals) between air pollution exposures (ozone, PM2.5) and cardiovascular event hospitalization and ED visits (stroke, heart attack, heart failure, etc)
-Excess number of cardiovascular events that were attributable to air pollution
-If applicable data will be presented separately for disadvantaged and affluent neighborhoods
August 15, 2023
Health needs assessment -Descriptive statistics of resident’s concerns, needs, and health status relevant to air pollution
December 01, 2023
FINAL REPORT December 31, 2023
6. Expected Timeline
2021 2022 2023
Activities Q2 Q3 J F M A M J J A S O N D J F M A M J J A S O N D Finalize scope of work
Assemble an interdisciplinary team
Start weekly meetings with team
Survey design
IRB and data requests
Receipt of data
Geocode birth certificate data
Health needs assessment survey x Data management and linkage (Vital statistics)
HRA 1 (adverse pregnancy outcomes) x
Data management and linkage (OSHPD)
HRA 2 (childhood asthma) x
HRA 3 (cardiovascular events) x
FINAL Report x
7. Estimated Budget
Please see attached Excel sheet
Salaries Year 1 Year 2: Six months Year 3Year 4Year 5TotalPersonnelYr 1Yr 2Yr 3Yr 4Yr 5PI: Sandie Ha 33,967 11,662 - - - 45,629 PI: Sandie Ha 11Co-PI 1 - - - - - - Co-PI 1Co-PI 2 - - - - - - Co-PI 2Co-PI 3 - - - - - - Co-PI 3Co-PI 4 - - - - - - Co-PI 4PI Salary: Course Buyout- - - - - - PI Salary: Course BuyoutPostdoc Level - - - - - - Postdoc Level Staff (Exempt) - - - - - - Staff (Exempt)Staff (Non-Exempt)- - - - - - Staff (Non-Exempt)Undergraduate Academic Year15.00$ 2,600 7,020 - - - - 7,020 Undergraduate Academic Year1Undergraduate: summer, holidays15.00$ 2,600 5,850 - - - - 5,850 Undergraduate: summer, holidays1GSR-AY (Fall): Step V11,009 - - - - 11,009 GSR-AY (Fall): Step V11GSR-AY (Spring): Step V11,009 11,340 - - - 22,349 GSR-AY (Spring): Step V11GSR- Sumr: Step V 14,679 2,520 - - - 17,199 GSR- Sumr: Step V 21Professional Research Scientist (Exempt)- - - - - - Professional Research Scientist (Exempt)Professional Research Scientist (Non-Exempt)- - - - - - Professional Research Scientist (Non-Exempt)Project Scientist (Exempt)- - - - - - Project Scientist (Exempt)Project Scientist (Non-Exempt)- - - - - - Project Scientist (Non-Exempt)Project Coordinator (Exempt)- - - - - - Project Coordinator (Exempt)Project Coordinator (Non-Exempt)- - - - - - Project Coordinator (Non-Exempt)83,534 25,521 - - - 109,056 % PersonnelYr 1Yr 2Yr 3Yr 4Yr 53.0%1,019 350 - - - 1,369 PI: Sandie Ha 313.0%- - - - - - Co-PI 13.0%- - - - - - Co-PI 23.0%- - - - - - Co-PI 33.0%- - - - - - Co-PI 437.0%- - - - - - PI Salary: Course Buyout14.0%- - - - - - Postdoc Level 45.7%- - - - - - Staff (Exempt)53.5%- - - - - - Staff (Non-Exempt)3.0%211 - - - - 211 Undergraduate Academic Year93.0%176 - - - - 176 Undergraduate: summer, holidays33.0%330 - - - - 330 GSR-AY (Fall): Step V4.53.0%330 340 - - - 670 GSR-AY (Spring): Step V4.54.53.0%440 76 - - - 516 GSR- Sumr: Step V 3145.7%- - - - - - Professional Research Scientist (Exempt)53.5%- - - - - - Professional Research Scientist (Non-Exempt)45.7%- - - - - - Project Scientist (Exempt)53.5%- - - - - - Project Scientist (Non-Exempt)45.7%- - - - - - Project Coordinator (Exempt)53.5%- - - - - - Project Coordinator (Non-Exempt)2,506 766 - - - 3,272 86,040 26,287 - - - 112,327 PersonnelYr 1Yr 2Yr 3Yr 4Yr 5PI: Sandie Ha 100.0%100.0%- Co-PI 1- Co-PI 2- Co-PI 3- - - - - - Co-PI 4PI Salary: Course BuyoutPostdoc Level 4,000 6,000 10,000 Staff (Exempt)2,000 2,000 Staff (Non-Exempt)6,000 6,000 - - - 12,000 Undergraduate Academic Year30.0%Participant Support Undergraduate: summer, holidays75.0%Stipends - GSR-AY (Fall): Step V49.9%Travel - GSR-AY (Spring): Step V49.9%49.9%Subsistence - GSR- Sumr: Step V 49.9%49.9%Other: - Professional Research Scientist (Exempt)Total Participant Support- - - - - - Professional Research Scientist (Non-Exempt)Subawards Project Scientist (Exempt)Subaward 1: TBD Fresno CBO - Project Scientist (Non-Exempt)Subaward 2 - Project Coordinator (Exempt)Subaward 3 - Project Coordinator (Non-Exempt)UC Subaward 4 - Inflation auto-completes DO NOT EDIT1.03UC Subaward 5 - Person Months Per Year (auto-completes)UC Subaward 6 - PersonnelYr 1Yr 2Yr 3Yr 4Yr 5TotalTotal Subawards- - - - - - PI: Sandie Ha 310004Co-PI 1 00000018,550 18,550 Co-PI 2 00000020,000 20,000 Co-PI 3 00000037,000 37,000 Co-PI 4 0000003,000 3,000 PI Salary: Course Buyout0000005,000 5,000 Postdoc Level 000000Other: (Includes GSR Tuition & Fees)Fall Spring Staff (Exempt)000000Tuition **5,721 5,721 11,442 12,586 - - - 24,028 Staff (Non-Exempt)000000Non-resident Supplemental Tuition **7,551 7,551 - - - - - - Undergraduate Academic Year2.700002.7Student Services Fee **564 564 1,128 1,241 - - - 2,369 Undergraduate: summer, holidays2.2500002.25Health Insurance **1,356 1,899 3,255 3,580 - - - 6,835 GSR-AY (Fall): Step V2.245500002.2455Sub-Total Tuition & Fees 15,825 17,407 - - - 33,232 GSR-AY (Spring): Step V2.24552.24550004.49199,375 17,407 - - - 116,782 GSR- Sumr: Step V 2.9940.4990003.493191,415 49,694 - - - 241,110 Professional Research Scientist (Exempt)000000- - Professional Research Scientist (Non-Exempt)000000175,590 32,287 - - - 207,877 Project Scientist (Exempt)000000Total Indirect Costs52,677 9,686 - - - 62,363 Project Scientist (Non-Exempt)000000244,092 59,381 - - - 303,473 Project Coordinator (Exempt)000000Project Coordinator (Non-Exempt)000000Yr 1Yr 2Yr 3Yr 4Yr 5 Total Fall Semester # GSRSalary36,698 13,859 - - - 50,557 Yr 1Yr 2Yr 3Yr 4Yr 5Fringe1,101 416 - - - 1,517 Tuition ** 11000Consortium IDC Non-resident Supplemental Tuition **Direct costs less consortium IDC191,415 49,694 - - - 241,110 Student Services Fee **11000Health Insurance **11000FY 2022FY 2023FY 2024FY 2025FY 2026FY 2027 Spring Semester # GSR45.7%45.7%45.7%45.7%45.7%45.7% Yr 1Yr 2Yr 3Yr 4Yr 537.0%37.0%37.0%37.0%37.0%37.0%Tuition ** 1100014.0%14.0%14.0%14.0%14.0%14.0%Non-resident Supplemental Tuition **3.0%3.0%3.0%3.0%3.0%3.0%Student Services Fee **1100053.5%53.5%53.5%53.5%53.5%53.5%Health Insurance **110001.1Budget periodFY to useJuly 1, 2020-June 30, 2021FY 2021July 1, 2021-June 30, 2022FY 2022July 1, 2022-June 30, 2023FY 2023Fall SpringJuly 1, 2023-June 30, 2024FY 20244,291 4,291 5,663 5,663 423 423 1,017 1,424 GSR fees, <55% IDCFall Spring5,721 57217,551 7551564 564135618990.551 Tuition Increase (do not edit)
Faculty (Academic Year)Post Doctoral ScholarsLimited Benefits Eligibility (including Faculty Summer Salaries) GSR- Sumr: Step V Professional Research Scientist (Exempt)Professional Research Scientist (Non-Exempt) EquipmentEquipmentEquipmentEquipment
Total Request0.30
Total F & S
Participant Incentives
Other: Biostatistics recharge
Budget Start Date: 1/1/22Sponsor: City of FresnoBudget End Date: 6/30/23 Non Exempt Staff
Project Scientist (Exempt)Project Scientist (Non-Exempt)Project Coordinator (Exempt) Composite Benefit Rates per yearOther Academic and Exempt Staff TravelTravel-international Total Travel
Other Direct Costs
MTDC (less equipment, Stdnt fees, & SK's > 25,000)
Materials/Supplies: four computers, software license, data costs, data storage, misc Total Equipment
Principal Investigator: Sandie Ha
11,322.22$
4,902.83$ 4,902.83$ 4,902.83$
Co-PI 1Co-PI 2Co-PI 3Co-PI 4PI Salary: Course BuyoutStaff (Exempt) # Personnel Per Yr
Percentage of Effort Per Month Per Yr
Consultant Services: environmental justice + other TBD SPARC lab Postdoc Level Staff (Non-Exempt)Undergraduate Academic YearGSR-AY (Fall): Step V Travel-domestic
Project Title: Health Impacts of air pollution in Fresno, CAMonthly Rate GSR-AY (Spring): Step VUndergraduate: summer, holidays
Total SalariesFringe: Composite Benefit Rates effective 7/1/21 GSR fees, =>55% IDC includes 25% discount
# of Months Per Yr (integer value)
Budget type: 1=RR, 2=modularCurrent IDC Rate:
Information for spreadsheet functionality: do not edit
GSR Totals Per Year
Total Other Direct CostsTotal Direct CostsPortion of Sub-award to be charged IDC PI: Sandie Ha
Total FringeProject Coordinator (Non-Exempt)
8. References
1. Grande G, Ljungman PLS, Eneroth K, Bellander T, Rizzuto D. Association Between Cardiovascular Disease and Long-term Exposure to Air Pollution With the Risk of Dementia. JAMA Neurol. 2020;77(7):801-809.
2. Hayes RB, Lim C, Zhang Y, et al. PM2.5 air pollution and cause-specific cardiovascular disease mortality. Int J Epidemiol. 2020;49(1):25-35.
3. Schraufnagel DE, Balmes JR, Cowl CT, et al. Air Pollution and Noncommunicable Diseases: A Review by the Forum of International Respiratory Societies' Environmental Committee, Part 2:
Air Pollution and Organ Systems. Chest. 2019;155(2):417-426.
4. Orru H, Ebi KL, Forsberg B. The Interplay of Climate Change and Air Pollution on Health. Curr Environ Health Rep. 2017;4(4):504-513.
5. Lee JT. Review of epidemiological studies on air pollution and health effects in children. Clin Exp Pediatr. 2021;64(1):3-11.
6. Guo LQ, Chen Y, Mi BB, et al. Ambient air pollution and adverse birth outcomes: a systematic review and meta-analysis. J Zhejiang Univ Sci B. 2019;20(3):238-252.
7. Fiordelisi A, Piscitelli P, Trimarco B, Coscioni E, Iaccarino G, Sorriento D. The mechanisms of air pollution and particulate matter in cardiovascular diseases. Heart Fail Rev. 2017;22(3):337-347.
8. Yang D, Yang X, Deng F, Guo X. Ambient Air Pollution and Biomarkers of Health Effect. Adv Exp Med Biol. 2017;1017:59-102.
9. Lighthall D, Capitman J. The Long Road to Clean Air in the San Joaquin Valley: Facing the Challenge of Public Engagement. Fresno, CA: California State University, Fresno.;2007.
10. Bengiamin M, Capitman JA, Chang X. Healthy people 2010: A 2007 profile of health status in the San Joaquin Valley. Fresno, CA: California State University, Fresno;2008.
11. WHO. Health risk assessment of air pollution – general principles. Copenhagen: WHO Regional Office for Europe: World Health Organization;2016.
12. The Case-Crossover Design: A Method for Studying Transient Effects on the Risk of Acute Events.
Am J Epidemiol. 2017;185(11):1174-1183.
13. Szyszkowicz M, Tremblay N. Case-crossover design: air pollution and health outcomes. Int J Occup Med Environ Health. 2011;24(3):249-255.
14. Janes H, Sheppard L, Lumley T. Case-crossover analyses of air pollution exposure data: referent selection strategies and their implications for bias. Epidemiology. 2005;16(6):717-726.
15. Mittleman MA, Maclure M, Robins JM. Control sampling strategies for case-crossover studies:
an assessment of relative efficiency. Am J Epidemiol. 1995;142(1):91-98.
16. Maclure M. The case-crossover design: a method for studying transient effects on the risk of acute events. Am J Epidemiol. 1991;133(2):144-153.
SPO-1023 Version 9 1
BUDGET JUSTIFICATION:
PI: Sandie Ha
Project Title: Health impacts of air pollution in Fresno, CA Project Period: 1/01/2022 - 6/30/2023
A. SENIOR PERSONNEL:
A.1. Dr. Sandie Ha will commit a total of 3 person months. She will work on, and supervise the research assistants working on the project.
B. OTHER PERSONNEL:
B.1. The Graduate Student Researcher (TBD) will commit 13 person academic months and 4 person summer months. The GSR will help with data management and analyses during the academic year. During summer two Graduate Student Researchers will help with survey data cleaning, management, and analysis.
B.2. The Undergraduate Student Assistant will assist with recruitment efforts, survey instrument design, data cleaning and management. The student will also be helping with administrative tasks such as IRB application and data acquisision.
Salaries are based on current actual salaries and are projected to include a 3% annual cost- of- living adjustment (and merit, if applicable) effective each year, consistent with institutional policy.
C. FRINGE BENEFITS:
a. 3% benefit rate is used for PI/Co-PIs.
b. 45.7% benefit rate is used for Research Scientists.
c. 14% benefit rate is used for Post-Doctoral Scholars. d. 3% benefit rate is used for Graduate Student Researchers.
The University of California, Merced Composite Fringe Benefit Rates (CFBR) have been reviewed and federally approved by the Department of Health and Human Services (DHHS) for use by all fund sources for FY21. Rates beyond June 30, 2021 are estimates and are provided for planning purposes only. Future CFBR rates are subject to review and approval by DHHS on an annual or bi-annual basis. Fringe benefits are assessed as a percentage of the respective employee’s salary. For more information, please see:
https://bfs.ucmerced.edu/departments/costing-and-policy/cbr
D. TUITION AND FEES:
The University of California, Merced provides full remission of tuition, all fees, and graduate student health insurance to all graduate students who are employed on-campus at 25% time or greater during the academic year. The rates are based on current graduate fees and are escalated annually in the budget at a rate of 10% per year. Additional information regarding the fee remission program can be found at:
https://catalog.ucmerced.edu/content.php?catoid=17&navoid=1626#fee_schedule
E. TRAVEL:
E.1. Domestic: Funding is requested for domestic travel for conferences for professional development and learn relevant methods for the project. Estimated breakdown of costs are as follows:
SPO-1023 Version 9 2
E.2. Foreign: Funding is requested for foreign travel for conferences for professional development and learn relevant methods for the project. Estimated breakdown of costs are as follows:
International per diem rates can be found here:
https://aoprals.state.gov/web920/per_diem.asp
F. OTHER DIRECT COSTS:
F.1. Materials and Supplies: Funding is requested for purchasing:
F.1.1. Four (4) high performance computers for the management and linkage of large datasets.
F.1.2. Software: ArcGIS will be used to link spatial data F.1.3. Vital statistics requests
F.1.4. Data storage: A larger server to accomondate the large amount of data necessary to conduct the proposed studies.
F.2. Consultant Services: Funding is requested for consultant (TBD). Environmental justice expert consultants will advise on issues surrounding incorporating environmental justice measures into the analyses.
F.3. UCM Biostatistics Core: An on-site recharge facility will provide comprehensive statistical and data analysis support.
F.4. Geocoding: UC Merced GIS Lab will be consulted to assist with geocoding birth certificate data.
G. INDIRECT COSTS:
Per the sponsor’s policy, indirect costs have been limited to 30% of total direct costs.
Item Year 1 Year 2 Total
Airfare 1,500 1,500 3,000
Lodging 800 800 1,600
Meals 300 300 600
Conference
Registration 300 300 600
Transportati
on 100 100 200
TOTAL: 3,000 3,000 6,000
Item Year 1 Year 2 Total
Airfare 3,000 0 3,000
Lodging 1,500 0 1,500
Meals 300 0 300
Conference
Registration 600 0 600
Transportati
on 600 0 600
TOTAL: 6,000 0 6,000