CITY OF FRESNO SOUTH CENTRAL FRESNO
COMMUNITY TRUCK REROUTE STUDY (AB617)
Submitted to City of Fresno
By IBI Group with Katherine Padilla & Associates, Inc. SEPTEMBER 1, 2021
6 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Project Understanding, Approach, and Scope
of Services
The South Central Fresno community is located in the center of the San Joaquin Valley in the SJVAPCD and includes the communities of Calwa and Malaga. The community is approximately 29 square miles and has a population of approximately 97,000 people. The community is comprised of the downtown core and a mix of residential single- family homes. The industrial area is located in the southwest portion of the community and includes a fossil fuel electric power generation facility along with several other industrial sources. The community is also traversed by Highways 99, 41, and 180. The area is dominated by industrial uses due to the proximity to rail and highways. Primary businesses include manufacturing, recycling, and distribution.
The South Central Fresno community has a high cumulative air pollution exposure burden, a significant number of sensitive receptors (including but not limited to schools, daycares, and hospitals), and includes census tracts that have been designated as disadvantaged communities. The community has high asthma rates and cardiovascular disease impacts, along with high rates of poverty, unemployment, and linguistic isolation. The San Joaquin Valley has been the focus of numerous air quality studies which lay the necessary foundation for the development of an emissions reduction program in this urban community. The community was also prioritized by the San Joaquin Valley’s AB 617 Environmental Justice Steering Committee.
The Truck Reroute Study will identify, analyze, and evaluate potential strategies that freight impacted communities in the AB 617 area might take in cooperation with the City of Fresno to abate truck impacts. Such truck impacts include air pollution, noise, polluted runoff, traffic crashes, traffic congestion, active transportation conflicts, residential and school impacts, and excess wear for local pavements and bridges.
The Truck Reroute Study is envisioned to develop innovative, creative, and implementable mobility solutions and strategies to support South Central Fresno community. The IBI Group Team recognizes that this is a vital and important project that is intended to respond to the mobility challenges and opportunities of the study area, focusing on the critical role that truck traffic plays in the health, happiness, and well-being of its residents.
Based on our review of the RFP and the study goals and objectives, the team we have assembled is very excited to have the opportunity to submit this proposal to the City and District to complete this study effort. Our team is purpose-selected to bring unparalleled expertise and creativity to address the regional and local truck mobility challenges in order to update the 2005 Fresno Designated Truck Map. Our robust knowledge of the City and County of Fresno and all aspects of mobility—freight, active transportation, truck, vehicular—has prepared us to deliver a thorough and effective implementation plan.
TECHNICAL APPROACH
Our technical approach begins with having the right people for the project. Each member of the IBI Team is purpose- selected to deliver on the stated objectives. They have their hands on the pulse of the ever-changing transportation climate specifically related to goods movement and truck traffic. This integration of resources is why we are in a unique position to provide innovative solutions to a space we are very familiar with.
IBI Group understands that there are two main focuses of this study. The first focus is not just in identifying the gaps that exist in the current regional transportation network and planning to address them but doing so in a way that incorporates the lessons of current and past planning efforts and emphasizes the local knowledge and expertise of the community, key stakeholders, and neighboring jurisdictions as they relate to truck-based impacts. The second focus is in creating prioritization, action and implementation plan that is at its core achievable and useful, but also responsive to the social equity issues that are often under-addressed or sidelined in planning studies. Over the course of the study, we will incorporate these considerations in the public engagement, needs and opportunities assessment, and the overall transportation-related recommendations. 7 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Underpinning our knowledge of the study setting detailed above is a clear understanding of the challenges created by the COVID-19 pandemic and the uncertainty that it has injected into all planning processes. As a technology-oriented global firm with extensive experience with smart cities infrastructure, IBI Group was well-prepared to transition to a completely remote work environment and experienced no downtime at the onset of this crisis. Since that time, we have rapidly developed new digital engagement tools that have already proven successful for community outreach and will apply our lessons learned to this study. Finally, the experts included within our California practices are leading our firm’s global COVID-19 recovery recommendations and strategy, including through the use of parametric planning and computational design to rapidly iterate reconfigurations of space in response to public health guidelines. Should these tools become potentially useful to City and District during the course of the study, we are ready to deploy them.
The project study area presents a complex mobility challenge for a variety of reasons. These include:
• The facilities in the study area are under the jurisdiction of multiple local and state municipalities. These include the City of Fresno, Fresno County and Caltrans and require coordination and cooperation to achieve mutual benefits and uniform policy.
• The study area is a gateway for global trade. Goods movement here significantly contributes to the economic health of the City and County of Fresno. However, increased truck activity in the community unfortunately comes with undesirable effects. These can extend past the transportation realm into social, economic, physical, safety, health, and environmental impacts.
• The study area demographics are diverse and complex, with residents from a variety of backgrounds and cultures, some who have lived in the City for multiple generations and some who are recent immigrants.
This unique mix and diversity of culture, economics, and language requires a robust and relative community engagement approach that seeks out people and participation rather than forcing residents to find us, understanding that the specific community may have reservations in speaking their concerns due to citizenship status.
Within this context, our approach to the Truck Reroute Study is focused on three components:
1 Investigation
Review and understand the existing
conditions within the project study
area. A data-oriented approach to
understanding the community and
its needs will be augmented by a
robust and participatory community
engagement effort.
2 Innovation
Create a bold vision for truck
movements in the area that is
informed by the project team’s
expertise and that incorporates
and updates best practices, past
ideas and planning efforts. The
community will also be engaged to
craft this vision and contribute to the
identification of solutions that meet
their existing and future infrastructure
needs.
3 Solutions
The result of this effort will be
an implementation plan that is
actionable and that contains a range
of solutions, addressing needs for
new or improved truck routes, policy
considerations, levels of coordination
needed, and estimated costs and
funding opportunities.
8 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
The INVESTIGATION phase of work begins with the establishment of clear protocols and a project implementation plan to deliver the project in a remote work environment, with options to transition back to in-person meetings. It includes opportunities for input from the general public, as well as other key stakeholders, on existing conditions assessments and policy reviews, and an identification of priorities. Most importantly, investigation will be informed by a robust, inclusive, and expansive community engagement that gathers local knowledge and expertise.
The INNOVATION phase of work will connect the investigation with potential solutions, supported by spatial GIS modeling analysis, conceptual engineering, community impact analysis, and environmental analysis. Measures of social equity, truck GPS data, and other analysis of the built environment will be centered in the analysis and will be responsive to community feedback, visioning, and needs.
The SOLUTIONS identified by the study will include not just traditional infrastructure such geometric changes, but also the policy changes informed by our team’s decades of experience in coordinating across multiple jurisdictions.
The solutions will include concrete recommendations to reduce greenhouse gas emissions, reduce truck VMT, improve travel safety, increase accessibility, and provide for a more equitable and sustainable transportation network for the community.
We have found that organizing our approach to complex, multi-agency projects similar to this study around these three primary components helps to guide the project work plan, maintain the project schedule, and communicate these project goals, progress, and process effectively to stakeholders and the community. With this approach, project participants can understand how the study process will flow and progress and how their input and participation will be incorporated within the planning process. These project phases also help to tell the story of the project development process and study effort, forming the organization of the final plan and providing valuable and organized input that can be utilized for the development of grant applications, funding, and actions for project implementation. 9 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Scope of Services
Task 1: Project Management
The project management effort will be led by Mike
Arizabal, who will serve as the primary point of
contact for project partners and will be responsible
for the deliverables submitted under this contract.
The project management effort will be ongoing
throughout the duration of the project. This task
includes oversight of the consultant team, and the
administrative tasks required to support the overall
project. Within this task, IBI Group will manage and
oversee all administrative, contractual, and technical
aspects, of the study to ensure timely and integrated
production of tasks to achieve the study objectives.
Kick-Off Meeting
Our first order of work after the Notice to Proceed
(NTP) will be to schedule a project kick-off meeting
with all project partners including at a minimum City
of Fresno, the District, Fresno COG, and the County
of Fresno. This meeting will have the purpose to
introduce the team, review project objectives and
requirements, and establish lines of communication
and procedures/protocol, recurring project meeting
frequency, progress reporting, scheduling and
invoicing, and other relevant project information. IBI
will have reviewed all previous and current planning
efforts related to the AB 617 area and ensure work
efforts are coordinated and that information is shared
accordingly. The IBI Team shall be responsible for
providing a summary of the meeting and identification
of key action items.
Work Plan
This proposal and associated deliverables within this
proposal are the first steps in creating an effective
work plan. The work plan is intended to serve as a
quick reference to the project management team,
task leads, and the City and District. The work plan
will include procedures and protocol for managing
resources, communications, budgeting and the project
milestones and schedule. The work plan will also allow
for clear monitoring, reporting, and quality assurance
of each individual task status. The work plan will
identify and foresee all potential issues and constraints and prepare for their effective resolution before they
may potentially occur.
Project Schedule
The project schedule will also be presented at the
kick-off meeting. The schedule will be finalized as
a Gantt chart and will include individualized and
detailed work tasks, start dates, activity durations,
product submittal dates, key project milestones, and
relationships among work tasks, including critical path items. The project schedule will be no greater than 18
months from the start date as stated in the RFP. IBI
Group understands that the submitted draft project
schedule will be reviewed by the City Project Manager
and key stakeholders throughout the study process. A
final schedule will be included in the work plan.
Project Management Calls/Meetings
IBI Group will conduct regular project status meetings
with the City and District Project Managers on
a bi-weekly basis throughout the duration of the
project (up to 20 meetings). These meetings would
be conducted via video conference call (Teams,
Zoom, or Skype) and will be scheduled for an hour
depending on project needs. We will establish a
regular meeting schedule and time that works for
all parties. The purpose of these meetings will be to
discuss ongoing and upcoming project work efforts
and to ensure that IBI and project partners are on the
same page with regard to the project progress. A key
element of these progress meetings will be to discuss
work efforts in relation to the overall project schedule and budget. IBI’s Project Manager, Mike Arizabal, will
be available for impromptu “check-ins” via phone or
email throughout the duration of the project.
KPA will participate in these project team meetings
to provide community meeting and stakeholder
meeting summaries, issues, and attitudes towards
mitigation measures. KPA will also respond to phone
calls and emails to maintain communication with the
team through the duration of the project. For budget
purposes, KPA is assuming 6 hours a month for every
month of project communications. Well before each
meeting, IBI Group will send out agendas for the
Project Management Calls that will include the project
status, updates on the project schedule, deliverables,
and summaries of meetings with the advisory
committee and stakeholders. These meetings will be
complete with notes, minutes, and summaries that
will be uploaded to a file sharing system soon after
the conclusion of each project management meeting.
10 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Filing Sharing System
IBI Group will set up a file sharing system shortly
after the conclusion of the initial Project Kick-off
Meeting. The service platform that will serve as the
file sharing system will be chosen in the Kick-off
meeting. In past projects, IBI Group has used a secure
and protected Microsoft SharePoint project folder
that would be specifically created for this project.
The file sharing system would be a site to exchange
draft and final work products, schedule information,
contact information, meeting info and minutes, and all
necessary information required to complete the study.
IBI also uses Microsoft Teams, Miro, and Google Drive
as means to share files and collaborate if necessary.
Project Invoicing and Quarterly Reports
In the management of this project, IBI Group will
prepare invoice packages with the City to submit
these to District staff for review and approval based
on milestone completion. The invoices and progress
reports will conform to City requirements. The
invoicing will include the budgeted amount, percent
complete, and the remaining balance for each task
and subtask. The purpose of the monthly invoices
and progress reports is to document the project
progress against projected efforts and allow for timely payment of prime and sub-contractors consistent
with efforts expended and progress achieved.
IBI Group is aware that the City and District will be
submitting quarterly reports to the AB 617 Community
Steering Committee (CSC) and City Council members
providing a summary of project performance and
funding expenditures. IBI Group will coordinate with
the City and District on these reports.
Task 1 Deliverables
• Kick-off Meeting Materials and Summary Notes
• Project Work Plan and Schedule
• Bi-Weekly Project Call Meeting Notes and
Summaries
• Project File Sharing System, Invoicing Template
and Quarterly Reports
Task 2: Outreach and
Engagement
The IBI Group Team understands that the public and
agency outreach effort is an important component
of the project and has teamed with Katherine Padilla
& Associates to deliver a public outreach approach
that will integrate the input of stakeholders within the South Central Fresno community, while providing
the best possible solutions. The IBI Team recognizes
the importance of developing a robust and dynamic
public outreach approach to engage as many
community members and stakeholders as possible
and to expand the reach of the project to a diverse
audience.
IBI understands the challenges related to outreach,
especially in disadvantaged communities.
Traditionally, outreach to disadvantaged communities
can be a challenge as residents are apprehensive
to engage with public officials and staff due to
immigration status or distrust of the traditional
planning process. The IBI Team has a long history
of implementing public outreach strategies that are
truly innovative and engaging across California. As a
part of our recent work efforts on the Metro Transit
Supportive Planning Toolkit, we helped to identify
a variety of public outreach tools and strategies for
local agencies to use to communicate their projects.
The toolkit outlines specific public outreach tools
for engaging a wide variety of community members
and to keep them engaged. Some of these tools and
strategies that would be applied for the South Central
Fresno community include:
• Multiple Modes of Communication – Using
multiple modes of communication can extend
project reach and ensure multiple groups feel
heard. Aside from the conventional in-person
community meetings, other engagement tools
such as live streaming or web streaming of
meetings should be made available to those who
are unable to attend.
• Make Engagement Interactive – Using action-
oriented, interactive, and in-the-field outreach
strategies makes it easier for people to digest
projects and to submit input to revise, test, and
fix ideas. Interactive engagement also casts a
wider net of measurable responses because
citizens are encouraged to participate, not just
listen to potential solutions.
• Use Visual Tools to Engage – Visual tools such
as 3D models or renderings should be incorporated
into community outreach efforts to illustrate how
projects can be tailored to fit and remain consistent
with existing community characteristics.
11 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Stakeholder and Public Engagement Plan
At the kick-off meeting, or shortly thereafter,
KPA proposes holding a Stakeholder Analysis
Session with City and District staff to discuss
key stakeholders, such as community-based
organizations, key trucking companies and their
representatives, and representatives from affected
neighborhoods, in order to match outreach tactics
with the stakeholders’ communication needs and the
appropriate level of engagement. KPA will present a
preliminary list of CBOs, businesses, transportation
groups, government entities, and other stakeholders
for discussion purposes.
After the stakeholders analysis session, KPA will
produce a Stakeholder and Public Engagement
Plan which will include social media and traditional
media strategies, development of press releases, and
describe how we will tap into the city’s channels of
information and those of other key organizations to
maximize the exposure of project information and input
opportunities. Engagement strategies may include
briefings, interviews with stakeholders, focus groups,
announcements and presentations to CBOs, or emails
and invitations, social media and press releases.
As part of the Stakeholder and Public Engagement
Plan, KPA will also develop Key Messages (“talking
points”) that describe the project, its goals and
objectives, the schedule, and opportunities for
community input and feedback, especially to seek the
opinions to traditionally disenfranchised communities.
The Key Messages serve as a foundation for
communication about the project. Additionally,
KPA will produce a “process diagram” which will
graphically illustrate in a community-friendly manner
all strategies, community input opportunities, and
how they are aligned with decision points leading
to Study milestones. It is understood that KPA will
work closely with the City and District to finalize and execute the Stakeholder and Engagement Plan.
The Plan will include the methodology for soliciting,
responding to, and documenting stakeholder input
and will also describe the role of stakeholders in
the decision-making process and will detail how
study progress will be disseminated. The Plan will
include a section outlining and identifying procedures
for integrating and accommodating diverse and
conflicting priorities among stakeholders.
The Plan will include a full methodology describing
the specific outreach strategies used to
accommodate participation for those who speak
various languages, with a focus on Spanish and
Hmong speakers as over 44% of residents in the
affected region are of either of Hispanic or Hmong
origin and about a quarter of residents in the same
region speak English less than “very well”. In this
task, outreach will be provided in other languages
as deemed beneficial to reach as many members
of the public as possible. Not only will the Spanish
and Hmong languages be full represented in all
community outreach events, but IBI Group will
ensure an equal opportunity for all community
members to participate. Importantly, community input
will provide the foundation for guiding principles,
evaluation criteria for mitigation measures, and
recommendations, which shall also be informed by
technical analysis and best practices presented by
the Project Team.
Project Database
Over the course of this study, IBI Group and KPA
will foster a deep knowledge and understanding
of stakeholders and their issues, concerns, and
recommendations. For this study, we recommend
strategically targeting our engagement efforts and
developing a project database to facilitate on-going
communication with key property owners, residents,
local businesses (especially the affected industrial
complexes), local schools, Chambers of Commerce,
major employers, City offices, elected officials, civic groups, transportation and transit agencies, sensitive
receptors, emergency responders, private entities,
community organizations, and other identified local
stakeholders to be determined. IBI Group and KPA
will build upon existing lists provided by the City/
District and original research. The contact list will be updated on a regular basis and/or as needed.
Technical Steering Group and Community
Advisory Group
In coordination with the Project Team and the City,
the IBI Group and KPA will assist with the formation
of a Technical Steering Group (TSG) and Community
Advisory Group (CAG) comprised of representatives
of key stakeholder groups to serve as a sounding
board. These groups would offer input to the project
team about our methodology, assumptions, project
milestones, and key deliverables, including outreach
strategies, Guiding Principles, evaluative criteria for mitigation strategies, and draft recommendations.
IBI Group Team will work with the City and District to
schedule TSG and CAG meetings to solicit feedback
12 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
about the overall project, as well as on specific
deliverables, including the Project Guiding Principles.
KPA will establish the CAG and TSG in coordination
with the City and District. KPA will provide a draft
email-letter to send to invitees that describes the
project background, objectives, expected number of
meetings, committee role and responsibilities. KPA
will support TSG and CAG meetings by conducting
the following tasks: coordinate the logistics of
meetings, notifications, attend the meetings, and
provide action-oriented minutes with 48 hours of
the meetings. It is understood that Technical Team
members will provide the content and agenda for the
meetings. KPA shall attend up to six (6) TSG meetings
as needed and shall convene and facilitate six (6)
CAG meetings and provide summary notes.
IBI Group will prepare a schedule for each TSG and
CAG meeting that will show project objectives and
deliverables. Coordination activities include securing
meeting venues, notification, agendas, exhibits and
presentation materials. Meetings may be in-person,
via videoconference or teleconference.
Stakeholder Interviews (up to 16)
In collaboration with the Project Team, KPA shall
interview two groups of 6-8 key stakeholders to
be selected by the City and District to identify key
concerns and opportunities for mitigation options.
Group 1 shall consist of businesses and Group 2 to
be composed of residents. KPA shall work with the
team to develop the interview guide to explore key
questions and shall write a report summarizing key
issues and opportunities.
Task 2 Deliverables
• Engagement Strategy, Final Version
• Stakeholder Coordination and Public Engagement
Plan
• Outreach and Engagement Summaries, Materials,
and Attendance Lists
• Project Guiding Principles, Draft Version
• Establish TSG and CAG, with preparation and
attendance at up to six (6) meetings per group (12
total), along with meeting materials, agendas, and
minutes
• Up to 16 interviews with stakeholder groups, with
interview guides and written summaries
Task 3: Existing Conditions
Report
Creating a foundation of data of existing conditions
is crucial for the accurate assessment of the study
area. The existing conditions will serve as the baseline for all recommended improvements related to truck
rerouting. The Existing Conditions Report will include
an introduction (background and purpose), study
area description (location, regional significance,
transportation facilities), demographic conditions
(population and employment), land use (existing land
use, key destinations/activity centers/employment
centers), relevant planning documents and data
(transportation/mobility, general plans, specific plans, regional plans, climate plans, etc.), truck mobility
conditions (volumes, VMT, OD, collisions), policy
review (local transportation policies, regional and
state policies and guidelines), and equity analysis
(disadvantaged communities, public health metrics/
conditions and demographic conditions. Highlights of
the Existing Conditions report include:
Literature Review and Data Synthesis
IBI Group has already began the literature review
process of relevant previous studies, plans, and
other documents for the South Central Fresno
area, for developing a meaningful and thoughtful
project understanding. The extended review will
include City, County, and Caltrans truck permitting
processes, National Freight Network, current
truck routes, and local agency plans such as truck
restriction ordinances and routing plans. IBI Group
will synthesis and summarize all the pertinent studies, policies, plans, and other documents with the goal of
identifying gaps and/or areas that need updating. This
information will be crucial in identifying alternative
truck routes and what level of coordination is needed.
Existing Data Sources
IBI Group will review and obtain all existing data
related to truck trip origin-destination, traffic volumes on current and proposed truck routes, truck GPS
data. Understanding who the major truck trip
generators are and where they originate and where
they are destined to is paramount to this study. IBI
Group will obtain outputs from the Regional Travel
Demand Model (Fresno Council of Governments
(COG) Activity Based Model (ABM)) related to travel
patterns, VMT, and volumes. IBI Group will work with
13 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
the City, County, Caltrans and District to identify
and obtain all sources of existing traffic count and
classification data. Recent and/or current planning
studies in the area will also be reviewed to identify
additional sources of traffic data.
Data Collection Plan
While synthesizing data that currently exists is only
one aspect of the data collection process, IBI Group
recognizes that much of the necessary traffic data is
not readily available through existing avenues. Because of this, a strategy will be implemented outlining best
practices to acquire all necessary traffic data required to accurately present existing conditions. It is assumed that the City of Fresno will collect and provide
classified count data along all existing and proposed
truck routes for the South Central Fresno Community,
as shown on the September 2005 Truck Route Map.
Additional classified count data will be provided by
the City of Fresno along potential routes proposed
through the community engagement process or as
requested by the AB 617 subcommittee on Truck
Re-Route Study. However, IBI will develop an existing
data collection plan based on any gaps identified in
the existing literature and data source review. New
data collection can include, but not be limited to, traffic counts, vehicle classification counts, OD studies,
license plate surveys, street geometries/signage, active transportation data, rail volumes and train frequencies.
Existing Physical Characteristics and Community
Impacts
IBI Group will provide a comprehensive summary
of all existing physical characteristics of the study
area, along with an identification of community
impacts related to truck movements. IBI will conduct
a search of the Statewide Integrated Traffic Records
System (SWITRS) and the Transportation Injury
Mapping System (TIMS) to review collision reports
for the most recent five-year period in the area and
research air quality issues through the California Air
Resources Board (CARB) Community Air Monitoring
Plan for the South Central Fresno community. IBI
will also utilize GIS along with the California Office of Environmental Health Hazard Assessment (OEHHA)
CalEnviroScreen to develop indicators related to
exposure, environmental effects, sensitive population,
and socioeconomic factors to score the South Central
Fresno Community. This task will also inventory
roadway characteristics and pavement condition,
noise issues, VMT impacts (from the model),
operational impacts (localized intersection, freeway,
and roadway segment level of service and capacity
analysis), and the interface between high volume truck
routes and school, pedestrian, and bicycle facilities.
Conceptual Design
IBI’s Civil and Traffic Engineers will develop
conceptual plans and truck turning templates
(AutoTurn) along all identified new truck routes, with
samples at up to ten (10) locations. Conceptual
drawings will be planning-level with the purpose of
showing sample cross-sections and improvements
within available right-of-way.
Task 3 Deliverables
• Truck Routing Study Existing Conditions Report,
Final Version
Task 4: Report National
Best Practices for
Accommodating Trucks
IBI Group has an existing data base of national best
practices related to minimizing truck impacts in and
around neighborhood communities. This data base
was created for IBI’s work on the Wilmington Freight
Mitigation Study and will be utilized for this study. This includes literature from Federal Highway Administration (FHWA), various Departments of Transportations
across the United States, and various NCHRP reports
that discuss truck parking, truck demand management
(alternative delivery schedules), and neighborhood
intrusion.
Task 4 Deliverables
• Truck Management Approaches Report
14 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Task 5: Recommended
Truck Routes, Community
Strategies, and
Implementation Plan
The culmination of all work in the previous tasks
will be presented in the Truck Routing and
Implementation Plan. The elements from Tasks 2
through 4 will culminate in a “state of the system”
chapter of the Implementation Plan. This will include
socioeconomic data, transportation policies, major
truck origin/destination patterns, roadway conditions,
and regulatory framework. The IBI Group team will
use the data from the existing conditions analysis,
previous planning efforts and public outreach
feedback to design and map the proposed new truck
routes. Connectivity to existing and planned facilities in adjacent cities will be considered to develop a
complete and detailed list of future projects that will be prioritized for implementation. Each project will
include a brief project description, including project- specific information and potential constraints, such as right-of-way acquisition and grades.
Prioritization directly supports future grant
applications since most grants require evidence that
prioritization was considered when ranking potential
projects. The IBI team will work with City and District staff to create a framework and metrics for prioritizing and ranking projects based on the data and input
collected during previous tasks, giving special
emphasis to values and priorities expressed by the
public. Criteria may be weighted to reflect relative
importance for achieving project objectives and
goals. The criteria may be presented to the TSG and
CAG, or publicly via community engagement events,
for feedback to verify the prioritization approach.
The prioritization process will also consider
community needs; regional, county, physical
and social barriers, safety, and statewide policy
and funding frameworks; and the timeframe for
implementation, including TSG, CAG, City, County,
and District staff input.
The IBI Group Team has extensive experience
developing prioritization frameworks that reflect
local values and consider both the strategic and
implementation criteria needed to inform decision
making. Strategic criteria are used to inform program
design, reflecting core values and longer-term
ambitions, whereas implementation criteria include
elements such as readiness and partner support.
The outreach and engagement effort, coupled with
the existing context and challenges for the future of
the transportation system will inform the potential
truck routing solutions that will be developed. The
IBI Group team will focus on recommendations that
address equity, safety, and community concerns,
while maintaining the efficient movement of goods.
The IBI Group Team collectively brings a deep and
diverse understanding of local, state, and federal
funding sources and programs. Additionally, our
team’s extensive work with regional planning agencies
allows us to provide the City and district with the
benefit of our experience in evaluating how available
funding should be allocated as part of a regional plan
to ensure equitable access to funding opportunities.
As part of this element of the Implementation Plan, we
will prepare a funding matrix that identifies sources,
pursuit requirements, potential uses of funding,
timelines, and eligible projects and programs.
IBI Group will provide a complete, clear, and concise
report that documents all the work efforts from Tasks
2 through 4, including tables, maps, and/ or other
graphics. One of the maps will be the proposed
updated to the 2005 City of Fresno Truck Route
Map. IBI will also provide the City and District with
a section that describes any modifications to the
City’s Truck Route Ordinance. The report format and
structure will lean towards one that is easily digestible by the public or others that may wish to utilize the
document for guidance on future planning efforts and
grants in the South Central Fresno community area.
IBI assumes up to two (2) rounds of review of the
Draft Implementation Plan by the City and District and
one (1) round of public review. IBI will provide one (1) set of consolidated and reconciled comments on all
draft documents to the City and District. IBI Group
has also allocated time for up to one (1) Planning
Commission Hearing and two (2) City Council
Hearings.
Task 5 Deliverables
• Truck Routing and Implementation Strategy
• Revised City of Fresno Truck Route Map
• City of Fresno Truck Route Ordinance
2022 2023
Jan Feb Mar April May June July Aug Sept Oct Nov Dec Jan Feb Mar April May June Task 1: Project Management
Kick-Off Meeting
Work Plan. Project Schedule, Project
Management Calls and Meetings
Filing Sharing, Project Invoicing, and
Quarterly Reports
Task 2: Outreach and Engagement
Stakeholder and Public Engagement Plan
Project Database
Technical Steering Group and Community
Advisory Group Meetings
Stakeholder Interviews
Task 3: Existing Conditions Report
Literature Review and Data Synthesis
Existing Data Sources Summary
Data Collection Plan
Existing Physical Characteristics and
Community Impacts
Conceptual Design and Analysis
Task 4: Comprehensive Transportation Plan Update
Best Practice Data Base
Truck Management Approaches Report
Task 5: Recommended Truck Routes, Community Strategies, and Implementation Plan Truck Routing and Implementation Strategy
Revised City of Fresno Truck Route Map
City of Fresno Truck Route Ordinance
Planning Commission and City Council
Hearings
Schedule
Meeting Work Effort WorkshopDeliverable
15 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
16 IBI GROUP CITY OF FRESNO SOUTH CENTRAL FRESNO COMMUNITY TRUCK REROUTE STUDY (AB617) SEPTEMBER 1, 2021
Cost
IBI Group (Prime) Katherine Padilla & Associates (Subconsultant) Principal-
in-Charge
Project
Manager
Deputy
PM/Traffic
Engineer
Community
Impacts/
GIS Lead
Engineering
Lead/Civil
Engineer
Planning
Support
Engineering
Support
Graphic
Design
IBI
Principal Senior
Associate
Senior
Outreach
Specialist
Outreach
Specialist
KPA
Project Totals
Title
Staff B. Delo Mike
Arizabal
Lydia
LaPoint, PE
Cristina
Martinez
Karen
Sujata, PE
Brooke
Acosta
Vivian
Hang, EIT Staff Katherine
Padilla
Jessica
Padilla
Thelma
Herrera J.A Rosel
Billing Rate $260.00 $155.00 $175.00 $105.00 $115.00 $80.00 $85.00 $95.00 $210.00 $180.00 $175.00 $85.00 Hours Fees Task 1: Project Management
Kick-Off Meeting 2 2 2 2 1 1 1 1 12 24 0 24 0 48 60 $11,005 Work Plan. Project Schedule, Project Management Calls and Meetings 4 40 40 4 0 0 0 0 88 0 88 $14,660 Filing Sharing, Project Invoicing, and Quarterly Reports 2 32 24 2 2 0 0 0 62 0 62 $10,120 SUBTOTAL 8 74 66 8 3 1 1 1 162 24 0 24 0 48 210 $35,785 Task 2: Outreach and Engagement
Stakeholder and Public Engagement Plan 2 16 4 0 0 0 0 4 26 4 4 18 12 38 64 $9,810 Project Database 0 2 2 0 0 0 0 0 4 0 0 4 20 24 28 $3,060 Technical Steering Group and Community Advisory Group Meetings 2 16 16 0 0 0 0 24 58 60 48 84 32 224 282 $46,740 Stakeholder Interviews 2 8 8 0 0 0 0 24 42 36 0 36 16 88 130 $20,660 SUBTOTAL 6 42 30 0 0 0 0 52 130 100 52 142 80 374 504 $80,270 Task 3: Existing Conditions Report
Literature Review and Data Synthesis 1 4 2 4 4 20 20 0 55 0 55 $5,410 Existing Data Sources Summary 0 2 2 2 2 24 24 0 56 0 56 $5,060 Data Collection Plan 2 4 2 2 2 36 36 0 84 0 84 $7,870
Existing Physical Characteristics and Community Impacts 4 8 12 24 16 24 32 0 120 0 120 $13,380 Conceptual Design and Analysis 2 2 16 0 48 0 60 32 160 0 160 $17,290 SUBTOTAL 9 20 34 32 72 104 172 32 475 0 0 0 0 0 475 $49,010 Task 4: Report National Best Practices for Accommodating Trucks Best Practice Data Base 1 2 0 4 2 0 2 0 11 0 11 $1,390
Truck Management Approaches Report 2 10 8 4 24 8 32 8 96 0 96 $10,770 SUBTOTAL 3 12 8 8 26 8 34 8 107 0 0 0 0 0 107 $12,160
Task 5: Recommended Truck Routes, Community Strategies, and Implementation Plan Truck Routing and Implementation Strategy 6 32 24 36 40 80 80 24 322 0 322 $34,580 Revised City of Fresno Truck Route Map 2 2 2 2 16 4 16 8 52 0 52 $5,670 City of Fresno Truck Route Ordinance 2 2 2 12 2 16 12 0 48 0 48 $4,970 Planning Commission and City Council Hearings 0 12 16 4 4 0 0 12 48 0 48 $6,680 SUBTOTAL 10 48 44 54 62 100 108 44 470 0 0 0 0 0 470 $51,900 Total Project Person Hours 36 196 182 102 163 213 315 137 1344 124 52 166 80 422 1,766 Total Project Fees $9,360 $30,380 $31,850 $10,710 $18,745 $17,040 $26,775 $13,015 $157,875 $26,040 $9,360 $29,050 $6,800 $71,250 $229,125
DIRECT COSTS
Travel and Mileage $850
Traffic Counts $15,000
Meeting and Outreach Materials $5,000
TOTAL PROJECT COST $249,975