City of Fresno – Accela Implementation
Cannabis Licensing and Permitting
ATTACHMENT 3. PROPOSAL COSTS / BILLING TERMS
All services are provided on a time and material basis plus any out-of-pocket expenses, unless documented in this SOW. Estimates given are not considered as a fixed bid unless specifically stated as such, in writing, by Byrne Software. The Agency will only be charged for the time spent to complete; if additional hours are required a change order must be first approved by the agency. Byrne Software bills weekly for services provided the previous week.
Billing terms are Net 30; a 1.5% penalty per month will be assessed for any delinquent payments.
CONTRACT SUM
The total amount payable under this Agreement is $62,060.00 (plus travel expenses – if applicable).
With knowledge of city staff experience and skill set of the Accela Platform, our initial estimate based on standard implementation tasks performed by Byrne Staff has been adjusted to reflect a combined / assisted implementation effort with City of Fresno staff.
Item
Number Deliverable Name Estimated
Hours Estimated Cost
Possble
Reductio
n
Impact Revised
Hours
Total Cost with
Agency Assistance
1 PROJECT INITIATION 20 $2,900.00
2 RECORD TYPE ANALYSIS SESSIONS
(37 Records) 40 $5,800.00
3 CONFIGURATION (37 Records,
Module setup, Security) 60 $8,700.00
4 ACA CONFIGURATION, assuming
using existing (Module, help text
and security setup)
30 $4,350.00
5 Accela Mobile Configuration 8 $1,160.00
6 AUTOMATION AND BUSINESS
RULES 120 $17,400.00 -60
7 REPORT DEVELOPMENT 100 $14,500.00 -100
8 ESRI INTEGRATION (Additional
Layers, Dynamic Themes,
Proximity Alerts)
30 $4,350.00
9 PeopleSoft Integration Update
(Add Cannabis to existing
PeopleSoft Integration)
40 $5,800.00
10 TRAINING (ADMIN, END-USER, AD-
HOC, CORE TEAM, BI REPORTING) 80 $11,600.00
-40
11 USER ACCEPTANCE TESTING
(UAT) 40 $5,800.00
12 PRODUCTION STAND-UP AND
POST DEPLOYMENT SUPPORT (2
weeks) SUPPORT
80 $11,600.00
-40
13 PROJECT MANAGEMENT 30 $4,350.00 -10
TOTAL 678 $98,310.00 -90 -160 428 $62,060.00
Original Quote from SOW 3.28.22 - Byrne Implementation Adjusted Quote 10.25.22 Agency and Byrne Impelentation Effort
City of Fresno – Accela Implementation
Cannabis Licensing and Permitting
The estimated fees for this SOW are predicated on the timely completion of project milestones. However, should completion of milestones slip due to actions of Agency, and should this slippage result in material effort to Byrne more than the hours provided for in this document, Byrne will produce a change order at a rate of $145.00 per hour for additional hours in support of the scope and deliverables contained herein. Any change order will need to be approved by both Agency and Byrne. Change orders will need to be approved within three business days of delivery to avoid a halt of work on the engagement.
PAYMENT ASSUMPTIONS
General
• Invoices are due net 30 of the invoice date.
EXPENSES
Travel is not anticipated during this implementation. However, if travel is requested, only reasonable and customary travel expenses incurred during the performance of services under this SOW will be billed to the Agency. Agency will approve travel expenses before they occur in the form of a purchase order.