EVALUATION COMMITTEE MEMBER STATEMENT
MAINTENANCE, REPAIR, AND OPERATIONS (MRO) SUPPLIES, PARTS,
EQUIPMENT, MATERIALS AND RELATED SERVICES
REQUEST FOR PROPOSAL NO. 192163
Dear Committee Member:
You have been selected to participate as a non-voting member in the evaluation of proposals that have been received as the result of the above referenced solicitation. Your selection was based upon your technical qualifications in this area and your ability to develop an objective analysis of each proposal.
It is essential that the integrity of the evaluation process be maintained to insure that each offerer is given fair and equal consideration. Your familiarity with particular firms and/or individuals may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.
You are required to report to the Procurement representative named below any actual or potential conflict of interest as defined in A.R.S. Title 38, Article 8. In addition, you must report to the Director of Procurement the existence of any personal relationship with any other offeror or subcontractor of the offerer which could affect or give the appearance of affecting your objectivity.
An additional consideration is the need to maintain strict security regarding the content of any proposal and the proceedings of the Evaluation Committee meetings during the evaluation process. Once the evaluation process has started, it is essential that any contact with the offerers be through, and by, the Procurement representative.
In addition, the Evaluation Committee Member shall not communicate, except during formal Committee meetings, with any offeror or sub-contractor of the offerer prior to award. This requirement is mandatory.
To emphasize the importance of the above considerations, you are asked to sign the following statement:
I have read and understand the above and agree to be bound by the rules and principles represented. I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. I will maintain all deliberations of the evaluation committee in strict confidence during the evaluation process. My recommendations shall be based upon an objective/subjective review of the offeror's proposal(s) and the appropriate award criteria.
3/15/2019
Date
Procurement Representative Phone Number
EVALUATION COMMITTEE MEMBER STATEMENT
MAINTENANCE, REPAIR, AND OPERATIONS (MRO) SUPPLIES, PARTS,
EQUIPMENT, MATERIALS AND RELATED SERVICES
REQUEST FOR PROPOSAL NO. 192163
Dear Committee Member:
You have been selected to participate in the evaluation of proposals that have been received as the result of the above referenced solicitation. Your selection was based upon your technical qualifications in this area and your ability to develop an objective analysis of each proposal.
It is essential that the integrity of the evaluation process be maintained to insure that each offeror is given fair and equal consideration. Your familiarity with particular firms and/or individuals may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.
You are required to report to the Procurement representative named below any actual or potential conflict of interest as defined in A.RS. Title 38, Article 8. In addition, you must report to the Director of Procurement the existence of any personal relationship with any other offeror or subcontractor of the offerer which could affect or give the appearance of affecting your objectivity.
An additional consideration is the need to maintain strict security regarding the content of any proposal and the proceedings of the Evaluation Committee meetings during the evaluation process. Once the evaluation process has started, it is essential that any contact with the offerers be through, and by, the Procurement representative.
In addition, the Evaluation Committee Member shall not communicate, except during formal Committee meetings, with any offeror or sub-contractor of the offeror prior to award. This requirement is mandatory.
To emphasize the importance of the above considerations, you are asked to sign the following statement:
I have read and understand the above and agree to be bound by the rules and principles represented. I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. I will maintain all deliberations of the evaluation committee in strict confidence during the evaluation process. My recommendations shall be based upon an objective/subjective review of the offeror's proposal(s) and the appropriate award criteria.
Procurement Representative Phone Number
EVALUATION COMMITTEE MEMIBER STATEMENT
MAINTENANCE, REPAIR, AND OPERATIONS (MRO) SUPPLIES, PARTS,
EQUIPMENT, MATERIALS AND RELATED SERVICES
REQUEST FOR PROPOSAL NO. 192163
Dear Committee Member:
You have been selected to participate in the evaluation of proposals that have been received as the result of the above referenced solicitation. Your selection was based upon your technical qualifications in this area and your ability to develop an objective analysis of each proposal.
It is essential that the integrity of the evaluation process be maintained to insure that each offerer is given fair and equal consideration. Your familiarity with particular firms and/or individuals may tend to influence your evaluation; however, you are require'd in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.
You are required to report to the Procurement representative named below any actual or potential conflict of interest as defined in A.RS. Title 38, Article 8. In addition, you must report to the Director of Procurement the existence of any personal relationship with any other offerer or subcontractor of the offeror which could affect or give the appearance of affecting your objectivity.
An additional consideration is the need to maintain strict security regarding the content of any proposal and the proceedings of the Evaluation Committee meetings during the evaluation process. Once the evaluation process has started, it is essential that any contact with the offerors be through, and by, the Procurement representative.
In addition, the Evaluation Committee Member shall not communicate, except during formal Committee meetings, with any offeror or sub-contractor of the offerer prior to award. This requirement is mandatory.
To emphasize the importancA of thA above considerations, you are asked to sign the following statemEmt:
I have read and understand the above and agree to be bound by the rules and principles represented. I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. I will maintain all deliberations of the evaluation committee in strict confidence during the evaluation process. My recommendati�s�h�II be based upon an objective/subjective review of the offerer's proposal(s) an the appr9priate1 Ward criteria.
Procurement Representative Phone Number
..
EVALUATION COMMITTEE MEMBER STATEMENT
MAINTENANCE, REPAIR, AND OPERATIONS (MRO) SUPPLIES, PARTS,
EQUIPMENT, MATERIALS AND RELATED SERVICES
REQUEST FOR PROPOSAL NO. 192163
Dear Committee Member:
You have been selected to participate as a non-voting member in the evaluation of proposals that have been received as the result of the above referenced solicitation. Your selection was based upon your technical qualifications in this area and your ability to develop an objective analysis of each proposal.
It is essential that the integrity of the evaluation process be maintained to insure that each offerer is given fair and equal consideration. Your familiarity with particular firms and/or individuals may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.
You are required to report to the Procurement representative named below any actual or potential conflict of interest as defined in A.RS. Title 38, Article 8. In addition, you must report to the Director of Procurement the existence of any personal relationship with any other offerer or subcontractor of the offerer which could affect or give the appearance of affecting your objectivity.
An additional consideration is the need to maintain strict security regarding the content of any proposal and the proceedings of the Evaluation Committee meetings during the evaluation process. Once the evaluation process has started, it is essential that any contact with the offerors be through, and by, the Procurement representative.
In addition, the Evaluation Committee Member shall not communicate, except during formal Committee meetings, with any offeror or sub-contractor of the offeror prior to award. This requirement is mandatory.
To emphasize the importance of the above considerations, you are asked to sign the following statement:
I have read and understand the above and agree to be bound by the rules and principles represented. I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. I will maintain all deliberations of the evaluation committee in strict confidence during the evaluation process. My reco errd13tions shall be based upon an objective/subjective review of the offeror's proposal(s) ro ria e aw r' ·
Procurement Representative
Date
Phone Number
EVALUATION COMMITTEE MEMBER STATEMENT
MAINTENANCE, REPAIR, AND OPERATIONS (MRO) SUPPLIES, PARTS,
EQUIPMENT, MATERIALS AND RELATED SERVICES
REQUEST FOR PROPOSAL NO. 192163
Dear Committee Member:
You have been selected to participate in the evaluation of proposals that have been received as the result of the above referenced solicitation. Your selection was based upon your technical qualifications in this area and your ability to develop an objective analysis of each proposal.
It is essential that the integrity of the evaluation process be maintained to insure that each offerer is given fair and equal consideration. Your familiarity with particular firms and/or individuals may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.
You are required to report to the Procurement representative named below any actual or potential conflict of interest as defined in A.R.S. Title 38, Article 8. In addition, you must report to the Director of Procurement the existence of any personal relationship with any other offerer or subcontractor of the offerer which could affect or give the appearance of affecting your objectivity.
An additional consideration is the need to maintain strict security regarding the content of any proposal and the proceedings of the Evaluation Committee meetings during the evaluation process. Once the evaluation process has started, it is essential that any contact with the offerers be through, and by, the Procurement representative.
In addition, the Evaluation Committee Member shall not communicate, except during formal Committee meetings, with any offeror or sub-contractor of the offerer prior to award. This requirement is mandatory.
To emphasize the importance of the above considerations, you are asked to sign the following statement:
I have read and understand the above and agree to be bound by the rules and principles represented. I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. I will maintain all deliberations of the evaluation committee in strict confidence during the evaluation process. My recommendations shall be based upon an objective/subjective review of the offerer's proposal(s) and the appropriate aw d criteria.
Procurement Representative
EVALUATION COMMITTEE MEMBER STATEMENT
MAINTENANCE, REPAIR, AND OPERATIONS (MRO) SUPPLIES, PARTS,
EQUIPMENT, MATERIALS AND RELATED SERVICES
REQUEST FOR PROPOSAL NO. 192163
Dear Committee Member:
You have been selected to participate as a non-voting member in the evaluation of proposals that have been received as the result of the above referenced solicitation. Your selection was based upon your technical qualifications in this area and your ability to develop an objective analysis of each proposal.
It is essential that the integrity of the evaluation process be maintained to insure that each offerer is given fair and equal consideration. Your familiarity with particular firms and/or individuals may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.
You are required to report to the Procurement representative named below any actual or potential conflict of interest as defined in A.R.S. Title 38, Article 8. In addition. you must report to the Director of Procurement the existence of any personal relationship with any other offerer or subcontractor of the offerer which could affect or give the appearance of affecting your objectivity.
An additional consideration is the need to maintain strict security regarding the content of any proposal and the proceedings of the Evaluation Committee meetings during the evaluation process. Once the evaluation process has started, it is essential that any contact with the offerers be through, and by, the Procurement representative.
In addition, the Evaluation Committee Member shall not communicate, except during formal Committee meetings, with any offerer or sub-contractor of the offerer prior to award. This requirement is mandatory.
To emphasize the importance of the above considerations, you are asked to sign the following statement:
I have read n understand the above and agree to be bound by the rules and principles represente . I k ow of no conflict of interest on my part nor have I committed any indiscretion or d ny g atuities or favors that would compromise my impartiality. I will maintain all s o evaluation committee in strict confidence during the evaluation process. My ,..,....,,..,<11rV1,::,irrron shall be based upon an objective/subjective review of the offerer's proposal(s) Q op ·ate award criteria.
q
EVALUATION COMMITTEE MEMBER STATEMENT
MAINTENANCE, REPAIR, AND OPERATIONS (MRO) SUPPLIES, PARTS,
EQUIPMENT, MATERIALS AND RELATED SERVICES
REQUEST FOR PROPOSAL NO. 192163
Dear Committee Member:
You have been selected to participate in the evaluation of proposals that have been received as the result of the above referenced solicitation. Your selection was based upon your technical qualifications in this area and your ability to develop an objective analysis of each proposal.
It is essential that the integrity of the evaluation process be maintained to insure that each offeror is given fair and equal consideration. Your familiarity with particular firms and/or individuals may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.
You are required to report to the Procurement representative named below any actual or potential conflict of interest as defined in A.RS. Title 38, Article 8. In addition, you must report to the Director of Procurement the existence of any personal relationship with any other offeror or subcontractor of the offerer which could affect or give the appearance of affecting your objectivity.
An additional consideration is the need to maintain strict security regarding the content of any proposal and the proceedings of the Evaluation Committee meetings during the evaluation process. Once the evaluation process has started, it is essential that any contact with the offerers be through, and by, the Procurement representative.
In addition, the Evaluation Committee Member shall not communicate, except during formal Committee meetings, with any offerer or sub-contractor of the offerer prior to award. This requirement is mandatory.
To emphasize the importance of the above considerations, you are asked to sign the following statement:
I have read and understand the above and agree to be bound by the rules and principles represented. I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. I will maintain all deliberations of the evaluation committee in strict confidence during the evaluation process. My recommendations shall be based upon an objective/subjective review of the offerer's proposal(s) and the appropriate award criteria.
'1111 19
Date
Procurement Representative Phone Number
I
\
\
EVALUATION COMMITTEE MEMBER STATEMENT
MAINTENANCE, REPAIR, AND OPERATIONS (MRO) SUPPLIES, PARTS,
EQUIPMENT, MATERIALS AND RELATED SERVICES
REQUEST FOR PROPOSAL NO. 192163
Dear Committee Member:
You have been selected to participate in the evaluation of proposals that have been received as the result of the above referenced solicitation. Your selection was based upon your technical qualifications in this area and your ability to develop an objective analysis of each proposal.
It is essential that the integrity of the evaluation process be maintained to insure that each offerer is given fair and equal consideration. Your familiarity with particular firms and/or individuals may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.
You are required to report to the Procurement representative named below any actual or potential conflict of interest as defined in A.R.S. Title 38, Article 8. In addition, you must report to the Director of Procurement the existence of any personal relationship with any other offerer or subcontractor of the offeror which could affect or give the appearance of affecting your objectivity.
An additional consideration is the need to maintain strict security regarding the content of any proposal and the proceedings of the Evaluation Committee meetings during the evaluation process. Once the evaluation process has started, it is essential that any contact with the offerors be through, and by, the Procurement representative.
In addition, the Evaluation Committee Member shall not communicate, except during formal Committee meetings, with any offerer or sub-contractor of the offeror prior to award. This requirement is mandatory.
To emphasize the importance of the above considerations, you are asked to sign the following statement:
I have read and understand the above and agree to be bound by the rules and principles represented. I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. I will maintain all deliberations of the evaluation committee in strict confidence during the evaluation process. My reco mendations shall be based upon an objective/subjective review of the offerer's proposal(s) and t e appro riate award criteria.
. 1111
Date
Procurement Representative Phone Number
EVALUATION COMMITTEE MEMBER STATEMENT
MAINTENANCE, REPAIR, AND OPERATIONS (MRO) SUPPLIES, PARTS,
EQUIPMENT, MATERIALS AND RELATED SERVICES
REQUEST FOR PROPOSAL NO. 192163
Dear Committee Member:
You have been selected to participate in the evaluation of proposals that have been received as the result of the above referenced solicitation. Your selection was based upon your technical qualifications in this area and your ability to develop an objective analysis of each proposal.
It is essential that the integrity of the evaluation process be maintained to insure that each offeror is given fair and equal consideration. Your familiarity with particular firms and/or individuals may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.
You are required to report to the Procurement representative named below any actual or potential conflict of interest as defined in A.R.S. Title 38, Article 8. In addition, you must report to the Director of Procurement the existence of any personal relationship with any other offeror or subcontractor of the offeror which could affect or give the appearance of affecting your objectivity.
An additional consideration is the need to maintain strict security regarding the content of any proposal and the proceedings of the Evaluation Committee meetings during the evaluation process. Once the evaluation process has started, it is essential that any contact with the offerors be through, and by, the Procurement representative.
In addition, the Evaluation Committee Member shall not communicate, except during formal Committee meetings, with any offeror or sub-contractor of the offerer prior to award. This requirement is mandatory.
To emphasize the importance of the above considerations, you are asked to sign the following statement:
I have read and understand the above and agree to be bound by the rules and principles represented. I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. I will maintain all deliberations of the evaluation committee in strict confidence during the evaluation process. My recommendations shall be based upon an objective/subjective review of the offeror's proposal(s) and the appropriate award criteria.
Date
Phone Number
I
T
�·�� CITY OF
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REQUEST FOR PROPOSAL #192163
DEPARTMENT OF PROCUREMENT
SCORE SHEET
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I hereby attest that the points awarded to each offeror listed above were assigned in accordance with the established evaluation criteria and represent my � judgement of the offerors proposals. �/9/;f
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DEPARTMENT OF PROCUREMENT
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REQUEST FOR PROPOSAL #192163
DEPARTMENT OF PROCUREMENT
SCORE SHEET
Maintenance, Repair and Operations (MRO) Supplies, Parts, Equipment, Materials and Related Services Evaluation Criteria:
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REQUEST FOR PROPOSAL #192163
DEPARTMENT OF PROCUREMENT
SCORE SHEET
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I hereby attest that the points awarded to each offeror listed above were assigned in accordance with the established evaluation criteria and represent my best judgement of the offerors proposals. o�/cY}/;9Date
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REQUEST FOR PROPOSAL #192163
DEPARTMENT OF PROCUREMENT
SCORE SHEET
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I hereby attest that the points awarded to each offerer listed above were assigned in accordance with the established evaluation criteria and represent my best judgement of the offerers proposals. :519�,9-
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7 MEMORANDUM
TO: Nathan Daou, CPPO, CPPB, C.P.M., A.P.P.
Procurement Administrator
DATE: June5, 20l
�
FROM: Jenn Myers,-:
Ptincipal Contract Officer
Subject: Executive Summa1y - Request for Proposal No. 192163 Maintenance, Repair, Operations (MRO) Supplies, Parts, Equipment, Materials and Related Services
Dept.fDiv.:
Pre-Proposal Date:
Due Date:
Negotiated Value:
BACKGROUND
City Wide/City Wide
March 27, 2019
April 11, 2019
See Below
Date Issued: March 8, 2019
No. of Individuals Attending: 17
No. of Proposals Received: 10
pCard Accepted: Yes
The City of Tucson issued the above referenced Request for Proposal to select a contractor to provide Maintenance, Repair, Operations (MRO) Supplies, Parts, Equipment, Materials and Related Services. The solicitation was publicly posted on the City's website and notices were emailed to all registered vendors who have indicated that email is their preferred delivery method.
EVALUATION
A committee was formed to evaluate the proposals based upon the selection criteria set forth in the RFP.
The committee was comprised of the following members and signed Committee Member Statements were received from all:
The City received proposals from the following finns:
AGS Safety & Supply
Copper State Bolt & Nut
NCS/Single Source
United Laboratories
Arizona Commercial Lighting
Grainger
Partsmaster NCH Corporation
Best Plumbing Specialties
Graybar
Supply One
Prior to releasing the proposals to the committee, Becca Cammack and I conducted an initial review of the proposals to ensure that all requested infonnation had been submitted. As a result, all proposals were deemed eligible for the committee's review. The committee is charged with the final determination of acceptability.
On April 17, 2019, I met with the evaluation committee and discussed the role of the committee and the evaluation process. Each committee member received a copy of the City's Guidelines for Evaluation, the evaluation criteria and copies of the proposals.
On April 30 & May 9, 2019, the committee reconvened to discuss the relative strengths and weaknesses of the proposals with regard to the evaluation criteria set forth in the solicitation. After discussing all of the proposals, the committee members individually scored and ranked the proposals. The committee members' rankings were totaled to arrive at an overall ranking. As a result, the committee reco1mnended entering into exclusive negotiations with the top-ranked Offeror, Grainger, with the intent of proceeding to contract award upon successful completion of negotiations.
NEGOTIATED VALUE
Through negotiations, Grainger reduced their pricing on different line items on functional alternatives by $4 796.42. The City also negotiated te1ms and conditions which resulted in more coverage and less risk for the City.
CONTRACT OFFICER RECOMMENDATION:
I attest that the evaluation process was conducted in accordance with the Tucson Procurement Code and all applicable rules and regulations. Based upon the evaluation c01mnittee's recommendation, it is recommended that this contract shall be awarded to:
Grainger
Concurrence:
Date