Applications for Funding — Fresno City Council, April 27, 2023 (part 4 of 7)

FY 2023-2024 CONSOLIDATED NOFA

PART B - APPLICATION

OWNER OCCUPIED HOME REPAIR PROGRAMS
Application Summary
The City of Fresno invites eligible agencies/entities to submit applications for funding to implement Owner Occupied Home Repair Programs. The 2020-2024 Consolidated Plan prioritized the preservation and rehabilitation of existing affordable housing units. As such, applications are being accepted to implement owner-occupied home repair programs for lower income households utilizing Community Development Block Grant (CDBG) program funds.

Activity Examples Only
Senior Emergency Home Repair Program: Emergency repair program for income eligible owner-occupied seniors (62 and older) to address basic plumbing, electrical, heating and air conditioning.

Minor Home Repair Program: Minor home repairs to address housing code violations and/or health and safety repairs for income eligible owner-occupied households.

Roof Repair and Replacement Program: Replacement or repairs of existing roof leaks for income-eligible owner-occupied households.

Water Heater Repair and Replacement Program: Water heater repairs or replacement of inoperable water heaters for income eligible owner-occupied households.

Note:
• This application is for providers of home repair programs for owner-occupied households only.
o For any other facility improvement or rehabilitation project, please contact the City of Fresno Housing and Community Development Division at [email protected] or 559-621-8300 to discuss any available options for funding.
o If you are a homeowner interested in learning more about existing home repair programs for homeowners with lower incomes, contact the City of Fresno Housing and Community Development Division at [email protected] or 559- 621-8300
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Application Submission
Application Deadline
January 27, 2023 by 4:00 PM
Resolutions Authorizing Application Submission Deadline February 13, 2023 by 4:00 PM
Application Delivery
• Please submit an electronic version of your application by:

Email [email protected], or
If your file is over 40 MB, please email [email protected] to receive a link for uploading large files (instructions in the Consolidated NOFA Handbook appendix)
Hard copies of applications and authorizing resolutions are not requested or accepted. If assistance is required for digital submission, please reach out to the contact person listed below.

We will email you within one business day of receipt to confirm application submission – if you do not receive a confirmation, please contact the relevant person.

Contact Person
• Erica Castaneda, Project Manager
559-621-8514
[email protected]
• General Inquiries
Housing & Community Development Division | 559-621-8300 | [email protected] FY23-24 Consolidated NOFA Part B
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Application Overview and Instructions
The City of Fresno (City) Housing and Community Development division is accepting proposals from eligible organizations providing home repair services to low-income and special needs owner-occupied households.

Funds to be used for this NOFA are from the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Program. A guide to program requirements is attached to the Consolidated NOFA Handbook.

Instructions
Applications have been designed to support a standardized method of evaluation for eligibility and consideration. Applicants are encouraged to carefully review their applications prior to submission to ensure all questions are complete and narrative attachments are included. Once the application is submitted, additional information will not be accepted. In the event additional clarification is needed, City staff will contact the agency. In most instances, applicants will have 24 hours to provide the additional clarifying information in order to be considered responsive.

Prior to completing their applications, applicants should review the 2023-2024 Consolidated NOFA Handbook. The Handbook provides additional information regarding funding priorities, threshold eligibility requirements, applicant support options, and information on the timeline and process for application review and funding.

An organization’s completed application includes one Part A (organizational information) and one or more Part B (application) including all relevant exhibits and attachments. • Applicants may provide as attachment a maximum of two, single-page letters of support. Additional pages beyond the maximum will not be reproduced. For this reason, applicants should select the two “best” support letters. • Rehabilitation projects can submit one (1) additional page of pictures. Additional pages beyond the maximum will not be reproduced.

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Evaluation Process
Applications will be scored and ranked according to the below criteria.

Category Points
Qualified / Disqualified:
• Does the applicant demonstrate how the proposal with one or more priorities outlined in the City of Fresno 2020-2024 Consolidated Plan? (If no, the application is disqualified.)
• Are the proposed activities eligible under the applicable funding source? (If no in part or full, the application is disqualified in part or full.) • Are the proposed costs eligible under the applicable funding source? (if no in part or full, the application is disqualified in part or full.) • Is the applicant an established corporation chartered and in good standing with the State of California or a 501(c)(3) tax-exempt organization? (if no, the application is disqualified)
• Does the applicant have established financial and management systems? (if no, the application is disqualified)
• Does the organization have written program administration policies and procedures in place including financial management, conflict of interest, non-discrimination, equal opportunity, procurement, repair standards and LBP? (if no, the applicant is disqualified) • Has the applicant failed to meet any other threshold eligibility requirements in the accompanying 2023-2024 Consolidated NOFA Handbook? (If yes, the application is disqualified.)
Qualified or Disqualified
Organizational Capacity:
• Does the organization have demonstrated success in administering a similar activity? (0 years = 0 points; 1 or more years = 5 points) • Is the experience and training of the proposed program/project/activity staff consistent with the needs of the proposed activity(s)? (10 points) • Does the agency have facilities consistent with the proposed program activities? (5 points)
• Does the agency have any unresolved monitoring findings? (Up to -10) 20 FY23-24 Consolidated NOFA Part B
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Category Points
Quality of the Proposal / Alignment to Community Need:
• To what extent does the proposal address unmet community needs? (Up to 10 points)
• Does the proposal describe barriers to program participation, and how the activity addresses those barriers? (Up to 10 points) • Has the proposal clearly identified how it will address the needs of one or more of the following populations: domestic violence survivors, veterans, LGBTQ, deaf and hard-of-hearing, persons with access or functional needs, youth, victims of human trafficking, elderly (Up to 10 points) • Does the proposal describe how it will enable access to one or more priority objectives listed on page 5 (Up to 10 points)
40 Impact and Outcome:
• Has the applicant described how the target population will be reached and assessed? (Up to 5 points)
• Do the proposed program services match the needs of the population? (Up to 5 points)
• Does the organization clearly articulate how the program activities were developed in consultation with the target population? (Up to 5 points)
• Does the organization describe how their prior activities have resulted in meaningful impact? (Up to 5 points)
20 Cost Effectiveness / Leveraging:
• Is the proposed budget consistent with the benefits provided? (Up to 15 points)
• Will the proposed activity leverage additional funds that would otherwise not be available? (Up to 5 points)
20 Total Possible Points 100
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Insurance Requirements and Indemnification
Agencies selected to deliver home repair programs will be required to meet insurance requirements as provided by the City of Fresno. The most current requirements are provided below. These Insurance requirements are subject to change based on specific aspects of program delivery. The actual insurance requirements will be the City’s requirements at the time of contract execution.

Coverage shall be at least as broad as:

1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liability policy shall be written on an occurrence form and shall provide coverage for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability not less than those set forth under “Minimum Limits of Insurance.”

2. The most current version of ISO *Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance, or use of automobiles in the course of your business operations. The Automobile Policy shall be written on an occurrence form and shall provide coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

MINIMUM LIMITS OF INSURANCE
SUBRECIPIENT, or any party the SUBRECIPIENT subcontracts with, shall maintain limits of liability of not less than those set forth below. However, insurance limits available to CITY, its officers, officials, employees, agents, and volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured:

1. COMMERCIAL GENERAL LIABILITY:
(i) $1,000,000 per occurrence for bodily injury and property damage; (ii) $1,000,000 per occurrence for personal and advertising injury; (iii) $2,000,000 aggregate for products and completed operations; and, (iv) $2,000,000 general aggregate applying separately to the work performed under the Agreement.

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2. COMMERCIAL AUTOMOBILE LIABILITY:
$1,000,000 per accident for bodily injury and property damage.

3. WORKERS’ COMPENSATION INSURANCE as required by the State of California with statutory limits.

4. EMPLOYER’S LIABILITY:
(i) $1,000,000 each accident for bodily injury;
(ii) $1,000,000 disease each employee; and,
(iii) $1,000,000 disease policy limit.

UMBRELLA OR EXCESS INSURANCE
In the event SUBRECIPIENT purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the CITY, its officers, officials, employees, agents, and volunteers.

DEDUCTIBLES AND SELF-INSURED RETENTIONS
SUBRECIPIENT shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and SUBRECIPIENT shall also be responsible for payment of any self-insured retentions. Any deductibles or self- insured retentions must be declared to on the Certificate of Insurance, and approved by, the CITY’s Risk Manager or designee. At the option of the CITY’s Risk Manager or designee, either:
(i) The insurer shall reduce or eliminate such deductibles or self-insured retentions as respects CITY, its officers, officials, employees, agents, and volunteers; or (ii) SUBRECIPIENT shall provide a financial guarantee, satisfactory to CITY’s Risk Manager or designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall CITY be responsible for the payment of any deductibles or self-insured retentions.

OTHER INSURANCE PROVISIONS/ENDORSEMENTS
The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions:

1. CITY, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds. SUBRECIPIENT shall establish additional insured status for the City and for all ongoing and completed operations by use of ISO Form CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01 or by an executed manuscript FY23-24 Consolidated NOFA Part B
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insurance company endorsement providing additional insured status as broad as that contained in ISO Form CG 20 10 11 85.

2. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, officials, employees, agents, and volunteers. Any available insurance proceeds in excess of the specified minimum limits and coverage shall be available to the Additional Insured.

3. For any claims relating to this Agreement, SUBRECIPIENT’s insurance coverage shall be primary insurance with respect to the CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of SUBRECIPIENT’s insurance and shall not contribute with it. SUBRECIPIENT shall establish primary and non-contributory status by using ISO Form CG 20 01 04 13 or by an executed manuscript insurance company endorsement that provides primary and non-contributory status as broad as that contained in ISO Form CG 20 01 04

13. The Workers’ Compensation insurance policy is to contain, or be endorsed to contain, the following provision: SUBRECIPIENT and its insurer shall waive any right of subrogation against CITY, its officers, officials, employees, agents, and volunteers.

All policies of insurance required herein shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after thirty (30) calendar days written notice by certified mail, return receipt requested, has been given to CITY. SUBRECIPIENT is also responsible for providing written notice to the CITY under the same terms and conditions. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non- renewal, or reduction in coverage or in limits, SUBRECIPIENT shall furnish CITY with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for CITY, SUBRECIPIENT shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than fifteen (15) calendar days prior to the expiration date of the expiring policy.

Should any of the required policies provide that the defense costs are paid within the Limits of Liability, thereby reducing the available limits by any defense costs, then the requirement for the Limits of Liability of these polices will be twice the above stated limits.

The fact that insurance is obtained by SUBRECIPIENT shall not be deemed to release or diminish the liability of SUBRECIPIENT, including, without limitation, liability under the indemnity provisions of this Agreement. The policy limits do not act as a limitation upon the amount of indemnification to be provided by SUBRECIPIENT. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of SUBRECIPIENT, its principals, officers, agents, employees, persons under the supervision of SUBRECIPIENT, vendors, suppliers, invitees, consultant, sub-consultant, subcontractors, or anyone employed directly or indirectly by any of them.

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SUBCONTRACTORS - If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement, SUBRECIPIENT shall require, at the discretion of the CITY Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by CITY Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENT will be solely responsible for ensuring that it’s subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry.

VERIFICATION OF COVERAGE
SUBRECIPIENT shall furnish CITY with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the CITY’S Risk Manager or his/her designee prior to CITY’S execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker.

Upon request of CITY, SUBRECIPIENT shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.

Indemnification
To the furthest extent allowed by law, SUBRECIPIENT shall indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by CITY, SUBRECIPIENT or any other person, and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees, litigation expenses and cost to enforce this agreement), arising or alleged to have arisen directly or indirectly out of performance of this Agreement.

SUBRECEIPIENT 'S obligations under the preceding sentence shall apply regardless of whether CITY or any of its officers, officials, employees, agents or volunteers are negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused solely by the gross negligence, or caused by the willful misconduct, of CITY or any of its officers, officials, employees, agents or volunteers.

If SUBRECIPIENT should subcontract all or any portion of the work to be performed under this Agreement, SUBRECIPIENT shall require each subcontractor to indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

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Summary of Federal Rules and Regulations
Funded programs shall be administered in compliance with CDBG and/or HOME requirements and in a manner that meets CDBG 24 CFR 570 and HOME Final Rule at 24 CFR Part 92, as amended, federal regulations.

Funded programs shall also be administered in compliance with all applicable City, State, and Federal guidelines including, but not limited to the following federal program requirements as now in effect and as may be amended from time to time:

A. Records shall be maintained as required by the Federal regulations specified in 24 CFR 570.506 that are pertinent to the funded activities. Such records shall include but not be limited to:

1. A full description of each activity undertaken;

2. Records demonstrating each activity undertaken meets one of the National Objectives of the CDBG program;

3. Records required to determine the eligibility of activities;

4. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance;

5. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program;

6. Financial records as required by 24 CFR 84.21-28 as amended by 24 CFR 570.502, and

7. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.

B. Uniform Administrative Requirements found in the U.S. federal regulations at 2 CFR Part 200.

C. Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

D. All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be affected and the basis for settlement.

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E. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
F. Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

G. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or FY23-24 Consolidated NOFA Part B
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dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

H. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

I. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

J. Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6201).

K. Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide Excluded Parties List System in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part 1989 Comp., p. 235), “Debarment and Suspension.” The Excluded Parties List System in SAM contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

L. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award of $100,000 or more must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with FY23-24 Consolidated NOFA Part B
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obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

M. See §200.322 Procurement of recovered materials.

N. Section 109 of the Housing and Community Development Act of 1974 requires that no person in the United States shall on the grounds of race, color, national origin, religion, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance made available pursuant to the Act. Section 109 also directs that the prohibitions against discrimination on the basis of age under the Age Discrimination Act and the prohibitions against discrimination on the basis of disability under Section 504 shall apply to programs or activities receiving Federal financial assistance under Title I programs.

O. Equal Protection of the Laws for Faith-Based and Community Organizations as described in Executive Order 13279 and the implementing regulations at 41 CFR chapter 60.

P. Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) and implementing regulations at 24 CFR part 135.

Q. The Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851- 4856), and implementing regulations at part 35, subparts A, B, J, K, and R of this part apply.

R. Certain newly legalized aliens, as described in 24 CFR part 49, are not eligible to apply for CDBG benefits, including financial assistance, public services, jobs and access to new or rehabilitated housing and other facilities made available with CDBG. Benefits do not include relocation services and payments to which persons displaced are entitled by law (24 CFR §570.613).

S. A building or facility designed, constructed, or altered with CDBG funds governed by this Agreement that meets the definition of “residential structure” as defined in 24 CFR 40.2 or the definition of “building” as defined in 41 CFR 101-19.602(a) is subject to the requirements of the Architectural Barriers Act of 1968 (42 U.S.C. 4151-4157) and shall comply with the Uniform Federal Accessibility Standards (appendix A to 24 CFR part 40 for residential structures, and appendix A to 41 CFR part 101-19, subpart 101-19.6, for general type buildings).

T. The Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155, 201, 218 and 225) (ADA) provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodations, State and local government services, and telecommunications.

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U. Bonding and insurance requirements set forth in 24 CFR 84.31 and 84.48. Funded activities may also be required to carry sufficient insurance and bond coverage as determined by the Risk Management Division of the City of Fresno Personnel Services Department.

V. Environmental Review (24 CFR 92.352)
W. Section 504 of the Rehabilitation Act of 1973
X. Flood Disaster Protection Act of 1973 (42 U.S.C. 4001) Y. Income Determinations (24 CFR 92.203)
Z. Conflict of Interest (24 CFR 570.611 & 24 CFR 92.356) AA. Accessibility Title III of the American with Disability Act of 1990 (ADA) BB. Affirmative Marketing (24 CFR 92.350 and 92.351)
CC. Uniform Relocation Act (24 CFR 92.353 and 24 CFR 570.606) DD. Housing and Community Development Act of 1974
EE. Clean Water Requirements 33 USC 1251
FF. Civil Rights Requirements, 29 U.S.C. 623, 42 U.S.C. 2000, 42 U.S.C. 6102, 42 U.S.C 12112, 42 U.S.C. 12132, 49 U.S.C 5332, 29 C.F.R. Part 1630, 41 C.F.R. and Part 60 et seq.

GG. Faith Based Activities (24 CFR 92.257)
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FY 2023-2024 APPLICATION
Owner Occupied Home Repair Programs

1. Project Summary Information – please complete the below summary information for the project/program.

Project Name (10 words or less): Habitat for Humanity Greater Fresno Area's Housing Rehabilitation/Repair Program
Amount Requested: $ 373,090.00
Provide a short description of the proposed program/activity. (1 to 3 sentences and must fit in the provided space).

Habitat for Humanity Greater Fresno Area (HFHGFA) requests funding to provide owner-occupied home repairs to eligible City of Fresno homeowners to continue to stabilize the existing housing element.

2. Organizational Capacity
a. Briefly describe how your organization’s prior activities have resulted in meaningful impact:

Habitat for Humanity Greater Fresno area has been receiving and administering CDBG funds since 2017 and has impacted lives of over 150 households across Fresno County through its Home Repair, Senior Paint and Accessibility programs.The shared homeowner testimonials (Exhibit B) represent the profound and life-changing impact of our Repair Program. The Fresno Home Repair program has restored healthy & safe living conditions for over 90 residents by addressing critical repairs that not only extended the lifespan of the houses but also renewed pride of ownership. All activities we perform have lasting and meaningful impact by design. With our clients living on household income on par or below the national poverty line, these services are a lifeline for vulnerable populations dealing with inability to safely navigate their home. Most of our client needs are of emergency and critical nature and very often they are left to choose FY23-24 Consolidated NOFA Part B
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between food, medication and essential repair needs, therefore the support we provide helps them not to compromise on house safety.
b. Home Repair or Housing Rehabilitation Program Delivery Experience (select one)
Continued operation of existing program active four or more years Four years of experience, but not active in last 12 months Less than four years of experience
No active home repair or housing rehabilitation program experience If you identified Home Repair or Housing Rehabilitation Program Delivery Experience above, please indicate below if any of that experience utilized the following funding:

CDBG Program
Other State or Federal Grant Program (Specify: )
c. Does the organization have the following in place (check box if ‘yes’)? NOTE: These items will need to be submitted by the organization prior to the execution of the subrecipient agreement.

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Lead-Based Paint Certification (or able to contract with a Lead-Based Paint Consultant)
d. Has the organization been subject to an A-133 audit in the last five fiscal years? If available, the organization will need to submit prior to the execution of the subrecipient agreement; If unavailable, the agency will need to submit its Federal 990 Exempt Organization Tax Return.

Yes No
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3. Proposed Scope of Work
a. Briefly describe the needs this proposal addresses, and how existing resources are insufficient to meet this need:

Scope of Work - Offered citywide with an emphasis and affirmative marketing toward RECAP, HFHGFA requests funding to continue to provide rehabilitation and repair activities to eligible City of Fresno homeowners focused on:

Critical Home Repairs - Repair/replacement of roofs. Over the last three years the predominant need for repairs that was identified in the incoming interest from the community was related to roof replacement needs that if left unaddressed, can cause catastrophic damage to the home or persons living within.

Critical Home Repairs needs assessment - Representing the most investment needed to restore healthy and safe living conditions for what is predominantly older adult homeowners living in low and extremely low-income households, there is critically insufficient resources to meet the needs within City of Fresno. This is evident in the housing stock that our team has seen first-hand where living conditions do not meet basic health and safety standards. Older adults are often forced to defer active housing repair needs and continue to struggle with declining health and mobility on top of that. An internal report of all active projects under our current City of Fresno contract reveals that half of our qualified applicants are living under Low or Extremely Low Income households and have lived in their homes on average of 26 years. With roof repair costs ranging from $15,000 to over $17,000 with a household that makes below porverty line demonstrate how existing resources continue to be insufficient and disinvestment removes a lifeline to many aging residents. A $221,000 allocation of total request to be used towards the replacement of roofs for 13 homes.

FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

Page 19 of 30 ends

b. Beneficiaries
Home Repair Programs are income restricted and benefit low-to moderateincome households. The below income limits are provided for reference; current HUD income limits for California, Fresno can always be found at:
www.hudexchange.info/resource/5334/cdbg-income-limits/. Please acknowledge this restriction below:

I acknowledge that the Home Repair Programs in this application are restricted to low- and moderate-income persons as defined by HUD.

Current Annual Income limits
Household Size 30% AMI 50% AMI 80% AMI
1 14,650 24,400 39,050
2 16,750 27,900 44,600
3 18,850 31,400 50,200
4 20,900 34,850 55,750
5 22,600 37,650 60,250
c. How many unduplicated housing units are planned to be addressed using the funding in this application?
13 housing units will be addressed using the funding in this application.

FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

Page 20 of 30 ends

d. Briefly describe the target population, how the project will meet the specific needs of the target population, and how the project will be marketed to the target population.

At its core, these services are available to all owner-occupied households where the total household income is below 80% AMI. However, HFHGFA recognizes that a majority of our clients represent low/extremely low income households, as well as older adult households. Additionally, HFHGFA has invested in working with neighborhood leaders in identifying targeted neighborhoods where need is greatest, and longterm disinvestment has occurred. The output of this work has resulted in a extensive list of homewoners with repair needs in HFHGFA targeted neighborhoods, and serves as a guidance.
e. How will program participants be identified, qualified, and prioritized in a way that addresses the greatest needs?
All services offered have impactful and measurable outcomes, and with continued funding for this program, our need to market these services is no longer required as we have continued the previous years' programs. Our approach to assisting homeowner and prioritizing our investment per applicant is to address symptoms that each individual home and persons living within experience. For instance, the symptom of a roof leak is the water intrusion that a homeowner has identified.

Observing this approach allows us to ensure that each home assessment, and the repair activities listed, has identified a symptom of an active need. As a result, the measurement of an intervention’s success (outcome) can be easily tracked by answering if the symptom is present or not upon completion of repair activity.In addition to responding to client-specific repair requests, during home assessments, staff will perform an in-depth inspection of the entire home and evaluate if the request is of critical nature.
f. The City’s Analysis of Impediments to Fair Housing Choice recommends that the City prioritize investments in areas identified as Racially/Ethnically Concentrated Areas of Poverty (RECAPs – see NOFA Handbook). Will this program be:

Offered Citywide
Offered Citywide with an emphasis and affirmative marketing toward RECAPs
Offered exclusively to residents of RECAPs
FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

Page 21 of 30 ends

g. Relocation Compliance
Permanent displacement will not be allowed under any of the above programs. If the project involves temporary relocation, a Relocation and Temporary Displacement Plan will need to be provided before execution of a subrecipient agreement. In addition, the budget will need to list any proposed temporary relocation cost. Please select the box below if this proposed activity involves temporary relocation of any persons.

The proposed activity involves temporary relocation of one or more persons If the project involves temporary relocation, please indicate below how temporary relocation will be addressed:

FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

Page 22 of 30 ends

h. Procurement Process
If you have not attached a copy of the agency’s procurement policy, provide a narrative description of the planned process for procuring contractors/ subcontractors and construction-related professional and other services. Note:

Submittal of the Procurement Policy and Procedures for City review and acceptance will be required prior to the execution of the subrecipient agreement.

Procurement Policy is attached to this document, or;
A narrative description of the organization’s procurement process is below:

FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

Page 23 of 30 ends

Narrative description of Procurement Process (continued from previous page) FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

Page 24 of 30 ends

i. Detailed Narrative Description of Project/Program
Provide a detailed description of the program model, identifying any anticipated challenges or limitations, and strategy and plan for mitigating or overcoming the challenges. Limit the description to the following two pages.

Program Model (delivery) HFHGFA leverages the delivery models to best respond to scale, as well as control costs. The delivery model is leveraging internal skilled staff for project management and utilization of licensed subcontractors. HFHGFA is able to leverage local network of qualified contractors to ensure quality project delivery. Skilled staff undergo ongoing training in safety, skilled trades, and work with subcontractors to ensure they know how to work best with the vulnerable populations we serve. Contrary to other approaches where a General B contractor is assigned multiple trades under a scope, HFHGFA seeks out licensed C-class contractors ( I.e. C20 HVAC, C39 Roofing) to perform trade-specific activities. The benefit is these trade specific companies are best equipped to address the issue, have both warranty and service departments/staff to respond to issues as they may arise (which they do), and most importantly are more cost effective.

Substantial time investment has been made to continually seek out and train our network of licensed subcontractors and added incentive of allowing access to our network of projects allows HFHGFA the ability to receive discounted pricing.

Program Challenges & Mitigation
In our sixth year of partnering with City of Fresno, we continue to develop the infrastructure (tools, equipment, training, standards & procedures, etc.) to maintain and improve the existing housing element in Fresno. Our commitment goes beyond the structures we improve, but to the community that lives within. However, as we move forward with the delivery of the proposed activities above, we anticipate the greatest challenge is how to navigate the delivery of these services with complex program requirements and the timelines of those. The major challenges during the past contracts was getting the qualified contractors register at SAM.GOV. The time and efforts it took from the contractors to go through registration process resulted in disinterest and frustration. We also discovered that many contractors that are already registered in SAM.GOV did not necessarily provide safe and quality services. Our mitigation is continuously working with potential contractors and helping them navigate the complex system of SAM.GOV.

Another challenge we continuously face is the number of requests that qualify as emergency repairs. During the rainy season there were several homeowners that had active leaks and the timelines of project approval, clearance and procurement made it hard to get to projects expeditiously. We will continue working with the City of Fresno to identify ways were certain projects could be expedited based on level of urgency.

FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

Page 25 of 30 ends

Detailed Narrative Description of Project/Program (Continued from previous page) FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

Page 26 of 30 ends

4. Project/Program Budget
a. Proposed Form of Assistance to Beneficiary Requested:

Grant
Forgivable Loan
Loan, below-market interest rate
If a loan is proposed, please provide the loan terms requested:

If a loan is provided, does the applicant propose to maintain the loan repayments within the proposed program?
Yes No
b. The City is interested in applicants that can deploy activities in a timely manner (18 months) while balancing the need to maintain high standards of program delivery. Please propose how you will address this need.

As we move forward with the delivery of the proposed activities, both timeliness of delivery and quality of service remains paramount to our goals of the program in addition to providing services that reach the most vulnerable and have greatest ROI of impact-to-investment. As we have shared, our delivery models allow for minimal disruption and gives us the ability to adapt to external challenges that may impact a timely delivery. As a result of continued funding, we have also been able to develop a growing list of residents in need of services and have focused our outreach efforts toward the timely processing of interested clients.

FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

Page 28 of 30 ends

c. List of Funding Sources
Provide all planned funding anticipated/ committedfor this activity for FY 2023- 2024. If the organization has received funding commitment letters, please attach as an exhibit to this application.

Funding
Source (Name
of Funder)
Name of
Funding
Program (if
applicable)
Dollar
Amount
Commitment
Status
(Committed or
Pending)
If Pending,
Expected
Commitment
Date
City of Clovis CALHOME $ 40,653 Committed
Private Donors $ 5,591 Committed
Construction
Income
$ 250,411 Committed
FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

Page 29 of 30 ends

d. Activity Budget Summary
Please complete Exhibit A – Operating Budget Summary.

The above referenced Budget worksheet is available in Excel format at www.fresno.gov/housing under the ‘Notice of Funding Available’ tab.

Limitations to the use of CDBG funds
Prior to completing the Activity Budget Summary Form, review the following limitations to the use of CDBG funds.
• A proposal budget that includes rehabilitation and service costs should identify those costs separately.
• City CDBG funds may be used to pay for that portion of the total cost of any audit required by OMB A-133 that represents the amount of City CDBG funds audited as a percentage of total funds audited. • The following costs are not allowable: bad debts; contingencies; contributions and donations; entertainment costs (including meals for social events and awards/graduation banquets); gifts or incentive awards to individuals; fines and penalties resulting from violations of or noncompliance with Federal, State, and Local laws; interest on borrowed capital; fundraising; investment management.

Attachments to Part B Application:

EXHIBIT A – OPERATING BUDGET SUMMARY
Optional Additional Exhibits:

EXHIBIT – FUNDING COMMITMENT LETTERS (IF AVAILABLE)
EXHIBIT B – LETTERS OF SUPPORT (OPTIONAL-MAXIMUM 2)
EXHIBIT C – PROCUREMENT POLICY
FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

Page 30 of 30 ends

Exhibit A: Operating Project Budget Summary (or, submit via Excel) Budgeted Position
(Personnel) or Category
(Operations)
City of Fresno HUD Funds Other Funds for Project
Project
Totals (All
Funds)
Salaries &
Wages
Fringe
Benefits
Totals
(City of
Fresno
HUD
Funds)
Other
Federal
Funds
State
Funds
Local
Govm't
Funds
Private /
Donor
Funds
Other
Funds
(specify)
Salaries/Wages (Specify each position, add additional rows as needed) Direct Service Personnel (enter position titles):

Administrative Personnel (enter position titles):

TOTAL PERSONNEL
BUDGET $ $ $ $ $ $ $ $ $
Other Direct Costs (Include only costs that are direct; indirect costs are covered under the Indirect Cost Rate)

TOTAL OTHER DIRECT
COSTS $ $ $ $ $ $ $
INDIRECT COSTS* (Select 1 indirect rate Only)
Approved Indirect Cost
Rate
De minimus 10 % Rate

TOTAL INDIRECT COST
BUDGET $ $ $ $ $ $ $

PROGRAM EXPENSE BUDGET
Assistance to
Beneficiaries

TOTAL PROJECT
BUDGET $ $ $ $ $ $ $ $ $
*An approved indirect cost rate must be applied to the base identified in the agreement with the federal cognizant agency.

Per 2 CFR 200.414, any non-federal entity that does not have a current negotiated rate may elect to charge a de minimis rate of 10% of Modified Total Direct Costs (defined in 2 CFR 200.68).

Salaries &
Wages Fringe Benefits

TOTAL CITY OF

FRESNO HUD
FUNDS
Other Federal
Funds State Funds Local Govm't Funds
Private / Donor
Funds
Construction Income
Proceeds

TOTAL OTHER

FUNDS FOR

PROJECT
Salaries/Wages (Specify each position; add additional rows as needed) Direct Service Personnel:

Repair Manager 32,240 7,476 39,716 - 19,858 - - 19,858 39,716 79,432 Compliance Director 60,820 13,542 74,362 - 18,590 - - - 18,590 92,952 Controller - - - - - - - 108,638 108,638 108,638
Administrative Personnel:

TOTAL PERSONNEL BUDGET $ 93,060 $ 21,018 $ 114,078 $ - $ 38,448 $ - $ - $ 128,496 $ 166,944 $ 281,022 Occupancy, Supplies, and Other Operating
CDBG Software Platform 4,095 2,205 2,205 6,300
Office Rent 32,724 32,724 32,724
Server Maintenance 34,650 34,650 34,650
Auto insurance 17,535 17,535 17,535
Warehouse 22,908 22,908 22,908
Mileage 6,948 6,948 6,948
Office Supplies 3,700 3,700 3,700
Printing 2,300 2,300 2,300
Telecommunications 1,891 1,891 1,891
Utilities 4,850 4,850 4,850

TOTAL OCCUPANCY, SUPPLIES

AND OTHER OPERATING
BUDGET
$ 4,095 $ - $ 2,205 $ - $ 5,591 $ 121,915 $ 129,711 $ 133,806 Program Expense Budget
Grant Assistance to
Beneficiaries - Repair Program -
Contractor Services
221,000 - 221,000
Loans to Beneficiaries - - -
Other (Specify) - -

TOTAL PROGRAM EXPENSE
BUDGET $ 221,000 $ - $ - $ - $ - $ - $ - $ 221,000
INDIRECT COSTS (Select 1 indirect rate Only)
Cost Allocation Plan Rate - -
De minimus 10 % Rate 33,917 - 33,917
TOTAL INDIRECT COST BUDGET $ 33,917 $ - $ - $ - $ - $ - $ - $ 33,917 TOTAL PROJECT BUDGET $ 93,060 $ 21,018 $ 373,090 $ - $ 40,653 $ - $ 5,591 $ 250,411 $ 296,655 $ 669,745 * Please revise this form and annotate budget items as needed All applicants are required to submit a copy of their organization’s operating budget.

CITY OF FRESNO
OPERATING BUDGET SUMMARY (non-capital projects)
Budgeted Position (Personnel)
or Category (Operations)
City of Fresno HUD Funds Other Funds for Project

PROJECT TOTALS
(ALL FUNDS)

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BEFORE AFTER
C:\Users\mharutyunyan\Desktop\DRAFT - Construction Procurement Policy 7-8-11.doc Home Repair Program Construction and Procurement Policy Construction and Bid Process
The Neighborhood Revitalization Manager (NR Manager) will work with the subcontractor and property owner on the construction process of the program. The Neighborhood Revitalization Manager will take lead on case, and begin construction steps:
• Coordinate property inspection appointment with property owner and contractor. • Inspect the property and work with owner to determine the repairs needed. • Take pictures of property and items of concern.
• Ensure repairs requiring permits meet carbon monoxide and smoke alarm standard. • Write a scope of work and submit to Construction Committee for approval. • The NR Manager will ensure Historic Preservation and Appendix A reviews are completed before going forward with the project.
• The NR Manager will set up a competitive bid process. During standard bidding, the NR Manager will schedule closed bid opportunity in Neighborly software, with a recommended 7 calendar day schedule and update case status to “Bidding in Progress”.
• Upon completion of qualified bidding, the NR Manager will evaluate all bids for accuracy to Scope of Work and correct proposal of activities and render and complete a Bid Summary Report in Neighborly software. Completed report to be uploaded to ADMINISTRATION > Construction Documents > Bid Result Form in case
• The NR Manager will make award based on Lowest Qualified Bid determination and will issue Notice to Proceed to winning contractor. The NR Manager will also provide a copy of the Bid Summary Report to all contractors that have submitted a bid.
• Invitations to bid could also be emailed to participating contractors and should include: Scope of Work, Lead Based Paint Report, and property location/map.

Invitations to bid are sent to participating and eligible contractors 1 week before the bid tour date (if executed).
• (Optional) Depending upon the activity, and the method (in-house, volunteer, contractor) in how the work is completed, a Bid Tour may be required for cases that involve subcontracted activities to allow for fair bidding. Bid tours to be scheduled in Neighborly bidding interface.

C:\Users\mharutyunyan\Desktop\DRAFT - Construction Procurement Policy 7-8-11.doc • The bid tour will be held at the designated residence with owner present. All contractors must be present and sign in during the bid tour, no exceptions will be made. Contractors arriving late to the bid tour may not be allowed to participate.

The NR Manager will consider the number of contractors in attendance and the time the contractor arrived. The Scope of Work is read out loud with full explanation and all questions addressed. Any required addendums are sent to the attending contractors as soon as possible.
• Cost Reasonableness will be determined by comparing the bids received with the cost estimate prepared by Neighborhood Revitalization Manager. Similar to the spec activities in the writeups, a cost estimate should accompany each activity. The NR Manager will develop an initial cost estimate that will be used as an initial benchmark for cost reasonableness and will be included in the project file.

Additionally, Habitat will maintain a repository of costs for activities to monitor cost reasonableness, and to better forecast spending. The NR Manager will be responsible for establishing cost estimates and may establish these as a result of the following:

A. Cost Estimates for internally performed activities
For projects where Habitat will perform the activities, the cost estimate will be the result of time and materials. Estimated man hours have will be predetermined and reflected in the specifications.

B. Cost Estimates for externally performed activities
For projects where subcontractors will perform the activities, the preferred cost estimate approach will be the result of historical data/prices from previous projects. A copy of these cost comparisons will be available in the contractor master file. Guidelines for cost comparison for externally performed activities to include:
- Minimum of 3 bid comparisons for homes/activities of similar sizes - Cost estimate forms must be performed every start of program year. - Bids that do not reflect a specification-specific approach will not be considered as a valid reference.
- Cost reasonableness is determined by comparing the bids received with the cost estimate prepared by the preservation manager. Bids should be within 15% of the NR manager’s cost estimate, otherwise an explanation must be provided to the file for any bid selected exceeding 15% of the estimate.

HFHGFA may cancel bids if they are determined to be unreasonable. • Statement of Work
The Statement of Work (SOW) is a finalized version of the inspection writeup, factoring in cost estimates of the proposed activities and maximum cost allowance per project, and activity priorities based on health and safety guidelines. The SOW is the finalized document that is signed by homeowner stating the list of activities that will be addressed through the program. • Subcontractor Clearance and Notice to Proceed
Upon completion of bidding, the NR Manager will review all bids for completeness and accuracy according to the write-up. A winning bid will be a combination of the lowest costs and materials & highest labor warranty. The NR Manager reserves the right to award the project to subcontractor of his/her C:\Users\mharutyunyan\Desktop\DRAFT - Construction Procurement Policy 7-8-11.doc choice when there are two (2) or more bid of equal amounts. The NR manager must document why the subcontractor was chosen when this occurs. A project start and finish date is estimated. The NR Manager must also confirm that the contractor’s compliance information is on file before the contract is signed.

Projects most recently completed are inspected for quality of workmanship.

Contractor information is re-verified before Homeowner and Contractor Agreements are executed and copies are included in project file. • The following information is submitted to Director of Compliance:
o Scope of Work
o Change Orders
o Bid and Proposal
o Cost Breakdown with contingency amount
o Lead report from procured contractor for properties built on or before 1978
o Homeowner contract
o Lead exemption report if built after 1979
o Lead pamphlet signature page for properties built before 1979 o Sub-contractor agreement
o Inspection photos

• Change Orders
In addition to the Notice to Proceed, a system-generated Change Order form will be provided to the winning contractor. The NR Manager must have these documented in order to accept a change order. Homeowner must be informed of these changes should these changes affect visual components of the project.

Local building code applies to all work, including changes. • Project Completion/Final Inspection/Homeowner Acceptance Upon completion of all activities stated in SOW, a final inspection of the work will be performed by the NR Manager. Workmanship, conformity to local code and adherence to all activities stated in SOW will be inspected. If work has been completed in accordance with SOW, homeowner will sign a Satisfaction Statement indicating that the work was performed in agreement to their expectations.
• A Lead Hazard Finance Worksheet must be completed for all homes built prior to 1978.
• The NR Manager shall provide contract that includes the Owner/Contractor Agreement, Final Scope, Payment Schedule, Closeout photos, Homeowner Satisfaction Statement, Color Selection Agreement and Change Orders if applicable. Copies of the signed contract and scope of work are given to the owner and contractor after signing. All owners must sign the contract documents.

Payment requests become part of the contract. The Notice of Completion is added at completion of the project.

C:\Users\mharutyunyan\Desktop\DRAFT - Construction Procurement Policy 7-8-11.doc • Inspections will be done at initial inspection, at time payment requests are made, and at project completion. The NR Manager will log inspection dates and pertinent conversations related to the project.
• If there is any indication of a problem with the project, the NR Manager will maintain detailed notes of all conversations and visits to the project site.

Immediately bring concerns of discontentment to the attention of Management with all available information to develop an immediate resolution. • Change orders must be approved by the NR Manager and signed by all parties before the contractor may proceed with construction of any change orders. • Verification of all permits issued for the project must be checked to ensure that the final inspections have been approved before the Notice of Completion is signed by the owner.
• Payments will be made to Contractor for completed line items. Rehabilitation invoices must list the line items from the scope of work that are complete and should be paid within 35 days after project completion. There should be no “punch list” corrections for line items requested for payment. • Payments will be made to contractor for eligible expenses. Rehabilitation Invoices must list the line items from the scope of work that are 100% complete with no “punch list” corrections and passed inspection by the Housing Rehabilitation Specialist. Invoices are given to the Director of Construction for processing. • LBP Clearance Report is given to the property owner after the project is complete.

The final clearance inspection report shall be given once all line items have been addressed. If the property does not pass the clearance inspection, the contractor is responsible to correct and pay the costs for an additional inspection. • Notice of Completion is signed when the project is 100% complete and inspected by the NR Manager.
• Once the project has been completed and punch list items corrected if applicable, the contractor submits invoice for payment. The NR manager reviews and presents the request for payment to the Director of Construction for approval and processing. The owner must sign Homeowner Satisfaction Statement attached to the Final Scope of Work. NR Manager will ensure that a lead clearance test has been completed (if applicable) and process payment to contractor, lead assessor and ensure program budget is not exceeded.
• Rehabilitation work is guaranteed for one year from the date of project completion.

Owner is to contact the contractor for items of concern. Manufactured warranties shall be given to the owner by the contractor.
• Rehabilitation file is given to Director of Compliance for closeout. • Disputes between the homeowner, contractor and HFHGFA may arise from time to time during the rehabilitation project. In those instances where a mutually C:\Users\mharutyunyan\Desktop\DRAFT - Construction Procurement Policy 7-8-11.doc satisfactory agreement cannot be reached between the parties, the following procedure will be followed. The Grievance Procedure will be made a part of the contract between the homeowner and the contractor.

If there is a dispute:
- The grievance by the homeowner or contractor is to be filed with the NR Manager in writing.
- NR Manager will meet with the homeowner and contractor and attempt to negotiate a solution.
- If the NR Manager is unable to negotiate a solution, the HFHGFA CEO or Operations Manager will intervene.
• If these steps are unsuccessful, all claims or disputes between the owners and contractor arising out of or related to the work shall be decided by arbitration in accordance with the construction industry arbitration rules of the American Arbitration Association then obtaining, unless the parties mutually agree otherwise.
• If the arbitrator’s award is in a sum which is less than that which was offered in settlement by the contractor, the arbitrator may award costs and attorney’s fees in favor of the contractor. If the award of the arbitrator is in a sum greater than that which was offered in settlement by the owners, the arbitrator may award costs and attorney’s fees in favor of the owner. The contract and the rehabilitation specifications, along with the housing code compliance inspection, provide the basic documentation by which the relative merits of any dispute will be judged. • Habitat GFA does not provide progress payments to our subcontractors as a majority of projects for bid do not extend past 30 days.

Airborne Dust and Illness Control Plan
HFHGFA Rehabilitation and Repair program should adhere to Lead Safe Housing Rule (24 CFR 35) pertaining to rehabilitation activities and their effects on housing rehabilitation programs. A detailed chapter can be found at https://www.kshs.org/preserve/pdfs/hud_interim_controlst.pdf The NR Manager will be determining the lead evaluation and hazard reduction; and ensure projects include the correct lead inspection/risk assessment report and address lead hazards identified in risk assessments:
• Evaluate project to determine if the lead requirements apply • Calculate the amount of federal assistance to determine the level of evaluation and hazard reduction treatments

1. The amount of rehabilitation assistance is the lesser of two amounts

1. Hard costs from all sources per unit (exclude soft costs and lead hazard control) OR

2. Federal assistance per unit
• Exterior repair or special purpose programs are not exempt from the rule C:\Users\mharutyunyan\Desktop\DRAFT - Construction Procurement Policy 7-8-11.doc • Lead Rules

1. < $5,000 per unit:

1. test surfaces to be disturbed (provide the scope of work to lead inspector)

2. repair surfaces disturbed during rehabilitation

3. lead-safe work practices

4. clearance

2. $5,000-$25,000 per unit:

1. test surfaces to be disturbed AND risk assessment of the entire house

2. interim controls

3. clearance
Note: Risk assessment applies even if the program is for the exterior. If results indicate LBP hazards on the interior, interim control work of the interior hazards is required (add hazards to the scope of work).

1. >$25,000 per unit:

1. test surfaces to be disturbed AND risk assessment, abate all hazards.

2. Presume LBP

1. Not recommended

2. Hazard control measures are enhanced, and potentially much greater costs incurred as the level of assistance increases

The following chart is a guidance on the required interim controls

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Self-Help Enterprises

PY23-24 City of Fresno Consolidated NOFA Part A
Non-Profit Organization

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Part A, Section 2: Mission Statement
Please provide the organization’s mission statement within the below space:
"Working together with low-income families to build and sustain healthy homes and communities."
Part A, Section 3: Organizational Capacity and Management Please provide key personnel information for HUD-funded projects:

Staff Name Title
Years of
Experience
1) Vacant Program Director
2) Melissa Valdez Manager/Loan Processor 13 Years
3) Matt Fultz Project Manager 15 Years
4) Gerardo Gomez Project Manager 23 Years
5) Christy Hodson Administrative Analyst 2 Years
Board of Directors
How often does your Board of Directors regularly meet?
Once per month (Fourth Tuesday of each month)
List current Board of Directors below:
1) Kayode Kadara, Chair 6) Olivia Gomez
2) Martha Renteria, Vice Char 7) Marvin Hansen
3) Richard Barron 8) Harold Liles
4) Pedro Gonzalez 9) Lupe Martinez
5) Tim Denton 10) Yolanda Meraz
PY23-24 City of Fresno Consolidated NOFA Part A
Non-Profit Organization

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Financial Management
1) Has an audit been performed on the proposing organization’s accounting procedures within the last two years?
Yes No If yes, name of
auditor: Price Paige & Co.
2) Is the agency audited every year? Yes No
3) Were any management letters issued as a result of the last audit? If yes, explain.

N/A
4) Provide the name of staff responsible for your agency’s accounting system Name: David Ebenezer
Title: Chief Financial Officer
Phone/Email: 559-802-1602/ [email protected] Authorized Signatories
If your organization is selected for funding, signatures from persons bearing titles from each of the two lines below will be required by your organization.

1. Board Chair, President, or Vice President

2. Treasurer, Secretary, or Assistant Secretary
If you will be unable to provide the two requested signatures or intend to otherwise deviate from the standard signature authority, please indicate the names and titles of the authorized signatories below and provide the names and titles of the person(s) authorized to execute agreements on behalf of your organization in your boardcertified resolution.

Authorized Signatory Name Authorized Signatory Title
1)
2)
Board Resolution providing for the signature authority of persons to sign agreements on behalf of the entity is attached (required before a subrecipient agreement will be executed).

To view the City’s policy regarding signature authority, including a sample signature page and sample certification, view Administrative Order 4-1 at:
https://www.fresno.gov/personnel/human-resources-support/#tab-2 PY23-24 City of Fresno Consolidated NOFA Part A
Non-Profit Organization

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Part A, Section 4: Summary of Attached Applications:

Provide number and total dollar amount of applications by Application Type  Homeless and Homelessness Prevention Programs
Number of Applications Total Dollar Amount Requested
$
 Owner-Occupied Home Repair
Number of Applications Total Dollar Amount Requested
1 $ 700,000.00
 Public and Community Services
Number of Applications Total Dollar Amount Requested
$
 Fair Housing
Number of Applications Total Dollar Amount Requested
$
=

GRAND TOTAL
Number of Applications Total Dollar Amount Requested
0 $ 0.00
PY23-24 City of Fresno Consolidated NOFA Part A
Non-Profit Organization

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Required Attachments to Part A
Select all attachments included.

Part A, Exhibit 1 – Organization’s U.S. Internal Revenue Service 501(c)(3) Determination of Exemption Letter (Required)
Part A, Exhibit 2 – Organization’s Articles of Incorporation (Required) Part A, Exhibit 3 – Bylaws of the Organization (Required) Part A, Exhibit 4 – Statement and Designation by Foreign Corporation (when location of incorporation was outside of California) (Required of Out-of-State Corporations only)
Part A, Exhibit 5 – List of Directors and Officers by Corporate Title and Name (Required)
Part A, Exhibit 6 – Most Recent Audited Financial Statement (an IRS 990, Return of Organization Exempt from Income Tax, may be submitted in lieu of an audit whenever the organization lacks an audit due it not exceeding California and Federal audit thresholds).

Part A, Exhibit 7 – Indirect Cost Rate Agreement with Federal Cognizant Agency (Required if applicant seeks to charge an indirect cost rate greater than 10 percent of modified total direct costs)
Part A, Exhibit 8 – Resolution of the Board of the Directors Authorizing the Application and Naming the Persons Authorized to Sign the Application (Required; the Resolution must be submitted to the City by 4:00 PM, Friday, March 18, 2022)

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FY 2023-2024 CONSOLIDATED NOFA

PART B - APPLICATION

Minor Home Repair Program: Minor home repairs to address housing code violations and/or health and safety repairs for income eligible owner-occupied households.

Roof Repair and Replacement Program: Replacement or repairs of existing roof leaks for income-eligible owner-occupied households.

Water Heater Repair and Replacement Program: Water heater repairs or replacement of inoperable water heaters for income eligible owner-occupied households.

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We will email you within one business day of receipt to confirm application submission – if you do not receive a confirmation, please contact the relevant person.

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FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

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Evaluation Process
Applications will be scored and ranked according to the below criteria.

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Coverage shall be at least as broad as:

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

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2. COMMERCIAL AUTOMOBILE LIABILITY:
$1,000,000 per accident for bodily injury and property damage.

3. WORKERS’ COMPENSATION INSURANCE as required by the State of California with statutory limits.

4. EMPLOYER’S LIABILITY:
(i) $1,000,000 each accident for bodily injury;
(ii) $1,000,000 disease each employee; and,
(iii) $1,000,000 disease policy limit.

OTHER INSURANCE PROVISIONS/ENDORSEMENTS
The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions:

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insurance company endorsement providing additional insured status as broad as that contained in ISO Form CG 20 10 11 85.

FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

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This section shall survive termination or expiration of this Agreement.

FY23-24 Consolidated NOFA Part B
Application – Owner Occupied Home Repair Program

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