FY 2024 Personnel Services Department Budget Presentation Personnel Services Department
Mission Statement
The Personnel Services Department is a professional organization responsible for Recruitment and Examination, Organizational Development and Training, Labor Relations, Benefits Administration, Employment Services, Workers’ Compensation, Property, and Liability providing support to all departments that have a direct impact on the delivery of service to the community by our coworkers.
The Department is committed to the overall mission of providing and facilitating the delivery of effective customer service through collaborative and diplomatic efforts, employing the values of integrity, compassion, and respect. 2 Personnel Services Department
Organization Chart
3 Personnel Services Department
FY 2023 Accomplishments
• Recruitment and Examination:
• Conducted 325 recruitments
• Fulfilled or in process of fulfilling 1,400 requisitions • Youth Workforce Grant:
• Facilitated employing over 180 youth in our City Departments • Supported the collaborated effort to launch the Ambassador Program • Organizational Development and Training:
• Implemented a new Learning Management Software & Delivered 21 learning/training opportunities/sessions to 7,300 participants • Created 12 new classifications & engaged in 49 job specification updates 4 Personnel Services Department
FY 2023 Accomplishments
• Labor Relations:
• Facilitate positive employer / employee relationships & advising on active Memorandums of Understanding (MOU)
• Finalized two Successor MOU’s & in process of 1
• Employee Services Team:
• On-boarded over 1,300 new permanent and temporary employees • Processed 380 promotions, 880 separations & 2,700 other transactions • Benefits Team:
• Provide benefit support for over 4,000 employees
• Implemented Flex Spending Debit cards & robust benefits fair 5 Personnel Services Department
FY 2023 Accomplishments
• Workers’ Compensation Team:
• 5% Reduction in open claims count
• 25% reduction in costs and 48% reduction in 4850 claims • Liability Team:
• Settled and closed over 190 claims
• Safety Team:
• 0 Cal/OSHA citations in calendar year 2022
• Provide safety guidance Citywide
6 Appropriation Type FY 2021
Actuals
FY2022
Actuals
FY 2023
Amended
FY 2024
Proposed
Personnel $3,785,277 $4,398,305 $9,703,200 $10,252,000
Non-Personnel $7,143,737 $8,731,069 $14,490,200 $14,355,700 Interdepartmental $1,417,959 $1,366,831 $1,520,700 $1,746,000 Contingencies $23,266,515 $29,353,455 $34,661,100 $38,777,700 Total Department Expenditures $35,613,488 $43,849,660 $60,375,200 $65,131,400 Personnel Services Department
FY 2024 Total Budget
Notes
1. Personnel Costs: Increase in cost include addition of 5 new positions, as well salaries increases due to salary adjustments, step advancements, and new MOU Contracts.
2. Non-Personnel Costs: Overall decrease due to reallocation of FY23 appropriations toPersonnel, Interdepartmental and Contingency appropriations
3. Contingency Costs: Increase due to reallocating WC ADR Settlements to Contingencies Account, as well as increase in anticipated claims costs for Property, Liability, and Worker's Comp based on actuarial projections 7 Position Type FY 2022
Adopted
FY 2023
Adopted
FY 2023
Amended
FY 2024
Changes
2024
Proposed
Human Resources Admin. Division 5.00 7.00 7.60 0.35 7.95 Organization Dev.& Training Division 1.00 1.00 1.00 2.00 3.00 Human Resources Operations Division 15.50 25.00 25.00 0.10 25.10 Labor Relations Division 3.00 2.00 2.00 2.00 4.00
Loss Control Division 2.00 2.00 2.00 0.00 2.00
Risk Management Division 10.00 15.00 15.00 (1.00) 14.00 Workers Compensation Division 3.00 5.00 5.00 (1.00) 4.00 HR Classification and Compensation
Division (Employee Benefits) 1.00 1.00 1.00 1.00 2.00
Total 40.50 58.00 58.60 3.45 62.05
Personnel Services Department
FY 2024 # of Budgeted Positions
Notes
1. 5 new positions that includes:
1. 1 Sr HR/Risk Analyst (HR Classification and Compensation Division) 0.75 FTE
2. 2 PPT Sr HR/Risk Analysts (HR Admin and HR Operation Division) 0.60 FTE Each
3. Sr HR Technician (HR Admin Division) 0.75 FTE
4. Limited Management Analyst (HR Admin Division) 0.75 FTE 8 Non-Position Type Budget 2024 Proposed
Liability Contractual
Obligations $4,130,600
Worker's Compensation
Contractual Obligations $2,269,400
Property Contractual
Obligations $2,023,500
FCEA Class and Comp
Increases $365,000
CFPEA Equity Adjustments /
Compensation Increases $302,000
Class & Comp Studies
Consultants $200,000
Personnel Services Department
FY 2024 Budget - Most Impactful Items
Notes
1. Liability and Property Contractual Obligations increases are primarily made up of anticipated claims payments development determined by actuarial reports, as well as increases to insurance premiums costs driven by the hardened California market.
2. Worker's Compensation Contractual Obligations increases are primarily made up of anticipated claims payments
development determined by actuarial reports. Other contractual increases include an increase in Worker's Comp Excess
Insurance premiums, and administrative costs for the Third- Party Claims Administrator.
3. FCEA and CFPEA Class and Comp Increases are a result of provisions in current MOUs to implement pay rate changes, due to previous study findings, in phases.
4. Class & Comp Studies are needed for IBEW and Local 39. Due to the specialty and size of these units, consultants will be used to complete the studies.
9 Grant Type 2024
Proposed
State:
ONEFresno Youth
Workforce Grant $4,597,300
Personnel Services Department
FY 2024 Budget – Federal / State Grants
Notes
1. State grant includes $4,597,300 for
anticipated Personnel, Non-Personnel, and
Interdepartmental costs for the Youth
Workforce Grant in FY24
10 Personnel Services Department
Community Outreach
• One Fresno Youth Jobs Corps Program (YJCP):
• Received over 1,600 interest forms from community youth experiencing barriers to employment • The Recruitment & Examination Team:
• Job Fairs
• Hosted a Public Job Fair in October with hundreds of attendees, yielding more than 300% more applications on the day of the fair compared to daily averages • Participated in 21 external job fairs
• Partnership with PARCS at the Senior Center located at the Link • Assisting Seniors with applications, interview preparation and workforce readiness skills 11 Personnel Services Department
FY24 Focus
• Provide Outstanding and Comprehensive Customer Service • Prepare for Tyler Munis HRMS and NeoGov recruiting implementation • Increase Career Pathways and Training for Success
• Leverage resources to ensure the Personnel Services Team exemplifies efficiency, effectiveness and a harmonious work environment to demonstrate the City of Fresno is the Valley’s Employer of Choice. 12 QUESTIONS
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