FY 2024 General Services Department Budget Presentation General Services Department
Mission Statement
Mission:
The General Services Department provides efficient
and high-quality services to support the City’s core
functions. This includes facilities management, fleet
management, procurement, and other administrative
support. Our goal is to create a safe and productive
work environment for employees and serve our
customers with professionalism and integrity.
2 250 Purchasing
Contracts per
year
280
Property
Locations
2,600
Vehicles
General Services Department
Organization Chart
3 Director of General
Services Department
Fleet
Management
Division
Public Safety
Maintenance
Municipal Fleet
Maintenance
Autmotive Parts
Acquisitions
Trolley Service
Purchasing
Division
Purchasing
Small Local
Buisness
Enterprise
Disadvantaged
Buisness
Enterprise
Facilities
Management
Division
Facility Repairs
Preventative
Maintenance
Repair and
Replacement
Projects
Administration
Personnel
Accounting
Lease
Administration
Executive
Assistant
General Services Department
FY 2023 Accomplishments
Administration:
• Consolidated and centralized administrative functions • Purchased trolleys and hiring the operator
• Started citywide lease administration
Facilities:
• Filled 15 new maintenance positions added by FY2022 PAR Amendment • Filled new Chief of Facilities for preventative maintenance team • Began providing maintenance services at all Fire Stations Fleet
• Successfully serviced 2,623 vehicles and equipment and completed 9,950 repair orders • Training 5 interns working in 3 shops from Duncan Polytechnical High School Purchasing:
• Conducted training sessions for City employees and performed outreach to local businesses • Streamlined purchasing policies and procedures
• Established citywide contracts
4 Appropriation Type FY 2021
Actuals
FY 2022
Actuals
FY 2023
Amended
FY 2024
Proposed
Personnel 10,841,704 11,291,535 13,834,000 15,306,800
Non-Personnel 38,720,610 49,299,816 56,229,400 65,847,300 Interdepartmental 3,894,738 4,266,867 4,265,700 6,692,400 Contingency 0 0 500,000 1,000,000
Total Department Expenditures 53,457,055 64,858,218 $74,829,100 $88,846,500 General Services Department
FY 2024 Total Budget
5 Position Type FY 2022
Adopted FY 2023 Adopted FY 2023
Amended
FY 2024
Changes
FY 2024
Proposed
Administrative Division 0.00 1.75 1.75 12.25 14.00
Facilities Division 0.00 41.00 41.00 (4.00) 37.00
Fleet Division 0.00 91.25 91.25 (6.25) 85.00
Purchasing Division 0.00 9.75 9.75 0.25 10.00
Total 0.00 143.75 143.75 2.25 146.00
General Services Department
FY 2024 # of Budgeted Positions
6 Non-Position Type Budget FY 2024
Proposed
MSC Electrical Infrastructure &
Rehab Project 7,704,400
Fuel 1,289,900
Building Maintenance 1,206,700
MSC Fire Alarm Panel
Replacement Project 1,824,900
Automotive Inventory 658,600
Total $12,684,500
General Services Department
FY 2024 Budget - Most Impactful Items
Notes
1. MSC Electrical Infrastructure & Rehab Project: Replacement of end-of- life electrical infrastructure which is no longer repairable and does not meet current safety standards. This project will be funded by ARPA.
2. Fuel: Increase needed to cover anticipated fuel expenses in FY2024.
3. Building Maintenance: Increases largely related to building maintenance for Fire stations and security at MSC and City Hall.
4. MSC Fire Alarm Panel Replacement Project: Replace end-of-life MSC fire alarm system installed in the 1970s which is no longer repairable or serviceable.
5. Automotive Inventory: Global supply chain constraints have impacted Fleet’s ability to source parts and has created an environment where overall price increases have taken effect as demand is outweighing supply. 7 Program Type FY 2024
Proposed
MSC Electrical Infrastructure &
Rehab Project 7,704,400
MSC Fire Alarm Panel
Replacement Project 1,824,900
FresnoHOP
Trolley Service 734,100
MSC Perimeter Security
Improvements 200,000
Security for
Fulton Artwork 149,700
Total $10,613,100
General Services Department
FY 2024 Budget – New Programs/ Projects
Notes
1. MSC Electrical Infrastructure & Rehab Project : Replacement of end- of-life electrical infrastructure which is no longer repairable and does not meet current safety standards. This project will be funded by ARPA.
2. MSC Fire Alarm Panel Replacement Project: Replace end-of-life MSC fire alarm system installed in the 1970s which is no longer repairable or serviceable.
3. FresnoHOP Trolley Service: This funding will cover monthly charges to operate three new trolleys at 60-minute headways, Thursday through Saturday from 4:30 pm to 2:30 am. $600,000 for the Trolley service and $134,100 for projects from FY2023.
4. MSC Security Improvements: Funding will be used to hire a design consultant to improve security at the MSC yard.
5. Fulton Artwork Security: This funding will provide security services for the Fulton Mall artwork. The costs included will cover a single roving vehicle operating from dusk to dawn – 7 days/week.
8 QUESTIONS
9