REGULAR MEETING & RETREAT MINUTES OF THE SOURCEWELL BOARD OF
DIRECTORS
Tuesday, May 19, 2020
Sourcewell
202 12th St. NE, Staples, MN 56479
ITV via Microsoft Teams
Chair Wilson called the retreat to order at 4:00 p.m. with the following members present: Greg Zylka, Linda Arts, Chris Kircher, Scott Veronen, Ryan Thomas, Sharon Thiel, Sara Nagel, and Mike Wilson via ITV. Also present were Janette Bower, City of Wadena, Simoine Bolin, Mid-State Education District, and Paul Brownlow, Verndale School District, Ex- Officios; Chad Coauette, Susan Nanik, Marcus Miller, Jamie Loken, Paul Drange, Mike Carlson, Jeremy Schwartz, Travis Bautz, Chris Robinson, Tom Perttula, Kelli Draper, Kassidy Rice, Michael Brandt, Ryan Donovan, Rebecca Grunig, Sarah Speer, Dean Greising, Jon Andres, Cara Bengtson, Jill Beaupre, Beverly Hoemberg, Josh Meech, Danielle Wadsworth, Sourcewell Staff; Bill Harvey, Andrea Cuene, Julie Frame, Jonathan Daniel, Julie Page, Anita Toth, Richard Limpert, Corey Tramm, Tony Skauge, and Susan Mussell, Sourcewell Technology Ex-Officios and staff.
Dr. Coauette and Mr. Wilson gave a welcome.
Mr. Carlson presented FY 20/21 Annual Budget Projections and Preview.
Ms. Nanik presented FY 20/21 FTE Projections.
Dr. Coauette and Mr. Bautz presented the Sourcewell Strategy Story.
Chair Wilson called the Sourcewell Regular Board meeting to order at 6:44pm with the following members present: Greg Zylka, Linda Arts, Chris Kircher, Scott Veronen, Ryan Thomas, Sharon Thiel, Sara Nagel, and Mike Wilson via ITV. Also present were Janette Bower, City of Wadena, Simoine Bolin, Mid-State Education District, and Paul Brownlow, Verndale School District, Ex-Officios; Chad Coauette, Susan Nanik, Marcus Miller, Jamie Loken, Paul Drange, Mike Carlson, Jeremy Schwartz, Travis Bautz, Kelli Draper, Kassidy Rice, Michael Brandt, Sarah Speer, Dean Greising, Cara Bengtson, Jill Beaupre, Beverly Hoemberg, Josh Meech, Danielle Wadsworth, Sourcewell Staff; Richard Limpert, Tony Skauge, guests.
Mr. Zylka moved, seconded by Ms. Nagel to accept the agenda as presented. Roll call vote taken. Motion passed unanimously.
Ms. Thiel moved, seconded by Mr. Veronen to accept the minutes of the Regular Board Meeting held on April 21, 2020.
Roll call vote taken. Motion passed unanimously.
Mr. Carlson presented the monthly Financial Reports.
Mr. Veronen moved, seconded by Mr. Zylka to approve the Check Register, Wire Transfer activity, and Wire Transfer- Employee Expense reimbursements as detailed in the batch reports dated May 14th, 2020. Roll call vote taken. Motion passed unanimously.
Mr. Thomas moved, seconded by Mr. Kircher to accept the Consent Agenda as follows:
• Updated Membership Agreements Members added April 1-30, 2020 • Resolution to approve permission to solicit the following categories:
o Automotive Original Equipment Manufacturer (OEM) Parts with Related Supplies and Services o Inventory Management Solutions
• Resolution to approve permission to re-solicit the following category:
o Forklifts, Lift Trucks, and Related Material Handling Equipment and Services • Los Angeles County Sanitation District No. 2 and Sourcewell Joint Powers Agreement • Stevens County Interlocal Cooperative Agreement for Family Child Care Licensing Services
• Douglas County Interlocal Cooperative Agreement for Adult Foster Care Licensing Services • Ottertail County Interlocal Cooperative Agreement for Adult Foster Care Licensing Services Roll call vote taken. Motion passed unanimously.
Mr. Schwartz presented new and renewed contracts awarded in April as noted in Appendix A.
Ms. Nagel moved, seconded by Ms. Arts to approve the Resolution to Approve Ratification of Cooperative Contracting Awards. Roll call vote taken. Resolution passed unanimously.
Mr. Zylka moved, seconded by Mr. Thomas to approve Sourcewell Procurement Policy. Roll call vote taken. Motion passed unanimously.
Mr. Zylka moved, seconded by Ms. Nagel to approve the Executive Director’s Personnel Recommendations. Roll call vote taken. Motion passed unanimously.
Ms. Thiel moved, seconded by Mr. Kircher to approve personnel recommendations as presented. Roll call vote taken.
Motion passed unanimously.
Dr. Coauette gave a business update on Covid-19, State/National Associations and Partnerships, and asked for Board Retreat feedback.
Mr. Thomas moved, seconded by Ms. Thiel to adjourn the meeting at 7:30 p.m. Roll call vote taken. Motion passed unanimously.
APPENDIX A
SOURCEWELL PROCUREMENT DEPARTMENT
BOARD ITEMS ‐May 2020
Requesting Board permission to Solicit the following categories:
Requesting Board permission to Re‐Solicit the following categories:
NEW CONTRACTS
Staples Contract & Commercial, LLC 012320 ‐SCC "Office Supply Catalog Solutions" ARI Phoenix, Inc. 013020‐ARP "Vehicle Lifts, with Garage and Fleet Maintenance Equipment" Genuine Parts Company dba NAPA Auto Parts 013020 ‐GPC "Vehicle Lifts, with Garage and Fleet Maintenance Equipment" LIFTNOW Automotive Equipment Corp. 013020 ‐LFT "Vehicle Lifts, with Garage and Fleet Maintenance Equipment" Mohawk Resources, Ltd. 013020 ‐MRL "Vehicle Lifts, with Garage and Fleet Maintenance Equipment" Snap‐on Industrial, A Division of IDSC Holdings, LLC 013020‐SNP "Vehicle Lifts, with Garage and Fleet Maintenance Equipment" Stertil‐Koni USA, Inc. 013020 ‐SKI "Vehicle Lifts, with Garage and Fleet Maintenance Equipment" Draeger, Inc. 032620 ‐DRG
"Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment" Fire‐Dex, LLC 032620 ‐FDX
"Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment" Innotex Corporation 032620 ‐INO
"Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment" L.N. Curtis & Sons 032620 ‐LNC
"Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment" LION First Responder, Inc. 032620 ‐LIO
"Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment" Motion Industries (Canada), Inc. 032620‐MII "Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment" Municipal Emergency Services, Inc. 032620 ‐MES
"Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment" Safeware, Inc. 032620 ‐SAF
"Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment" W.W. Grainger, Inc. 032620 ‐WWG
"Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment" C.E.T. Fire Pumps MFG, Ltd. 040220 ‐CET
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
Husqvarna Professional Products, Inc. 040220 ‐HSQ
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
Kipper Tool Company 040220 ‐KPP
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
L.N. Curtis & Sons 040220 ‐LNC
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
Municipal Emergency Services, Inc. 040220 ‐MES
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
W.W. Grainger, Inc. 040220 ‐WWG
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
Whelen Engineering Company, Inc. 040220 ‐WHL
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
CONSENT AGENDA ITEMS
Inventory Management Solutions
Forklifts, Lift Trucks, and Related Material Handling Equipment and Services Automotive Original Equipment Manufacturer (OEM) Parts with Related Supplies and Services
APPENDIX A Continued
5th YEAR RENEWALS (CONTRACT EXTENSIONS)
NEW ezIQC CONTRACTS
Brown & Root Industrial Services, LLC GA ‐A01‐040820‐KBR Greene and Burdette Property Management LLC GA ‐A02‐040820‐GBP HITT Contracting GA ‐A03‐040820‐HCI
Striker Contracting, LLC GA ‐A04‐040820‐SCL
Crown Retail Services, Inc GA ‐A05‐040820‐CRS
Albion Scaccia Enterprises, LLC GA ‐A06‐040820‐ALB
Paryani Real Estate LLC GA ‐A07‐040820‐PAR
HCR Construction, Inc. GA ‐A08‐040820‐HCR
Lichty Commercial Construction, Inc. GA ‐A09‐040820‐LIY Place Services, Inc. GA ‐A10‐040820‐PLA
Odyssey International dba Odyssey Global, Inc. GA ‐B01‐040820‐ODI Greene and Burdette Property Management, LLC GA ‐B02‐040820‐GBP Crown Retail Services, Inc. GA ‐B03‐040820‐CRS
HITT Contracting GA ‐B04‐040820‐HCI
Albion Scaccia Enterprises, LLC GA ‐B05‐040820‐ALB
Centennial Contractors Enterprises GA ‐B06‐040820‐CCE
Darsey Construction, LLC GA ‐B07‐040820‐DAR
Place Services, Inc. GA ‐B08‐040820‐PLA
Red Cloud Services, LLC GA ‐B09‐040820‐RCS
Ujamaa Construction GA ‐B10‐040820‐UJA
Darsey Construction, LLC GA ‐C01‐040820‐DAR
Greene and Burdette Property Management, LLC GA ‐C02‐040820‐GBP Albion Scaccia Enterprises, LLC GA ‐C03‐040820‐ALB
HITT Contracting GA ‐C04‐040820‐HCI
Place Services, Inc. GA ‐C05‐040820‐PLA
Centennial Contractors Enterprises GA ‐C06‐040820‐CCE
Engineering Design Technologies, Inc. GA ‐C07‐040820‐EDT Ujamaa Construction GA ‐C08‐040820‐UJA
Red Cloud Services, LLC GA ‐C09‐040820‐RCS
Jewel of the South, Inc. GA ‐C10‐040820‐JOS
Odyssey International dba Odyssey Global, Inc. GA ‐D01‐040820‐ODI Darsey Construction, LLC GA ‐D02‐040820‐DAR
Greene and Burdette Property Management, LLC GA ‐D03‐040820‐GBP Lynn Construction Contracting, Inc. GA ‐D04‐040820‐LYN
Albion Scaccia Enterprises, LLC GA ‐D05‐040820‐ALB
HITT Contracting GA‐D06‐040820‐HCI
Place Services, Inc. GA ‐D07‐040820‐PLA
Centennial Contractors Enterprises GA ‐D08‐040820‐CCE
Engineering Design Technologies, Inc. GA ‐D09‐040820‐EDT Ujamaa Construction GA ‐D10‐040820‐UJA
F.H. Paschen GA ‐ST01‐040820‐FHP
Prime Contractors, Inc. GA ‐ST02‐040820‐PCI
JOC Construction, LLC GA ‐ST03‐040820‐LRI
Bayne Development Group, LLC GA ‐ST04‐040820‐BDG
Huper Optik USA, LLP GA ‐ST05‐040820‐HOP
Ward Humphrey, Inc. GA ‐ST06‐040820‐WHI
Johnson‐Laux Construction GA ‐ST07‐040820‐JLC
Osprey Management GA ‐ST08‐040820‐OML
Astra Construction Services, LLC GA ‐ST09‐040820‐ACS
Rubio and Son Interiors, Inc. GA ‐ST10‐040820‐RSI
ezIQC ANNUAL RENEWALS
Shiff Construction & Development, Inc. FL ‐SEA‐GC02‐041019‐SCD Lanzo Construction Co., Florida FL ‐NEA‐P01‐041019‐LCC
Advanced Roofing, Inc. FL ‐SEA‐R01‐041019‐ADR
FHP Tectonics Corp. FL ‐SEA‐GC08‐041019‐FTC
LEE Construction Group, Inc. FL ‐SEA‐GC07‐041019‐LCI
IFB GA‐040820 Area A Northern Georgia
IFB GA‐040820 Area B East Central Georgia
IFB GA‐040820 Area C Southwest Georgia
IFB GA‐040820 Area D Southeast Georgia
IFB GA‐040820 Statewide Area Georgia
APPENDIX A Continued
Team Contracting, Inc. FL ‐SEA‐GC04‐041019‐TCI
Harbour Construction, Inc. FL ‐SEA‐GC01‐041019‐HBC
Astra Construction Services, LLC FL ‐NWA‐GC02‐041019‐ACS Southern Underground Industries, Inc. FL ‐NWA‐UG2‐041019‐SUI EnviroWaste Services Group, Inc. FL ‐NWA‐UG1‐041019‐EWS Lanzo Construction Co., Florida FL ‐NWA‐P01‐041019‐LCC
OmniCon Corp FL ‐NWA‐GC04‐041019‐OMN
Johnson‐Laux Construction, LLC FL ‐NWA‐GC03‐041019‐JLC
LEE Construction Group, Inc. FL ‐NWA‐GC01‐041019‐LCI
Southern Underground Industries, Inc. FL ‐NEA‐UG2‐041019‐SUI EnviroWaste Services Group, Inc. FL ‐NEA‐UG1‐041019‐EWS Astra Construction Services, LLC FL ‐NEA‐GC06‐041019‐ACS Johnson‐Laux Construction, LLC FL ‐NEA‐GC04‐041019‐JLC
Epic Construction Inc FL ‐NEA‐GC03‐041019‐ECI
FHP Tectonics Corp. FL ‐NEA‐GC02‐041019‐FTC
Metro Express, Inc. FL ‐SEA‐UG2‐041019‐MEI
EnviroWaste Services Group, Inc. FL ‐SEA‐UG1‐041019‐EWS Lanzo Construction Co., Florida FL ‐SEA‐P02‐041019‐LCC
Metro Express, Inc. FL ‐SEA‐P01‐041019‐MEI
d2 Construction Inc FL ‐SEA‐GC03‐041019‐DTC
Epic Construction Inc FL ‐WCA‐GC03‐041019‐ECI
Advanced Roofing, Inc. FL ‐WCA‐R01‐041019‐ADR
Caladesi Construction Co. FL ‐WCA‐P01‐041019‐CAL
LEE Construction Group, Inc. FL ‐NEA‐GC01‐041019‐LCI
Caladesi Construction Co. FL ‐WCA‐GC06‐041019‐CAL
Charles Perry Partners, Inc. FL ‐WCA‐GC05‐041019‐CPP
BDI Construction Company FL ‐WCA‐GC01‐041019‐BDI
Advanced Roofing, Inc. FL ‐NEA‐R01‐041019‐ADR
Charles Perry Partners, Inc. FL ‐NEA‐GC05‐041019‐CPP
Danz Contracting, LLC FL ‐SEA‐GC06‐041019‐DCL
BDI Construction Company FL ‐SEA‐GC05‐041019‐BDI
Advanced Roofing, Inc. FL ‐NWA‐R01‐041019‐ADR
David Mancini & Sons, Inc. FL ‐NEA‐GC07‐041019‐DMS
Southern Underground Industries, Inc. FL ‐WCA‐UG2‐041019‐SUI Lanzo Construction Co., Florida FL ‐WCA‐P02‐041019‐LCC
Astra Construction Services, LLC FL ‐WCA‐GC07‐041019‐ACS Johnson‐Laux Construction, LLC FL ‐WCA‐GC04‐041019‐JLC
EnviroWaste Services Group, Inc. FL ‐WCA‐UG1‐041019‐EWS Shiff Construction & Development, Inc. FL ‐WCA‐GC08‐041019‐SCD LEE Construction Group, Inc. FL ‐WCA‐GC02‐041019‐LCI
The Jamar Company MN03IR ‐042517‐JMR
JJD Companies LLC MN01UC5 ‐042517‐JJD
Kaski, Inc. MN01IR ‐042517‐KAS
S & S Electric Co MD ‐WMA‐E02‐042419‐SSE
Salone, LLC MD ‐WMA‐GC04‐042419‐SAL
I.B. Abel, Inc. MD ‐WMA‐E01‐042419‐IBA
Carl Belt, Inc. MD ‐WMA‐GC03‐042419‐CBI
The Matthews Group MD ‐WMA‐GC02‐042419‐TMG
Salone, LLC MD ‐WMA‐R01‐042419‐SAL
Hite Roofing MD ‐WMA‐R02‐042419‐HAS
Salone, LLC MD ‐WMA‐P01‐042419‐SAL
FHP Tectonics Corp. MD ‐WMA‐GC01‐042419‐FTC
Allied Building Service Company of Detroit, Inc. MI ‐GRP‐E‐A‐050118‐ABS Marshall Contracting Services MI ‐LAN‐GC‐B‐050118‐MCS
Bloom Roofing Systems, Inc. MI ‐GRP‐R‐A‐050118‐BRS
Allied Building Service Company of Detroit, Inc. MI ‐GRP‐GC‐C‐050118‐ABS F.H. Paschen, S.N. Nielsen & Associates, LLC MI ‐LAN‐GC‐A‐050118‐FHP Marshall Contracting Services MI ‐DET‐C‐A‐050118‐MCS
Bloom Roofing Systems, Inc. MI ‐LAN‐R‐A‐050118‐BRS
Marshall Contracting Services MI ‐DET‐DEM‐A‐050118‐MCS
Marshall Contracting Services MI ‐DET‐WSUI‐A‐050118‐MCS Allied Building Service Company of Detroit, Inc. MI ‐LAN‐HVAC‐A‐050118‐ABS Marshall Contracting Services MI ‐DET‐GC‐A‐050118‐MCS
Allied Building Service Company of Detroit, Inc. MI ‐DET‐E‐A‐050118‐ABS Allied Building Service Company of Detroit, Inc. MI ‐DET‐GC‐C‐050118‐ABS APPENDIX A Continued
Allied Building Service Company of Detroit, Inc. MI ‐DET‐HVAC‐A‐050118‐ABS Allied Building Service Company of Detroit, Inc. MI ‐LAN‐GC‐C‐050118‐ABS F.H. Paschen, S.N. Nielsen & Associates, LLC MI ‐GRP‐GC‐B‐050118‐FHP PEL Construction LLC MI ‐GRP‐GC‐A‐050118‐PGC
Allied Building Service Company of Detroit, Inc. MI ‐LAN‐E‐A‐050118‐ABS Marshall Contracting Services MI ‐LAN‐WSUI‐A‐050118‐MCS Allied Building Service Company of Detroit, Inc. MI ‐GRP‐HVAC‐A‐050118‐ABS F.H. Paschen, S.N. Nielsen & Associates, LLC MI ‐DET‐GC‐B‐050118‐FHP Marshall Contracting Services MI ‐LAN‐C‐A‐050118‐MCS
Bloom Roofing Systems, Inc. MI ‐DET‐R‐A‐050118‐BRS
Jordy & Company CO ‐GC02‐050219‐JOR
Happel & Associates, Inc. CO ‐GC01‐050219‐HAI
Wesfield Construction Co. Inc. NH ‐GMVR‐GC‐A‐061218‐WCC