REGULAR MEETING MINUTES OF THE SOURCEWELL BOARD OF DIRECTORS Tuesday, February 18, 2020
Conference Room 3 & 4
202 12th St. NE, Staples, MN 56479
Chair Wilson called the Regular Board meeting to order at 6:16p.m. with the following members present: Greg Zylka, Scott Veronen, Ryan Thomas, Sharon Thiel, Mark Gerbi, Sara Nagel, Linda Arts and Mike Wilson. Also present were Paul Brownlow, Verndale Public Schools, and Simoine Bolin, Mid-State Education District, Ex-Officios; Chad Coauette, Mike Carlson, Susan Nanik, Marcus Miller, Paul Drange, Jeremy Schwartz, Travis Bautz, Jamie Loken, Ali O’Day, Chris Klein, and Danielle Wadsworth, Sourcewell staff; Dan Domenech, American Association of School Administrators, Guest.
Ms. Nagel moved, seconded by Mr. Thomas to accept the agenda as presented. Motion carried.
Mr. Zylka moved, seconded by Ms. Thiel to accept the minutes of the Regular Board Meeting held on January 21, 2020.
Motion carried.
Mr. Carlson presented the monthly Financial Reports.
Ms. Thiel moved, seconded by Mr. Thomas to approve the Resolution of Signed Authority. Motion carried.
Mr. Veronen moved, seconded by Mr. Zylka to approve the Check Register, Wire Transfer activity, and Wire Transfer- Employee Expense reimbursements as detailed in the batch reports dated February 12, 2020. Motion carried.
Mr. Veronen moved, seconded by Ms. Nagel to accept the Consent Agenda as follows:
x Updated Membership Agreements Members added January 1-31, 2019 x Resolution to approve permission to solicit the following category:
a. Fuel and Fluid Storage Systems, Equipment and Technology x Resolution to approve permission to re-solicit the following categories:
a. Public Sector Administrative-Related Software Solutions b. Rental Equipment
x Higher Education Procurement Internship Program Agreement for Illinois Institutions x Interlocal Cooperative Agreement with Becker County
x Interlocal Agreement with Douglas County
Motion carried.
Ms. O’Day gave a day in the life of a Sourcewell employee presentation on her role as a Marketing Project Coordinator.
Mr. Schwartz gave an update on the Operations, Procurement, and Information and Communications Technology Departments and contracts awarded in January as noted in Appendix A.
Mr. Zylka moved, seconded by Ms. Thiel to approve the Resolution to Approve Ratification of Cooperative Contracting Awards. Motion carried.
Mr. Bautz gave an update on the Membership and Marketing Departments.
Mr. Drange gave an update on the Regional Programs Department.
Ms. Nanik gave an update on the Facilities and Human Resource Departments.
Mr. Carlson gave an update on the Finance and Risk Management Departments.
Mr. Miller gave an update on the Government Relations and General Counsel Departments.
Mr. Veronen moved, seconded by Ms. Nagel to approve the Personnel Recommendations. Motion carried.
Dr. Coauette gave an update on State/National Associations and Partnerships.
Mr. Zylka moved, seconded by Mr. Thomas to adjourn the meeting at 8:16 p.m. Motion carried.
APPENDIXA
SOURCEWELLPROCUREMENTDEPARTMENT
BOARDITEMSͲFebruary2020
RequestingBoardpermissiontoSolicitthefollowingcategories:
RequestingBoardpermissiontoReͲSolicitthefollowingcategories:
NEWCONTRACTS
PPGArchitecturalFinishes 121219 ͲPPG
"PaintwithRelatedSupplies,Equipment,and
Services"
TheSherwinͲWilliamsCompany 121219 ͲSHW
"PaintwithRelatedSupplies,Equipment,and
Services"
5thYEARRENEWALS(CONTRACTEXTENSIONS)
BentleyMills 121715 ͲBPS "FlooringwithRelatedEquipment" InterfaceAmericas 121715 ͲIFA "FlooringwithRelatedEquipment" ManningtonMills,Inc. 121715 ͲMMI "FlooringwithRelatedEquipment" MaslandContract 121715 ͲMAS "FlooringwithRelatedEquipment" MohawkCarpetDistribution 121715 ͲMCD "FlooringwithRelatedEquipment" ShawIndustries 121715 ͲSII "FlooringwithRelatedEquipment" TarkettUSA,Inc. 121715 ͲTFU "FlooringwithRelatedEquipment" AcroServiceCorporation 020817ͲACR "ManagedServiceProviderforI.T." GPSInsight,LLC 022217 ͲGPI "FleetManagementandRelatedTechnology" NEWezIQCCONTRACTS
StateofNewYorkͲLongIsland
VolmarConstruction,Inc. LI01ͲGCͲ012920ͲVOL GeneralConstruction PolarisElectricalConstructionCorp. LI01ͲEͲ012920ͲPEC ElectricalConstruction StateofNewYorkͲNewYorkCity
GryphonConstructionInc. NYC01ͲGCͲ012920ͲGCI GeneralConstruction PolarisElectricalConstructionCorp. NYC01ͲEͲ012920ͲPEC ElectricalConstruction ProConGroup,Inc. NYC02 ͲGCͲ012920ͲPCG GeneralConstruction WadeElectricIncorporated NYC02 ͲEͲ012920ͲWEI ElectricalConstruction StateofTexasͲCentralTexasArea
JAMCOVentures,LLC TXͲCTͲGCͲ121819ͲJAM GeneralConstruction CentennialContractorsEnterprises TXͲCTͲGCͲ121819ͲCCE GeneralConstruction F.H.Paschen TXͲCTͲGCͲ121819ͲFHP GeneralConstruction
TMGContracting,LLC TXͲCTͲGCͲ121819ͲTCL GeneralConstruction Amstar,Inc. TXͲCTͲGCͲ121819ͲAMS GeneralConstruction
VelizCompany,LLC TXͲCTͲGCͲ121819ͲVCL GeneralConstruction DoyleElectric,LLC TXͲCTͲGCͲ121819ͲDEL GeneralConstruction ThePoundsGroup,LLC TXͲCTͲGCͲ121819ͲSUL GeneralConstruction CoreConstructionServicesofTexas TXͲCTͲGCͲ121819ͲCCT GeneralConstruction PlatinumRoofing,LLC TXͲCTͲRͲ121819ͲPLR Roofing
JAMCOVentures,LLC TXͲCTͲRCͲ121819ͲJAM Roofing
RoofConnectLogistics,Inc. TXͲCTͲRͲ121819ͲRCL Roofing
JAMCOVentures,LLC TXͲCTͲAPCͲ121819ͲJAM Asphalt/Paving/Concrete DoyleElectric,LLC TXͲCTͲEͲ121819ͲDEL Electrical
JAMCOVentures,LLC TXͲCTͲPͲ121819ͲJAM Painting
JAMCOVentures,LLC TXͲCTͲFͲ121819ͲJAM Flooring
JAMCOVentures,LLC TXͲCTͲWͲ121819ͲJAM Waterproofing
StateofTexasͲWestTexasArea
VelizCompany,LLC TXͲWTͲGCͲ121819ͲVCL GeneralConstruction F.H.Paschen TXͲWTͲGCͲ121819ͲFHP GeneralConstruction
Amstar,Inc. TXͲWTͲGCͲ121819ͲAMS GeneralConstruction
CoreConstructionServicesofTexas TXͲWTͲGCͲ121819ͲCCT GeneralConstruction RoofConnectLogistics,Inc. TXͲWTͲRͲ121819ͲRCL Roofing
StateofTexasͲPermianBasinArea
VelizCompany,LLC TXͲPBͲGCͲ121819ͲVCL GeneralConstruction CONSENTAGENDAITEMS
FuelandFluidStorageSystems,EquipmentandTechnology RentalEquipment
PublicSectorAdministrativeͲRelatedSoftwareSolutions FeeManagementandOnlinePaymentPortalSoftwareSolutions
APPENDIXAContinued
F.H.Paschen TXͲPBͲGCͲ121819ͲFHP GeneralConstruction
TommyKleinConstruction TXͲPBͲGCͲ121819ͲTKL GeneralConstruction Amstar,Inc. TXͲPBͲGCͲ121819ͲAMS GeneralConstruction
CoreConstructionServicesofTexas TXͲPBͲGCͲ121819ͲCCT GeneralConstruction ezIQCRENEWALS
AstraConstructionServices,LLC FL ͲSWAͲGC04Ͳ121918ͲACS GeneralConstruction AdvancedRoofing,Inc. FL ͲSWAͲR01Ͳ121918ͲADR RoofingConstruction AdvancedRoofing,Inc. FL ͲECAͲR01Ͳ121918ͲADR RoofingConstruction LEEConstructionGroup,Inc. FL ͲECAͲGC02Ͳ121918ͲLCI GeneralConstruction LEEConstructionGroup,Inc. FL ͲSWAͲGC02Ͳ121918ͲLCI GeneralConstruction McKenzieContracting,LLC FL ͲECAͲUG1Ͳ121918ͲMCL UndergroundConstruction JohnsonͲLauxConstruction,LLC FL ͲSWAͲGC03Ͳ121918ͲJLC GeneralConstruction McKenzieContracting,LLC FL ͲSWAͲUG1Ͳ121918ͲMCL UndergroundConstruction JohnsonͲLauxConstruction,LLC FL ͲECAͲGC03Ͳ121918ͲJLC GeneralConstruction AstraConstructionServices,LLC FL ͲECAͲGC04Ͳ121918ͲACS GeneralConstruction ShiffConstruction&Development,Inc. FL ͲSWAͲGC01Ͳ121918ͲSCD GeneralConstruction ShiffConstruction&Development,Inc. FL ͲECAͲGC01Ͳ121918ͲSCD GeneralConstruction WhalenElectric,LLC OHGCDAEOMB Ͳ013018ͲWHE ElectricalConstruction TheLuskGroup OHGCDAGCOMA Ͳ013018ͲLUS GeneralConstruction F.H.Paschen,S.N.Nielsen&Associates,LLC OHGCDAGCOMB Ͳ013018ͲFHP GeneralConstruction TheLuskGroup OHGCDAEOMA Ͳ013018ͲLUS ElectricalConstruction TheLuskGroup OHGCDAHVOMA Ͳ013018ͲLUS HVACConstruction TheLuskGroup OHGCDAROMA Ͳ013018ͲLUS RoofingConstruction TheLuskGroup OHGCDACOMA Ͳ013018ͲLUS ConcreteConstruction Perkins/CarmackConstruction,LLC OHGCDAGCOMC Ͳ013018ͲPCC GeneralConstruction Perkins/CarmackConstruction,LLC OHGCDACOMB Ͳ013018ͲPCC ConcreteConstruction CustomControlsGroup OHGCDAGCOMD Ͳ013018ͲCCG GeneralConstruction CustomControlsGroup OHGCDAROMB Ͳ013018ͲCCG RoofingConstruction CustomControlsGroup OHGCDAHVOMB Ͳ013018ͲCCG HVACConstruction WestsidePaving&Excavating,Inc. OHGCDAAPOMA Ͳ013018ͲWPE AsphaltPavingConstruction WestsidePaving&Excavating,Inc. OHGCDAWUIOMA Ͳ013018ͲWPE WaterSewerUndergroundInfrastructure UniversalContractingCorporation OHGCDAGCOME Ͳ013018ͲUCC GeneralConstruction
SOURCEWELL
STATE OF MINNESOTA
Member ____________ moved the adoption of the following Resolution:
RESOLUTION TO RATIFY COOPERATIVE CONTRACTING AWARDS
Resolution No. 2020-32
WHEREAS, the Sourcewell Board of Directors previously authorized the solicitations for the cooperative categories listed on Appendix A, which is attached and incorporated; and WHEREAS, Sourcewell issued the cooperative contracting solicitations for the authorized categories; and WHEREAS, through the Sourcewell Procurement Policy, the Board designated the Chief Procurement Officer to administer Sourcewell’s cooperative purchasing and contracting program and to award all competitively solicited contracts, without limitation; and
WHEREAS, the Chief Procurement Officer made the awards listed based on the results of the competitive solicitation process; and
WHEREAS, the Board acknowledges that the awards made by the Chief Procurement Officer are valid and binding; however, based upon some members’ legal requirements the Chief Procurement Official is required to seek subsequent Board ratification of all cooperative purchasing awards.
NOW THEREFORE BE IT RESOLVED by the Board of Directors ratifies the cooperative contracting awards made by the Chief Procurement Officer listed on Appendix A.
The motion for the adoption of the foregoing resolution was duly seconded by Member______________ and the following voted in favor: (list names here)
and the following voted against: (list names here or “NONE”) whereupon said resolution was declared duly passed and adopted.
ATTEST:
_________________________________
Clerk to the Board of Directors
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APPENDIXA
SOURCEWELLPROCUREMENTDEPARTMENT
BOARDITEMSͲDecember2020
GroundsMaintenanceEquipment,Attachments,andAccessories NEWCONTRACTS
SupplierName Contract Number SolicitationTitle
MSCIndustrialSupply 101320 ͲMSI "JanitorialSuppliesandEquipmentwithRelatedServices" StaplesContract&Commercial,LLC 101320ͲSCC "JanitorialSuppliesandEquipmentwithRelatedServices" W.W.Grainger,Inc. 101320 ͲWWG "JanitorialSuppliesandEquipmentwithRelatedServices" DoverFuelingSolutions,Inc. 092920 ͲDVR
"AbovegroundFuelandFluidStoragewithRelatedHardware,Software, andServices"
E.J.Ward,Inc. 092920 ͲEJW
"AbovegroundFuelandFluidStoragewithRelatedHardware,Software, andServices"
Gilbarco,Inc. 092920 ͲGVR
"AbovegroundFuelandFluidStoragewithRelatedHardware,Software, andServices"
Graco,Inc. 092920 ͲGRC
"AbovegroundFuelandFluidStoragewithRelatedHardware,Software, andServices"
JFPetroleumGroup 092920 ͲJFA
"AbovegroundFuelandFluidStoragewithRelatedHardware,Software, andServices"
MultiforceSystemsCorp. 092920 ͲMTF
"AbovegroundFuelandFluidStoragewithRelatedHardware,Software, andServices"
SynͲTechSystems,Inc. 092920 ͲSYS
"AbovegroundFuelandFluidStoragewithRelatedHardware,Software, andServices"
TitanChemicalTransferSolutions,LLC 092920 ͲTAN
"AbovegroundFuelandFluidStoragewithRelatedHardware,Software, andServices"
WesternGlobal 092920 ͲWST
"AbovegroundFuelandFluidStoragewithRelatedHardware,Software, andServices"
CONTRACTEXTENSIONS
SupplierName Contract Number SolicitationTitle
GilbarcoVeederͲRoot 022217 ͲGVR "FleetManagementandRelatedTechnologySolutions" SynoviaSolutions 022217 ͲSSL "FleetManagementandRelatedTechnologySolutions" PitneyBowes 041917 ͲPIT
"MailingandPostageEquipmentwithRelatedSoftware,Accessories, ServicesandSupplies"
NationalAutoFleetGroup 081716 ͲNAF "Class6,7,and8ChassiswithRelatedEquipment" FalconRoadMaintenance 052417 ͲFRM "RoadwayMaintenanceEquipment" AudioEnhancement,Inc. 111616 ͲAEI
"ClassroomAudioTechnologyEquipmentwithRelatedAccessories, ServicesandSupplies"
NEWezIQCCONTRACTS
CompanyName Contract Number StateͲRegionͲTypeofWork ezIQCRENEWALS
CompanyName Contract Number
MinnesotaExteriors,Inc. MN ͲTMAͲR01Ͳ120518ͲMEI
KrausͲAndersonConstructionCompany MN ͲSEAͲGC03Ͳ120518ͲKRU KrausͲAndersonConstructionCompany MN ͲSWAͲGC02Ͳ120518ͲKRU KrausͲAndersonConstructionCompany MN ͲNCMͲGC04Ͳ120518ͲKRU InnovativeBuildersofAlexandria,Inc. MN ͲRRVͲGC01Ͳ120518ͲIBA McDowallCompany MN ͲRRVͲR02Ͳ120518ͲMDC
KrausͲAndersonConstructionCompany MN ͲIRAͲGC02Ͳ120518ͲKRU SolidRockConstruction MN ͲCMAͲGC03Ͳ120518ͲSRC
KrausͲAndersonConstructionCompany MN ͲTMAͲGC05Ͳ120518ͲKRU NorͲSon,Inc. MN ͲIRAͲGC01Ͳ120518ͲNSI
NorͲSon,Inc. MN ͲSEAͲGC01Ͳ120518ͲNSI
CONSENTAGENDAITEMS
TreeandVegetationManagementEquipment,Attachments,andAccessories AuctionServiceswithRelatedSolutions(published12/08/20) FacilitiesMaintenanceServices
BulkSolidWasteandRecyclingEquipmentwithRelatedServices,AccessoriesandSupplies SpecialEducationTeletherapyServices
RequestingBoardpermissiontoReͲSolicitthefollowingcategories:
RequestingBoardpermissiontoSolicitthefollowingcategories:
PlasticRefuseandRecyclingContainerSolutionsandRelatedEquipment,SuppliesandAccessories
APPENDIXAContinued
NorͲSon,Inc. MN ͲTMAͲGC02Ͳ120518ͲNSI
RAKConstruction,Inc. MN ͲTMAͲGC01Ͳ120518ͲRAK
SolidRockConstruction MN ͲTMAͲGC03Ͳ120518ͲSRC
RAKConstruction,Inc. MN ͲCMAͲGC01Ͳ120518ͲRAK
NorͲSon,Inc. MN ͲNCMͲGC02Ͳ120518ͲNSI
NorͲSon,Inc. MN ͲCMAͲGC02Ͳ120518ͲNSI
NorͲSon,Inc. MN ͲRRVͲGC02Ͳ120518ͲNSI
NorͲSon,Inc. MN ͲSWAͲGC01Ͳ120518ͲNSI
BituminousRoadways,Inc. MN ͲTMAͲP01Ͳ120518ͲBRI
McDowallCompany MN ͲTMAͲR02Ͳ120518ͲMDC
MinnesotaExteriors,Inc. MN ͲSEAͲR01Ͳ120518ͲMEI
McDowallCompany MN ͲIRAͲR02Ͳ120518ͲMDC
SolidRockConstruction MN ͲNCMͲGC03Ͳ120518ͲSRC
MinnesotaExteriors,Inc. MN ͲCMAͲRO1Ͳ120518ͲMEI
McDowallCompany MN ͲNCMͲR02Ͳ120518ͲMDC
KrausͲAndersonConstructionCompany MN ͲRRVͲGC03Ͳ120518ͲKRU L.S.BlackConstructors,Inc. MN ͲTMAͲGC04Ͳ120518ͲLSB
McDowallCompany MN ͲCMAͲR02Ͳ120518ͲMDC
McDowallCompany MN ͲSWAͲR02Ͳ120518ͲMDC
MidͲMinnesotaHotMix MN ͲCMAͲP01Ͳ120518ͲMHM
MinnesotaExteriors,Inc. MN ͲNCMͲR01Ͳ120518ͲMEI
MinnesotaExteriors,Inc. MN ͲRRVͲR01Ͳ120518ͲMEI
SolidRockConstruction MN ͲSEAͲGC02Ͳ120518ͲSRC
AndersonBrothers MN ͲNCMͲP01Ͳ120518ͲABC
HyͲTecConstruction MN ͲNCMͲGC05Ͳ120518ͲHTC
MinnesotaExteriors,Inc. MN ͲSWAͲR01Ͳ120518ͲMEI
KrausͲAndersonConstructionCompany MN ͲCMAͲGC04Ͳ120518ͲKRU MinnesotaExteriors,Inc. MN ͲIRAͲR01Ͳ120518ͲMEI