Department of Public Utilities
RFP EVALUATION REPORT
RFP 12301773: REQUIREMENTS CONTRACT FOR JANITORIAL SERVICES
Committee Members
1. James Jackson, City of Fresno, General Services Department/Purchasing Division, Senior Procurement Specialist (Facilitator)
2. John Turnipseed, City of Fresno, Department of Public Utilities/Wastewater Management Division, Supervisor
3. Martin Wendels, City of Fresno, Department of Public Utilities/Water Division, Project Manager
4. Joseph De George, City of Fresno, Department of Public Utilities/Utilities Planning & Engineering Division, Project Manager
The City of Fresno (City) Department of Public Utilities (DPU) issued Request for Proposal (RFP) 12301773. A total of six (6) responses were received by the evaluating committee.
Background Information – Scope of Work
DPU seeks JANITORIAL SERVICES as requested by all divisions and facilities. The offeror will be expected to provide services, including, but not limited to the following areas:
1. Provide janitorial services for several locations within DPU. Locations include the:
a. Regional Wastewater Reclamation Facility (RWRF)
b. DPU Operations and Maintenance Facility (DPU O&M)
c. Water Division
d. Northeast Surface Water Treatment Facility (NESWTF)
e. Southeast Surface Water Treatment Facility (SESWTF)
f. T3 Surface Water Treatment Facility (T3)
g. Solid Waste Management
2. All locations are within the City of Fresno.
3. This request was advertised for a 3- year contract with 2 possible, 1- year extensions. At the direction of the City Manager, the term for this requirements contract has been updated to one year with an optional one- year extension from the advertised term of three years with two optional one-year extensions, so DPU may participate in the future citywide janitorial contract currently in development.
Summary of Evaluation Committee
The Evaluation Committee included representation from DPU Water Division, Wastewater Management Division, and Utilities Planning & Engineering Division. The Purchasing Division also served as the facilitator of the RFP process and the Evaluation Committee. Evaluation criteria were developed prior to the RFP distribution date. The Evaluation Point Table (Figure 1) summarizes all criteria used in scoring the proposals.
Department of Public Utilities
Figure 1
Item Evaluation Criteria Points
1 Cost as shown on the proposal 20
2 Ability to meet the stated service requirements 25
3 Past Performance/Prior Experience based on
"Statement of Qualifications and Experience"
25 4
Conformance to the terms and conditions of the
RFP
10 5 Financial Stability based on information
provided in the Statement of Qualifications 15
6 Other related information 5
Total 100
The proposals were advertised on the City’s Planet Bids webpage. Proposals were due on June 13, 2023, at 3:00 PM (local time).
After the initial evaluation of the six (6) proposals, in accordance with procurement guidelines and the RFP, all the proposals were determined to be the most responsive to the RFP requirements.
The results of the Evaluation Committee are summarized by ranking below. Categories were first individually scored based on Figure 1. The highest total score is the recommended proposal (Figure 2).
Figure 2
RANKING
Janitorial
INC.
Richardson &
Company
LLC.
Premier Property
Preservation, LLC.
Olympic
Cleaning
Service
ScrubCan
INC.
Commercial
Cleaning
Systems
6 3 4 2 1 5
Based on the result of the scores the Evaluation Committee has recommended awarding the contract to Scrubcan Inc.
Comments
Although Janitorial Inc. , was the lowest responsive bidder and is the current vendor for DPU, the company has delivered poor performance, failed to demonstrate leadership to correct the performance issues, and unsuccessfully delivered a high level of service to DPU.
The Evaluation Committee thoroughly debated the proposals of Olympic Cleaning Services and ScrubCan Inc. Both companies demonstrated high levels of ability and provided detailed proposals that highlighted performance, experience, quality control measures , and customer service. Ultimately,
Department of Public Utilities
based on their current experience with the City along with current and prior affiliation with DPU, ScrubCan Inc., was selected over Olympic Cleaning Services.
Evaluation report prepared by:
Joseph De George MS, MBA
Project Manager
Department of Public Utilities – Utilities Planning & Engineering