Report From Evaluation Committee
RFQ Bid File No. 12303131
REPORT FROM EVALUATION COMMITTEE
Request for Qualifications for Consultant Services
for Design Engineering for Last Mile Broadband Deployment Bid File No. 12303131
August 18, 2023
COMMITTEE MEMBERS:
Bryon Horn, Chief Information Officer, Informati on Services Department Kim Jackson, Administrative Manager, Information Services Department Rachel Archer, Senior Management Analyst, Information Services Department Paul Zhou, Project Liaison, Information Services Department
BACKGROUND:
The goal of this Request for Qualifications (RFQ) was to solicit proposals from qualified Consultants to prov ide design engineering services for last mile broadband deployment . The consultant services include, but are not be limited to, conceptual/low-level/final design, bill of materials, partner request for proposal development, public engagement and outreach, business model and partner negotiations, and L ocal Agency Technical Assistance (LATA) reporting requirements. The City of Fresno was awarded the LATA grant in the amount of $496, 874 by the California Public Utilities Commission to fund the work.
Three proposals were downloaded from the City’s Planet Bids site on July 21, 2023.
EVALUATION BY COMMITTEE:
Borrelli & Associates
Borrelli & Associates is a California corporation providing electrical engineering and consulting services based in Fresno. Borrelli & Associates was non-responsible in their experience, resumes, and references as it relates to the scope of services that the City is seekin g to perform . They submitted their experience, staff resumes, and references that attest they are an excellent electrical engineering and consulting service firm but have very limited design engineering for last mile broadband deployment. Also, t hey were non respo nsible on t heir cost proposal, they did not provide a proposed cost amount not to exceed $496,874. Borrelli & Associates only submitted qualifications for the electrical engineering portion of the RFQ. Their proposal did not meet all the RFQ requirements.
Magellan Advisors
Magellan Advisors , an Entrust Solution s Group company , has provided since 2004 fiber engineering, consulting and network implementation to municipalities and utilities to improve broadband in their communities. Magellan Advisors submitted an excellent proposal that met all the requirements of the RFQ.
Report From Evaluation Committee
RFQ Bid File No. 12303131
Minagar & Associates
Minagar & Associates, Inc. is a California firm based in Laguna Hills, CA. They provide traffic related engineering and consultant services since 1993. Recently, they were selected to provide engineering services t o the Middle Mile Broadband Network build-out in Caltrans distr ict 7 .
Minagar & Associates were non responsible in their experience, resumes and ref erences as it relates to the scope of services that the Cit y i s seekin g to perform . They submitted their experience, staff resumes, and references that attest they are an excellent traffic engineering and consulting service firm but have limited design engineering for last mile broadband deployment.
Their proposal did not meet all the RFQ requirements.
RECOMMENDATION
The Committee recommends that Council approve and award Magellan Advisors the RFQ.
Direct staff to award to the qualified consultant, Magellan Advisors of Denver , Colorado, in the amount of $496,874.
Attachments:
Matrix Summary of Information Submitted by Proposers, 12303131 Bid Matrix Evaluation.
RFQ for Consultant Services for Design Engineering for Last Mile Broadband Deployment Vendor A Vendor B Vendor C
Borrelli & Associates Magellan Advisors Minagar & Associates 1 Vendor Information
a Firm's background/ history relevant to scope of work. Electrical design engineering firm with limited scope of work experience cited.
Consulting firm with 20 years experience of providing
services related to scope of work.
Firm with 30 years experience providing engineering
services related to traffic. Middle Mile broadband
experience cited.
b Qualifications provided for services detailed in RFQ. Limited qualifications provided as it relates to the services in the RFQ.
Past work and key staff members' experiences qualifies it as relates to services in th e RFQ.
Limited qualification as it relates to RFQ, extensive
experience with traffic related work.
c Length of time organization has been providing these
services detailed in RFQ.
Non responsible, not found in the proposal of services
detailed in RFQ.
20 years of experiences of providing services detailed in RFQ.
Non responsible, not found in the proposal of services
detailed in the RFQ.
2 Vendor Experince and Skills
a Representative resumes as it relates to RFQ provided? (Y/N) Non responsible, resumes did not contain information as it relates to RFQ. Key staff resumes has information as it relates to the RFQ. Non responsible, resumes did not contain information as it relates to RFQ.
b 5 References as it relates to RFQ provided? (Y/N) Non responsible, references did not contain information as it relates to RFQ. References provided as it relates to RFQ. Non responsible, references did not contain information as it relates to RFQ.
c
Requested reference information as it relates to RFQ: name, contact name+title, contact information, project
description, dates, costs (list any highlights or notes from these for each)
Non responsible, references did not contain information as it relates to RFQ. Firm provided references as it relates to RFQ. Non responsible, references did not contain information as it relates to RFQ.
3 Cost Proposal
a Cost Proposal Amount (not to exceed $496,874, no
additional expenses allowed) $ 483,700.00 $ 496,874.00 $ 415,944.00 b Non responsible, unable to identify not to exceed $496,874 amount in the proposal.
4 Other Notes
List any other notes here