REGULAR MEETING MINUTES OF THE SOURCEWELL BOARD OF DIRECTORS Tuesday, March 17, 2020
Conference Room 3 & 4
202 12th St. NE, Staples, MN 56479
Chair Wilson called the Regular Board meeting to order at 5:45p.m. with the following members present; Greg Zylka, Scott Veronen, Ryan Thomas, Sharon Thiel, Chris Kircher, Sara Nagel, and Mike Wilson. Linda Arts attended via ITV. Also present were Paul Brownlow, Verndale Public Schools, and Simoine Bolin, Mid-State Education District, Ex-Officios; Chad Coauette, Mike Carlson, Susan Nanik, Marcus Miller, Paul Drange, Jeremy Schwartz, Travis Bautz, Rebecca Grunig, Josh Meech, and Danielle Wadsworth, Sourcewell staff.
Mr. Zylka moved, seconded by Ms. Nagel to accept the agenda as presented. Motion carried.
Mr. Kircher moved, seconded by Mr. Veronen to accept the minutes of the Organizational Board Meeting held on February 18, 2020 and Regular Board Meeting held on February 18, 2020. Motion carried.
Dr. Coauette presented a COVID-19 Business Update.
Mr. Carlson presented the monthly Financial Reports.
Mr. Veronen moved, seconded by Mr. Zylka to approve the Check Register, Wire Transfer activity, and Wire Transfer- Employee Expense reimbursements as detailed in the batch reports dated March 6, 2020. Motion carried.
Mr. Veronen moved, seconded by Ms. Thiel to accept the Consent Agenda as follows:
• Updated Membership Agreements Members added February 1-29, 2020 • Resolution to approve permission to solicit the following category:
a. Wireless and Wireline Telecom Management Solutions
• Resolution to approve permission to re-solicit the following categories:
a. Class 4-8 Chassis with Related Equipment, Accessories, and Services • Sourcewell 2020-2021 Staffing & Program Recommendations and Rationale Motion carried.
Mr. Miller gave an update on the Government Relations and General Counsel Departments.
Mr. Schwartz gave an update on the Operations, Procurement, and Information and Communications Technology Departments and contracts awarded in February as noted in Appendix A.
Ms. Nagel moved, seconded by Mr. Kircher to approve the Resolution to Approve Ratification of Cooperative Contracting Awards. Motion carried.
Mr. Bautz gave an update on the Membership and Marketing Departments.
Mr. Drange gave an update on the Regional Programs Department.
Ms. Nanik gave an update on the Facilities and Human Resource Departments.
Mr. Thomas moved, seconded by Mr. Zylka to approve the Personnel Recommendations. Motion carried.
Mr. Carlson gave an update on the Finance and Risk Management Departments.
Dr. Coauette gave an update on State/National Associations and Partnerships, Sourcewell Technology, Annual Board Retreat, and Minnesota Service Cooperative Conference Dates.
Ms. Nagel moved, seconded by Mr. Zylka to adjourn the meeting at 6:50 p.m. Motion carried.
APPENDIX A
SOURCEWELL PROCUREMENT DEPARTMENT
BOARD ITEMS ‐ March 2020
Requesting Board permission to Solicit the following categories:
Requesting Board permission to Re‐Solicit the following categories:
NEW CONTRACTS
CORT Business Services Corp. 121919 ‐COR
"Furniture Solutions with Related Accessories and
Services"
Humanscale Corporation 121919 ‐HMN
"Furniture Solutions with Related Accessories and
Services"
Krueger International, Inc. (KI) 121919 ‐KII
"Furniture Solutions with Related Accessories and
Services"
OFS Brands, Inc. 121919 ‐OFS
"Furniture Solutions with Related Accessories and
Services"
Palmer Hamilton 121919 ‐PHL
"Furniture Solutions with Related Accessories and
Services"
Staples Contract & Commercial, LLC 121919 ‐SCC
"Furniture Solutions with Related Accessories and
Services"
Steelcase, Inc. 121919 ‐STI
"Furniture Solutions with Related Accessories and
Services"
Teknion, LLC 121919 ‐TKN
"Furniture Solutions with Related Accessories and
Services"
Axon Enterprise 010720 ‐AXN "Public Safety Video Surveillance Solutions " Laser Aiming Systems 010720 ‐LSR "Public Safety Video Surveillance Solutions" Panasonic 010720 ‐PAN "Public Safety Video Surveillance Solutions " WatchGuard Video 010720 ‐WCH "Public Safety Video Surveillance Solutions" 5th YEAR RENEWALS (CONTRACT EXTENSIONS)
PureGreen Services 040215‐PGE
"Storage Products or Systems with Related
Accessories"
Auto Plus‐Pep Boys 062916 ‐PEP
"Automotive and Truck Replacement Parts and
Tires"
Genuine Parts Company dba NAPA 062916 ‐GPC
"Automotive and Truck Replacement Parts and
Tires"
O'Reilly Auto Enterprises 062916 ‐ORA
"Automotive and Truck Replacement Parts and
Tires"
Schindler Elevator 100516‐SCH "Elevators, Escalators and Moving Walks" ThyssenKrupp Elevator Corporation 100516 ‐TKE "Elevators, Escalators and Moving Walks" NEW ezIQC CONTRACTS
Rio Grande Valley Area TX‐RGV‐021920
Amstar, Inc. TX ‐RGV‐GC‐021920‐AMS General Construction Centennial Contractors Enterprises TX ‐RGV‐GC‐021920‐CCE General Construction Core Construction TX ‐RGV‐GC‐021920‐CCT General Construction F.H. Paschen TX ‐RGV‐GC‐021920‐FHP General Construction Huper Optik USA TX ‐RGV‐GC‐021920‐HOP General Construction Trumble Construction TX ‐RGV‐RC‐021920‐TCI Roofing
Gulf Coast Area TX‐GC‐021920
Alpha Building Corporation TX ‐GC‐GC‐021920‐ABC General Construction Amstar, Inc. TX ‐GC‐GC‐021920‐AMS General Construction
AR Energy Services TX ‐GC‐GC‐021920‐ARE General Construction Centennial Contractors Enterprises TX ‐GC‐GC‐021920‐CCE General Construction Core Construction TX ‐GC‐GC‐021920‐CCI General Construction Dunhill Development and Construction TX ‐GC‐GC‐021920‐DUN General Construction F.H. Paschen TX ‐GC‐GC‐021920‐FHP General Construction
Huper Optik USA TX ‐GC‐GC‐021920‐HOP General Construction Lee Construction and Maintenance TX ‐GC‐EC‐021920‐LCM Electrical CONSENT AGENDA ITEMS Class 4‐8 Chassis with Related Equipment, Accessories, and Services Wireless and Wireline Telecom Management Solutions
APPENDIX A Continued
Lee Construction and Maintenance TX ‐GC‐F‐021920‐LCM Flooring Lee Construction and Maintenance TX ‐GC‐GC‐021920‐LCM General Construction Lee Construction and Maintenance TX ‐GC‐P‐021920‐LCM Painting RoofConnect Logistics TX ‐GC‐RC‐021920‐RCL Roofing
RoofConnect Logistics TX ‐GC‐W‐021920‐RCL Waterproofing Trumble Construction TX ‐GC‐RC‐021920‐TCI Roofing
TSG Industries TX ‐GC‐GC‐021920‐TSG General Construction ezIQC ANNUAL RENEWALS
Johnson‐Laux Construction, LLC OHGCAGCOMC ‐020618‐JLC
The K Company, Inc. OHGCAHVOMA ‐020618‐TKC
Custom Controls Group OHGCAHVOMB ‐020618‐CCG
Centennial Contractors Enterprises, Inc. OHGCAGCOMD ‐020618‐CCE West Roofing Systems, Inc. OHGCAROMA ‐020618‐WRS
Custom Controls Group OHGCAROMB ‐020618‐CCG
Barbicas Construction Company, Inc. OHGCAAPOMA ‐020618‐BCC Ohio Paving and Construction Company, Inc. OHGCACOMA ‐020618‐OPC Henderson Contracting Co. LLC OHGCAGCMBB ‐020618‐HCC
Price Builders and Developers OHGCAGCMBA ‐020618‐PBD
Empire Paving, LLC OHGCAAPOMB ‐020618‐EMP
Foti Contracting LLC OHGCAGCOMB ‐020618‐FCL
Regency Construction Services Inc OHGCAGCOME ‐020618‐REG Irizar Electric LLC OHGCAEOMA ‐020618‐IEL
F.H. Paschen, S.N. Nielsen & Associates, LLC OHGCAGCOMA ‐020618‐FHP F.H. Paschen, S.N. Nielsen & Associates, LLC OHGCOAGCOMA ‐022718‐FHP Armcorp Construction, Inc. OHGCOAGCOMB ‐022718‐ACI
Foti Contracting LLC OHGCOAGCOMC ‐022718‐FCL
Custom Controls Group OHGCOAGCOMD ‐022718‐CCG
Johnson‐Laux Construction, LLC OHGCOAGCOME ‐022718‐JLC
Armcorp Construction, Inc. OHGCOAEOMA ‐022718‐ACI
Whalen Electric LLC OHGCOAEOMB ‐022718‐WHE
Armcorp Construction, Inc. OHGCOACOMA ‐022718‐ACI
The K Company, Inc. OHGCOAHVOMA ‐022718‐KCO
Custom Controls Group OHGCOAHVOMB ‐022718‐CCG
Custom Controls Group OHGCOAROMA ‐022718‐CCG
K & W Roofing, Inc. OHGCOAROMB ‐022718‐KWR
Price Builders and Developers OHGCOAGCMBB ‐022718‐PBD
McDaniel's Construction Corp., Inc. OHGCOAGCMBA ‐022718‐MCC ezIQC EXTENSIONS
Centennial Contractors Enterprises, Inc. VA01VGC ‐021417‐CCE The Matthews Group VA01NGC ‐021417‐TMG
FHP Tectonics Corp. VA02NGC ‐021417‐FTC
Centennial Contractors Enterprises, Inc. VA04NGC ‐021417‐CCE Comfort Systems USA VA01NM ‐021417‐CFS
Centennial Contractors Enterprises, Inc. VA01HGC ‐021417‐CCE Comfort Systems USA VA01HM ‐021417‐CFS
Harrisonburg Construction Co., Inc. VA02HGC ‐021417‐HAR
APPENDIX A
SOURCEWELL PROCUREMENT DEPARTMENT
BOARD ITEMS -August 2020
NEW CONTRACTS
Peterbilt Motors Company 060920-PMC Class 4-8 Chassis with Related Equipment, Accessories and Services The Lion Electric Co. 060920-LON Class 4-8 Chassis with Related Equipment, Accessories and Services West-Mark (Certified Stainless) 060920-CER Class 4-8 Chassis with Related Equipment, Accessories and Services National Auto Fleet Group 060920-NAF Class 4-8 Chassis with Related Equipment, Accessories and Services Crane Carrier Company 060920-CRN Class 4-8 Chassis with Related Equipment, Accessories and Services Autocar Truck 060920-ATC Class 4-8 Chassis with Related Equipment, Accessories and Services Navistar Inc. 060920-NVS Class 4-8 Chassis with Related Equipment, Accessories and Services Kenworth Truck Company 060920-KTC Class 4-8 Chassis with Related Equipment, Accessories and Services Mack Trucks 060920-MAK Class 4-8 Chassis with Related Equipment, Accessories and Services 5th YEAR RENEWALS (CONTRACT EXTENSIONS)
Ford Motor Co. 061015-FMA Fleet Related Maintenance Equipment Syn-tech Systems, Inc. 022217-SYS Fleet Management and Related Technology NEW ezIQC CONTRACTS
Company Name Contract Number Type of Work and Region
ezIQC RENEWALS
J.J. Morley Enterprises, Inc. GA10-1-072115-JME
Greene & Burdette Property Management, LLC GA07-2-072115-GBP Rubio and Son Interiors, Inc. GA07-1-072115-RSI
Red Cloud Services, LLC GA05-1-072115-RCS
Engineering Design Technologies, Inc. GA04-1-072115-EDT HCR Construction, Inc. GA03-3-072115-HCR
Osprey Management, LLC GA03-2-072115-OML
Johnson-Laux Construction, LLC GA03-1-072115-JLC
Astra Construction Services, LLC GA02-2-072115-ACS
Prime Contractors, Inc. GA02-1-072115-PCI
Centennial Contractors Enterprises, Inc. GA-072115-CCE
JOC Construction GA-072115-LRI
F.H. Paschen, S.N. Nielsen & Associates, LLC GA-072115-FHP Brown & Root GA-072115-KBR
CONSENT AGENDA ITEMS
Skate Parks, Bike Parks, and Pump Tracks with Related Equipment and Services Playground and Water Play Equipment with Related Accessories & Services Open Air Structures and Recreation Buildings with Related Equipment and Services Rink Systems, Arena Supplies, and Mechanical with Related Equipment and Services Outdoor Fitness Equipment with Related Accessories & Services Requesting Board permission to Re-Solicit the following categories:
Requesting Board permission to Solicit the following categories: