2 CITY OF LIVERMORE
BID NO. 4254
FOR: LIQUID CATIONIC POLYMER
City of Livermore
1052 S. Livermore Ave.
Livermore, CA 94550
REQUEST FOR BID #4254
FOR: LIQUID CATIONIC POLYMER
PUBLISHED: JUNE 19, 2023
CLOSES: July 10, 2023
SUBMIT TO:
CITY OF LIVERMORE
OLIVIA MAHEDY, PURCHASING SPECIALIST
1052 S. LIVERMORE AVE.
LIVERMORE, CA 94550
ON OR BEFORE: JULY 10TH, 2023 AT 2PM
DocuSign Envelope ID: 1FF4849F-D0C4-43EB-83AE-22DF37EEE58E 3 CITY OF LIVERMORE
BID NO. 4254
FOR: LIQUID CATIONIC POLYMER
GENERAL TERMS & CONDITIONS
1. Notice is hereby given that the City of Livermore, Alameda County, California, will receive sealed bids for LIQUID CATIONIC POLYMER.
2. Each bid shall be in accordance with specifications and sample agreement on file in the office of the Purchasing Speciali st, City of Livermore, 1052 S. Livermore Avenue, Livermore, California 94550, copies of said conditions and specifications may be obtained at: www. Publicpurchase.com website or
https://wwwpublicpurchase.com/gems/livermore,ca/buyer/public/hom at no charge. Vendors must register to be a vendor under the City of Livermore and to receive all addendums.
3. Each bid shall be sealed and filed with the Purchasing Specialist at 1052 S.
Livermore Avenue, Livermore, CA 94550 prior to 2:00 PM, July 10, 2023. It is the bidder's responsibility to ensure that bids are received prior to the 2:00 p.m. closing time. LATE BIDS WILL NOT BE ACCEPTED!
4. Each bid must be accompanied by a complete copy of these specifications and the proposed agreement. All blanks in specifications must be filled in or bid will be considered unresponsive. Please submit a total TWO (2) sets – one (1) signed original and one (1) copy, mark on upper right-hand corner of coversheet.
5. All prices must be typed or written in ink . Bids written in pencil will not be accepted. Mistakes may be crossed out and corrections inserted adjacent, but the correction must be initialed in ink by the person signing the proposal.
6. Any claim of error by a bidder must be made before the time of the bid opening, otherwise it shall be deemed waived.
7. Any deviation from the attached specifications or substitution of services or materials must be clearly indicated. Complete detailed specif ications must accompany any substitutions so specified.
DocuSign Envelope ID: 1FF4849F-D0C4-43EB-83AE-22DF37EEE58E 4 CITY OF LIVERMORE
BID NO. 4254
FOR: LIQUID CATIONIC POLYMER
8. The City reserves the right to reject any and all bids on any basis deemed to be in the best interest of the City. Any changes, omissions, or variations in specifications or conditions of bidding may be considered cause of rejection.
9. No bidder may withdraw their bid for a period of sixty (60) days after the date set for the opening thereof.
10. The bidder, by submitting their bid, agrees to save, defend, keep, bear harmless, and fully indemnify the said City and any of its officers, officials, agents, employees, or volunteers from all damages, claims for damages, costs, or expenses, whether in law or in equity, that may at any time arise or be set up for an infringement of the patent rights, copyrights, or trade -marks of any person or persons in consequence of the use by said City, or by any of its officers, officials, agents, employees, or volunteers or articles to be supplied under this bid.
11. This Bid will be awarded to the contractor whose bid represents the best value to the City of Livermore. Pursuant to Municipal Code Section 2.68.040 B. The determination of which proposal represents the Best Value shall be based upon but not limited to, the following considerations:
• Cost
• The ability, capacity, and skill of the contractor to perform the contract or provide the services or equipment required.
• The ability of the contractor to provide the services or equipment promptly or within the time specified without delay or interference. • The character, integrity, reputation, judgment, experience, and efficiency of the contractor.
• The quality of the contractor’s performance on previous contracts with the City.
• The ability of the contractor to provide future maintenance, repair, parts and services for the use of the supplies purchased.
12. All items in bid must comply with the SAE standards and meet all OSHA, State of California and Federal Industrial Safety Orders, and regulations in effect on the date of this invitation for bid.
13. The City of Livermore will furnish exemption certificates for all federal taxes, if required. California State, Alameda County, and City of Livermore taxes are applicable and shall be shown separately.
DocuSign Envelope ID: 1FF4849F-D0C4-43EB-83AE-22DF37EEE58E 5 CITY OF LIVERMORE
BID NO. 4254
FOR: LIQUID CATIONIC POLYMER
14. Any questions regarding bidding procedures may be directed to the Acting Purchasing Specialist, Olivia Mahedy at (925) 960-43430. Any questions regarding the scope of the bid must be directed to the City through the online question and answer section of www.publicpurchase.com.
15. Bidder’s attention is directed to the following Insurance Requirements. It is highly recommended that bidders confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. If an apparent awarded bidder fails to comply strictly with the insurance requirements, that bidder may be disqualified from award of the Bid and Contract.
DocuSign Envelope ID: 1FF4849F-D0C4-43EB-83AE-22DF37EEE58E 6 CITY OF LIVERMORE
BID NO. 4254
FOR: LIQUID CATIONIC POLYMER
SPECIFICATIONS
Bids are requested for furnishing the annual requirements of the City of Livermore, Water Resources Division (WRD). Beginning upon the date of the award of contract and ending thirty-six months after the contract award date , for Cationic Polymers. Multiple polymers may be proposed for inclusion in the contract. Each year, contractor’s representative shall repeat field testing results to ensure that the correct polymer and dosage rates are being used to minimize overall expenses.
DELIVERY ADDRESS
City of Livermore
Water Resources Division
101 Jack London Blvd.
Livermore, CA 94550
DELIVERY COST
Price quoted shall include all delivery and unloading charges.
PRODUCT TESTING
The objective is to find the best polymer for WRD processes, sludge makeup and overall budget. The least expensive polymer may not be the least expensive per pound; other factors such as required concentration for optimal effectiveness will be among the considerations. Field and lab testing to determine the optimal polymer will commence beginning June 21, 2023. The last day to conduct Field and lab testing is June 28, 2023. No requests will be considered after this date.
Contacts for scheduling Field and lab testing:
Kevin Kepler or Jimmie Truesdell (925) 960-8100
Consideration of submitted proposal will only be given to Bidders who complete BOTH field and lab testing. Samples should be provided at no cost to the City.
REFERENCES
Please provide contact information for three references from current customers.
DocuSign Envelope ID: 1FF4849F-D0C4-43EB-83AE-22DF37EEE58E 7 CITY OF LIVERMORE
BID NO. 4254
FOR: LIQUID CATIONIC POLYMER
SPECIFICATIONS/TECHNICAL INFORMATION:
PURPOSES OF POLYMER: For waste activated sludge thickening and the de-watering of anaerobically digested domestic sludge using belt filter presses.
AVERAGE MONTHLY AMOUNT OF SOLIDS TO BE PROCESSED: 1.6 to 1.9 million gallons.
MATERIAL CODE: Liquid, Cationic Polymer, or equivalent.
ESTIMATE ANNUAL USAGE: 198,000 LBS (Wet Wt.)
Bidders shall provide the following information on the BIDDERS PROPOSAL form:
Brand name quoted: __________________
Price per pound (Wet Wt): _________$/LB
FOB Destination
Price to include De-scaling Agent, if required
Dosage: ___________
DELIVERY
The City requires delivery within fourteen (14) calendar days after receipt of order. In no case will bids be considered that take exception to the delivery requirements.
ILLUSTRATIVE AND TECHNICAL DATA
Bidder is to submit wit h proposal, complete Illustrative and Technical Data on materials or equipment proposed to be furnished. Failure to furnish such data may void bid.
ESTIMATED QUANTITIES
The quantities stated herein are estimates only of the City’s requirements. Contractor agrees to furnish more or less than the estimates in accordance with actual needs as they occur throughout the contract period at the unit price quoted.
DocuSign Envelope ID: 1FF4849F-D0C4-43EB-83AE-22DF37EEE58E 8 CITY OF LIVERMORE
BID NO. 4254
FOR: LIQUID CATIONIC POLYMER
HAZARDOUS SUBSTANCE
This specification includes products that may contain hazardous substances shown on the list prepared by the Director of Industrial Relations of the State of California pursuant to California Labor Code Sections 6380 -6386.Safety Data Sheet(s) (SDS) prepare d in compliance with Title 8, California Code of Regulations, Section 5194, shall accompany this bid.
If any of the ingredients of the product bid is a Carcinogen as shown on the most current list prepared by the International Agency for Research on Cance r (IARC), bidder shall separately identify such ingredients as a Carcinogen. Bidder is advised that the product will not be accepted unless (1) the product may be used safely and (2) No acceptable Non-Carcinogenic Substitute is available.
The selected Po lymer(s) shall not create any problem with reuse options for the City’s biosolids wet cake nor pose any health threats to operations personnel. Use of Polymer shall not cause excessive concentrate foaming or result in scale formation in polymer distribution lines. Addition by the vendor of the appropriate scale inhibitor may be required at no cost to the City.
A copy of the SDS shall accompany each shipment of the product to a city facility.
The following information must be provided on the invoice for each delivered shipment of Polymer.
1. Order date, time, and person placing order.
2. Delivery date and time.
3. Liquid pounds of Polymer delivered.
4. Total solids concentration of Polymer delivered.
5. Wet tons of Polymer delivered.
6. Price of Polymer, based on dry pounds.
7. Total charge for Polymer delivery.
Each Polymer delivery shall be accompanied by one representative sample of the delivered batch (500ml) which is to be given to the Duty Operator accepting the shipment. The sample shall include the name of the vendor, polymer brand, date, and batch number.
DocuSign Envelope ID: 1FF4849F-D0C4-43EB-83AE-22DF37EEE58E 9 CITY OF LIVERMORE
BID NO. 4254
FOR: LIQUID CATIONIC POLYMER
BIDDER'S PROPOSAL
The undersigned bidder declares that he/she has carefully examined the General Conditions and Specifications and agrees to furnish the services so covered to the City of Livermore. The undersigned further declares that this proposal is made according to the provisions and under the terms of the "Notice to Bidders" which document is made a part of this proposal.
PURCHASING SPECIALIST
City of Livermore
1052 South Livermore Avenue
Livermore, California 94550
LIQUID CATIONIC POLYMER
Brand name quoted: ________________________________________
Price per pound (Wet wt.): _________________$/LB
FOB Destination
Price to include De-scaling Agent, if required
Dosage: ______________________
DATE: ________________________
BY: ______________________________________________________ (PLEASE SIGN) (PRINT NAME & TITLE)
COMPANY:
____________________________________________________________
ADDRESS:
____________________________________________________________
____________________________________________________________
PHONE: ___________________________E-MAIL: ___________________
ALL BLANKS IN SPECIFICATIONS MUST BE FILLED IN OR BID WILL BE CONSIDERED UNRESPONSIVE. EACH BID MUST BE ACCOMPANIED BY A COMPLETE COPY OF THESE SPECIFICATIONS, INCLUDING ANY ADDENDA ISSUED (IF ANY).
DocuSign Envelope ID: 1FF4849F-D0C4-43EB-83AE-22DF37EEE58E 10 CITY OF LIVERMORE
BID NO. 4254
FOR: LIQUID CATIONIC POLYMER
ACKNOWLEDGEMENT FORM
Bidder’s acknowledgement and submittal of acceptance of the City of Livermore’s terms and conditions of Bid #4254:
Date __________________
Company Name: _______________________________________________
Address: _______________________________________________
_______________________________________________
Phone Number: _______________________ Fax: ___________________
Cell: _______________________
E-mail Address: _______________________________________________
Authorized Signature of Bidder:
_________________________
Print Name of Bidder:
_________________________
*** Bid responses must be received either by mail or hand delivered to; City of Livermore, Attn: , 1052 S. Livermore Ave., Livermore, CA 94550 By 2PM, Monday, July 10, 2023. ***
DocuSign Envelope ID: 1FF4849F-D0C4-43EB-83AE-22DF37EEE58E Chat
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Bid RFB #4254 - LIQUID CATIONIC POLYMER
Addendum #1 - Addendum
Bid TypeRFB
Bid Number4254
TitleLIQUID CATIONIC POLYMER
Start DateJun 19, 2023 7:00:43 AM PDT
End DateJul 1017, 2023 2:00:00 PM PDT
AgencyCity of Livermore (CA)
Bid ContactOlivia Mahedy
(925) 960-4328
[email protected]
1052 S. Livermore Ave.
Livermore, CA 94550
Description
Notice is hereby given that the City of Livermore invites sealed bids for LIQUID CATIONIC POLYMER. Each bid shall be in accordance with the conditions and specifications on file in the office of the Purchasing Specialist, 1052 South Livermore Avenue, Livermore, California 94550, copies of said conditions and specifications may be obtained at: www.publicpurchase.com website or https://www.publicpurchase.com/gems/livermore,ca/buyer/public/home at no charge.
Each bid shall be in accordance with the conditions and specifications on file in the Purchasing Office, 1052 South Livermore Avenue, Livermore, California 94550, where copies of said conditions and specifications may be inspected or obtained at no charge. All bids must be on the form provided, enclosed in a sealed envelope and clearly identified with bid title, name of bidder and date of bid opening to preclude premature opening of bid.
PRODUCT TESTING
Field and lab testing to determine the optimal polymer will commence beginning June 21, 2023. The last day to conduct Field and lab testing is June 28, 2023. No requests will be considered after this date.
Delivery Information
*** Responses must be received either by mail or hand delivered to; City of Livermore, Attn: Olivia Mahedy, Acting Purchasing Specialist, 1052 S.
Livermore Ave., Livermore, CA 94550 by 2PM, on Monday July 10, 2023.***
NO LATE BIDS ACCEPTED.
Documents
Name Posting Date Acceptance
Bid 4254 -Poly Bid Spec 20Jun 16, 2023 4:04:09 PM PDT No Attachment A - Sample GSJun 16, 2023 3:46:33 PM PDT No
DocuSign Envelope ID: 1FF4849F-D0C4-43EB-83AE-22DF37EEE58E DocuSign Envelope ID: 1FF4849F-D0C4-43EB-83AE-22DF37EEE58E DocuSign Envelope ID: 1FF4849F-D0C4-43EB-83AE-22DF37EEE58E