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COUNTY OF FRESNO
REQUEST FOR QUOTATION
NUMBER: 22-049
TIRE SUPPLY AND SERVICES
Issue Date: March 14, 2022
Closing Date: APRIL 11, 2022 AT 2:00 PM
All Questions and Responses must be electronically submitted on the Bid Page on Public Purchase.
For assistance, contact Crystal Nino at Phone (559) 600-7110.
BIDDER TO COMPLETE
Undersigned agrees to furnish the commodity or service stipulated in the attached at the prices and terms stated in this RFQ.
Bid must be signed and dated by an authorized officer or employee.
Except as noted on individual items, the following will apply to all items in the Quotation Schedule:
• A cash discount of % days will apply. County does not accept terms less than 15 days.
COMPANY
CONTACT PERSON
ADDRESS
CITY STATE ZIP CODE
( )
TELEPHONE NUMBER E-MAIL ADDRESS
AUTHORIZED SIGNATURE
PRINT NAME TITLE
Purchasing Use: CN:st ORG/Requisition: 8910; 31113229; 9026 / 8912200544; 3111223039; 9262200079
Quotation No. 22-049 Page 2
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TABLE OF CONTENTS
PAGE
KEY DATES .................................................................................................................... 3 OVERVIEW ..................................................................................................................... 3 BID INSTRUCTIONS ...................................................................................................... 4 GENERAL REQUIREMENTS & CONDITIONS ............................................................... 5 INSURANCE REQUIREMENTS ................................................................................... 16 PARTICIPATION ........................................................................................................... 17 REFERENCE LIST ........................................................................................................ 18 QUOTATION SCHEDULE ............................................................................................. 18 CHECK LIST ................................................................................................................. 22
Quotation No. 22-049 Page 3
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KEY DATES
RFQ Issue Date: March 14, 2022
Written Questions for RFQ Due: March 28, 2022 at 10:00 AM Questions must be submitted on the Bid Page at Public Purchase.
RFQ Closing Date: April 11, 2022 at 2:00 PM
Quotations must be electronically submitted on the Bid Page.
OVERVIEW
The County of Fresno (“County”) is soliciting bids from vendors to supply tires and related services to the County of Fresno Fleet Services, American Avenue Disposal Site, and Sheriff’s Office, as specified within this Request for Quotation (RFQ). This includes but not limited to golf carts, riding mowers, automobiles, light- and heavy-duty trucks, trailers, snowplows, loaders, motor graders, and construction equipment. The County annually spends approximately $450,000 on tires and $25,000 on related services.
Quotation No. 22-049 Page 4
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BID INSTRUCTIONS
• Bidders must electronically submit bid package in pdf format, no later than the quotation closing date and time as stated on the front of this document, to the Bid Page on Public Purchase. The County will not be responsible for and will not accept late bids due to slow internet connection or incomplete transmissions.
• Bids received after the closing time will NOT be considered. • All quotations shall remain firm for 180 days.
• Interpretation: Should any discrepancies or omissions be found in the bid specifications or doubt as to their meaning, the bidder shall notify the Buyer in writing at once. The County shall not be held responsible for verbal interpretations. Questions regarding the bid must be received by Purchasing prior to the date and time stated within this document. All addenda issued shall be in wr iting, duly issued by Purchasing and incorporated into the contract. • ISSUING AGENT/AUTHORIZED CONTACT: This RFQ has been issued by County of Fresno, Purchasing. Purchasing shall be the vendor’s sole point of contact with regard to the RFQ, its content, and all issues concerning it.
All communication regarding this RFQ shall be directed to an authorized representative of County Purchasing. The specific buyer managing this RFQ is identified on the cover page, along with his or her telephone number, and he or she should be the primary point of contact for discussions or information pertaining to the RFQ. Contact with any other County representative, including elected officials, for the purpose of discussing this RFQ, its content, or any other issue concerning i t, is prohibited unless authorized by Purchasing. Violation of this clause, by the vendor having unauthorized contact (verbally or in writing) with such other County representatives, may constitute grounds for rejection by Purchasing of the vendor’s quotat ion.
The above stated restriction on vendor contact with County representatives shall apply until the County has awarded a purchase order or contract to a vendor or vendors, except as follows. First, in the event that a vendor initiates a formal protest ag ainst the RFQ, such vendor may contact the appropriate individual, or individuals who are managing that protest as outlined in the County’s established protest procedures. All such contact must be in accordance with the sequence set forth under the protest procedures. Second, in the event a public hearing is scheduled before the Board of Supervisors to hear testimony prior to its approval of a purchase order or contract, any vendor may address the Board.
• APPEALS: Appeals must be submitted in writing within seven (7) working days after notification of proposed recommendations for award. A “Notice of Award” is not an indication of County’s acceptance of an offer made in response to this RFQ. Appeals shall be submitted to County of Fresno Purchasing, 333 W. Pontiac Way, Clovis, CA 93612 and in Word format to [email protected] . Appeals should address only areas regarding RFQ contradictions, procurement errors, proposal rating discrepancies, lega lity of procurement context, conflict of interest, and inappropriate or unfair competitive procurement grievance regarding the RFQ process.
Purchasing will provide a written response to the complainant within seven (7) working days unless the complainant i s notified more time is required. If the appealing bidder is not satisfied with the decision of Purchasing, bidder shall have the right to appeal to the County Administrative Office within seven (7) working days after Purchasing’s notification; if the appealing bidder is not satisfied with CAO’s decision, the final appeal is with the Board of Supervisors. Please contact Purchasing if the appeal will be going to the Board of Supervisors.
Quotation No. 22-049 Page 5
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GENERAL REQUIREMENTS & CONDITIONS
LOCAL VENDOR PREFERENCE AND DISABLED VETERAN BUSINESS ENTERPRISE BID PREFERENCE: The Local Vendor Preference and Disabled Veteran Business Enterprise Preference do not apply to this Request for Quotation.
DEFINITIONS: The terms Bidder, Proposer, Contractor and Vendor are all used interchangeably and refer to that person, partnership, corporation, organization, agency, etc. which is offering the quotation and is identified on page one of this Request For Quotation (RFQ).
INTERPRETATION OF RFQ: Vendors must make careful examination of the requirements, specifications and conditions expressed in the RFQ and fully inform themselves as to the quality and character of services required. If any person planning to submit a quotation finds discrepancies in or omissions from the RFQ or has any doubt as to the true meaning or interpretation, correction thereof may be requested in writing from Purchasing by March 28, 2022 at 10:00 AM, cut-off.
Questions must be submitted on the Bid Page at Public Purchase or contact Crystal Nino at (559) 600-7110.
NOTE: Time constraints will prevent County from responding to questions submitted after the cut-off date.
Any change in the Request for Quotation will be made by written addendum issued by the County. The County will not be responsible for any other explanations or interpretations.
EXCEPTIONS: Please provide any exceptions to the general requirements and conditions taken by the bidder. If exceptions are not noted, the County will assume that the bidder’s quotation meets those requirements.
AWARD: Award will be made to up to three (3) vendor(s) offering the services, products, prices, delivery, equipment and system deemed to be to the best advantage of the County. County will not award to vendors only providing service or only providing products. Past performance (County contracts within the past seven years) and references may factor into awarding of a contract. The County shall be the sole judge in making such determination. Award Notices are tentative: Acceptance of an offer made in response to this RFQ shall occur only upon execution of an agreement by both parties. Awarded vendors will be chosen from the contract by user departments for each job based on quickest response time and lowest price.
RIGHT TO REJECT BIDS: The County reserves the right to reject any and all bids and to waive informalities or irregularities in bids. Failure to respond to all questions or not to supply the requested information could result in rejection of your quotation.
CODES AND REGULATIONS: All work and material to conform to all applicable Federal, State, local and special district building codes, laws, ordinances, and regulations.
SALES TAX: Fresno County pays California State Sales Tax regardless of vendor's place of doing business.
TAXES, PERMITS & FEES: The successful bidder shall pay for and include all federal, state and local taxes direct or indirect upon all materials; pay all fees for, and obtain all necessary permits and licenses, unless otherwise specified herein.
TAXES, CHARGES AND EXTRAS:
A) DO NOT include Federal Excise Tax. County is exempt under Registration No. 94-73-03401-K.
B) County is exempt from Federal Transportation Tax. Exemption certificate is not required where shipping papers show consignee as County of Fresno.
C) Charges for transportation, containers, packing, etc. will not be paid unless specified in bid.
SPECIFICATIONS AND EQUALS: Brand names, where used, are a means of establishing quality and style. Bidders are invited to quote their equals. Alternate offers are to be supported by literature, which fully describes items that you are bidding.
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No exceptions to or deviations from this specification will be considered unless each exception or deviation is specifically stated by the bidder, in the designated places. If no exceptions or deviations are shown, the bidder will be required to furnish items exactly as specified herein. The burden of proof of compliance with this specification is the responsibility of the bidder.
Brands found to be acceptable to the County are as follows: BF Goodrich, Bridgestone, Continental, Cooper, Dunlop, Firestone, General, Goodyear, Hancook, Dumbo, Michelin, Pirelli, Toyo and Yokohama.
LITERATURE: Bidders shall submit literature, which fully describes items on which they are bidding, not later than the closing date of this bid. Any and all literature submitted must be stamped with bidders name and address.
MERCHANDISE RETURNABLE FOR FULL CREDIT: Bidder agrees to accept for full credit any merchandise sold by him on contract or award resulting from this bid, if returned in good condition by the County.
GUARANTEE AGAINST DEFECTS: All items are to carry a full guarantee against defects in materials and workmanship and guarantee against breakage and other malfunctions when performing work for which they are designed.
PACKAGING: Each item listed in the bid gives as part of its description the minimum packaging size that the County would order. The County feels it more reasonable to order the successful bidder's standard "carton" sizes; therefore, each bidder is asked to fill in the information for each item. Normally the circumstances resort to minimum package size orders. Be sure to fill in your "standard" carton size on the quotation schedule if different from stated.
Quote separate prices on each individual item in County unit of measure (i.e., EA, DZ, PG, not your standard carton price).
SAMPLES: On request, samples of the products on which you are bidding shall be made available to the County. County will designate where samples are to be delivered.
Successful bidder's samples may be retained for checking against delivery, in which case allowance will be made to vendor.
Samples, when required, must be furnished and delivered free and, if not destroyed by tests, will upon written request (within thirty (30) days of bid closing date) be returned at the bidder's expense. In the absence of such notification, County shall have the right to dispose of the samples in whatever manner it deems appropriate.
VENDOR ASSISTANCE: Successful bidder shall furnish, at no cost to the County, a representative to assist County departments in determining their product requirements.
MINOR DEVIATIONS: The County reserves the right to negotiate minor deviations from the prescribed terms, conditions and requirements with the selected vendor.
BIDDERS’ LIABILITIES: County of Fresno will not be held liable for any cost incurred by vendors in responding to the RFQ.
PRICE RESPONSIBILITY: The selected vendor will be required to assume full responsibility for all services and activities offered in the quotation, whether or not they are provided directly. Further, the County of Fresno will consider the selected vendor to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract. The contractor may not subcontract or transfer the contract, or any right or obligation arising out of the contract, without first having obtained the express written consent of the County.
PRICES: Bidder agrees that prices quoted are for the contract period, and in the event of a price decline such lower prices shall be extended to the County of Fresno. Prices shall be quoted F.O.B. destination to the user department.
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CONFIDENTIALITY: Bidders shall not disclose information about the County's business or business practices and safeguard confidential data which vendor staff may have access to in the course of system implementation.
NEWS RELEASE: Vendors shall not issue any news releases or otherwise release information to any third party about this RFQ or the vendor's quotation without prior written approval from the County of Fresno.
BACKGROUND REVIEW: The County reserves the right to conduct a background inquiry of each proposer/bidder which may include collection of appropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. By submitting a quotation/bid to the County, the vendor consents to such an inquiry and agrees to make available to the County such books and records the County deems necessary to conduct the inquiry.
ADDENDA: In the event that it becomes necessary to revise any part of this RFQ, addenda will be provided to all agencies and organizations that receive the basic RFQ.
CONFLICT OF INTEREST: The County shall not contract with, and shall reject any bid or quotation submitted by the persons or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:
1. Employees of the County or public agencies for which the Board of Supervisors is the governing body.
2. Profit-making firms or businesses in which employees described in Subsection (1) serve as officers, principals, partners or major shareholders.
3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of Subsection (1), and who were employees in positions of substantial responsibility in the area of service to be performed by the contract, or participated in any way in developing the contract or its service specifications.
4. Profit-making firms or businesses in which the former employees described in Subsection (3) serve as officers, principals, partners or major shareholders.
5. No County employee whose position in the County enables him to influence the selection of a contractor for this RFQ, or any competing RFQ, and no spouse or economic dependent of such employee, shall be employees in any capacity by a bidder, or have any other direct or indirect financial interest in the selection of a contractor.
INVOICING: All invoices are to be delivered to the ordering department no later than three (3) days after the delivery of services or goods. Each invoice shall reference the purchase order or contract number and the equipment number if applicable. The contractor shall obtain the “invoice to” address when receiving the order.
PAYMENT: County will make partial payments for all purchases made under the contract/purchase order and accumulated during the month. Terms of payment will be net forty-five (45) days. County will consider the Bidder’s Cash discount Offer, in lieu of the net forty-five (45) days payment terms.
CONTRACT TERM: It is County’s intent to contract with the successful bidder for a term of three (3) years.
RENEWAL: Agreement may be renewed for a potential of two (2) one (1) year periods, based on the mutual written consent of all parties.
QUANTITIES: Quantities shown in the bid schedule are approximate and the County guarantees no minimum amount. The County reserves the right to increase or decrease quantities.
ORDERING: Orders will be placed as required by the various County Departments.
TERMINATION: The County reserves the right to terminate any resulting contract upon written notice.
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INDEPENDENT CONTRACTOR: In performance of the work, duties, and obligations assumed by Contractor under any ensuing Agreement, it is mutually understood and agreed that CONTRACTOR, including any and all of Contractor’s officers, agents, and employees will at all times be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of the COUNTY. Furthermore, County shall have no right to control or supervise or direct the manner or method by which Contractor shall perform its work and function. However, County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof.
Because of its status as an independent contractor, Contractor shall have absolutely no right to employment rights and benefits available to County employees. Contractor shall be solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees, including compliance with Social Security, withholding, and all other regulations governing such matters. It is acknowledged that during the term of the Agreement, Contractor may be providing services to others unrelated to the County or to the Agreement.
SELF-DEALING TRANSACTION DISCLOSURE: Contractor agrees that when operating as a corporation (a for-profit or non-profit corporation), or if during the term of the agreement the Contractor changes its status to operate as a corporation, members of the Contractor’s Board of Directors shall disclose any self-dealing transactions that they are a party to while Contractor is providing goods or performing services under the agreement with the County. A self-dealing transaction shall mean a transaction to which the Contractor is a party and in which one or more of its directors has a material financial interest. Members of the Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and signing a Fresno County Self-Dealing Transaction Disclosure Form and submitting it to the County prior to commencing with the self-dealing transaction or immediately thereafter.
HOLD HARMLESS CLAUSE: Contractor agrees to indemnify, save, hold harmless and at County's request, defend the County, its officers, agents and employees, from any and all costs and expenses (including attorney’s fees and costs), damages, liabilities, claims and losses occurring or resulting to County in connection with the performance, or failure to perform, by Contractor, its officers, agents or employees under this Agreement and from any and all costs and expenses (including attorney’s fees and costs), damages, liabilities, claims and losses occurring or resulting to any person, firm or corporation who may be injured or damaged by the performance, or failure to perform, of Contractor, its officers, agents or employees under this Agreement.
MATERIALS TO BE NEW: All materials shall be new and of merchantable grade, free from defect. No bid will be considered unless it is accompanied by a complete list of manufacturer's catalog numbers of the items, which the bidder proposes to furnish, together with full descriptive literature on all items so enumerated. If item proposed differs from these specifications, bidder shall present specific explanation of functioning and structural characteristics for those details which differ from the specifications listed herein.
SAFETY DATA SHEETS: With the invoice or within twenty -five (25) days of delivery, the seller must provide to the County a Safety Data Sheet for each product, which contains any substance on “The List of 800 Hazardous Substances”, published by the State Director of Industrial Relations. (See Hazardous Substances Information and Training Act, California State Labor Code Sections 6360 through 6399.7.) RECYCLED PRODUCTS/MATERIALS: Vendors are encouraged to provide and quote (with documentation) recycled or recyclable products/materials which meet stated specifications.
DAMAGE TO EXISTING WORK: Damage to existing construction, equipment, planting, etc., by the contractor in the performance of his work shall be replaced or repaired and restored to original condition by the contractor.
CLEAN UP: The Contractor shall at all times, keep the premises clean from accumulation of waste materials or rubbish caused by his employees or work and shall remove all resulting work debris from the job site.
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COORDINATE WORK WITH OWNER: Successful bidder shall coordinate and schedule the work with the County so that any interruption to the normal business operations be kept to a minimum.
INSPECTION: All material and workmanship shall be subject to inspection, examination and test by the County at any and all times during which manufacture and/or construction are carried on. The County shall have the right to reject defective material and workmanship or require its correction.
SUPERVISION: The Contractor shall give efficient supervision to the work, using therein the skill and diligence for which he is remunerated in the contract price. He shall carefully inspect the site and study and compare all drawings, specifications and other instructions, as ignorance of any phase of any of the features or conditions affecting the contract will not excuse him from carrying out its provisions to its full intent.
STANDARD OF PERFORMANCE: All work shall be performed in a good and workmanlike manner.
SAFEGUARDS: The successful bidder shall provide, in conformity with all local codes and ordinances and as may be required, such temporary walls, fences, guardrails, barricades, lights, danger signs, enclosures, etc., and shall maintain such safeguards until all work is completed.
DISPUTE RESOLUTION: The ensuing contract shall be governed by the laws of the state of California.
Any claim which cannot be amicably settled without court action will be litigated in the U.S. District Court for the Eastern District of California in Fresno, CA or in a state court for Fresno County.
DEFAULT: In case of default by the selected bidder, the County may procure the services from another source and may recover the loss occasioned thereby from any unpaid balance due the selected bidder, or by any other legal means available to the County.
Regardless of F.O.B . point, vendor agrees to bear all risks of loss, injury or destruction to goods and materials ordered herein which occur prior to delivery and such loss, injury or destruction shall not release vendor from any obligation hereunder
ASSIGNMENTS: The ensuing proposed contract will provide that the vendor may not assign any payment or portions of payments without prior written consent of the County of Fresno.
ASSURANCES: Any contract awarded under this RFQ must be carried out in full compliance with the Civil Rights Act of 1964, the Americans With Disabilities Act of 1990, their subsequent amendments, and any and all other laws protecting the rights of individuals and agencies. The County of Fresno has a zero tolerance for discrimination, implied or expressed, and wants to ensure that policy continues under this RFQ. The contractor must also guarantee that services, or workmanship, provided will be performed in compliance with all applicable local, state, or federal laws and regulations pertinent to the types of services, or project, of the nature required under this RFQ. In addition, the contractor may be required to provide evidence substantiating that their employees have the necessary skills and training to perform the required services or work.
OBLIGATIONS OF CONTRACTOR: Contractor warrants on behalf of itself and all subcontractors engaged for the performance of the ensuing contract that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1 986 and other applicable laws shall be employed in the performance of the work hereunder.
TIE BIDS: With all other factors being equal, the contract shall be awarded to the Fresno County vendor or, if neither or both are Fresno County vendors, the tied vendors will be granted the opportunity to submit new bids or the entire bid may be rejected and re -bid. If the General Requirements of the RFQ state that they are applicable, the provisions of the Fresno County Local Vendor Preference shall take priority over this paragraph.
DATA SECURITY: Individuals and/or agencies that enter into a contractual relationship with the County for the purpose of providing services must employ adequate controls and data security measures, both internally and externally to ensure and protect the confidential information and/or data provided to contractor by the County, preventing the potential loss, misappropriation or inadvertent access, viewing, use or disclosure of County data including sensitive or personal client information; abuse of County resources; and/or disruption to County operations.
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Individuals and/or agencies may not connect to or use County networks/systems via personally owned mobile, wireless or handheld devices unless authorized by County for telecommuting purposes and provide a secure connection; up to date virus protection and mobile devices must have the remote wipe feature enabled. Computers or computer peripherals including mobile storage devices may not be used (County or Contractor device) or brought in for use into the County’s system(s) without prior authorization from County’s Chief Information Officer and/or designee(s).
No storage of County’s private, confidential or sensitive data on any hard-disk drive, portable storage device or remote storage installation unless encrypted according to advance encryption standards (AES of 128 bit or higher).
The County will immediately be notified of any violations, breaches or potential breaches of security related to County’s confidential information, data and/or data processing equipment which stores or processes County data, internally or externally.
County shall provide oversight to Contractor’s response to all incidents arising from a possible breach of security related to County‘s confidential client information. Contractor will be responsible to issue any notification to affected individuals as required by law or as deemed necessary by County in its sole discretion. Contractor will be responsible for all costs incurred as a result of providing the required notification.
AUDITS AND RETENTION: The Contractor shall maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three (3) years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed.
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BIDDER TO COMPLETE:
Online Services: The County’s Sheriff’s Department would like to have the ability to perform the following actions online: Order tires, review inventory of available tires, and view tread patterns and specifications.
While it is encour aged, bids will not be rejected if not available. Please specify if this is available and give a brief description of how it works.
GUARANTEED PICK UP AND/OR DELIVERY: Bidder will be considered in award of bid only if they can guarantee delivery. Desired standard delivery for stock items is two (2) days. Desired delivery as need is two (2) hours. Enter guaranteed delivery on this line (i.e., number of days from receipt of order to delivery.)
WARRANTY AND SERVICE LOCATION:
State the warranty and/or guarantee provisions applicable to this equipment or attach warranty form with your bid.
State specific location, where service and/or maintenance can be obtained. Failure to furnish this information will be cause for rejection of bid.
ADDITIONAL ITEMS:
A guaranteed percentage discount from the manufacturers enclosed price lists will be allowed on purchases of all additional items.
State the name of the price list, indicate the applicable price column, give the effective date of price list, and list any applicable discounts here:
Price List Price Column Effective date Discount (%)
Bidders will submit any applicable price lists with bid.
Prices on additional items will be based on successful bidder's firm percent discount from manufacturer's current published price list. Successful bidder will be required to file any new price list that may become effective during the life of the contract with the County of Fresno Purchasing Manager within thirty (30) days of its becoming effective.
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State Your Purchase Order mailing address:
Fax orders to:
Phone orders to:
Email orders to:
MINIMUM ORDER: Bidder to state minimum order quantities and charges for less than minimum order quantity (if not stated it will be assumed there are none).
SUBCONTRACTORS:
List all subcontractors that would perform work in excess of one/half of one percent of the total amount of your bid, and state general type of work such subcontractor would be performing. The primary contractor is not relieved of any responsibility by virtue of using a subcontractor:
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Requested Services
Provide an itemized sample invoice for charges related to the requested services.
Provide attachments if necessary.
A John Deere 544G is located 30 miles away and needs one Bridgestone VSW DG2 175R25 tire (part number 420387) replaced.
Cost
$
$
$
$
$
$
$
$
$
$
$
$
Total
$
Quotation No. 22-049 Page 14
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A John Deere 7700 tractor is 30 miles away and needs a 7.00/7.50R15 tube only replaced.
Cost
$
$
$
$
$
$
$
$
$
$
Total
$
A Freightliner truck is located 30 miles away and needs one Bridgestone R280 11R22.5 front tire (part number 183819) replaced.
Cost
$
$
$
$
$
$
$
$
$
$
Total
$
Quotation No. 22-049 Page 15
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A PB Loader is located 30 miles away and needs a flat repair on one 11R22.5 rear inside tire. The cause is a puncture on the tread area.
Cost
$
$
$
$
$
$
$
$
$
$
Total
$
Quotation No. 22-049 Page 16
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INSURANCE REQUIREMENTS
INSURANCE: Without limiting the County’s right to obtain indemnification from Contractor or any third parties, Contractor, at its sole expense, shall maintain in full force and effect, the following insurance policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A. Commercial General Liability: Commercial General Liability Insurance with limits of not less than Two Million Dollars ($ 2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00). T his policy shall be issued on a per occurrence basis. County may require specific coverage including completed operations, product liability, contractual liability, Explosion- Collapse- Underground, fire legal liability or any other liability insurance deem ed necessary because of the nature of the contract.
B. Automobile Liability: Comprehensive Automobile Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00) per accident for bodily injury and for property damages . Coverage should include any auto used in connection with this Agreement.
C. Professional Liability: If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
D. Worker's Compensation: A policy of Worker's Compensation insurance as may be required by the California Labor Code.
Additional Requirements Relating to Insurance:
Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written notice given to County.
Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts paid by the policy of worker’s compensation insurance required by this Agreement. Contractor is solely responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of subrogation, but Contractor’s waiver of subrogation under this paragraph is effective whether or not Contractor obtains such an endorsement.
Within thirty (30) days from the date Contractor executes this Agreement, Contractor shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies, as required herein, to the County of Fresno, Fleet Services, Attn: Ken Christiansen, 4551 E. Hamilton Ave., Fresno, CA 93702, stating that such insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the policies; that such Commercial General Liability insurance names the County of Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned; that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees, shall be excess only and not contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30) days advance, written notice given to County. Certificates of insurance are to include the contract number at the top of the first page.
In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of such event.
All policies shall be with admitted insurers licensed to do business in the State of California. Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or better.
Quotation No. 22-049 Page 17
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BIDDER TO COMPLETE THE FOLLOWING:
PARTICIPATION
The County of Fresno is a member of the Central Valley Purchasing Group. This group consists of Fresno, Kern, Kings, and Tulare Counties and all governmental, tax supported agencies within these counties.
Whenever possible, these and other tax supported agencies co-op (piggyback) on contracts put in place by one of the other agencies.
Any agency choosing to avail itself of this opportunity, will make purchases in their own name, make payment directly to the contractor, be liable to the contractor and vice versa, per the terms of the original contract, all the while holding the County of Fresno harmless. If awarded this contract, please indicate whether you would extend the same terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County.
Yes, we will extend contract terms and conditions to all qualified agencies within the Central Valley Purchasing Group and other tax supported agencies.
No, we will not extend contract terms to any agency other than the County of Fresno.
(Authorized Signature)
Title
Quotation No. 22-049 Page 18
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VENDOR MUST COMPLETE AND RETURN WITH REQUEST FOR QUOTATION.
Firm:
REFERENCE LIST
Provide a list of at least five (5) customers for whom you have recently provided similar products/services. If you have held a contract for similar services with the County of Fresno within the past seven (7) years, list the County as one of your customers. Please list the person most familiar with your contract. Be sure to include all requested information.
Reference Name: Contact:
Address:
City: State: Zip:
Phone No.: ( ) Date:
Service Provided:
Reference Name: Contact:
Address:
City: State: Zip:
Phone No.: ( ) Date:
Service Provided:
Reference Name: Contact:
Address:
City: State: Zip:
Phone No.: ( ) Date:
Service Provided:
Reference Name: Contact:
Address:
City: State: Zip:
Phone No.: ( ) Date:
Service Provided:
Reference Name: Contact:
Address:
City: State: Zip:
Phone No.: ( ) Date:
Service Provided:
Failure to provide a list of at least five (5) customers may be cause for rejection of this RFQ.
Quotation No. 22-049 Page 18
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QUOTATION SCHEDULE
County will award to up to three (3) vendors with the lowest annual total.
Brand
Description
Size
Part #
Annual Qty
List Price
(each)
Discount Unit Cost
(List Price
Less
Discount)
Extended Cost
(Unit Cost x
annual
quantity)
Bridgestone R250F 245/70R19.5 299898 4 $ % $ $
Bridgestone R250F 225/70R19.5 153028 18 $ % $ $
Bridgestone R238 225/70R19.5 248681 4 $ % $ $
Bridgestone R280 11R X 22.5 183819 4 $ % $ $
Bridgestone VSW DG2 17.5 X R25 420387 4 $ % $ $
Firestone Firehawk GT V Pursuit 265/60R17 23189 10 $ % $ $ Firestone Firehawk GT Z Pursuit 235/55R17 77325 10 $ % $ $ Firestone Firehawk GT Z Pursuit 235/55R17 3874 10 $ % $ $ Firestone Firehawk GT Z Pursuit 225/60R18 3875 10 $ % $ $ Firestone Firehawk GT Z Pursuit 235/50R18 23308 10 $ % $ $ Firestone Firehawk GT Z Pursuit 245/55R18 177 10 $ % $ $ Firestone Firehawk PV41 225/60R16 67911 10 $ % $ $
Goodyear G177 11R X 22.5 138-803-230 2 $ % $ $
Goodyear GP2B 17.5R X 25 152-524-070 2 $ % $ $
Goodyear Eagle RS-A 225/60R16 732-354-148 10 $ % $ $
Goodyear Eagle RS-A 225/60R16 732-354-500 10 $ % $ $
Goodyear Eagle RS-A 235/55R17 732-002-500 76 $ % $ $
Goodyear Eagle RS-A 235/55R17 732-297-500 12 $ % $ $
Goodyear Eagle RS-A 265/60R17 732-301-500 12 $ % $ $
Goodyear Eagle RS-A 235/50R18 732-276-500 12 $ % $ $
Goodyear Eagle RS-A 245/55R18 732-026-500 12 $ % $ $
Goodyear Eagle RS-A 225/60R18 732-312-500 32 $ % $ $
Goodyear Wrangler SR-A 225/70R15 183-482-418 10 $ % $ $ Goodyear Wrangler SR-A 225/75R15 183-064-418 10 $ % $ $ Goodyear Wrangler SR-A 225/75R16 183-017-418 18 $ % $ $ Goodyear Wrangler SR-A 235/70R16 183-407-418 18 $ % $ $ Quotation No. 22-049 Page 19
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Brand
Description
Size
Part #
Annual Qty
List Price
(each)
Discount Unit Cost
(List Price
Less
Discount)
Extended Cost
(Unit Cost x
annual
quantity)
Goodyear Wrangler SR-A 255/65R16 183-987-418 8 $ % $ $
Goodyear Wrangler AT Adventure 225/75R16 748-748-572 4 $ % $ $ Goodyear Wrangler AT Adventure 235/70R16 758-043-571 4 $ % $ $ Goodyear Wrangler AT Adventure 245/70R16 758-762-571 4 $ % $ $ Goodyear Wrangler AT Adventure 245/75R16 758-059-571 28 $ % $ $ Goodyear Wrangler AT Adventure 265/75R16 748-746-571 4 $ % $ $ Goodyear Wrangler AT Adventure 235/70R17 758-078-571 52 $ % $ $ Goodyear Wrangler AT Adventure 235/75R17 758-089-572 84 $ % $ $ Goodyear Wrangler AT Adventure 245/70R17 758-060-572 16 $ % $ $ Goodyear Wrangler Duratrac 265/70R17 312-014-142 20 $ % $ $ Goodyear Assurance All-Season 185/70R14 407-476-374 8 $ % $ $ Goodyear Assurance All-Season 195/70R14 407-736-374 8 $ % $ $ Goodyear Assurance All-Season 195/65R15 407-477-374 52 $ % $ $ Goodyear Assurance All-Season 205/75R15 407-789-374 32 $ % $ $ Goodyear Assurance All-Season 215/75R15 407-792-374 16 $ % $ $ Goodyear Assurance All-Season 225/60R16 407-715-374 12 $ % $ $ Goodyear Assurance All-Season 225/65R16 407-786-374 52 $ % $ $ Goodyear Assurance All-Season 235/60R16 407-784-374 8 $ % $ $ Goodyear Assurance All-Season 215/55R17 407-213-374 8 $ % $ $ Goodyear Assurance All-Season 225/65R17 407-285-374 8 $ % $ $ Goodyear Assurance Fuel Max 195/65R15 738-274-571 52 $ % $ $ Goodyear Assurance Fuel Max 205/65R15 738-403-571 16 $ % $ $ Goodyear Assurance Fuel Max 215/70R15 738-280-571 40 $ % $ $ Goodyear Assurance Fuel Max 215/60R16 738-571-571 120 $ % $ $ Goodyear Assurance Fuel Max 215/65R16 738-016-571 120 $ % $ $ Goodyear Assurance Fuel Max 215/70R16 755-205-383 12 $ % $ $
Quotation No. 22-049 Page 20
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Brand
Description
Size
Part #
Annual Qty
List Price
(each)
Discount Unit Cost
(List Price
Less
Discount)
Extended Cost
(Unit Cost x
annual
quantity)
Goodyear Assurance Fuel Max 235/60R16 738-334-571 12 $ % $ $ Goodyear Assurance Fuel Max 235/70R16 755-206-383 8 $ % $ $ Goodyear Assurance Fuel Max 245/70R16 755-762-383 8 $ % $ $ Goodyear Assurance Fuel Max 245/75R16 755-298-383 8 $ % $ $ Goodyear Assurance Fuel Max 215/55R17 738-340-571 8 $ % $ $ Goodyear Assurance Fuel Max 225/60R17 738-168-571 10 $ % $ $ Goodyear Assurance Fuel Max 225/65R17 738-285-571 10 $ % $ $ Goodyear Assurance Fuel Max 245/70R17 755-056-383 10 $ % $ $ Goodyear Integrity 225/60R16 402-314-073 10 $ % $ $
Recap – Aggressive 11R x 22.5 2 $ % $ $
Recap – Aggressive 11R x 24.5 2 $ % $ $
Recap – Aggressive 12R x 22.5 2 $ % $ $
Recap – Highway 11R x 24.5 2 $ % $ $
Golf Cart Tire 18x8.5-8 10 $ % $ $
Kubota RTV500 Tire 24x9-12 HDWS 6-p ARTV4303 2 $ % $ $
Kubota RTV500 Tire 24x11-12 HDWS 6- ARTV4304 2 $ % $ $
Subtotal (without tire fees) $
Tire Fees
Disposal Fees
Taxable Amount
Tax
ANNUAL TOTAL
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Services for Autos and Light Duty Trucks
Tire Change: (per wheel) $
Flat Repair: (indicate if per wheel / unit / other) $
Wheel balance: Computer spin balance (per wheel) $
Alignment:
Computer alignment (indicate if per
axle / hour / ot $
Services for Heavy Duty Trucks
Tire Change: (per wheel) $
Flat Repair: (indicate if per wheel / unit / other) $
Wheel balance: Computer spin balance (per wheel) $
Alignment:
Computer alignment (indicate if per
axle / hour / ot $
Services for Tractors/Construction Equipment
Tire Change: (per wheel) $
Flat Repair: (indicate if per wheel / unit / other) $
Wheel balance: Computer spin balance (per wheel) $
Emergency Road Service
Regular Hours – Monday – Friday 7:00 AM – 4:30 PM (excluding County Holidays): $ /hour After Hours – Any time not included above: $ /hour
Mileage Charge (for each mile in excess of the first 15 miles): $ /hour Fuel Charge (for each mile in excess of the first 15 miles): $ /hour
Quotation No. 22-049 Page 22
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CHECK LIST
This Checklist is provided to assist the vendors in the preparation of their bid response. Included in this list, are important requirements and is the responsibility of the bidder to submit with the bid package in order to make the bid compliant. Because this checklist is just a guideline, the bidder must read and comply with the bid in its entirety.
Check off each of the following:
1. The Request for Quotation (RFQ) has been signed and completed.
2. Addenda, if any, have been signed and included in the bid package.
3. The completed Reference List as provided with this RFQ.
4. The Quotation Schedule as provided with this RFQ has been completed, price reviewed for accuracy and any corrections initialed.
5. Indicate all of bidder exceptions to the County’s requirements, conditions and specifications as stated within this RFQ.
6. The Participation page as provided within this RFQ has been signed and included
7. Bidder to Complete page as provided with this RFQ.
8. Return checklist with RFQ response.
9. Completed RFQ in pdf format, electronically submitted to the Bid Page on Public Purchase.