1 FIRST AMENDMENT TO AGREEMENT
This First Amendment to Agreement (Amendment) is effective as of 'HFember __, 2022, (the Effective Date) and amends the Agreement entered into by and between the City of Fresno, a California municipal corporation (City), and Fresno Area Workforce Investment Corporation, a non-profit organization (Service Provider).
RECITALS
A. The City and Service Provider entered into an agreement dated August 10, 2022 (the Agreement) to provide Youth Development Programs for compensation not to exceed $281,550.00.
B. The City and Service Provider now desire to amend the Agreement to correct the Scope of Work therein, as set forth below consistent with Council authorization as provided in Resolution No. 2022-163.
C. Entry into this Amendment, the Service Provider agrees it has no claim, demand, or dispute against the City.
AGREEMENT
NOW, THEREFORE, in consideration of the above recitals, which recitals are contractual in nature, the mutual promises herein contained, and for other good and valuable consideration hereby acknowledged, the parties agree that the Agreement be amended as follows:
1. Scope of Work. The Scope of Work in the Agreement is hereby amended and replaced with Exhibit A, which is attached hereto and incorporated herein by reference.
2. Effect of Amendment. Except as expressly modified by this Amendment, the Agreement remains in full force and effect. In the event of any conflict between the Agreement and this Amendment, this Amendment shall control.
3. Except as otherwise provided herein, the Agreement entered into by the City and Service Provider, dated August 10, 2022, remains in full force and effect. [SIGNATURES ON FOLLOWING PAGE]
2 IN WITNESS WHEREOF, the parties have executed this Amendment on the date set forth above.
CITY OF FRESNO,
a California municipal corporation
By:
Georgeanne A. White
City Manager
APPROVED AS TO FORM:
RINA M. GONZALES
Interim City Attorney
By:
Angela M. Karst Date
Deputy City Attorney
ATTEST:
TODD STERMER, CMC
City Clerk
By:
Deputy Date
SERVICE PROVIDER
By:
Name:
Title:
(If corporation or LLC., Board Chair,
Pres. or Vice Pres.)
By:
Name:
Title:
(If corporation or LLC., CFO,
Treasurer, Secretary or Assistant
Secretary)
Exhibit A
Fresno Area Workforce Investment Corporation (FAWIC)
Scope of Services
Executive Summary
The #CaliforniansForAll Youth Jobs Corps is an innovative partnership between the State of California and local government to help underserved youth find employment.
The OneFresno Youth Jobs Corps Program was established to provide opportunities for the most vulnerable youth in the Fresno area to be hired and trained for employment with the City of Fresno. This program will help participants (fellows) realize their potential, obtain soft-skills and on-the-job training for entry level positions throughout City of Fresno departments, and earn a living wage. Fellows will also be provided wrap- around services with local Community Based Organizations to remove barriers to employment such as childcare, transportation, mentorship, and case management.
Services Description
Fresno Area Workforce Investment Corporation (FAWIC) will provide services to 40 Program Fellows during the term of the Service Agreement which may include:
x Intake & Assessments
Workforce Connection staff will conduct intake and initial assessment of barriers.
Assessment tools may include CASAS, O*Net, WorkKeys, and Linked-In Learning, which identify foundational skills gaps and career interests. Referrals to partnering organizations will be made throughout the program as needed. x Case Management
Case management includes regular one-to-on H contact by Workforce Connection staff (Equus-Youth) to support Fellows with placement and retention. By creating the Individual Employment Plan (IEP), staff will evaluate skills gaps identified during assessments to provide career coaching, guidance and supportive services. x Mentorship
x Defined Touchpoints
Workforce Connection case managers will contact Fellows biweekly or more frequently, based on their individual needs. Contact will be made by phone, in person, email, or text message. Case managers use CalJOBS to track contact and services.
x Supportive services: Childcare, housing assistance, food, transportation, etc.
Fellows will be provided with the necessary supportive services to participate in the One Fresno Youth Job Corps program and remove barriers to employment; supportive services may include but not limited to childcare, housing assistance, bus passes, mileage, parking, uniforms, safety equipment, eye exams, food etc. x Job Readiness Training
Workforce Connection staff will draw on an array of workshops and trainings to help Fellows develop soft skills. Workshops and trainings are offered on a continuous weekly basis, remotely, or in person at Workforce Connection sites. x Career Training/Workforce Development Skills
In partnership with community colleges, vocational schools, and other training programs, staff will help Fellows match with programs to achieve their career goals, assist with academic registration, and financial aid applications. Eligible Fellows may be co-enrolled to leverage training costs utilizing WIOA funds. x Job Placement Assistance
Staff will provide one-on-one resume writing and interview preparation, assist with the completion of employment applications, cover letters, and contact employers on behalf of Fellows regarding job openings in their based on their skills, education, and interests.
Performance Schedule
Figure 1: Proposed
Timeline
Time Activities
Program
Implementation
August 1WK,
2022 -
March 31st, 2024
• Receive Notice to Proceed from
City of Fresno
• Participant screening with Career
Nexus
• Recruitment and enrollment
• Case management
• Supportive services & referrals
• Job preparation & readiness
training
• Job placement assistance
• Quarterly reporting
Closeout Ap ril 1st, 2024
- 0D\VW, 2024
• Ongoing case management
• Job placement assistance
• Assessment for WIOA services
•
Follow-up
• Supportive services referrals
• Close-out reporting
Schedule of Fees and Expenses
Service Provider’s sole compensation for satisfactory performance of all services required or rendered pursuant to this Agreement shall be a total fee not to exceed $281,550.00, paid on the basis of the budget narrative Exhibit A-1.
Detailed statements shall be rendered monthly for services performed in the preceding month and will be payable in the normal course of City business. City shall not be obligated to reimburse any expense for which it has not received a detailed invoice with applicable copies of representative and identifiable receipts or records substantiating such expense. Statements are to also include reporting on key outcomes of the previous month, including outreach metrics and services provided.
Organization Name: Fresno Area Workforce Investment Corporation Project Type: Wrap-Around Services
Type/Title Description Time Period Cost Breakdown Cost
Project Coordinator
Provide oversight for direct staffing to ensure performance of the program. This position will complete and submit all required reports and communicate directly with City staff to ensure program is running efficiently. Will be the direct contact for all program related inquiries.
Oct 19, 2022 to May 1, 2024 $6,252.90 x 7.14%
FTE x 18.5 mos. $ 8,259.46
Accounting Specialist
Position will provide support with financial processes including, monitoring of monthly expenditures to ensure compliance with contract budget and fiscal requirements, reconciliation of local project p-card, processing timesheets for payroll processing, reviewing ledgers and detail monthly for monthly invoices and preparing purchase orders submitted for payment by vendors and reconciles financials monthly.
Oct 19, 2022 to May 1, 2024 4329.02 x 2.86 % FTE
x 18.5 mos. $ 2,290.48
Case Manager
Position will provide case management to oversee all program services, including supportive services, short-term training, referrals to other community services to address barriers, and job placement services to ensure successful outcome for all enrolled Fellows. Position will be provided using an existing service provider.
Oct 19, 2022 to May 1, 2024 .4,246.67 x.1.00 FTE x
18.5 mos. $ 78,563.33
Payroll Taxes Required payroll taxes based on mandateds rates. Oct 19, 2022 to May 1, 2024 FICA @ 7.65%, FUTA
@.60%, SUI @ 6.20%
and Worker's Comp @
2.35%
$ 10,363.87
Staff Benefits Staff Benefits Oct 19, 2022 to May 1, 2024 Health/Med at 11.51%,
Life @ 0.27%,
Retirement @ 1.10%,
Disabililty @ 0.12%
$ 11,584.73
Personnel Total: $ 111,061.87 126,850.86$
Description Time Period Cost Breakdown Cost
Local Mileage Local mileage reimbursement for 2 staff calculated on the current IRS approved rate Oct 19, 2022 to May 1, 2024 172.97 miles per month
for 1 staff employee at
$.625 per mile (172.97
miles per month x 18.5
months x 1 employee x
.625 per mile =
$2,000.00)
$ 2,000.00
Bank Charges ADP payroll processing fees
.2% of total salaries
and equals $182.11.
($89,113.27 X .002 =
$178 23)
$ 178.23
Postage Postage is cost allocated expense and will cover client mailings, including but not limited to FedEx shipping fees and USPS postage and certified mailings.
$2.70 X 18.50
months= $50 $ 50.00
Audit Services Equus Workforce Solutions is required to conduct an annual audit for schedule of federal expenditures and indirect cost review.
20% of total revenue
and equals $253.70.
($126,850.87 X .20% =
$253.70)
$ 253.70
Printing Printing costs include, business cards, printing, and copying $5.41 per month for
18.5 months and equals
$100.00.
$ 100.00
Office Supplies Office supplies for program staff charged to grant cost allocated expense
for all office
consumables.
$ 178.57
Cell Phones Two shared staff charged to project at a cost allocated % and one direct staff members will receive a cell phone stipend.
$35/$75 per month for
20 months and equals
$827.12.
((((75*18.5)*7.14%)+(35
*18.5)*2.86%)+(35*18.5
))
$ 827.12
Insurance General and Professional Liability Insurance for each project, a necessary cost of doing business. $6.00 per $1,000 of
revenue and equals
$761.11.
$ 761.11
Staff Recruitment
All employees are required to pass drug test before they may become an Equus employee. Although most of the employees listed in this budget are current employees, we have included a small amount for new hire or replacements.
$ 150.00
Indirect Cost Currently our provisional indirect cost rate is 10.43% for the WIOA projects. However, for this project, EWS proposal submitted has elected to charge 9.77% of subtotal direct costs. ($115,560.60 X 9.77% = $11,290.27). ($115,560.60 X 9.77%
= $11,290.27) $ 11,290.27
Recruitment Total $ 15,788.99
Service Type Description Time Period Cost Breakdown Cost Support Services
Will include a variety of services based on the needs of each Fellow to participate and successfuly complete the internships such as childcare, transportation; mileage, stipend, bus passes, car repair services, driver's ed, and driver's license,work attire, uniforms, safety gear, and tools Throughout the Program Estimated at $3,182.50
per x 40 Fellows $ 127,300.00
Direct Services Total: $ 127,300.00
Type/Title Description Time Period Cost Breakdown Cost
Senior Deputy Director Directs staff in the implementation of policies, goals and objective to ensure compliance August 10, 2022 to May 1, 2024
.05 FTE @ $6,426.45 x
2 yrs. $ 12,852.91
Program Coordinator Direct oversight and management of staffing and implementation of all project activities, including policies, goals and objectives to ensure grant and fiscal compliance.
August 10, 2022 to May 1,
2024
.06 FTE @ $4,598.06 x
2 yrs. $ 9,196.12
Fiscal Account Manager Manages accounting procedures and processes invoices, payment and fiscal reporting. August 10, 2022 to May 1, 2024
.03 FTE @ $2,675.02 x
2 yrs. $ 5,350.04
Administration Total: $ 27,399.07 9.7%
*add additional lines if needed, please ensure calculation are correct Total Grant Amount: $ 281,549.93 Cost Category: Administration (No more than 10% of total award) One Fresno Youth Workforce Development Program
Budget Narrative
Cost Category: Personnel
Cost Category: Operational
Cost Category: Direct Services
Organization Name: Fresno Area Workforce Investment Corporation Project Type: Wrap-Around Services
CALCULATED TOTAL: $ 281,549.93 $ - $ 281,549.93
COST CATEGORY COST DESCRIPTION COST PER
UNIT/HRS ($) UNITS
TOTAL
REQUESTED
GRANT FUNDS
TOTAL LEVERAGE TOTAL PROJECT
COST
[ex. Personnel] [Program Manager] $ 70,000.00 2 140,000.00 - 140,000.00 Personnel Project Coordinator $ 8,259.46 1 8,259.46 - 8,259.46 Personnel Accounting Specialist $ 2,290.48 1 2,290.48 - 2,290.48 Personnel Case Manager $ 78,563.33 1 78,563.33 - 78,563.33 Personnel Payroll Taxes $ 10,363.87 1 10,363.87 10,363.87 Personnel Staff Benefits 11,584.73$ 1 11,584.73 - 11,584.73 Operational Cost Program Operational Cost 15,788.99$ 1 15,788.99 - 15,788.99 Direct Services Supportive Services $ 3,182.50 40 127,300.00 - 127,300.00 Administration Senior Deputy Director $ 12,852.91 1 12,852.91 - 12,852.91 Administration Project Coordinator $ 9,196.12 1 9,196.12 - 9,196.12 Administration Project Accountant $ 5,350.04 1 5,350.04 - 5,350.04 - -
- -
- -
- -
- -
See the categories tab for which cost categories to use.
Leverage is not required, however there is an opportunity to add Organization leverage to the program One Fresno Youth Workforce Development Program
BUDGET
Organization Name: Fresno Area Workforce Investment Corporation Project Type: Wrap-Around Services
REPORT DATE
Dates covered under Report
Number served under case management
during reporting period
Direct services provided Examples Number served:
Intake & Assessments
Case Management
Mentorship
Defined Touchpoints
Supportive services: Childcare, housing
assistance, food, transportation, etc.
Job Readiness Training
Volunteer Opportunities
Job Placement Assistance
Re-entry Support Services
One Fresno Youth Workforce Development Program
WRAP AROUND SERVICES PROVIDED
Organization Name: Fresno Area Workforce Investment Corporation Project Type: Wrap-Around Services
INVOICE DATE
Type/Title Description Time Period Cost Breakdown Cost
[ex. Program Manager] [Brief description of output for invoice period] [Dates of Service] [10hours @ $26.47 per hour] [$264.70]
Personnel Total: -
Outreach Type Description Time Period Cost Breakdown Cost Recruitment Total -
Service Type Description Time Period Cost Breakdown Cost Direct Services Total: -
Type/Title Description Time Period Cost Breakdown Cost
Administration Total: -
*add additional lines if needed, please ensure calculation are correct Total InvoiceAmount: - Total not to exceed $281,550.00
Current Invoice $0.00
Previous Invoicing
Balance $281,550.00
Cost Category: Administration (No more than 10% of total award) One Fresno Youth Workforce Development Program
INVOICE
Cost Category: Personnel
Cost Category: Recruitment
Cost Category: Direct Services