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AGREEMENT
CITY OF FRESNO, CALIFORNIA
CONSULTANT SERVICES
THIS AGREEMENT (Agreement) is made and entered into, effective on _______________________, by and between the CITY OF FRESNO, a California municipal corporation (City), and AP Triton LLC, a limited liability company (Consultant).
RECITALS
WHEREAS, the City desires to obtain professional data analysis services for expert Community Analysis (CRA) and create a Community Risk Reduction (CRR) Plan (Project); and
WHEREAS, the Consultant is engaged in t he business of furnishing services as a comprehensive solutions for data collect ion, quality improvem ent, emergency medical services, fire prevention, and life-safety prog rams for public safety and hereby represents that it desires to and is professionally and legally capable of performing the services called for by this Agreement; and
WHEREAS, the Consultant acknowledges t hat this Agreement is subject to the requirements of Fresno Municipal Code Secti on 4-107 and Administrative Order No. 6-19; and
WHEREAS, this Agreement will be administered for the City by its Fire Chief (Administrator) or designee.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing and of the covenants, conditions, and premises hereinafter contained to be kept and per formed by the respective parties, it is mutually agreed as follows:
1. Scope of Services. The Consultant shall perform to the satisf action of the City the services described in Exhibit A , including all work incident al to, or necessary to perform, such services even though not specifically described in Exhibit A.
2. Term of Agreement and Time for Perform ance. This Agreement shall be effective from the date first set forth above (Effective Date) and shall continue in full force and effect through November 30, 2024, subject to any earlier termination in accordance with this Agreement. The services of the Consultant as described in Exhibit A are to commence upon the Effective Date and sha ll be completed in a sequence assuring expeditious completion, but in any event, all such services shall be completed prior to expiration of this Agreement and in accordance with any performance schedule set forth in Exhibit A.
3. Compensation.
(a) The Consultant’s sole compensation for satisfactory performance of all services required or rendered pursuant to this Agreement shall not exceed $97,914, paid on the basis of the rates se t forth in the schedule of fees and expenses contained in Exhibit A.
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(b) Detailed statements shall be rendered m onthly for services performed in the preceding month and will be payable in t he normal course of City business.
The City shall not be obligated to reimburse any expense for which it has not received a detailed invoice with appli cable copies of representative and identifiable receipts or records substantiating such expense. (c) The parties may modify this Agreement to increase or decrease the scope of services or provide for the rendition of services not required by this Agreement, which modification shall include an adjustment to the Consultant’s compensation. Any change in the scope of services must be made by written amendment to the Agreement signed by an authorized representative for each party. The Consultant shall not be ent itled to any additional compensation if services are performed prior to a signed written amendment.
4. Termination, Remedies , and Force Majeure.
(a) This Agreement shall terminate wit hout any liability of the City to the Consultant upon the earlier of: (i) the Cons ultant’s filing for protection under the federal bankruptcy laws, or any bankruptcy petition or petition for receiver commenced by a third party against the Co nsultant; (ii) seven calendar days prior written notice with or without cause by the City to the Consultant; (iii) the City’s non-appropriation of funds sufficient to meet its obligations hereunder during any City fiscal year of this Agr eement, or insufficient funding for the Project; or (iv) expiration of this Agreement.
(b) Immediately upon any termination or expiration of th is Agreement, the Consultant shall (i) immediately stop all work hereunder; (ii) immediately cause any and all of its subcontractors to cease work; and (iii) return to the City any and all unearned payments and all properties and materials in the possession of the Consultant that are owned by th e City. Subject to the terms of this Agreement, the Consultant shall be paid compensation for services satisfactorily performed prior to the effective date of termination. The Consultant shall not be paid for any wo rk or services performed or costs incurred which reasonably could have been avoided.
(c) In the event of terminati on due to failure of the Cons ultant to satisfactorily perform in accordance with the terms of this Agreement, the City may withhold an amount that would otherwise be payable as an offset to, but not in excess of, the City’s damages caused by such failure. In no event shall any payment by the City pursuant to this Agreement co nstitute a waiver by the City of any breach of this Agreement which may then exist on the part of the Consultant, nor shall such payment impair or prejud ice any remedy available to the City with respect to the breach.
(d) Upon any breach of this Agreement by the Consultant, the City may (i) exercise any right, remedy (in contra ct, law or equity), or privilege which may be available to it under applicable laws of the State of California or any other applicable law; (ii) proceed by appropriate court action to enforce the terms of the Agreement; and/or (iii) recover all direct, indirect, consequential, economic and incidental damages for the breach of the Agreem ent. If it is
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determined that the City improperly terminated this Agreement for default, such termination shall be deemed a termination for convenience. (e) The Consultant shall provide the Cit y with adequate written assurances of future performance, upon Administrator’s request, in the event the Consultant fails to comply with any terms or conditions of this Agreement. (f) The Consultant shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Consultant and without its fault or negligence such as, acts of God or the public enemy, acts of the City in its contractual capacity, fires, floo ds, epidemics, quarantine restrictions, strikes, unusually severe weather , and delays of common carriers. The Consultant shall notify Administrator in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, and shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to Administrator of the cessation of such occurrence.
5. Confidential Information and Ownership of Documents. (a) Any reports, information, or other data prepared or assembled by the Consultant pursuant to this Agreement shall not be made available to any individual or organization by the Consultant without the prior written approval of the Administrator. During the term of this Agreement, and thereafter, the Consultant shall not, without the prior wr itten consent of the City, disclose to anyone any Confidential Information. The term Confidential Information for the purposes of this Agreement shall incl ude all proprietary and confidential information of the City, including but no t limited to business plans, marketing plans, financial information, materials, compilations, documents, instruments, models, source or object codes and other information disclosed or submitted, orally, in writing, or by any other medium or media. All Confidential Information shall be and remain confidential and proprietary in the City. (b) Any and all writings and documents pr epared or provided by the Consultant pursuant to this Agreement are the pr operty of the City at the time of preparation and shall be turned over to the City upon expiration or termination of the Agreement. The Consultant sha ll not permit the reproduction or use thereof by any other person except as otherwise expressly provided herein. (c) If the Consultant should subcontract al l or any portion of the services to be performed under this Agreement, the Consultant shall cause each subcontractor to also comply with the requirements of this Section 5. (d) This Section 5 shall survive expira tion or termination of this Agreement.
6. Professional Skill. It is further mutually understood and agreed by and between the parties hereto that inasmuch as the Cons ultant represents to the City that the Consultant and its subcontractors, if any, are skilled in the profession and shall perform in accordance with the standards of said profession necessary to perform the services agreed to be done by it under this Agreement, the City relies upon the skill of the Consultant and any subcontractors to do and perform such services in a
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skillful manner and the Consultant agrees to thus perform the services and require the same of any subcontractors. Therefore, any acceptance of such services by the City shall not operate as a release of the Consultant or any subcontractors from said professional standards.
7. Indemnification. To the fu rthest extent allowed by law, including California Civil Code section 2782, Consultant shall indemnify, hold harmless and defend City and each of its officers, officials, employees, agents, and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees, litigation expenses and cost to enforce this Agreement) that arise out of, pertain to, or relate to the negligence, recklessness or willful misc onduct of Consultant, its principals, officers, employees, agents or volunteers in the performance of this Agreement.
If Consultant should subcontract all or an y portion of the services to be performed under this Agreement, Consultant shall requ ire each subcontractor to indemnify, hold harmless and defend City and each of its offi cers, officials, employees, agents, and volunteers in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of this Agreement.
8. Insurance.
(a) Throughout the life of this Agreement, the Consultant shall pay for and maintain in full force and effect all insurance as required in Exhibit B, which is incorporated into and part of this Agreement, with an insu rance company(ies) either (i) admitted by the California Insurance Commissioner to do busine ss in the State of California and rated no less than “A-VII” in the Best’s Insurance Rating Guide, or (ii) as may be authorized in writing by the City’s Risk Manager or designee at any time and in its sole discretion. The required policies of insurance as stated in Exhibit B shall maintain limits of liability of not less than those amounts stated therein. However, the insurance limits available to the City, its officers, officials, employees, agents, and volunteers as ad ditional insureds, shall be the greater of the minimum limits specified therein or the full limit of any insurance proceeds to the named insured.
(b) If at any time during the life of the Agreement or any extension, the Consultant or any of its subcontractors/sub-consultants fail to maintain any required insurance, all services and work under this Agreement s hall be discontinued i mmediately, and all payments due, or that become due, to the Consultant shall be withheld until insurance is in compliance with the requirements. Any failure to maintain the required insurance shall be sufficient cause for the City to terminate th is Agreement. No action taken by the City pursuant to this section shall in any way reliev e the Consultant of its responsibilities under this Agreement. The phrase “fail to maintain any required insurance” shall include, without limitation, notification received by the City that an insurer has commenced proceedings, or has had proceedings commenced against it, indicating that the insurer is insolvent. (c) The fact that insurance is obtained by the Consultant shall not be deemed to release or diminish the liability of the Consultant, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify the City shall apply to all
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claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitati on upon the amount of indemnificat ion to be provided by the Consultant. Approval or purchase of any insu rance contracts or polic ies shall in no way relieve from liability nor limit the liability of the Consultant, its principals, officers, agents, employees, persons under the supervision of the Consultant, vendors, suppliers, invitees, consultants, sub-consultants, subcontractors, or anyone employed directly or indirectly by any of them.
9. Conflict of Interest and Non-Solicitation.
(a) Prior to the City’s execution of this Agreement, the Consultant shall complete a City of Fresno conflict of interest disclosure statement in the form as set forth in Exhibit C. During the term of this Agreement, the Consultant shall have the obligation and duty to immediat ely notify the City in writing of any change to the information provided by the Consultant in such statement. (b) The Consultant shall comply, and requir e its subcontractors to comply, with all applicable (i) professional canons and requirements governing avoidance of impermissible client conflicts; and (ii) federal, state, and local conflict of interest laws and regulations includ ing, without limitat ion, California Government Code Section 1090 et. seq., the California Political Reform Act (California Government Code Section 871 00 et. seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et. seq.). At any time, upon written reques t of the City, the Cons ultant shall provide a written opinion of its legal counsel and t hat of any subcontractor that, after a due diligent inquiry, the Consultant and the respective subcontractor(s) are in full compliance with all laws and regulations. The Consultant shall take, and require its subcontractors to take, reasonable steps to avoid any appearance of a conflict of interest. Upon discov ery of any facts gi ving rise to the appearance of a conflict of interest, the Consultant shall immediately notify the City of these facts in writing.
(c) Consultant’s duties and services under this Agreement shall not include preparing or assisting the City with any portion of th e City’s preparation of a request for proposals, request for qualific ations, or any other solicitation regarding a subsequent or additional contract with the City. The City entering this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this Project. Consultant’s participation in the plannin g, discussions, or drawing of project plans or specifications shall be limited to concep tual, preliminary, or initial plans or specifications. Consultant shall cooperate with the City to ensure that all bidders for a subsequent contract on an y subsequent phase of this Project have access to the same information, including all conceptual, preliminary, or initial plans or specific ations prepared by Consultant pursuant to this Agreement.
(d) In performing the work or services to be provided hereunder, the Consultant shall not employ or retain the services of any person while such person either
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is employed by the City or is a member of any City council, commission, board, committee, or similar City body. This requirement may be waived in writing by the City Manager, if no actual or potential conflict is involved. (e) The Consultant represents and warrants that it has not paid or agreed to pay any compensation, contingent or otherwise, direct or indirec t, to solicit, or procure this Agreement or any rights/benefits hereunder. (f) Neither the Consultant, nor any of t he Consultant’s subcontractors performing any services on this Project, shall bid for, assist anyone in the preparation of a bid for, or perform any services pursuant to, any other contract in connection with this Project unless fully disclos ed to and approved by the City Manager, in advance and in writing. The Consult ant and any of its subcontractors shall have no interest, direct or indirect, in any other contract with a third party in connection with this Project unless such interest is in accordance with all applicable law and fully disclosed to and approved by the City Manager, in advance and in writing. Notwithstandi ng any approval given by the City Manager under this provision, the Consul tant shall remain responsible for complying with Section 9(b), above.
(g) If the Consultant should subcontract all or any portion of the work to be performed or services to be provided under this Agreement, the Consultant shall include the provisions of this Se ction 9 in each subcontract and require its subcontractors to comply therewith.
(h) This Section 9 shall survive expira tion or termination of this Agreement.
10. Recycling Program. In the event the Consultant maintains an office or operates a facility(ies), or is required herein to maintain or operate same, within the incorporated limits of the City of Fresno, the Consultant at its sole cost and expense shall:
(a) Immediately establish and maintain a viable and ongoing recycling program, approved by the City’s Solid Waste Management Division, for each office and facility. Literature describing the City recycling programs is available from the City’s Solid Waste Management Division and by calling City of Fresno Recycling Hotline at (559) 621-1111.
(b) Immediately contact the City’s So lid Waste Management Division at (559) 621-1452 and schedule a free waste audit, and cooperate with such Division in their conduct of the audit for each office and facility. (c) Cooperate with and demonstr ate to the satisfaction of the City’s Solid Waste Management Division the establishment of the recycling program in paragraph (a) above and the ongoing maintenance thereof.
11. General Terms.
(a) Except as otherwise provided by law, all notices expressly required of the City within the body of this Agreement, and not otherwise specifically provided for, shall be effective only if signed by the Administrator or designee. (b) Records of the Consultant’s expenses pertaining to the Project shall be kept on a generally recognized accounting basis and shall be available to the City
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or its authorized representatives upon re quest during regular business hours throughout the life of this Agreement and for a period of three years after final payment or, if longer, for any period requir ed by law. In addition, all books, documents, papers, and records of the Co nsultant pertaining to the Project shall be available for the purpose of making audits, examinations, excerpts, and transcriptions for the same period of time. If any litigation, claim, negotiations, audit or other action is commenced before the expiration of said time period, all records shall be retai ned and made available to the City until such action is resolved, or until the en d of said time period whichever shall later occur. If the Consultant should subcontract all or any portion of the services to be performed under this Ag reement, the Consultant shall cause each subcontractor to also comply with the requirements of this paragraph.
This Section 11(b) shall survive expiration or termination of this Agreement. (c) Prior to execution of this Agreement by the City, the Consultant shall have provided evidence to the Cit y that the Consultant is licensed to perform the services called for by this Agreement (o r that no license is required). If the Consultant should subcontract all or any portion of the work or services to be performed under this Agreement, the Consultant shall require each subcontractor to provide evidence to the City that subcontractor is licensed to perform the services called for by th is Agreement (or that no license is required) before beginning work.
12. Nondiscrimination. To the extent required by controlling federal, state and local law, the Consultant shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual or ientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Subject to the foregoing and during the performance of this Agreement, the Consultant agrees as follows:
(a) The Consultant will comply with all appl icable laws and regulations providing that no person shall, on t he grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement.
(b) The Consultant will not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, m edical condition, ma rital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. The Consultant shall ensure that applicants are employed, and the employees are tr eated during employment, without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital st atus, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Such requirement shall apply to the Consultant ’s employment practices including,
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but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause.
(c) The Consultant will, in all solicitations or advertisements for employees placed by or on behalf of the Consultant in pur suit hereof, state that all qualified applicants will receive consideration for employment without regard to race, religious creed, color, national origin , ancestry, physical disability, mental disability, medical condition, marital st atus, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. (d) The Consultant will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising such labor union or workers' representatives of the Consultant’s commitment under this section and shall post copies of the notice in conspicuous places availabl e to employees and applicants for employment.
(e) If the Consultant should subcontract al l or any portion of the services to be performed under this Agreement, the Consultant shall cause each subcontractor to also comply with the requirements of this Section 12.
13. Independent Contractor.
(a) In the furnishing of the services provi ded for herein, the Consultant is acting solely as an independent contractor. Ne ither the Consultant, nor any of its officers, agents, or employees shall be deemed an officer, agent, employee, joint venturer, partner or associate of the City for any purpose. The City shall have no right to control or supervise or direct the manner or method by which the Consultant shall perf orm its work and functions. However, the City shall retain the right to administer this Agreement so as to verify that the Consultant is performing its obligations in accordance with the terms and conditions thereof.
(b) This Agreement does not evidence a par tnership or joint venture between the Consultant and the City. The Consultant shall have no authority to bind the City absent the City’s express written consent. Except to the extent otherwise provided in this Agreement, the Consul tant shall bear its own costs and expenses in pursuit thereof.
(c) Because of its status as an independe nt contractor, the Consultant and its officers, agents, and employees shall have absolutely no right to employment rights and benefits available to the City employees. The Consultant shall be solely liable and responsible for all payroll and tax withholding and for providing to, or on behalf of, its employ ees all employee benefits including, without limitation, health, welfare and retirement benefits. In addition, together with its other obligations under this Agreement, the Consultant shall be solely
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responsible, indemnify, defend and save the City harmless from all matters relating to employment and tax withholding for and payment of the Consultant’s employees, including, without limitation, (i) compliance with Social Security and unemployment insurance withholding, payment of workers’ compensation benefits, and all other laws and regulations governing matters of employee withholding, taxes and payment; and (ii) any claim of right or interest in the City em ployment benefits, entitle ments, programs and/or funds offered employees of the City whether arising by reason of any common law, de facto, leased, or co-employee rights or other theory. It is acknowledged that during the term of this Agreem ent, the Consultant may be providing services to others unrelated to the City or to this Agreement.
14. Notices. Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by United States registered or certified mail, with postage prepaid, return receipt requested, addressed to the party to which notice is to be given at the party's address set forth on the signature page of this Agr eement or at such other address as the parties may from time to ti me designate by written notice. Notices served by United States mail in the manner above described s hall be deemed sufficiently served or given at the time of the mailing thereof.
15. Binding. Subject to Section 16, below, once this Agreement is signed by all parties, it shall be binding upon, and shall inure to the benefit of, all parties, and each parties' respective heirs, successors, assigns, transferees, agents, servants, employees, and representatives.
16. Assignment.
(a) This Agreement is personal to th e Consultant and there shall be no assignment by the Consultant of its rights or obligations under this Agreement without the prior written approval of the City Manager or designee. Any attempted assignment by the Consultan t, its successors or assigns, shall be null and void unless approved in writing by the City Manager or designee. (b) The Consultant hereby agrees not to assign the payment of any monies due the Consultant from the City under the terms of this Agreement to any other individual(s), corporation(s) or entity(ies). The City retains the right to pay any and all monies due the Consultant directly to the Consultant.
17. Compliance With Law. In providing the se rvices required under this Agreement, the Consultant shall at all times comply with all applicable laws of the United States, the State of California and the City, and with all applicable re gulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of this Agreement.
18. Waiver. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writ ing and signed by all parties to this
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Agreement. Waiver of any one provision here in shall not be deemed to be a waiver of any other provision herein.
19. Governing Law and Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno County, California.
20. Headings. The section headings in this Ag reement are for convenience and reference only and shall not be construed or held in any way to explai n, modify or add to the interpretation or meaning of the provisions of this Agreement.
21. Severability. The provisi ons of this Agreement are severable. The invalidity, or unenforceability of any one provision in th is Agreement shall not affect the other provisions.
22. Interpretation. The parties acknowledge th at this Agreement in its final form is the result of the combined efforts of the partie s and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favo r of or against either party, but rather by construing the terms in accordance with their generally accepted meaning.
23. Attorney's Fees. If either party is r equired to commence any proceeding or legal action to enforce or interpret any term, cove nant or condition of this Agreement, the prevailing party in such proceeding or acti on shall be entitled to recover from the other party its reasonable attorney's fees and legal expenses.
24. Exhibits. Each exhibit and attachment re ferenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement.
25. Precedence of Documents. In the event of any conflict between the body of this Agreement and any Exhibit or Attachment hereto, the terms and conditions of the body of this Agreement shall control and take precedence over the terms and conditions expressed within the Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk betwe en the parties, provided for within the body of this Agreement, shall be null and void.
26. Cumulative Remedies. No remedy or elec tion hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity.
27. No Third Party Beneficiaries. The rights, interests, duties and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. No twithstanding anything stated to the contrary in this Agreement, it is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties.
28. Extent of Agreement. Each party ackno wledges that they have read and fully understand the contents of this Agreemen t. This Agreement represents the entire and integrated agreement betw een the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, either
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written or oral. This Agreem ent may be modified only by written instrument duly authorized and executed by both the City and the Consultant.
29. The City Manager, or designee, is hereby authorized and directed to execute and implement this Agreement. The previous s entence is not intended to delegate any authority to the City Manager to administ er the Agreement, any delegation of authority must be expressly included in the Agreement.
[SIGNATURES FOLLOW ON THE NEXT PAGE.]
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IN WITNESS WHEREOF, the parties have exec uted this Agreement at Fresno, California, the day and year first above written.
CITY OF FRESNO,
a California municipal corporation
By:
Georgeanne A. White
City Manager
APPROVED AS TO FORM:
ANDREW JANZ
City Attorney
By:
Jennifer M. Wharton Date
Deputy City Attorney
ATTEST:
TODD STERMER, CMC
City Clerk
By:
Deputy Date
Addresses:
CITY:
City of Fresno
Attention: Brian Price, Fire Battalion Chief
911 H Street
Fresno, CA 93721
Phone: 559-621-4407
E-mail: [email protected]
Attachments:
1. Exhibit A - Scope of Services
2. Exhibit B - Insurance Requirements
3. Exhibit C - Conflict of Interest
Disclosure Form
AP Triton, LLC,
Limited Liability Company
By:
Name:
Title:
(If corporation or LLC., Board Chair,
Pres. or Vice Pres.)
By:
Name:
Title:
(If corporation or LLC., CFO, Treasurer,
Secretary or Assistant Secretary)
Any Applicable Professional License:
Number:
Name:
Date of Issuance:
CONSULTANT:
AP Triton, LLC
Attention: Kurt P. Henke,
Principal/Manager
1309 Coffeen Avenue, Suite 3178
Sheridan, WY 82801
Phone: 833-251-5824
E-mail: [email protected]
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EXHIBIT A
SCOPE OF SERVICES
Consultant Service Agreement between City of Fresno (City) and AP Triton (Consultant)
Community Analysis (CRA) and Create a Community Risk Reduction (CRR) Plan
NATURE OF SERVICES REQUIRED
A. SCOPE OF WORK
a. General Summary of the Community Served
• Service areas for the FFD’s fire and emergency medical service response area population and demographics;
• Organizational design;
• Operating Budgets, funding, fees, taxation, and financial resources; • Description of the current service delivery infrastructure.
b. Analysis and Summary of the Service Provided by the FFD
x Review and evaluation of calls for serv ice demographics from a historical and current perspective;
x Review and evaluate operational staffing levels and distribution of resources; x Review and evaluate administrati on and support staffing levels; x Review and evaluate response times;
x Review and evaluate the locations of fire stations;
x Review and evaluate future opportunities;
x Provide recommendations for future growth and opportunities; x Review FFD’s performance goals, objectives, and measures; x Review FFD’s staffing of Operational Specialty Teams: o Urban Search and Rescue Team (US&RT);
o Hazardous Materials Response Team (HMRT);
o Water Rescue Team (WRT);
o Aircraft Rescue and Fire Fighting Team (ARFFT).
c. Examine the Effectiveness of Inter-Jurisdictional Response
The area served by the FFD is adjacent to three other agency providers. This agency boundary often takes the form of jurisdictional islands. The emergency services providers within the county desire to provide the most effective services, regardless of jurisdictional responsibility. Today, these partnerships are established through contracted services or automatic/mutual aid agreements. The study shall evaluate the effectiveness and benefits of emergency services, to include those provided by FFD and its partners.
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d. Analysis and Summary of the Community Risk
The proposer will conduct an analysis of community fire protection risks, growth projections and land use, and interpret their impact on emergency service planning and delivery. Land use, zoning classifications, parcel data, ISO fire flow data, economy value, building footprint densities, occupancy data, and demographic information shall be used, along with specific target hazard information, to analyze and classify community fire protection risk by geography and type. The area of evaluation shall include the sphere of influence boundaries and not be limited to the city limit boundary.
x The proposer will engage the use of local planning/zoning data combined with available Geographic Information System (GIS) data to evaluate the physical risks of the community to include:
o Overall geospatial characteristics, including political and growth boundaries, construction, and infrastructure limitations; o Transportation network, including ro ads, rail lines, airports, and waterways within the city limits and sphere of influence; o Evaluation of physical assets protected.
x An interpretation of available cens us data and community development data must be provided by the proposer indicating:
o Population history;
o Census-based population and demographic information;
o Community planning-based population information;
o Transient population and demographic information;
o Population density;
o Community land use regulations;
o Hazardous substance and process;
o Nonstructural risk categorization.
The proposer will evaluate the current workload of the FFD and relate that analysis to the previously described community risk:
x Prepare a demand and study that a nalyzes and geographically displays current service demands by incident type and temporal variation.
e. Review of Historical System Performance
The proposer will review and make observations regarding all areas involved in or affecting service levels and performance. Areas to be reviewed shall include, but not be limited to:
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x Distribution Study
An overview of the current facility and apparatus deployment strategy, analyzed through GIS software, with identification of service gaps and redundancies in initial unit arrival and Operational Specialty Teams (US&RT, HMRT, WRT, ARFFT).
x Concentration Study
An analysis of response time capability to achieve full effective firefighting force. Additionally, an analysis of company distribution related to effective firefighting force assembly.
x Reliability Study
An analysis of current workload, including unit hour utilization of individual companies. A review of actual or estimated failure rates of respective companies. An analysis of call concurrency and impact on effective firefighting force assembly (resource drawdown).
x Capacity Study
A study of the FFD resources' maximum emergency service capability, including contract and automatic aid resources.
x Live Traffic Performance Study
An analysis of actual and historical system reflex time performance, analyzed by individual components including but not limited to call processing time, turn-out time, travel time, total response time, and effective firefighting force.
x Historical Study
A review and analysis of the history of call location, including but not limited to skilled nursing facilities, clinics, residences, and commercial properties.
This information shall include an evaluation call as compared to census date in order facilitate intervention and prevention programs.
f. Review of Historical System Performance
The proposer will prepare an appropriate set of goals and objectives for FFD specific to the nature and type of risks identified as common and predictable to the community. The goals and objectives shall be developed with respect to the following:
x Distribution
Initial attack (first due) resources for risk-specific intervention.
x Concentration
Effective firefighting force assembly of the initial resources necessary to stop the escalation of the emergency for each type of risk type.
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g. Evaluation, Conclusion, and Re commendations to Policy Makers
The proposer will develop and analyze various operational models for providing emergency services with the specific intent of identifying those options that can deliver the optimum level of service identified in the previous task at the most efficient cost. Recommendations shall be provided identifying the best long- range strategy for service delivery and the impact of initiating such a strategy.
The proposer will develop one or more long-range options for resource deployment that will improve FFD’s level of service for the identified performance objectives and targets. This shall include, but is not necessarily limited to, specific recommendations regarding:
x Any relocation or expansion of existing facilities or service delivery; x General locations of future necessary fire stations;
x Selection and deployment of apparatus by type to include Operational Specialty Teams apparatus (US&RT, HMRT, WRT, ARFFT);
x Service delivery recommendatio ns, including deployment of Operational staffing.
The proposer will also evaluate and present deployment options in geographical and descriptive formats describing:
x Degree of benefit to be gained through its implementation; x The extent to which it achieves established performance targets; x Potential negative consequences.
B. DEVELOPMENT AND REVIEW OF DRAFT PROJECT REPORT
The proposer will develop and produce a draft version of the written report for review by FFD representatives. Feedback is a critical part of this project, to which adequate opportunity will be provided for review and discussion of the draft report before finalization. Review of the draft may be performed through web-based video conferencing. The draft report shall include:
a. An executive summary describing the natur e of the report, the methods of analysis, the primary findings, and critical recommendations;
b. Detailed narrative analysis of each report element structured in easy-to-read sections, accompanied by explanatory support to encourage understanding by both staff and civilian readers;
c. Clearly designated recommendations hi ghlighted for easy reference and cataloged as necessary in a report appendix;
d. Supportive charts, graphs, and diagrams, where appropriate; e. Supportive maps, utilizing GIS analysis, as necessary; f. Appendices, exhibits, and attachments as necessary.
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C. DELIVERY OF FINAL STANDARDS OF COVER DOCUMENT
The proposer will complete any necessary draft revisions, produce ten (10) final versions of the written report-quality bound, and provide FFD with an electronic report file.
If the City desires, a formal presentation of the project report shall be made by the City and consultant team member(s) to the City, elected officials and//or the public and shall include the following:
g. A summary of the nature of the report, t he methods of analysis, the primary findings, and critical recommendations;
h. Supportive audio-visual presentation;
i. Review and explanation of primary supp ortive charts, graphs, diagrams, and maps, where appropriate;
j. Opportunity for questions and answers, if needed.
SCHEDULE OF FEES AND EXPENSES
Project Section Fees & Expenses
Section 1: Project Initiation & Site Visits 36,174 Section 2: Evaluation of Current Conditions 17,324 Section 3: Community Risk Assessment 14,265 Section 4: Standards of Cover & Deployment Analysis 8,309 Section 5: CRA-SOC Findings & Recommendations 8,107 Section 6: Community Risk Reduction Plan 3,333 Section 7: Development, Review & Delivery 402 Proposed Project Fee (will not exceed): $ 97,914
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EXHIBIT B
INSURANCE REQUIREMENTS
Consultant Service Agreement between City of Fresno (City) And AP Triton (Consultant)
Community Analysis (CRA) and Create a Community Risk Reduction (CRR) Plan
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liabilit y policy shall be written on an occurrence form and shall provide coverage for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity oblig ations under the Agreement) with limits of liability not less than those set forth under “Minimum Limits of Insurance.”
2. The most current version of Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance or use of automobiles in the course of your business oper ations. The Automobile Polic y shall be written on an occurrence form and shall provide cover age for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto).
3. Workers’ Compensation insurance as required by the Stat e of California and Employer’s Liability Insurance.
4. Professional Liability (E rrors and Omissions) insurance appropriate to Consultant’s profession.
MINIMUM LIMITS OF INSURANCE
The Consultant, or any party the Consultant subcontracts with, shall maintain limits of liability of not less than those set forth below. However, insurance limits available to the City, its officers, officials, employees, agents, and volunteers as additional insureds, shall be the greater of the minimum limits specifie d herein or the full limit of any insurance proceeds available to the named insured:
1. COMMERCIAL GENERAL LIABILITY:
(i) $1,000,000 per occurrence for bodily injury and property damage; (ii) $1,000,000 per occurrence for personal and advertising injury; (iii) $2,000,000 aggregate for products and completed operations; and, (iv) $2,000,000 general aggregat e applying separately to the work performed under the Agreement.
2. COMMERCIAL AUTOMOBILE LIABILITY:
$1,000,000 per accident for bodily injury and property damage.
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3. WORKERS’ COMPENSATION INSURANCE as required by the State of California with statutory limits.
4. EMPLOYER’S LIABILITY:
(i) $1,000,000 each accident for bodily injury;
(ii) $1,000,000 disease each employee; and,
(iii) $1,000,000 disease policy limit.
5. PROFESSIONAL LIABILITY (Errors and Omissions):
(i) $1,000,000 per claim/occurrence; and,
(ii) $2,000,000 policy aggregate.
UMBRELLA OR EXCESS INSURANCE
In the event the Consultant purchases an Um brella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the City, its officers, officials, employees, agents, and volunteers.
DEDUCTIBLES AND SELF-INSURED RETENTIONS
The Consultant shall be responsible for pa yment of any deductibles contained in any insurance policy(ies) required herein and the Consultant shall also be responsible for payment of any self-insured retentions.
OTHER INSURANCE PROVISIONS/ENDORSEMENTS
The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employ ees, agents, and volunteers are to be covered as additional insureds. Consultant shall es tablish additional insured status for the City under the General Liability policy for all on going and completed operations by use of endorsements providing additional insured status as broad as that contained in ISO Form CG 20 10 11 85 or CG 20 10 04 13.
2. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, offici als, employees, agents, and volunteers. Any available insurance proceeds in excess of the specified minimum limits and coverage shall be available to the Additional Insured.
3. Consultant’s insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, agen ts, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, agents, and volunteers shall be excess of the Consultant’s insura nce and shall not contribute with it. The Consultant shall establish primary and non-cont ributory status on the General Liability policy by use of ISO Form CG 20 01 04 13, or by an executed endorsement that provides primary and non-contributory status as broad as that contained in ISO Form CG 20 01 04
13.
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4. All policies of insurance shall contain, or be endorsed to contain, the following provision: the Consultant and its insurer shall waive any right of subrogation against the City, its officers, officials, employees, agents, and volunteers.
5. All policies of insuranc e required herein shall be endo rsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar days written notice by certified mail, return receipt requested, has been given to the City. The Consultant is also re sponsible for providing written notice to the City under the same terms and conditions. Upon issuance by the insurer, broker, or agent, of a notice of cancellation, non-renewal, or reduction in coverage or in limits, the Consultant shall furnish the City with a new certif icate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for the City, the Consultant shall provide a new certificate, and applicable endorsements, evidencing renewal of such polic y not less than 15 calendar days prior to the expiration date of the expiring policy.
6. Should any of the requir ed policies provide that the defense costs are paid within the Limits of Liability, thereby reducing the available limits by any defense costs, then the requirement for the Limits of Liability of these polices will be twice the above stated limits.
7. The fact that insurance is obtained by the Consultant shall not be deemed to release or diminish the liability of the Cons ultant, including, without limitation, liability under the indemnity provisions of this Agreement. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of the Consultant, its principals, offi cers, agents, employees, persons under the supervision of the Consultant, vendor s, suppliers, invitees, consultants, sub- consultants, subcontractors, or anyone employed directly or indirectly by any of them.
CLAIMS-MADE POLICIES
If the Professional Liability (Errors and Omissions) insurance policy is written on a claims- made form:
1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by the Consultant.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement work or termination of the Agreement, whichever occurs first, or, in the al ternative, the policy shall be endorsed to provide not less than a five-year discovery period.
3. If coverage is canceled or non-renew ed, and not replaced with another claims- made policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by the Consultant, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years completion of the Agreement work or termination of the Agreement, whichever occurs first.
4. A copy of the claims r eporting requirements must be submitted to the City for review.
5. These requirements shall survive expi ration or termination of the Agreement.
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VERIFICATION OF COVERAGE
the Consultant shall furnis h City with all certificate( s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City’s Risk Manager or designee prior to City’s execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker. Upon request of City, the Consultant shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.
SUBCONTRACTORS
If the Consultant subcontracts any or all of the services to be performed under this Agreement, the Consultant shall require, at the discretion of the City Risk Manager or designee, subcontractor(s) to enter into a separate side agreement with the City to provide required indemnification and in surance protection. Any required side agreement(s) and associated insurance docu ments for the subcontractor must be reviewed and preapproved by City Risk Manager or designee. If no side agreement is required, the Consultant shall require and ve rify that subcontractors maintain insurance meeting all the requirements st ated herein and the Consultant shall ensure that City, its officers, officials, employees, agents, and volunteers are additional insureds. The subcontractors' certificates and endorsements shall be on file.
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EXHIBIT C
DISCLOSURE OF CONFLICT OF INTEREST
Community Analysis (CRA) and Create a Community Risk Reduction (CRR) Plan YES* NO
1 Are you currently in litigation wi th the City of Fresno or any of its agents?
2 Do you represent any firm, organization, or person who is in litigation with the City of Fresno?
3 Do you currently represent or perform work for any clients who do business with the City of Fresno?
4 Are you or any of your principals, managers, or professionals, owners or investors in a business which does business with the City of Fresno, or in a business which is in litigation with the City of Fresno?
5 Are you or any of your principals, managers, or professionals, related by blood or marriage to any City of Fresno employee who has any significant role in the subject matter of this service?
6 Do you or any of your subcont ractors have, or expect to have, any interest, direct or indire ct, in any other contract in connection with this Project?
* If the answer to any question is yes, please explain in full below.
Explanation:
Signature
Date
(Name)
(Company)
(Address)
Additional page(s) attached.
(City, State Zip)
X
X
X
X
X
X
02.13.2024
Kurt P. Henke
AP Triton, LLC
1309 Coffeen Avenue, Suite 3178
Sheridan WY 82801