RFQ COMMITTEE REPORT
REPORT FROM EVALUATION COMMITTEE
REQUEST FOR QUALIFICATIONS (RFQ) RENTAL CAR RFP DEVELOPMENT
AND EXECUTION CONSULTANT SERVICES
File No. 12401653
COMMITTEE MEMBERS:
MELISSA GARZA -PERRY - Airports Properties Manager, City of Fresno Airports Department
MICHAEL VASQUEZ - Airports Property Supervisor, City of Fresno Airports Department
MARCOS AYALA - Airports Property Specialist II, City of Fresno Airports Department
BACKGROUND
The City of Fresno Airports Department (hereinafter “Airport”) is soliciting Statements of Qualifications from qualified and experienced consultants to assist the Airport in the development and execution of a Request for Proposals (RFP) for on -airport non - exclusive rental car concessions and agreement. A consultant services agreement will be awarded to the Proposer(s) deemed to be the be st value for the City of Fresno Airports Department.
The Airport received no responses by the published deadline in the RFQ. After seeking recommendations for consultants from peer airports, the Airport directly requested quotes from consultants for the scope of work that was a part of the RFQ. Three quotes were submitted to the Airport. The selection committee determined that interviews were not needed to clarify proposed work to be completed at the Airport.
SIGNIFICANT EVENTS
Bid Release – December 6, 2023
Submission Deadline – January 16, 2024
Quotes Requested – February 22, 2024
Quotes Submission Deadline – March 31, 2024
Committee Meeting and Evaluation- April 9, 2024
EVALUATION FOR SELECTION PROCESS AND EVALUATION CRITERIA
The following Evaluation Criteria was established to accomplish the goals and objectives of this RFQ. As there were no documents submitted during the RFQ advertised period, the Selection Committee used the criteria as set out in the RFQ to make a proper determination.
The Selection Committee will evaluate the proposals on the following criteria:
a. Firm’s overall experience in providing the services requested, as demonstrated by recent, similar experience.
b. Expertise of the Firm’s staff assigned to this project.
c. Approach to providing the services given an understanding of the City’s scope provided.
d. Cost for services provided.
e. Other related information.
EVALUATION DETERMINATION
The evaluation process will provide credit only for those capabilities and advantages which are clearly stated in the Proposer's written proposals. In other words, advantages which are not stated will not be considered in the evaluation process.
Proposers whose proposals include a failure to comply with or take exception to these Specifications may not be considered for award and dropped from the evaluation process.
COMMITTEE NOTES
Unison Consulting – Proposal rated as follows:
a. Firm’s overall experience in providing the services requested, as demonstrated by recent, similar experience : based on previous projects, Unison Consulting does have the ability to meet the Airports ’ requirements as stated in the RFQ, but failed to provide detailed information as to what service will be performed for each item of the Scope of Work.
b. Expertise of the Firm’s staff assigned to this project: It is not known if they possess the experience of supporting at least three airports similar or larger than FAT in similar projects. No resumes or bios of staff that would be assigned to FAT were provided.
c. Approach to providing the services given an understanding of the City’s scope provided: Unison failed to provide a full response based on the scope of services requested by the Airport. Their submission only included the cost of each line item and not how they plan to approach each topic.
d. Cost: Pricing was the highest of the three (3) quotes submitted. e. Other related information: The Airport has worked with Unison before in other projects and found their work satisfactory.
Ricondo – Proposal rated as follows:
a. Firm’s overall experience in providing the services requested, as demonstrated by recent, similar experience: based on the information provided, Ricondo has experience working on numerous rental car projects assisting airports of all sizes throughout the country, including large and medium hub airports in California. b. Expertise of the Firm’s staff assigned to this project: Ricondo staff assigned to the FAT project has more than 40 years working in the rental car industry, including 14 years working for a major rental car company. c. Approach to providing the services given an understanding of the City’s scope provided: based on the information provided, Ricondo does have the ability to meet the Airports’ requirements as stated in the RFQ. Ricondo provides details
for the tasks they will compl ete and the deliverables they will submit to the Airport.
d. Cost: Pricing was the second highest of the three (3) quotes submitted.
DKMG Consulting – Proposal rated as follows:
a. Firm’s overall experience in providing the services requested, as demonstrated by recent, similar experience: based on the information provided DKMG Consulting does have experience with rental car consulting projects, but the information provided does not show a lot of experience working with other California airports on rental car consulting projects.
b. Expertise of the Firm’s staff assigned to this project: staff assigned to this project has over 20 years of experience with airports and development of rental car facilities. Staff experience includes large, medium, and small hub airp orts.
This is a collaborative project between DKMG as the primary and InterVistas as a secondary for future planning only.
c. Approach to providing the services given an understanding of the City’s scope provided: based on the information provided, DKMG Cons ulting does have the ability to meet the Airports’ requirements as stated in the RFQ. DKMG failed to provide the actual approach to assisting the Airport on this project. d. Cost: Pricing was the lowest of the three (3) quotes submitted. e. Other related inform ation: The Airport has worked with InterVistas before in other projects and found their work satisfactory; the Airport has never worked with DKMG, who would be taking the lead in this project.
SUMMARY RECOMMENDATION
Based upon the quotes provided, the Committee recommends Ricondo be awarded the Consultant Services Agreement for Rental Car RFP Development and Execution at Fresno Yosemite International Airport . The documents submitted show that this recommendation is the best fit for FAT and the City.