Report from Evaluation Committee
RFP No. 12400160
REPORT FROM EVALUATION COMMITTEE
FOR REQUEST FOR PROPOSALS REQUIREMENTS CONTRACT
FOR ACUTE/NON-ACUTE SEXUAL ASSAULT EXAMINATIONS
RFP NO. 12400160
March 20, 2024
COMMITTEE MEMBERS:
Desiree Perry, Administrative Manager, Police Department/Fiscal Affairs Bureau David Wilkin, Sergeant, Police Department/Sexual Assault Unit Neal Cooney, Police Officer, Police Department/SAKI Grant
Purchasing Support:
Dyan Ayala, Procurement Specialist, General Services Department/Purchasing
BACKGROUND:
The goal of this Request for Proposals (RFP) was to solicit proposals from qualified vendors to perform acute/non-acute sexual assault examinations for victims and suspects.
Three proposals were received prior to the October 31, 2023 deadline . This contract is for a three (3) year requirements contract with two optional one-year extensions.
EVALUATION BY COMMITTEE:
Central Valley Forensic Nursing Specialists (CVFNS).
This proposer had the highest proposal pricing at $683,700 for all six items in the proposal. Central Valley Forensic Nursing Specialists (CVFNS) has over 3 years’ experience and have been providing acute and non-acute sexual assault examination services on victims and suspects for the Fresno Police Department for the same amount of time. CVFNS has provided excellent customer service to all – the department, victims, and suspects. CVFNS provided all of the required documentation for this proposal.
Community Regional Medical Center
This proposer had the lowest proposal pricing at $450,000 for all six items in the proposal; however, only four items will be awarded. Community Regional Medical Center (CRMC) has over 76 years’ experience and have been providing acute and non-acute sexual assault examination services on victims and suspects for the Fresno Police Department for the last 25 years. CRMC has provided great customer service to all involved in the services provided under this proposal. CRMC submitted all of the required documentation for this proposal.
Valley Children’s Medical Center
This proposer had the middle proposal pricing of the three proposals received at $550,000. The proposer submitted pricing on four of six items of the proposal. The items are 1, 3, 5, and 6. Valley Children’s Medical Center (VCH) has over 70 years’ experience and have been providing acute and non-acute sexual assault examination services on victims for the Fresno Police Department for the last six (6) years. VCH has provided outstanding customer service to all involved in the services provided under this proposal. VCH does not receive the same volume of cases, due to their location and difficulty of some victims having the transportation to get to their facility since they are located in Madera County. VCH delivered all of the required documentation for this proposal.
Report from Evaluation Committee
RFP No. 12400160
RECOMMENDATION
Based on a thorough review of all submissions, the committee members unanimously agreed to accept all three proposals and recommends that Council approve and award to Central Valley Forensic Nursing Specialists, Community Regional Medical Center, and Valley Children’s Medical Center for three (3) year requirements contract at an amount not to exceed $1,683,700 for the three- year period with two optional one-year extensions.