REPORT FROM EVALUATION COMMITTEE
REQUIREMENTS CONTRACT REQUEST FOR PROPOSALS
LIQUID NATURAL GAS (LNG) MAINTENANCE
RFP NO. 12401803
COMMITTEE MEMBERS:
SZARINA LOZANO – Management Analyst II, City of Fresno General Services Department ANDREW PERALES – Heavy Equipment Lead, City of Fresno Fleet Management Division DUANE MYERS – Fleet Manager, City of Fresno Fleet Management Division FACILITATOR:
TAMRA TORRENCE – Senior Procurement Specialist, City of Fresno Purchasing Division DYAN AYALA - Procurement Specialist, City of Fresno Purchasing Division
BACKGROUND:
The General Services Department, Fleet M anagement Division solicited proposals from qualified vendors to maintain and repair the Liquid Natural Gas (LNG) Fueling Station located at 2101 G Street Fresno Ca 93706. The LNG Fueling Station consists of four (4) tanks, three (3) comp ressors, three (3) dispensers and other related components. This request is for a two (2) year contract with four (4) possibl e one-year extensions. At the conclusion of the RFP opening, two vendors submitted proposals as follows:
1. Chart International In c. $54,760 ($27,380 per year)
2. Clean Energy $62,475 ($31,237.50 per year)
SIGNIFICANT EVENTS:
RFP Release: January 29, 2024
Opening: March 5, 2024
Committee Evaluation: April 16, 2024
EVALUATION COMMITTEE:
CHART INTERNATIONAL INC
During the Committee Meeting, members discu ssed Chart International Inc’s (Chart) proposal. Charts proposal cost for the init ial two-year term is $54,760 for quarterly maintenance. Members reviewed their ability as a company to provide services based on the scope of work and their experiences. Chart had no exceptions to the RFP. They will provide the Fleet Management Division with a 24-hour num ber for emergencies. In addition to their onsite visits, they offer remote monitoring of the LNG Station. Chart is based out of New Prague, Minnesota and have tec hnicians available in two offices in California for emergency and non-emergency vi sits within a two to four-hour window.
They have inventory available in Los Angeles and will store common repair and maintenance items onsite. Chart has been in business for 25 years. One of the long-term business partnerships they have is with the City of Los Angeles where they provide CNG and LNG Maintenance. They’ve also worked with Florida East Coast Railway and Shell for over six years.
CLEAN ENERGY
Committee Members discussed Clean Energy’s proposal. Clean Energy’s cost proposal was the highest of the two vendors at $62,475 for quarterly maintenance during the initial two-year term. Clean Energy took an exception to the RFP and proposed an amendment to the response times. For non-emergency calls, they would like up to a 24-hour response time from the original 4 hour s. For emergency calls, they would like up to a six-hour response time from the original 2 hours. Clean Energy will provide the City with a 24-hour emergency contact number. They have a warehous e in Carson, California, where they store parts for LNG and CNG. Clean Energy has been in business for 28 years. They have built customer relationships with City of Redlands, City of Sacramento, and County of Sacramento providing LNG maintenance and recertification of PRV’s.
SUMMARY RECOMMENDATION
The Committee unanimously agreed that Chart International Inc would be the best value and fit for the City’s needs. Therefore, recommends Council award Chart International Inc a two (2) year contract for $27,380 per ye ar with a contingency amount not-to-exceed $10,000 per year, for purposes of repairs to the LNG Fueling Station equipment with four (4) possible one (1) year extensions at the City’s discretion based upon performance and adherence to contract requirements.