CAPITAL PROJECTS DEPARTMENT State Center Warehouse Building Denix D. Anbiah, PE nd Floor Capital Projects Director Fresno, Ca 93721 Ph. (559) 621-8880 www.fresno.gov R:\02 PROJECTS\XC PROJECTS (GENERAL CITY)\XC00050 FIRE STATION 12\09 CONSTRUCTION\02 CORRESPONDENCE\06 TO.FROM CONTRACTOR SUBSTITUTION SUBCONTRACTOR REQUEST DATE: September 24, 2025 TO: Cindy Lovelace, Project Manager Soltek Pacific FROM: Kelly Yost, PE Construction Manager PROJECT: PROJECT ID XC00050 FIRE STATION 12 SUBJECT: Subcontractor Substitution Request Industrial Door Co. Dear Ms. Lovelace, The City of Fresno Construction Management Department (CMD) has reviewed received on September 24, 2025. We acknowledge receipt of your request to substitute Industrial Door Company with National Garage Door for the four-fold door scope of work. While we will submit the substitution request for City Council approval, let us be unequivocal: this situation did not result from any directive or requirement imposed by the City of Fresno. The obligation to propose a subcontractor capable of meeting the specified requirements rests solely with your team. As you have stated, Industrial Door Company, your listed subcontractor is unable to meet those requirementsthis failure is yours alone to address and rectify. If you now require National Garage Door to fulfill the scope to comply with the project specifications, that decision is yours. It does not change the fact that the originally listed subcontractor was noncompliant as established with your statements. Following your failure to provide a compliant and approvable door system, the City of Fresno approved the use of Door Engineeringan alternate manufacturer that meets the technical and performance requirements of the project. This approval was granted solely to maintain project continuity and ensure compliance with the contract documents. In addition, according to the contract specifications the substitution approval shall come with no additional costs to the taxpayers of Fresno. Our submission of this substitution request does not waive any rights or remedies available to the City under the fully executed contract, nor does it imply acceptance of any additional costs or delays resulting from your failure to meet the original specifications.
The subcontractor substitution request can be a lengthy process, you will be informed as the approval request makes its way through the steps culminating with City Council review. As always, if you have any questions, please let me know Sincerely, Kelly Yost, PE Construction Manager Cc: Antonio Buelna, Assistant Director Mike Mooneyham, Project Manager Brian Kujawski, Chief Inspector Robert Sippel, Inspector David Boogaard, Assistant Construction Man.