File#: 12600814 Opening Date: January 13, 2026
1 Formal Procurement Evaluation Rev. 09/2025
DATE: JANUARY 16, 2026
TO: KRISTINA MATTHEWS, Program Manager
Department of Public Utilities/Wastewater Management
FROM: ADRIAN ONTIVEROS, Senior Procurement Specialist
General Services Department/Purchasing
SUBJECT: REQUIREMENTS CONTRACT FOR FERRIC CHLORIDE
Bids/proposals for the above project were opened, recorded, and should now be evaluated by your department. Below is a Procurement Evaluation Form, which you are requested to complete and return to the Purchasing Division as soon as possible.
As background for your evaluation, we are enclosing copies of bid proposals from the three lowest bidders, or if less than three bidders, copies of all bids received. For Requests for Proposals, all proposals received will be included. Please review the attached bid proposals and confirm whether or not the recommended bidder/proposer meets the requirements of the technical specifications and special funding requirements specific to the procurement . If there are any questions, contact the Purchasing Division immediately.
DO NOT CONTACT ANY OF THE BIDDERS/PROPOSERS.
Complete the Procurement Evaluation Form following this list:
• Background section: Describe the reason for the procurement and include pertinent facts. • Award Section: Complete after you have reviewed the bid proposals. Check one box to either award a contract or reject all bids.
• Engineer’s Estimate/Budget Allocation: Enter the amount of the Engineer ’s estimate or budget allocation. If the contract price overage is greater than 10%, an explanation is required.
• Anticipated Council Date: Evaluations will not be routed for signature without an anticipated Council date.
• Fiscal Impact Statement: Formal awards for items above $10,000.00 are required to include a Fiscal Impact Statement.
• Approval: Signature of Department Director or Assistant Director is required.
The completed Procurement Evaluation Form must be returned to the Purchasing Division. Once approved by Purchasing, we will obtain the GSD Director and City Manager’s approval of the department’s recommendation and finalize the Staff Determination. The Staff Determination must be posted on the City’s website at least five (5) working days prior to the Council meeting (i.e., the Wednesday the week before the Council meeting). Departments must allow sufficient time for the evaluation form to route through all required signatories to meet the 5 working day posting deadline, as required by Resolution 2003-129.
A draft Staff Report must be submitted to Purchasing by the deadline specified in the Reports to Council Process Due Dates timetable. Please note, Purchasing does not submit Staff Reports to the City Attorney’s Office or enter Council items into Granicus on behalf of departments.