GSD-S Formal Cooperative Purchase Agt.(10-2023)
-1-
637974v1
FORMAL COOPERATIVE PURCHASE AGREEMENT
THIS AGREEMENT (Agreement) is made and entered into EFFECTIVE . by and between CITY OF FRESNO, a California
municipal corporation (City), and L.N CURTIS & SONS, a California corporation (Vendor).
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing and of the covenants, conditions, and promises hereinafter contained to be kept and performed by the respective parties, it is mutually agreed as follows:
1. The Charter for the City allows for cooperative purchase agreements for materials, services, supplies and equipment. The City may use another government agency’s agreement, as an exception to the competitive bidding process. The Parties agree that the Vendor has entered a contract with Sourcewell RFP#010424 (Original Government Contract). The Original Contract is attached hereto as Exhibit A.
2. Vendor’s Obligation. Vendor shall provide those services and carry out that work described in the Invitation For Bids which is attached hereto as Exhibit B and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
3. City’s Obligation. City shall make to the Vendor those payments described in Exhibits A and B, subject to all the terms and conditions contained or incorporated herein
4. Notwithstanding the requirements that the Original Government Contract is fully binding on the Parties, the parties have agreed to modify certain non-material provisions of the Original Government Contract as applied to this Agreement between the Vendor and the City, as follows:
a) City’s Insurance and Indemnity provisions attached as Exhibit C. b) Address change for the City: Notwithstanding the address and contract information for the government entity as set out in Exhibit A, the Vendor agrees that notices and invoices will be sent to:
City of Fresno
Attention: Melissa Perales
2101 G Street, Bldg. A
Fresno, CA 93706
Phone: (559) 621-1332
E-mail: [email protected]
FAX: (559) 457-1564
GSD-S Formal Cooperative Purchase Agt.(10-2023)
-2-
637974v1
c) Notwithstanding anything in Exhibits A and B to the contrary, this Agreement shall be governed by, and construed and enforced in accordance with the laws of the State of California, excluding however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno County, California.
d) All other provisions in the Original Government Contract are fully binding on the parties and will represent the agreement between the City and the Vendor.
[Signatures follow on the next page.]
GSD-S Formal Cooperative Purchase Agt.(10-2023)
-3-
637974v1
IN WITNESS WHEREOF, the parties have executed this Agreement at Fresno, California, the day and year first above written.
CITY OF FRESNO,
a California municipal corporation
By:
Melissa Perales
Purchasing Manager
General Services Department
APPROVED AS TO FORM:
ANDREW JANZ
City Attorney
By:
Daniel E. Casas Date
Senior Deputy City Attorney
ATTEST:
AMY K ALLER
Interim City Clerk
By:
Deputy Date
L.N. CURTIS & SONS, a California
Corporation
By:
Name:
Title:
(If corporation or LLC., Board Chair,
Pres. or Vice Pres.)
By:
Name:
Title:
(If corporation or LLC., CFO, Treasurer,
Secretary or Assistant Secretary)
Addresses:
CITY
City of Fresno
Attention: *LOEHUW(OL]RQGR
+6WUHHW
Fresno, CA 937
Phone: (559) 621-
E-mail: JLOEHUWHOL][email protected]
Vendor:
L.N. Curtis & Sons
Attention: Customer Service
185 Lennon Lane, Suite 110
Walnut Creek, CA 94598
Phone: (206) 305-4057
E-mail:
[email protected]
Attachments:
Exhibit A - Original Government Contract
Exhibit B - Invitation For Bids
Exhibit C - City’s Insurance and Indemnity
# "!
!
"
"
#!"
$
!#
%
EXHIBIT A
Original Solicitation
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
RFP #010424
REQUEST FOR PROPOSALS
for
Firefighting Personal Protective Equipment with Related Equipment Cleaning
Proposal Due Date: January 4, 2024, 4:30 p.m., Central Time
Sourcewell, a State of Minnesota local governme nt unit and service coop erative, is requesting proposals for Firefighting Personal Protective Equipment with Related Equipment Cleaning to result in a contracting solution for use by it s Participating Entities. Sourcewell Participating Entities include thousands of governmental, high er education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitte d through the Sourcewell Procurement Portal will be considered. Proposals are due no later than January 4, 2024, at 4:30 p.m. Central Time, and late proposals will not be considered.
SOLICITATION SCHEDULE
Public Notice of RFP Published: November 9, 2023
Pre-proposal Conference: November 30, 2023, 2:00 p.m., Central Time Question Submission Deadline: December 20, 2023, 4:30 p.m., Central Time Proposal Due Date: January 4, 2024, 4:30 p.m., Central Time Late responses will not be considered.
Opening: January 4, 2024, 4:30 p.m., Central Time
See RFP Section V.G. “Opening”
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
I. ABOUT SOURCEWELL
A. SOURCEWELL
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell’s solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements (including Canadian Free Trade Agreement, Ontario-Quebec Trade and Cooperation Agreement, and Canada-European Union Comprehensive Economic and Trade Agreement, as applicable), and results in cooperative purchasing solutions from which Sourcewell’s Participating Entities procure equipment, products, and services.
Cooperative purchasing provides participating entities and suppliers increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted suppliers’ potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.
B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell’s contracts are available for use by:
x Federal and state government entities1;
x Cities, towns, and counties/parishes;
x Education service cooperatives;
x K-12 and higher education entities;
x Tribal government entities;
x Some nonprofit entities; and
x Other public entities.
In Canada, Sourcewell’s contracts are available for use by:
1 Pursuant to HAR §3-128-2, the State of Ha waii, Department of Accounting and General Services, State Procurement Office, on beha lf of the State of Hawaii and participating jurisdictions, has provided notice of its Intent to Participate in the solicitation as a participating entity.
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
x Provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; x Indigenous self-governing bodies;
x Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the Cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities; x Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; and x Members of the Canoe procurement group of Canada, and their partner associations:
Canoe members are regional, local, district or other forms of municipal government, school boards, publicly-funded academic, health and social service entities in Alberta and across Canada, as well as any corporation or entity owned or controlled by one or more of the preceding entities – as well as partner associations, including Saskatchewan Association of Rural Municipalities, Association of Manitoba Municipalities, Local Authorities Services/Association of Municipalities Ontario, Nova Scotia Federation of Municipalities, Federation of Prince Edward Island Municipalities, Municipalities Newfoundland Labrador, Union of New Brunswick Municipalities, North West Territories Association of Communities, CivicInfo BC, and their members.
For a listing of current United States and Canadian Participating Entities visit Sourcewell’s website (note: there is a tab for each country): https://www.sourcewell-mn.gov/sourcewell-for- vendors/agency-locator.
Participating Entities typically access contracted equipment, products, or services through a purchase order issued directly to the contracted supplier. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.
To meet Participating Entities’ needs, Sourcewell broadly publishes public notice of all solicitation opportunities, including this RFP. In addition, where applicable, other purchasing cooperatives and procurement officials receive notice and are encouraged to re-post the solicitation opportunity.
Proof of publication will be available at the conclusion of the solicitation process.
II. SOLICITATION DETAILS
A. SOLUTIONS-BASED SOLICITATION
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards.
B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.
1. Sourcewell is seeking proposals for Firefighting Personal Protective Equipment with Related Equipment Cleaning, such as:
a. Firefighting Personal Protective Equipment (PPE) for all types of fire and rescue service; including, but not limited to:
i. Protective Clothing;
ii. Helmets and related accessories;
iii. Other related equipment and accessories (e.g. belts, suspenders, straps, radio holders, eye protection, etc.); and,
iv. Firefighting apparel and station-wear, Proposers may include firefighting apparel and station-wear to the extent that these solutions are complementary to the purchase of the equipment and products being proposed.
b. Firefighting PPE cleaning and decontamination equipment and service; including but not limited to:
i. Extractors, laundry machines, mechanical dryers, drying and storing racks; ii. Cleaning and decontamination service and maintenance; iii. Firefighting PPE cleaning supplies; and,
iv. Cleaning equipment for other firefighting equipment and tools. c. Services Related to the equipment described in subsections 1. a. and 1. b. above, including training, testing, service, maintenance, installation, warranty programs, and certification of gear. Proposers may include related services to the extent that these solutions are complementary to the purchase of the equipment and products being proposed.
Proposers may include related equipment, accessories, and services to the extent that these solutions are ancillary or complementary to the equipment, products, or services being proposed.
2. This solicitation does not include those equipment, products, or services covered under categories included in pending or planned Sourcewell solicitations, or in contracts currently maintained by Sourcewell, identified below:
a. Body Armor with Related Accessories, Equipment, and Services (RFP #011221);
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
b. Firefighting Apparatus, with Related Equipment, Accessories, and Supplies (RFP #113021);
c. Public Safety Training and Simulation Equipment and Technology (RFP #011822); d. Medical Supply Solutions (RFP #022422);
e. Critical Care and EMS Equipment (RFP #041823);
f. Ambulance and Emergency Medical Transport Vehicles, with Related Equipment Accessories, and Supplies (RFP #122123);
g. Firefighting Equipment and Rescue Tools (RFP #TBD);
h. Self-Contained Breathing Apparatus (SCBA) and Breathing Air Systems (RFP TBD); and, i. Uniforms with Related Products and Services (RFP #TBD);
Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment-only or products-only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local third- party contractors, to properly install and bring to operation the equipment or products being proposed.
Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment, products, and services provided under a resulting contract. If proposer is including the equipment, products, and services of its subsidiary entities, the proposer must also identify all included subsidiaries in its proposal. If proposer requires the use of distributors, dealers, resellers, or subcontractors to provide the equipment, products, or services, the proposal must address how the equipment, products or services will be provided to Participating Entities, and describe the network of distributors, dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract.
Sourcewell encourages suppliers to offer the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities.
C. REQUIREMENTS
It is expected that proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities.
1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.
2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.
4. Delivered and operational. Unless clearly noted in the proposal, equipment and products must be delivered to the Participating Entity as operational.
5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.
D. PROSPECTIVE CONTRACT TERM
The term of any resulting contract(s) awarded by Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $50 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.
F. MARKETING PLAN
Proposer’s sales force will be the primary source of communication with Participating Entities.
The proposer’s Marketing Plan should demonstrate proposer’s ability to deploy a sales force or dealer network to Participating Entities, as well as proposer’s sales and service capabilities. It is expected that proposer will promote and market any contract award.
G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.
2. A proposer may submit only one proposal. If related, affiliated, or subsidiary entities elect to submit separate proposals, rather than a single parent-entity proposal, each such proposal must be prepared independently and without cooperation, collaboration, or collusion.
3. If a proposer works with a consultant on its proposal, the consultant (an individual or company) may not assist any other entity with a proposal for this solicitation.
4. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the proposal. Sourcewell reserves
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
the right to verify proposer’s information and may request clarification from a proposer, including samples of the proposed equipment or products.
5. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory.
6. A proposer’s documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal.
III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the proposer’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a pub lished Manufacturer’s Suggested Retail Price (MSRP) for the products or services. I ndividualized percentage discounts can be applied to any number of defi ned product groupings. Prop osers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any contract resulting from this RFP.
2. The proposer’s not to exceed price. A not to exceed price is the highest price for which equipment, products, or services may be billed to a Participating Entity. However, it is permissible for suppliers to sell at a price that is lower than the contracted price.
3. Stated in U.S. and Canadian dollars (as applicable).
4. Clearly understandable, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity’s location).
Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as in stallation, set up, mandatory training, or initial inspection. Include identification of any parties th at impose such costs and their relationship to the proposer. Additionally, proposers should cl early describe any unique distribution and/or delivery methods or options offered in the proposal.
B. ADMINISTRATIVE FEES
Proposers awarded a contract are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
calculated as a percentage of the total sales to Participating Entities for all contracted equipment, products, or services made durin g a calendar quarter, and is typi cally one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.
IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see attached template). Only those modifications the proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the proposal being disqualified from further review and evaluation.
To request a modification to the template Contract, a proposer must submit the Exceptions to Terms, Conditions, or Specifications table with its proposal. Only those exceptions noted at the time of the proposal submission will be considered.
Exceptions must:
1. Clearly identify the affected article and section.
2. Clearly note the requested modification; and as applicable, provide requested alternative language.
Unclear requests will be automatically denied.
Only those exceptions that have been accepted by Sourcewell will be included in the contract document provided to the awarded supplier for signature.
If a proposer receives a contract award resulting from this solicitation it will have up to 30 days to sign and return the contract. After that time, at Sourcewell’s sole discretion, the contract award may be revoked.
V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted in the Solicitation Schedule for this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Vendor Account. Pre-proposal conference attendance is optional.
B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.
All questions, whether specific to a proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.
C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the proposer by checking the box for each addendum. It is the responsibility of the proposer to check for any addenda that may have been issued up to the solicitation due date and time.
If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the proposer’s proposal status to INCOMPLETE. The proposer can view this status change in the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account. The proposer is solely responsible to check the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account periodically after submitting its proposal (and up to the Proposal Due Date). If the proposer’s proposal status has changed to INCOMPLETE, the proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above.
D. PROPOSAL SUBMISSION
Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the proposer’s sole responsibility to ensure that the proposal is received on time.
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
It is recommended that proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to 24 hours to respond to certain issues.
Upon successful submission of a proposal, the Sourcewell Procurement Portal will automatically generate a confirmation email to the proposer. If the proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected].
To ensure receipt of the latest information and updates via email regarding this solicitation, or if the proposer has obtained this solicitation document from a third party, the onus is on the proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity.
Within the Sourcewell Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award.
The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
x In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
x Complete. A proposal will be rejected if it is conditional or incomplete. x Submitted in English.
x Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a proposer may withdraw its proposal.
G. OPENING
The Opening of proposals will be conducted in the Sourcewell Procurement Portal immediately following the proposal due date and time. To view the list of proposers resulting from the opening, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.”
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
Members of the public may attend the Openin g at Sourcewell’s office located at 202 12th Street NE, Staples, MN to hear the results.
VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible proposers offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is necessary to meet the needs of its Participating Entities.
Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
x Total evaluation scores (giving consideration to natural breaks in the scoring of responsive proposals);
x The number and geographic location of highest-scoring proposers that offer:
o A comprehensive selection of the requested equipment, products, or services; o A sales and service network ensuring availability and coverage for Participating Entities’ use; and
o Other attributes of the proposer or contents of its proposal that assist Participating Entities in achieving environmental and social requirements, and goals.
Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell has any knowledge about a specific supplier or product.
B. AWARD(S)
Award(s) will be made to the highest-scoring proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (a copy is available in the Sourcewell Procurement Portal):
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200 Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Box 219, Staples, MN 56479. All documents that comprise the complete protest package must be received, and time stamped at the Sourcewell office by 4:30 p.m., Central Time, no later than 10 calendar days following Sourcewell’s notice of contract award(s) or non-award. A protest must allege a procedural, technical, or legal defect, with supporting documentation. A protest that merely requests a re-evaluation of a proposal’s content will not be entertained
A protest must include the following items:
x The name, address, and telephone number of the protester; x Identification of the solicitation by RFP number;
x A precise statement of the relevant facts;
x Identification of the alleged procedural, technical, or legal defect; x Analysis of the basis for the protest;
x Any additional supporting documentation;
x The original signature of the protester or its representative; and x Protest bond in the amount of $20,000 (except where prohibited by law or treaty).
Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract, and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the proposer may be rejected.
Sourcewell reserves the right to:
x Modify or cancel this RFP at any time;
x Reject any and all proposals received;
x Reject proposals that do not comply with the provisions of this RFP; x Select, for contracts or for discussion, a proposal other than that with the lowest cost; x Independently verify any information provided in a proposal; x Disqualify any proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity’s
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning
state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect;
x Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
x Clarify any part of a proposal and discuss any aspect of the proposal with any proposer; and negotiate with more than one proposer;
x Award a contract if only one responsive proposal is received if it is in the best interest of Participating Entities; and
x Award a contract to one or more proposers if it is in the best interest of Participating Entities.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the proposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell may reject proposals that are marked confidential or nonpublic, either substantially or in their entirety.
Sourcewell will not consider the prices submitted by the proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a proposer is not considered trade secret under the statutory definition.
11/9/2023
Addendum No. 1
Solicitation Number: RFP 010424
Solicitation Name: Firefighting PPE and Related Equipment Cleaning Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Are you looking for a supplier to provide these services in Canada and the United States?
Answer 1:
A proposer is not required to cover every geographic region to be considered for award.
Each proposal is evaluated based on the criteria stated in the RFP. This RFP's resulting contracts may be used by Sourcewell's participating entities in the United States and in Canada as outlined in section 1.B. of the RFP document.
Question 2:
What are the administrative fees?
Answer 2:
Refer to section III. B., of the RFP for details on the Administrative Fee, "Proposers awarded a contract are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Participating Entities for all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative." It is left to the discretion of each proposer to determine and propose an administrative fee that is consistent with its business and its industry.
End of Addendum
Acknowledgement of this Addendum to RFP 010424 posted to the Sourcewell Procurement Portal on 11/9/2023, is required at the time of proposal submittal.
11/30/2023
Addendum No. 2
Solicitation Number: RFP 010424
Solicitation Name: Firefighting PPE and Related Equipment Cleaning Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Outside of our submitted dealers of record, can an end user request a dealer not stated on this list if they have a preferred supplier or there are none in close proximity? Answer 1:
Refer to RFP Section II. B. – Requested Equipment, Products, or Services – “… If Proposer requires the use of dealers, resellers, or subcontractors to provide the products or services, the Proposal should address how the products or services will be provided to Participating Entities and describe the network of dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract.” It is left to the discretion of each proposer to determine the information or documentation necessary to best demonstrate their ability to serve Sourcewell Participating Entities and satisfy all the requirements of the RFP and the questionnaire tables. Proposals are evaluated based on the criteria stated in the RFP.
For additional detail on the requirement for awarded suppliers with respect to distributor/dealer networks, refer to Sourcewell Contract Template Section 2. C. – Dealers, Distributors, and/or Resellers.
Question 2:
With selling into both U.S. and Canada, what is the best way to list our prices in local currency? Within the same document, separate submissions, etc.? Answer 2:
Each proposer, in its discretion, will determine and propose the pricing approach that aligns with its business methods and satisfies all the requirements of the RFP Article on
Pricing. Proposers should clearly identify any costs that are not included in the proposed pricing of the equipment, products, or services.
End of Addendum
Acknowledgement of this Addendum to RFP 010424 posted to the Sourcewell Procurement Portal on 11/30/2023, is required at the time of proposal submittal.
12/04/2023
Addendum No. 3
Solicitation Number: RFP 010424
Solicitation Name: Firefighting PPE and Related Equipment Cleaning Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Will there be preference given to either a vendor or a manufacturer if both bidding the same items and what if the pricing is lower for one of them? How will the award process work this time around for this type of event?
Answer 1:
The Sourcewell RFP is an open and competitive solicitation process. Sourcewell does not restrict the ability of interested proposers to submit a proposal in response to this RFP.
A proposer is allowed to propose its entire line of equipment, products, and services falling within the requested equipment, products, or services of the subject solicitation.
Proposals are evaluated based on the criteria stated in the RFP.
End of Addendum
Acknowledgement of this Addendum to RFP 010424 posted to the Sourcewell Procurement Portal on 12/04/2023, is required at the time of proposal submittal.
12/14/2023
Addendum No. 4
Solicitation Number: RFP 010424
Solicitation Name: Firefighting PPE and Related Equipment Cleaning Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Can you kindly confirm the requirements for the Proposer's Authorized Representative? Are they required to submit a signed letter from the Proposer authorizing them to submit on their behalf? Does the user ID who submits the bid via the Sourcewell portal need to match exactly with the name listed for the Proposer's Authorized Representative in section 7 of the first page on the bid questionnaire, in order to be considered a valid submission?
Answer 1:
Refer to Step 1 - Table 1, Question 7, and the contents of the Proposer’s Affidavit in Step
3. A Proposer’s authorized representative must be identified in Question 7. and must also execute or direct the execution of the Affidavit and the submittal of the Proposal.
End of Addendum
Acknowledgement of this Addendum to RFP 010424 posted to the Sourcewell Procurement Portal on 12/14/2023, is required at the time of proposal submittal.
12/15/2023
Addendum No. 5
Solicitation Number: RFP 010424
Solicitation Name: Firefighting PPE and Related Equipment Cleaning Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
In regards to Table 2, Line Item 16, could you kindly confirm if the written authorization to act as distributor/dealer/reseller (or similar entity) must be provided for each manufacturer individually, or is it a blanket statement covering all manufacturers proposed? Is any documentation required directly from the manufacturer, or is it sufficient to simply respond within Line Item 16 affirming that we are an authorized dealer?
Answer 1:
It is left to the discretion of each proposer to determine the documentation necessary to best demonstrate their ability to serve Sourcewell members and satisfy all the requirements included in the questionnaire tables.
End of Addendum
Acknowledgement of this Addendum to RFP 010424 posted to the Sourcewell Procurement Portal on 12/15/2023, is required at the time of proposal submittal.
EXHIBIT B
Original Government Contract
010424-LNC
Rev. 3/2022 1
Solicitation Number: RFP #010424
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and L.N. Curtis & Sons, 185 Lennon Lane, Suite 110, Walnut Creek, CA 94598 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Firefighting Personal Protective Equipment with Related Equipment Cleaning from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires March 27, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
010424-LNC
Rev. 3/2022 2
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
010424-LNC
Rev. 3/2022 3
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
010424-LNC
Rev. 3/2022 4
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
010424-LNC
Rev. 3/2022 5
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
010424-LNC
Rev. 3/2022 6
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted
010424-LNC
Rev. 3/2022 7
price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
010424-LNC
Rev. 3/2022 8
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
010424-LNC
Rev. 3/2022 9
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
010424-LNC
Rev. 3/2022 10
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
010424-LNC
Rev. 3/2022 11
The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
010424-LNC
Rev. 3/2022 12
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier’s professional services required under this Contract.
Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
010424-LNC
Rev. 3/2022 13
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
010424-LNC
Rev. 3/2022 14
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with
010424-LNC
Rev. 3/2022 15
the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
010424-LNC
Rev. 3/2022 16
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and
010424-LNC
Rev. 3/2022 17
records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
010424-LNC
Rev. 3/2022 18
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell L.N. Curtis & Sons
By: __________________________ By: __________________________ Jeremy Schwartz Angela Mackey
Title: Chief Procurement Officer Title: Director of Customer Service Fire/Rescue
Date: ________________________
Date: ________________________
5)3)LUHILJKWLQJ33(DQG5HODWHG(TXLSPHQW&OHDQLQJ
9HQGRU'HWDLOV
&RPSDQ\1DPH
/1&XUWLV VRQV
'RHV\RXUFRPSDQ\FRQGXFW
EXVLQHVVXQGHUDQ\RWKHUQDPH",I
\HVSOHDVHVWDWH
&XUWLV
$GGUHVV
/HQQRQ/DQH
6XLWH
:DOQXW&UHHN&$
&RQWDFW
1LFN/DZUHQFH
(PDLO
1/DZUHQFH#/1&XUWLVFRP
3KRQH
+67
6XEPLVVLRQ'HWDLOV
&UHDWHG2Q
:HGQHVGD\-DQXDU\
6XEPLWWHG2Q
7KXUVGD\-DQXDU\
6XEPLWWHG%\
$QJHOD0DFNH\
(PDLO
DPDFNH\#OQFXUWLVFRP
7UDQVDFWLRQ
E
EDE
GG
D
EIG
6XEPLWWHU
V,3$GGUHVV
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
6SHFLILFDWLRQV
7DEOH
3URSRVHU,GHQWLW\ $XWKRUL]HG5HSUHVHQWDWLYHV
*HQHUDO,QVWUXFWLRQV
DSSOLHVWRDOO7DEOHV
6RXUFHZHOOSUHIHUVDEULHIEXWWKRURXJKUHVSRQVHWRHDFKTXHVWLRQ'RQRWPHUHO\DWWDFKDGGLWLRQDO GRFXPHQWVWR\RXUUHVSRQVHZLWKRXWDOVRSURYLGLQJDVXEVWDQWLYHUHVSRQVH'RQRWOHDYHDQVZHUVEODQN UHVSRQG³1$´LIWKHTXHVWLRQGRHVQRWDSSO\WR
\RX
SUHIHUDEO\ZLWKDQH[SODQDWLRQ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
3URSRVHUௐ/HJDOௐ1DPHௐ
RQHௐOHJDOௐHQWLW\ௐRQO\
ௐௐ
,Qௐ
WKHௐHYHQWௐRIௐDZDUGௐZLOOௐH[HFXWHௐWKHௐUHVXOWLQJௐ
FRQWUDFWௐDVௐ6XSSOLHU
/1ௐ&XUWLVௐ ௐVRQVௐ
&XUWLV
,GHQWLI\ௐDOOௐVXEVLGLDU\ௐHQWLWLHVௐRIௐWKHௐ3URSRVHUௐZKRVHௐ HTXLSPHQWௐSURGXFWVௐRUௐVHUYLFHVௐDUHௐLQFOXGHGௐLQௐWKHௐ
3URSRVDO
1$
,GHQWLI\ௐDOOௐDSSOLFDEOHௐDVVXPHGௐQDPHVௐRUௐ'%$ௐ
QDPHVௐRIௐWKHௐ3URSRVHUௐRUௐ3URSRVHU
VௐVXEVLGLDULHVௐ
LQௐ/LQHௐௐRUௐ/LQHௐௐDERYH
&XUWLVௐௐ/1ௐ&XUWLVௐௐ/1&XUWLV
3URYLGHௐ\RXUௐ&$*(ௐFRGHௐRUௐ8QLTXHௐ(QWLW\ௐ,GHQWLILHUௐ
6$0
(
3URSRVHUௐ3K\VLFDOௐ$GGUH VV
ௐ/HQQRQௐ/DQHௐ6XLWHௐ
:DOQXWௐ&UHHNௐ&$ௐௐ
3URSRVHUௐZHEVLWHௐDGGUHVVௐ
RUௐDGGUHVVHV
KWWSV
OQFXUWLVFRP
3URSRVHU
Vௐ$XWKRUL]HGௐ5HSUHVHQWDWLYHௐ
QDPHௐWLWOHௐ
DGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH
ௐ
7KHௐ
UHSUHVHQWDWLYHௐPXVWௐKDYHௐDXWKRULW\ௐWRௐVLJQௐ
WKHௐ³3URSRVHU¶Vௐ$VVXUDQFHௐRIௐ&RPSOLDQFH´ௐRQௐEHKDOIௐ
RIௐWKHௐ3URSRVHUௐDQGௐLQௐWKHௐHYHQWௐRIௐDZDUGௐZLOOௐEHௐ
H[SHFWHGௐWRௐH[HFXWHௐWKHௐUHVXOWLQJௐFRQWUDFW
$QJHODௐ0DFNH\ௐ'LUHFWRUௐRIௐ&XVWRPHUௐ6HUYLFHௐ)LUH5HVFXH ௐ/HQQRQௐ/DQHௐ6XLWHௐௐௐ:DOQXWௐ&UHHNௐ&$ௐௐ
$0DFNH\#/1&XUWLVFRPௐௐ_ௐௐ
3URSRVHU
VௐSULPDU\ௐFRQWDFWௐIRUௐWKLVௐSURSRVDOௐ
QDPHௐ
WLWOHௐDGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH
$QJHODௐ0DFNH\ௐ'LUHFWRUௐRIௐ&XVWRPHUௐ6HUYLFHௐ)LUH5HVFXH ௐ/HQQRQௐ/DQHௐ6XLWHௐௐௐ:DOQXWௐ&UHHNௐ&$ௐௐ
$0DFNH\#/1&XUWLVFRPௐௐ_ௐௐ
3URSRVHU
VௐRWKHUௐFRQWDFWVௐIRUௐWKLVௐSURSRVDOௐLIௐDQ\ௐ
QDPHௐWLWOHௐDGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH
-HIIௐ&XUWLVௐ9LFHௐ3UHVLGHQW
ௐ/HQQRQௐ/DQHௐ6XLWHௐௐௐ:DOQXWௐ&UHHNௐ&$ௐௐ
-&XUWLV#/1&XUWLVFRPௐௐ_ௐ
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
7DEOH
&RPSDQ\,QIRUPDWLRQDQG)LQDQFLDO6WUHQJWK
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
3URYLGHௐDௐEULHIௐKLVWRU\ௐRIௐ\RXUௐFRPSDQ\ௐLQFOXGLQJௐ
\RXUௐFRPSDQ\¶VௐFRUHௐYDOXHVௐEXVLQHVVௐSKLORVRSK\ௐ
DQGௐLQGXVWU\ௐORQJHYLW\ௐUHODWHGௐWRௐWKHௐUHTXHVWHGௐ
HTXLSPHQWௐSURGXFWVௐRUௐVHUYLFHV
2XUௐYDOXHVௐKDYHௐUHPDLQHGௐDVௐRXUௐIRXQGDWLRQௐWKURXJKௐ
ௐ\HDUVௐRIௐVXFFHVVIXOO\ௐVXSSRUWLQJௐ
HPHUJHQF\ௐUHVSRQGHUV
ௐ4XDOLW\ௐ6HUYLFHௐ,QWHJULW\ௐDQGௐ&DULQJௐ
&XUWLVௐLVௐDௐFRPSDQ\ௐZKRVHௐSULQFLSDOௐSURGXFWௐLVௐVHUYLFH
ௐZKRVHௐSULQFLSDOௐUHVRXUFHௐLVௐSHRSOH
ௐDQGௐ
ZKRVHௐSULQFLSDOௐSXUSRVHௐLVௐWRௐEHௐDௐGLVWLQJXLVKHGௐOHDGHUௐLQௐWKHௐILHOGௐRIௐVXSSO\LQJௐILUHILJKWLQJௐ VHDUFKௐ ௐUHVFXHௐVDIHW\ௐ+$=0$7ௐDQGௐHPHUJHQF\ௐSURGXFWVVHUYLFHVௐ7KHௐFRPSDQ\ௐDQGௐLWVௐ HPSOR\HHVௐDUHௐSURXGௐWRௐEHௐDVVRFLDWHGௐZLWKௐ$PHULFD¶VௐHPHUJHQF\ௐUHVSRQGHUV ௐRXUௐFRXQWU\¶Vௐ
EUDYHVWௐDQGௐEHVWௐ
6LQFHௐ
ௐ&XUWLVௐKDVௐEHHQௐGHOLYHULQJௐH[FHSWLRQDOௐFXVWRPHUௐVHUYLFHௐDQGௐDௐFRPSUHKHQVLYHௐOLQHௐRIௐ ILUHILJKWLQJௐDQGௐHPHUJHQF\ௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐORFDOௐVWDWHௐDQGௐIHGHUDOௐDJHQFLHVௐWKURXJKRXWௐ WKHௐ8QLWHGௐ6WDWHVௐDQGௐWRௐYDULRXVௐ86ௐ*RYHUQPHQWௐDJHQFLHVௐORFDWHGௐZRUOGZLGH
:KDWௐDUHௐ\RXUௐFRPSDQ\¶VௐH[SHFWDWLRQVௐLQௐWKHௐHYHQWௐ
RIௐDQௐDZDUG"
,QௐWKHௐHYHQWௐRIௐDQௐDZDUGௐ&XUWLVௐZLOOௐPDLQWDLQௐWKHௐKLJKHVWௐOHYHOௐRIௐFXVWRPHUௐVHUYLFHௐIRUௐ 6RXUFHZHOO¶VௐPHPEHUVௐE\ௐGHOLYHULQJௐH[FHSWLRQDOௐFXVWRPHUௐVHUYLFHௐDQGௐDௐFRPSUHKHQVLYHௐOLQHௐRIௐ ILUHILJKWLQJௐDQGௐHPHUJHQF\ௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐORFDOௐVWDWHௐDQGௐIHGHUDOௐDJHQFLHVௐWKURXJKRXWௐ WKHௐ8QLWHGௐ6WDWHVௐDQGௐWRௐYDULRXVௐ86ௐ*RYHUQPHQWௐDJHQFLHVௐORFDWHௐZRUOGZLGHௐௐ ௐௐ
&XUWLVௐZLOOௐPDLQWDLQௐWKHௐH[LVWLQJௐKLJKௐOHYHOௐRIௐFXVWRPHUௐVHUYLFHௐDVௐDௐSUHPLHUௐSURYLGHUௐIRUௐ HTXLSPHQWௐWRௐILUVWௐUHVSRQGHUVௐௐ7KLVௐZLOOௐEHௐGRQHௐE\ௐIXOILOOLQJௐFXVWRPHUௐUHTXLUHPHQWVௐDFFXUDWHO\ௐ WLPHO\ௐDQGௐZLWKௐVLJQLILFDQWௐYDOXHௐ&XUWLVௐH[SHFWVௐWRௐPDNHௐWKHௐHQVXLQJௐFRQWUDFWௐYHU\ௐYDOXDEOHௐWRௐ 6RXUFHZHOOௐDQGௐWRௐWKHௐPHPEHUVKLSௐ
&XUWLVௐH[SHFWVௐWRௐPDNHௐDௐIDLUௐSURILWௐDQGௐZLOOௐPDLQWDLQௐWKHௐH[LVWLQJௐKLJKௐOHYHOௐRIௐFXVWRPHUௐVHUYLFHௐ ZH¶YHௐEHHQௐSURYLGLQJௐWRௐ6RXUFHZHOOௐPHPEHUௐDJHQFLHVௐXQGHUௐFXUUHQWௐFRQWUDFWௐௐVLQFHௐ
'HPRQVWUDWHௐ\RXUௐILQDQFLDOௐVWUHQJWKௐDQGௐVWDELOLW\ௐZLWKௐ PHDQLQJIXOௐGDWDௐ7KLVௐFRXOGௐLQFOXGHௐVXFKௐLWHPVௐDVௐ
ILQDQFLDOௐVWDWHPHQWVௐ6(&ௐILOLQJVௐFUHGLWௐDQGௐERQGௐ
UDWLQJVௐOHWWHUVௐRIௐFUHGLWௐDQGௐGHWDLOHGௐUHIHUHQFHௐ
OHWWHUVௐ8SORDGௐVXSSRUWLQJௐGRFXPHQWVௐ
DVௐDSSOLFDEOH
ௐ
LQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
3OHDVHௐUHIHUௐWRௐWKHௐDWWDFKHGௐGRFXPHQWௐ&XUWLVௐ)LQDQFLDOௐ6WDWHPHQWVௐ
:KDWௐLVௐ\RXUௐ86ௐPDUNHWௐVKDUHௐIRUௐWKHௐVROXWLRQVௐWKDWௐ \RXௐDUHௐSURSRVLQJ"
)RUௐRXUௐSULPDU\ௐPDUNHWௐZKLFKௐLVௐWKHௐ:HVWHUQௐௐVWDWHVௐZHௐKDYHௐDQ\ZKHUHௐIURPௐDௐௐPDUNHWௐ VKDUHௐWRௐDௐௐPDUNHWௐVKDUHௐGHSHQGLQJௐRQௐWKHௐVHJPHQWௐRUௐSURGXFWௐFDWHJRU\ :KDWௐLVௐ\RXUௐ&DQDGLDQௐPDUNHWௐVKDUHௐIRUௐWKHௐ
VROXWLRQVௐWKDWௐ\RXௐDUHௐSURSRVLQJ"
&XUWLVௐGRHVௐQRWௐVHOOௐLQWRௐWKHௐ&DQDGLDQௐPDUNHWௐDWௐWKLVௐWLPH +DVௐ\RXUௐEXVLQHVVௐHYHUௐSHWLWLRQHGௐIRUௐEDQNUXSWF\ௐ
SURWHFWLRQ"ௐ,IௐVRௐH[SODLQௐLQௐGHWDLO
&XUWLVௐKDVௐQHYHUௐSHWLWLRQHGௐRUௐHQWHUHGௐLQWRௐEDQNUXSWF\ௐSURWHFWLRQ +RZௐLVௐ\RXUௐRUJDQL]DWLRQௐEHVWௐGHVFULEHG
ௐLVௐLWௐDௐ
PDQXIDFWXUHUௐDௐGLVWULEXWRUGHDOHUUHVHOOHUௐRUௐDௐ
VHUYLFHௐSURYLGHU"ௐௐ$QVZHUௐZKLFKHYHUௐTXHVWLRQௐ
HLWKHUௐD
ௐRUௐE
ௐMXVWௐEHORZ
ௐEHVWௐDSSOLHVௐWRௐ\RXUௐ
RUJDQL]DWLRQ
D
ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐDௐ
GLVWULEXWRUGHDOHUUHVHOOHUௐ
RUௐVLPLODUௐHQWLW\
ௐSURYLGHௐ
\RXUௐZULWWHQௐDXWKRUL]DWLRQௐWRௐDFWௐDVௐDௐ
GLVWULEXWRUGHDOHUUHVHOOHUௐIRUௐWKHௐPDQXIDFWXUHUௐRIௐWKHௐ SURGXFWVௐSURSRVHGௐLQௐWKLVௐ5)3ௐ,IௐDSSOLFDEOHௐLVௐ\RXUௐ
GHDOHUௐQHWZRUNௐLQGHSHQGHQWௐRUௐFRPSDQ\ௐRZQHG"
E
ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐDௐ
PDQXIDFWXUHUௐRUௐVHUYLFHௐSURYLGHUௐGHVFULEHௐ\RXUௐ
UHODWLRQVKLSௐZLWKௐ\RXUௐVDOHVௐDQGௐVHUYLFHௐIRUFHௐDQGௐ
ZLWKௐ\RXUௐGHDOHUௐQHWZRUNௐLQௐGHOLYHULQJௐWKHௐSURGXFWVௐ
DQGௐVHUYLFHVௐSURSRVHGௐLQௐWKLVௐ5)3ௐ$UHௐWKHVHௐ
LQGLYLGXDOVௐ\RXUௐHPSOR\HHVௐRUௐWKHௐHPSOR\HHVௐRIௐDௐ
WKLUGௐSDUW\"
D
ௐ&XUWLVௐLVௐDௐGLVWULEXWRUGHDOHUUHVHOOHUௐIRUௐDOOௐEUDQGVௐDQGௐPRGHOVௐWKDWௐDUHௐLQFOXGHGௐLQௐWKLVௐ SURSRVDOௐௐ
&XUWLVௐKDVௐDௐ6HUYLFHௐ3URYLGHUௐEXVLQHVVௐXQLWௐWKDWௐVSHFLDOL]HVௐLQௐ33(ௐ&DUHௐ ௐ0DLQWHQDQFHௐௐ$ௐILYH IDFLOLW\ௐRSHUDWLRQௐSURYLGHVௐLQVSHFWLRQௐFOHDQLQJௐDQGௐUHSDLUௐVHUYLFHVௐRIௐSHUVRQDOௐSURWHFWLYHௐ HTXLSPHQWௐWRௐDOOௐ1DWLRQDOௐ)LUHௐ3URWHFWLRQௐ$VVRFLDWLRQௐ
1)3$
ௐVWDQGDUGV
3OHDVHௐQRWHௐWKDWௐZULWWHQௐDXWKRUL]DWLRQௐIURPௐRXUௐPDQXIDFWXUHUVௐLVௐDYDLODEOHௐRQௐUHTXHVW
,IௐDSSOLFDEOHௐSURYLGHௐDௐGHWDLOHGௐH[SODQDWLRQௐRXWOLQLQJௐ WKHௐOLFHQVHVௐDQGௐFHUWLILFDWLRQVௐWKDWௐDUHௐERWKௐUHTXLUHGௐ WRௐEHௐKHOGௐDQGௐDFWXDOO\ௐKHOGௐE\ௐ\RXUௐRUJDQL]DWLRQௐ
LQFOXGLQJௐWKLUGௐSDUWLHVௐDQGௐVXEFRQWUDFWRUVௐWKDWௐ\RXௐ
XVH
ௐLQௐSXUVXLWௐRIௐWKHௐEXVLQHVVௐFRQWHPSODWHGௐE\ௐWKLVௐ
5)3
&XUWLVௐKROGVௐDௐOLFHQVHௐWRௐFRQGXFWௐEXVLQHVVௐLQௐWKHௐWKLUWHHQௐ:HVWHUQௐ6WDWHVௐZLWKௐௐIDFLOLWLHVௐVSUHDGௐ WKURXJKRXWௐ:DVKLQJWRQௐ2UHJRQௐ&RORUDGRௐ8WDKௐ$UL]RQDௐ,GDKRௐ1HYDGDௐDQGௐ&DOLIRUQLD
'HVFULEHௐ\RXUௐFRPSOLDQFHௐZLWKௐDSSOLFDEOHௐQDWLRQDOௐ
VWDQGDUGVௐIRUௐWKHௐSURGXFWVௐDQGRUௐHTXLSPHQWௐRIIHUHGௐ
LQௐ\RXUௐSURSRVDOௐVXFKௐDV
ௐ1DWLRQDOௐ)LUHௐ3URWHFWLRQௐ
$VVRFLDWLRQௐ
1)3$
ௐ2FFXSDWLRQDOௐ6DIHW\ௐDQGௐ+HDOWKௐ
$GPLQLVWUDWLRQௐ
26+$
ௐDQGௐ$PHULFDQௐ1DWLRQDOௐ
6WDQGDUGVௐ,QVWLWXWHௐ
$16,
$OOௐSURGXFWVௐLQFOXGHGௐLQௐWKLVௐ&XUWLVௐSURSRVDOௐFRPSO\ௐWRௐWKHௐUHODWHGௐDQGௐDVVRFLDWHGௐQDWLRQDOௐ VWDQGDUGVௐDQGௐLQGXVWU\ௐVHJPHQWௐUHTXLUHPHQWVௐLQFOXGLQJௐ1)3$ௐ86)61)(6ௐ$16,ௐ$670ௐDQGௐ ௐ
&RGHௐRIௐ)HGHUDOௐ5HJXODWLRQVௐ
&)5
ௐ
ௐ
26+$
3URYLGHௐDOOௐ³6XVSHQVLRQௐRUௐ'HEDUPHQW´ௐLQIRUPDWLRQௐ
WKDWௐKDVௐDSSOLHGௐWRௐ\RXUௐRUJDQL]DWLRQௐGXULQJௐWKHௐSDVWௐ
WHQௐ\HDUV
&XUWLVௐKDVௐQHYHUௐEHHQௐVXVSHQGHGௐRUௐH[FOXGHGௐ
GHEDUUHG
ௐIURPௐSDUWLFLSDWLQJௐLQௐDQ\ௐSURJUDPௐ
FRQWUDFWௐRUௐRWKHUௐEXVLQHVVௐRSSRUWXQLW\ௐE\ௐDQ\ௐFXVWRPHUௐRUௐJURXSௐRIௐFXVWRPHUV Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
7DEOH
,QGXVWU\5HFRJQLWLRQ 0DUNHWSODFH6XFFHVV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐDQ\ௐUHOHYDQWௐLQGXVWU\ௐDZDUGVௐRUௐ
UHFRJQLWLRQௐWKDWௐ\RXUௐFRPSDQ\ௐKDVௐUHFHLYHGௐLQௐWKHௐ
SDVWௐILYHௐ\HDUV
&XUWLVௐKDVௐUHFHLYHGௐPXOWLSOHௐGHDOHUௐUHFRJQLWLRQௐDZDUGVௐIURPௐLQGXVWU\ௐPDQXIDFWXUHUVௐIRUௐKLJKௐ DFKLHYHPHQWௐLQFOXGLQJௐIURPௐ*OREHௐ06$ௐ:RUNULWHௐ+XUVWௐDQGௐPRUH :KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐ
JRYHUQPHQWDOௐVHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV
*RYHUQPHQW0XQLFLSDOௐ ௐ
:KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐ
HGXFDWLRQௐVHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV
(GXFDWLRQௐHQWLWLHVௐFRPSULVHGௐOHVVௐWKDQௐௐRIௐWRWDOௐFRUSRUDWHௐVDOHV /LVWௐDQ\ௐVWDWHௐSURYLQFLDOௐRUௐFRRSHUDWLYHௐSXUFKDVLQJௐ FRQWUDFWVௐWKDWௐ\RXௐKROGௐ:KDWௐLVௐWKHௐDQQXDOௐVDOHVௐ
YROXPHௐIRUௐHDFKௐRIௐWKHVHௐFRQWUDFWVௐRYHUௐWKHௐSDVWௐ
WKUHHௐ\HDUV"
&XUWLVௐKDVௐVHYHUDOௐFRRSHUDWLYHௐSXUFKDVLQJௐFRQWUDFWVௐLQௐSODFHௐDWௐWKHௐVWDWHௐUHJLRQDOௐDQGௐQDWLRQDOௐ OHYHOVௐௐ2IௐQRWH
ௐ
133*RY
ௐ6DOHVௐRQௐWKHVHௐPXOWLSOHௐQDWLRQZLGHௐFRQWUDFWVௐKDYHௐJURVVௐVDOHVௐRQௐDYHUDJHௐRIௐWZRPLOOLRQௐ GROODUVௐSHUௐUHSRUWLQJௐTXDUWHUௐ
+RXVWRQ*DOYHVWRQௐ$UHDௐ&RXQFLO
ௐ6DOHVௐRQௐWKHVHௐPXOWLSOHௐQDWLRQZLGHௐFRQWUDFWVௐKDYHௐJURVVௐVDOHVௐRIௐ RQௐDYHUDJHௐDSSUR[LPDWHO\ௐWHQWKRXVDQGௐGROODUVௐSHUௐUHSRUWLQJௐTXDUWHUௐ *6$
ௐ6DOHVௐRQௐWKLVௐQDWLRQDOZRUOGZLGHௐFRRSHUDWLYHௐRIௐRQௐDYHUDJHௐDSSUR[LPDWHO\ௐIRXUPLOOLRQௐGROODUVௐ SHUௐ\HDU
/LVWௐDQ\ௐ*6$ௐFRQWUDFWVௐRUௐ6WDQGLQJௐ2IIHUVௐDQGௐ
6XSSO\ௐ$UUDQJHPHQWVௐ
626$
ௐWKDWௐ\RXௐKROGௐ:KDWௐ
LVௐWKHௐDQQXDOௐVDOHVௐYROXPHௐIRUௐHDFKௐRIௐWKHVHௐ
FRQWUDFWVௐRYHUௐWKHௐSDVWௐWKUHHௐ\HDUV"
&XUWLVௐLVௐFRQGXFWLQJௐDFWLYLWLHVௐLQௐVXSSRUWௐRIௐRXUௐVHFRQGௐWZHQW\\HDUௐ*6$ௐFRQWUDFWௐ *6$ௐ&RQWUDFWௐ
46:$'
<
ௐ6DOHVௐKDYHௐDYHUDJHGௐLQௐH[FHVVௐRIௐIRXUPLOOLRQௐGROODUVௐSHUௐ\HDU 7DEOH
5HIHUHQFHV7HVWLPRQLDOV
/LQH,WHP6XSSO\UHIHUHQFHLQIRUPDWLRQIURPWKUHHFXVWRPHUVZKRDUHHOLJLEOHWREH6RXUFHZHOOSDUWLFLSDWLQJHQWLWLHV (QWLW\1DPH
&RQWDFW1DPH
3KRQH1XPEHU
6DQWDௐ&ODUDௐ)LUHௐ'HSDUWPHQW
&DOLIRUQLD
1LFROHௐ*UHVKDP
0DQDJHPHQWௐ$QDO\VW
0DWVXௐ%RURXJKௐ)LUHௐ'HSDUWPHQW
$ODVND
-DNHௐ%RRWKE\
)RXQWDLQௐ+LOOVௐ)LUHௐ'HSDUWPHQW
$UL]RQD
)LUHௐ&KLHIௐ'DYHௐ2WW
6DQWDௐ)Hௐ6SULQJVௐ)LUHௐ'HSDUWPHQW
&DOLIRUQLD
$VVWௐ)LUHௐ&KLHIௐ0LFKDHOௐ.R]LFNL
ௐH[ௐ
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
7DEOH
7RS)LYH*RYHUQPHQWRU(GXFDWLRQ&XVWRPHUV
/LQH,WHP3URYLGHDOLVWRI\RXUWRSILYHJRYHUQPHQWHGXFDWLRQRUQRQSURILWFXVWRPHUV HQWLW\QDPHLVRSWLRQDO
LQFOXGLQJHQWLW\W\SHWKHVWDWHRU
SURYLQFHWKHHQWLW\LVORFDWHGLQVFRSHRIWKHSURMHFW V
VL]HRIWUDQVDFWLRQ
V
DQGGROODUYROXPHVIURPWKHSDVWWKUHH\HDUV
(QWLW\1DPH (QWLW\7\SH
6WDWH3URYLQFH
6FRSHRI:RUN
6L]HRI7UDQVDFWLRQV
'ROODU9ROXPH3DVW7KUHH
<HDUV
'HIHQVH
/RJLVWLFV
$JHQF\ௐ
'/$
*RYHUQPHQW 3HQQV\OYDQLD3$ 3URYLGHௐDௐZLGHௐDUUD\ௐRIௐILUHILJKWLQJ ௐ HTXLSPHQWௐWRROVௐDQGௐ33(ௐ
DLUFUDIWFUDVKௐUHVFXHௐKD]DUGRXVௐ
PDWHULDOௐUHVSRQVHௐHPHUJHQF\ௐ
PHGLFDOௐVHUYLFHVௐKRPHODQGௐVHFXULW\ௐ
DQGௐGRPHVWLFௐSUHSDUHGQHVVௐVHUYLQJௐDௐ
ZRUOGZLGHௐ'R'ௐFXVWRPHUௐEDVH
5DQJHௐIURPௐDௐIHZௐKXQGUHGௐ
GROODUVௐWRௐDௐPLOOLRQVௐRIௐGROODUV
$YHUDJLQJௐDSSUR[LPDWHO\
WZHQW\PLOOLRQௐGROODUVௐSHU
\HDUVௐௐௐ
*HQHUDO
6HUYLFHV
$GPLQLVWUDWLRQ
*6$
*RYHUQPHQW 7H[DV7; 3URYLGHௐDௐZLGHௐDUUD\ௐRIௐSURGXFWVௐWRௐ LQFOXGHௐILUHILJKWLQJௐDQGௐUHVFXHௐ
HTXLSPHQWௐ33(ௐODZௐHQIRUFHPHQWௐ
DQGௐVHFXULW\ௐHTXLSPHQWௐVSHFLDOௐ
SXUSRVHௐFORWKLQJௐDQGௐUHODWHGௐ
HTXLSPHQWௐDQGௐVHUYLFHVௐIRUௐDௐZRUOG
ZLGHௐIHGHUDOௐDJHQF\ௐFXVWRPHUௐEDVH
5DQJHௐIURPௐDௐIHZௐKXQGUHGௐ
GROODUVௐWRௐDௐIHZௐWKRXVDQGௐ
GROODUV
$YHUDJLQJௐDSSUR[LPDWHO\
IRXUPLOOLRQௐGROODUVௐSHUௐ\HDU
7KHௐ&RXQW\ௐRIௐ
/RVௐ$QJHOHVௐ)LUH
'HSDUWPHQW
*RYHUQPHQW &DOLIRUQLD&$ 3URYLGHௐDௐZLGHௐDUUD\ௐRIௐSURGXFWVௐWRௐ LQFOXGHௐ)LUHILJKWLQJௐJHDUௐ:LOGODQGௐ
JHDUௐVWDWLRQௐ33(
$YHUDJHVௐDURXQGௐ $YHU DJHௐ\HDUO\ௐVDOHVௐYROXPHௐ
WRWDOVௐDSSUR[LPDWHO\ௐ0
&ODUNௐ&RXQW\ௐ
)LUHௐ'HSDUWPHQW
*RYHUQPHQW 1HYDGD19 3URYLGHௐ DௐZLGHௐDUUD\ௐRIௐSURGXFWVௐWRௐ LQFOXGHௐ)LUHILJKWLQJௐJHDUௐ:LOGODQGௐ
JHDUௐVWDWLRQௐ33(ௐILUHILJKWLQJௐWRROVௐ
KHDY\ௐUHVFXHௐDQGௐZDWHUௐIORZௐ
HTXLSPHQW
$YHUDJHVௐDURXQGௐ
$YHU DJHௐ\HDUO\ௐVDOHVௐYROXPHௐ
WRWDOVௐDSSUR[LPDWHO\ௐ0
7KHௐ&LW\ௐRI
/RVௐ$QJHOHV
)LUH
'HSDUWPHQW
*RYHUQPHQW &DOLIRUQLD&$ 3URGXFWVௐLQFOXGHௐILUHILJKWLQJௐWRROV KHDY\ௐUHVFXHௐHTXLSPHQWௐDQG
ZDWHUௐIORZௐHTXLSPHQW
$YHUDJHVௐDURXQGௐ $YHU DJHௐ\HDUO\ௐVDOHVௐYROXPHௐ
WRWDOVௐDSSUR[LPDWHO\ௐ0
7DEOH
$ELOLW\WR6HOODQG'HOLYHU6HUYLFH
'HVFULEH\RXUFRPSDQ\¶VFDSDELOLW\WRPHHWWKHQHHGVRI6RXUFHZHOOSDUWLFLSDWLQJHQWLWLHVDFURVVWKH86DQG&DQDGDDVDSSOLFDEOH<RXUUHVSRQVH VKRXOGDGGUHVVLQGHWDLODWOHDVWWKHIROORZLQJDUHDV
ORFDWLRQVRI\RXUQHWZRUNRIVDOHVDQGVHUYLFHSURYLGHUVWKHQXPEHURIZRUNHUV IXOOWLPH
HTXLYDOHQWV
LQYROYHGLQHDFKVHFWRUZKHWKHUWKHVHZRUNHUVDUH\RXUGLUHFWHPSOR\HHV RUHPSOR\HHVRIDWKLUGSDUW\
DQGDQ\RYHUODSEHWZHHQWKH
VDOHVDQGVHUYLFHIXQFWLRQV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
6DOHVௐIRUFH 7KHௐ&XUWLVௐ2SHUDWLRQௐ&HQWHUௐLVௐWKHௐSULPDU\ௐUHVRXU FHௐDYDLODEOHௐWRௐRXUௐFXVWRPHUVௐIRUௐUHFHLYLQJௐ WHFKQLFDOௐDQGௐSURGXFWௐVXSSRUWௐDQGௐFXVWRPHUௐVHUYLFHௐ&XUWLV¶ௐ)LUHௐ ௐ(PHUJHQF\ௐ6HUYLFHVௐ2SHUDWLRQௐ &HQWHUVௐDUHௐORFDWHGௐLQௐWKHௐIROORZLQJௐORFDWLRQV
&XUWLVௐ:DOQXWௐ&UHHNௐ2SHUDWLRQVௐ&HQWHUௐௐ&RUSRUDWHௐ+4
6SHFLDOௐ3URJUDPௐ2IILFHௐ
3URJUDPVௐDQGௐ&RQWUDFWVௐ0DQDJHPHQW
ௐ/HQQRQௐ/DQHௐ6XLWHௐ
:DOQXWௐ&UHHNௐ&DOLIRUQLDௐ
&XUWLVௐ,QWHUPRXQWDLQௐ2SHUDWLRQVௐ&HQWHUௐௐ)XOILOOPHQWௐ&HQWHU ௐ*UDPHUF\ௐ5RDG
6DOWௐ/DNHௐ&LW\ௐ8WDKௐ
&XUWLVௐ1RUWKZHVWௐ2SHUDWLRQVௐ&HQWHU
ௐ6ௐWKௐ6WUHHW
.HQWௐ:DVKLQJWRQௐ
&XUWLVௐ3DFLILFௐ1RUWKௐ2SHUDWLRQVௐ&HQWHU
ௐ6LHUUDௐ&RXUWௐ6XLWHௐ&
'XEOLQௐ&$ௐ
&XUWLVௐ3DFLILFௐ6RXWKௐ2SHUDWLRQVௐ&HQWHU
ௐ&DUPHQLWDௐ5RDG
6DQWDௐ)Hௐ6SULQJVௐ&$ௐ
&XUWLVௐ6RXWKZHVWௐ2SHUDWLRQVௐ&HQWHU
ௐ6RXWKௐUGௐ6WUHHW
3KRHQL[ௐ$=ௐ
&XUWLVௐ33(ௐ&DUHௐ ௐ0DLQWHQDQFHௐ
0DLQௐ)DFLOLW\
ௐ:HVWௐ6XQVHWௐ5RDG
+HQGHUVRQௐ19ௐ
&XUWLVௐ&XVWRPHUௐ6HUYLFHௐZLOOௐVXSSRUWௐWKHௐ6RXUFHZHOOௐ3URJUDPௐLQௐVHYHUDOௐFULWLFDOௐDUHDVௐRIௐVDOHVௐ VXSSRUWௐZKRௐSURYLGHௐIDFHWRIDFHௐLQௐSHUVRQௐFXVWRPHUௐFRQWDFWௐIRUௐVDOHVௐDQGௐPDUNHWLQJௐDFWLYLWLHV ௐ
SURGXFWௐ
WHFKQLFDOௐDQGௐVDOHV
ௐLQIRUPDWLRQ
ௐRQVLWHௐVHUYLFHௐDFWLYLWLHV
ௐDQGௐPRQLWRULQJௐRIௐFXVWRPHUௐ
VDWLVIDFWLRQௐௐ7KHௐVDOHVௐIRUFHௐLVௐGLUHFWO\ௐVXSSRUWHGௐE\ௐௐFXVWRPHUௐVHUYLFHௐUHSVௐDQGௐVSHFLDOLVWVௐRQௐ DௐGDLO\ௐEDVLV
6HHௐDWWDFKHGௐGRFXPHQWௐ&XUWLV6DOHV7HUULWRULHV0DS
'HDOHUௐQHWZRUNௐRUௐRWKHUௐGLVWULEXWLRQௐPHWKRGV 2WKHUௐWKDQௐORFDO ௐUHJLRQDOௐQDWLRQDOௐDQGௐLQWHUQDWLRQDOௐVKLSSLQJௐFRPSDQLHVௐ&XUWLVௐZLOOௐGHSOR\ௐQRௐ DGGLWLRQDOௐGLVWULEXWLRQௐFKDQQHOௐQHWZRUNV
6HUYLFHௐIRUFH ,QௐDGGLWLRQௐWRௐSURYLGLQJௐVLJQLILFDQWௐSUHVDOHVௐ VXSSRUWௐDQGௐVHUYLFHVௐ&XUWLVௐGHSOR\VௐWHDPVௐWRௐSURYLGHௐ VLJQLILFDQWௐSRVWVDOHVௐVXSSRUWௐWRௐRXUௐFXVWRPHUௐFRPPXQLW\
ௐ:DUHKRXVLQJௐ ௐ,QYHQWRU\²ORJLVWLFVௐPDQDJHPHQWௐDQGௐLQYHQWRU\ௐFRQWUROௐVSHFLDOLVWVௐZKRௐHQVXUHௐWKHௐ ULJKWௐSDUWVௐJRௐWRௐWKHௐULJKWௐFXVWRPHU
ௐ0DUNHWLQJௐ6SHFLDOLVWV²SURYLGHVௐHGXFDWLRQDOௐLQIRUPDWLRQௐDQGௐWUDLQLQJௐRQௐDௐZLGHௐDUUD\ௐRIௐ33(ௐ LQGXVWU\ௐWRSLFV
ௐFRQGXFWVௐWUDLQLQJௐFODVVHVௐRQௐSURGXFWVௐDQGௐSURGXFWௐPDLQWHQDQFHௐDQGௐUHSDLUௐ
SURFHGXUHV
ௐDQGௐRIIHUVௐVHPLQDUVௐRQௐVSHFLILFௐSURGXFWVௐDQG
SURGXFWௐIDPLOLHVௐDQGௐLQGXVWU\VSHFLILFௐVWDQGDUGVௐVSHFLILFDWLRQVௐDQGௐUHTXLUHPHQWVௐ$UHDVௐRIௐH[SHUWLVHௐ LQFOXGHௐ) (6ௐWUDLQLQJௐEUHDWKLQJௐDLUௐFRPSUHVVRUVௐSHUVRQDOௐSURWHFWLYHௐHTXLSPHQWௐVHOIFRQWDLQHGௐ EUHDWKLQJௐDSSDUDWXVௐUHVSLUDWRUVௐUHVFXHௐWRROVௐDQGௐHTXLSPHQWௐWKHUPDOௐLPDJLQJௐK\GUDXOLFVௐDQGௐZDWHUௐ IORZௐDQGௐJDVௐGHWHFWLRQ
ௐ)DFWRU\FHUWLILHGௐ3URGXFWௐ7HFKQLFLDQV²SURYLGHVௐLQKRXVHௐDQGௐPRELOHௐUHSDLUௐDQGௐPDLQWHQDQFHௐ
VHUYLFHV
ௐZDUUDQW\ௐUHSDLUVௐDQGௐDQQXDOௐRUௐDVௐUHTXHVWHGௐSUHYHQWDWLYHௐPDLQWHQDQFH ௐ3HUVRQDOௐ3URWHFWLYHௐ(TXLSPHQWௐDQGௐ(QVHPEOHௐ&DUHௐ ௐ0DLQWHQDQFH²$ௐILYHIDFLOLW\ௐRSHUDWLRQௐ SURYLGHVௐLQVSHFWLRQௐFOHDQLQJௐDQGௐUHSDLUௐVHUYLFHVௐRIௐSHUVRQDOௐSURWHFWLYHௐHTXLSPHQWௐWRௐDOOௐ1DWLRQDOௐ )LUHௐ3URWHFWLRQௐ$VVRFLDWLRQௐ
1)3$
ௐVWDQGDUGV
ௐ0DQXIDFWXUHUௐ)LHOGௐDQGௐ3URGXFWௐ7HFKQLFLDQௐ7HDPV&XUWLVௐKDVௐDFFHVVௐWRௐVXSSOLHUௐVSHFLDOLVWVௐDQGௐ WHFKQLFDOௐWHDPVௐIRUௐFXVWRPHUௐVXSSRUWௐDQGௐHGXFDWLRQ
ௐ&XUWLV&$5(²&XUWLVௐSURYLGHVௐRXUௐFXVWRPHUVௐZLWKௐWUDLQLQJௐDQGௐRQERDUGLQJௐVXSSRUWௐLQVSHFWLRQௐ UHSDLUௐDQGௐPDLQWHQDQFHௐVHUYLFHVௐIRUௐ33(ௐ5HVFXHௐ7RROVௐ6&%$ௐ&RPSUHVVRUVௐ6PDOOௐ(QJLQHௐ5HSDLUௐ DQGௐRWKHUௐUHODWHGௐSURGXFWV
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
'HVFULEHௐWKHௐRUGHULQJௐSURFHVVௐ,IௐRUGHUVௐZLOOௐEHௐ
KDQGOHGௐE\ௐGLVWULEXWRUVௐGHDOHUVௐRUௐRWKHUVௐH[SODLQௐ
WKHௐUHVSHFWLYHௐUROHVௐRIௐWKHௐ3URSRVHUௐDQGௐRWKHUV
&XUWLVௐ3URFHGXUHVௐIRUௐ3URFHVVLQJௐ2UGHUV
&XUWLVௐKDVௐGHYHORSHGௐVWUDLJKWௐIRUZDUGௐSURFHGXUHVௐIRUௐRUGHUௐSURFHVVLQJௐ2XUௐRUGHUௐKDQGOLQJௐ SURFHGXUHVௐDUHௐFRQVLVWHQWO\ௐDSSOLHGௐWRௐSURFHVVௐURXWLQHௐXUJHQWௐDQGௐHPHUJHQF\ௐRUGHUVௐSURGXFWௐ UHWXUQVௐDQGௐGLVFUHSDQWௐRUGHUVௐ2UGHUௐSURFHVVLQJௐLVௐIXOO\ௐLQWHJUDWHGௐLQWRௐRXUௐDXWRPDWHGௐGLVWULEXWLRQௐ VRIWZDUHௐSODWIRUPௐ
2UDFOH1HW6XLWH
ௐ7KLVௐHOHFWURQLFௐV\VWHPௐSURYLGHVௐRXUௐVDOHVௐPDUNHWLQJௐSXUFKDVLQJௐ DFFRXQWLQJௐDQGௐPDQDJHPHQWௐZLWKௐUHDOௐWLPHௐRUGHUௐVWDWXVௐZKLOHௐWUDFNLQJௐLQYHQWRU\ௐDQGௐVKLSSLQJௐVWDWXVௐ 25'(56
'HOLYHU\ௐRUGHUௐLVௐFRQVLGHUHGௐLVVXHGௐXSRQௐUHFHLSWௐRIௐRUGHUௐE\ௐPDLOௐWHOHSKRQHௐRUௐIDFVLPLOHௐHPDLOௐRUௐ RQOLQH
25'(5ௐ352&(66,1*
$IWHUௐDQௐRUGHUௐLVௐUHFHLYHGௐ&XUWLVௐXVHVௐDௐVLPSOHௐDQGௐFRQVLVWHQWௐVHULHVௐRIௐSURFHGXUHVௐIRUௐSURFHVVLQJௐ FXVWRPHUௐRUGHUVௐ7KHௐVRXUFLQJௐGHWHUPLQDWLRQௐPDGHௐE\ௐWKHௐ&XVWRPHUௐ6HUYLFHௐ0DQDJHUௐGXULQJௐWKHௐ FXVWRPHUௐSXUFKDVHௐRUGHUௐUHYLHZௐSURFHVVௐLVௐWKHௐSULPDU\ௐIDFWRUௐPDGHௐWRௐGHWHUPLQHௐWKHௐVSHFLILFௐSDWKௐ WRௐEHௐWDNHQௐE\ௐRXUௐVWDIIௐZKLOHௐSURFHVVLQJௐHDFKௐLQGLYLGXDOௐRUGHUௐ HJௐVKLSௐIURPௐDௐ&XUWLVௐZDUHKRXVH
ௐ
VKLSௐGLUHFWௐIURPௐWKHௐPDQXIDFWXUHU
ௐFRQVROLGDWHௐDWௐDௐ&XUWLVௐZDUHKRXVHௐ>ELOOVRIPDWHULDOௐRUGHUV@
25'(5ௐ6&+('8/,1*ௐ ௐ'(/,9(5<
2UGHUௐVFKHGXOLQJௐDWௐ&XUWLVௐLVௐEDVHGௐXSRQௐRQHௐRIௐWZRௐFXVWRPHUௐUHTXLUHPHQWVௐ&XUWLV¶ௐW\SLFDOௐ FRPPHUFLDOௐFXVWRPHUௐUHTXHVWVௐSURGXFWௐGHOLYHU\ௐSHUௐSURGXFWௐDYDLODELOLW\ௐDVௐVSHFLILHGௐE\ௐWKHௐVXSSOLHUௐ 2UௐWKHௐFXVWRPHUௐVSHFLILHVௐDௐUHTXLUHGௐGHOLYHU\ௐGDWHௐ&XUWLVௐDFFRPPRGDWHVௐERWKௐVFKHGXOLQJௐ UHTXLUHPHQWVௐHIILFLHQWO\ௐDQGௐHIIHFWLYHO\ௐXVLQJௐRXUௐGLVWULEXWLRQௐVRIWZDUHௐDQGௐFRQVLVWHQWௐVWDWXVௐUHYLHZVௐRIௐ DOOௐDFWLYHௐRUGHUV
25'(5ௐ&21),50$7,21
&XVWRPHUௐRUGHUVௐDUHௐFRQILUPHGௐE\ௐ&XUWLVௐDIWHUௐWKHௐ&XVWRPHUௐ6HUYLFHௐ0DQDJHUௐKDVௐUHYLHZHGௐWKHௐ FXVWRPHUௐSXUFKDVHௐRUGHUௐ
FXVWRPHUௐLQIRUPDWLRQௐSURGXFWௐDQGௐTXDQWLW\ௐUHTXLUHPHQWVௐSULFLQJௐDQGௐ DYDLODELOLW\ௐDQGௐWKHௐH[LVWHQFHௐRIௐDQ\ௐVSHFLDOௐUHTXLUHPHQWVௐIURPௐWKHௐFXVWRPHU ௐDQGௐHQWHUHGௐWKHௐRUGHUௐ
LQWRௐRXUௐHQWHUSULVHௐUHVRXUFHௐSODQQLQJௐSODWIRUPௐ
2UDFOH1HW6XLWH
127,1672&.ௐ&21',7,216
&XUWLVௐSURFHVVHVௐQRWLQVWRFNௐSURGXFWௐRUGHUVௐE\ௐGHWHUPLQLQJௐOHDGௐWLPHVௐQHFHVVDU\ௐWRௐFRPSOHWHௐWKHௐ RUGHUௐFRQWDFWLQJௐWKHௐRUGHULQJௐDFWLYLW\ௐDQGௐDGYLVLQJௐFXUUHQWௐOHDGௐWLPHௐRIௐSURGXFWௐ$WௐFXVWRPHUௐ SUHIHUHQFHௐ&XUWLVௐRIIHUVௐDOWHUQDWLYHௐLQVWRFNௐVXEVWLWXWHௐSURGXFWVௐRIௐHTXDOௐRUௐKLJKHUௐTXDOLW\ௐDQGௐDWௐ HTXDOௐYDOXHௐIRUௐFXVWRPHUௐFRQVLGHUDWLRQ
3$57,$/ௐ'(/,9(5<ௐௐ%$&.ௐ25'(5ௐ352&('85(6
&XUWLVௐVWULYHVௐWRௐVKLSௐWKHௐHQWLUHௐRUGHUௐFRPSOHWHௐDQGௐRQௐWLPHௐ+RZHYHUௐLIௐ&XUWLVௐLVௐLQௐDௐORZௐVWRFNௐ SRVLWLRQௐRQௐDௐSDUWLFXODUௐSURGXFWௐDQGௐWKHௐFXVWRPHUௐZLOOௐDFFHSWௐDௐVXEVWLWXWHௐLWHPௐDQGௐDFFHSWௐDௐSDUWLDOௐ GHOLYHU\ௐWKHௐRUGHUௐZLOOௐEHௐSURFHVVHGௐGXULQJௐ&XUWLV¶ௐSUHRUGHUௐVHWXSௐWRௐHQVXUHௐWKDWௐDOOௐLWHPVௐSRVVLEOHௐ ZLOOௐEHௐVKLSSHGௐHLWKHUௐGLUHFWௐIURPௐRXUௐVXSSOLHUௐRUௐIURPௐRQHௐRIௐWKHௐ&XUWLVௐZDUHKRXVHVௐWRௐSURYLGHௐWKHௐ OHYHOௐRIௐVHUYLFHௐRXUௐFXVWRPHUௐUHTXHVWVௐ
%DFNRUGHUVௐDUHௐWUDFNHGௐYLDௐWKHௐ&RPSDQ\¶Vௐ(53ௐV\VWHPௐDQGௐUHSRUWVௐJHQHUDWHGௐVKRZLQJௐ³QRQILOOV´ௐ XQWLOௐWKHௐRUGHUௐLVௐVKLSSHGௐFRPSOHWH
3DUWLDOௐGHOLYHULHVௐDQGௐEDFNRUGHUVௐVWDWXVௐDUHௐSURYLGHGௐWRௐWKHௐFXVWRPHUௐRQௐDௐUHJXODUௐEDVLVௐXQWLOௐWKHௐ RUGHUௐLVௐILOOHG
25'(5ௐ%,//,1*
ௐ
&XUWLVௐZLOOௐVXEPLWௐLQYRLFHVௐRQO\ௐDIWHUௐUHFHLYLQJௐDVVXUDQFHVௐWKDWௐRXUௐFXVWRPHU¶VௐUHTXLUHPHQWVௐKDYHௐ EHHQௐPHWௐ2QFHௐWKHௐRUGHUௐKDVௐEHHQௐVKLSSHGௐFRPSOHWHௐDQGௐDOOௐUHTXLUHGௐDFWLYLWLHVௐVSHFLILHGௐZLWKLQௐWKHௐ RUGHU
KDYHௐEHHQௐDFFRPSOLVKHGௐ&XUWLVௐZLOOௐVXEPLWௐLQYRLFHVௐDVௐUHTXLUHGௐE\ௐWKHௐRUGHU 3$<0(17ௐ)25ௐ*22'6ௐ5(&(,9('
&XUWLVௐH[WHQGVௐSD\PHQWௐWHUPVௐRIௐQHWௐWKLUW\ௐ
ௐGD\VௐIURPௐGDWHௐRIௐLQYRLFH
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
'HVFULEHௐLQௐGHWDLOௐWKHௐSURFHVVௐDQGௐSURFHGXUHௐRIௐ
\RXUௐFXVWRPHUௐVHUYLFHௐSURJUDPௐLIௐDSSOLFDEOHௐௐ
,QFOXGHௐ\RXUௐUHVSRQVHWLPHௐFDSDELOLWLHVௐDQGௐ
FRPPLWPHQWVௐDVௐZHOOௐDVௐDQ\ௐLQFHQWLYHVௐWKDWௐKHOSௐ
\RXUௐSURYLGHUVௐPHHWௐ\RXUௐVWDWHGௐVHUYLFHௐJRDOVௐRUௐ
SURPLVHV
$OWKRXJKௐFXVWRPHUௐDQGௐWHFKQLFDOௐVXSSRUWௐLVௐDYDLODEOHௐEHWZHHQௐWKHௐKRXUVௐRIௐ DPௐDQGௐ
SPௐORFDOௐ
WLPHௐ0RQGD\ௐWKURXJKௐ)ULGD\ௐDWௐHDFKௐRIௐRXUௐ&XVWRPHUௐ6HUYLFHௐ2SHUDWLRQௐ&HQWHUVௐ&XUWLVௐXQGHUVWDQGVௐ WKDWௐ³QRUPDOௐRIILFHௐKRXUV´ௐKDVௐORVWௐDOOௐUHDOௐPHDQLQJௐLQௐWKHௐJOREDOௐPDUNHWSODFHௐௐ 6HUYLQJௐDௐZRUOGZLGHௐFXVWRPHUௐFRPPXQLW\ௐVSDQQLQJௐDOOௐWLPHௐ]RQHVௐ&XUWLV¶ௐFXVWRPHUVௐFRQWDFWௐDௐ FRPSDQ\ௐUHSUHVHQWDWLYHௐLQௐDQ\ௐRIௐVHYHUDOௐZD\VௐWZHQW\IRXUௐKRXUVௐDௐGD\ௐVHYHQௐGD\VௐDௐZHHNௐDQGௐ WKUHHKXQGUHGௐVL[W\ILYHௐGD\VௐDௐ\HDUௐ
ௐWRௐGLVFXVVௐRUGHUௐSODFHPHQWௐRUGHUௐWUDFNLQJௐSUREOHPௐ
UHVROXWLRQௐDQGௐWKHௐP\ULDGௐRIௐRWKHUௐWRSLFVௐWKDWௐZLOOௐDULVHௐWKURXJKRXWௐWKHௐWHUPௐRIௐDௐEXVLQHVVௐ UHODWLRQVKLSௐௐ
&XUWLV¶ௐFXVWRPHUVௐFRQWDFWௐFRPSDQ\ௐFXVWRPHUௐVDOHVௐVHUYLFHௐDQGௐWHFKQLFDOௐUHSUHVHQWDWLYHVௐYLDௐ WHOHSKRQHௐFHOOௐSKRQHௐHPDLOௐRUௐIDFVLPLOHௐXVLQJௐWKHௐFRQWDFWௐLQIRUPDWLRQௐOLVWHGௐRQௐRXUௐZHEVLWHௐDQGௐ DOVRௐLQFOXGHGௐLQௐWKLVௐVHFWLRQௐௐ
,WௐLVௐDௐVWDQGDUGௐRSHUDWLQJௐSURFHGXUHௐWKDWௐDOOௐRXWVLGHௐVDOHVௐUHSUHVHQWDWLYHVௐDQGௐPDQDJHPHQWௐSURYLGHௐ RIILFHௐFHOOௐSKRQHௐQXPEHUVௐDQGௐHPDLOௐDGGUHVVHVௐWRௐWKHௐFRPSDQ\¶VௐFXVWRPHUVௐ7KLVௐHQDEOHVௐ&XUWLV¶ௐ FXVWRPHUVௐWRௐFRQWDFWௐWKHௐFRPSDQ\¶VௐVDOHVௐIRUFHௐGLUHFWO\ௐIRUௐVDOHVௐDQGௐVHUYLFHௐUHTXHVWVௐௐௐ $GGLWLRQDOO\ௐXVLQJௐWROOIUHHௐQXPEHUVௐGXULQJௐ³RXWVLGHRIQRUPDO´ௐEXVLQHVVௐKRXUVௐRUௐRQௐQDWLRQDOௐKROLGD\Vௐ &857,6ௐUHSUHVHQWDWLYHVௐDUHௐFRQWDFWHGௐGLUHFWO\ௐRUௐYLDௐPHVVDJHௐVHUYLFHௐௐLQௐRUGHUௐWRௐ LPPHGLDWHO\ௐUHVSRQGௐWRௐHPHUJHQF\ௐRUௐQRQHPHUJHQF\ௐVLWXDWLRQVௐ&857,6¶ௐUHSUHVHQWDWLYHVௐZLOOௐUHVSRQGௐ WRௐDOOௐFXVWRPHUௐLQTXLULHVௐZLWKLQௐௐKRXUVௐEHWZHHQௐWKHௐKRXUVௐRIௐDPSPௐ ORFDO
ௐ0RQGD\ௐWKURXJKௐ)ULGD\ௐ
RUௐZLWKLQௐௐKRXUVௐGXULQJௐQRQGXW\ௐKRXUVௐRUௐQDWLRQDOௐKROLGD\V
'HVFULEHௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐWRௐSURYLGHௐ
\RXUௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐ6RXUFHZHOOௐ
SDUWLFLSDWLQJௐHQWLWLHVௐLQௐWKHௐ8QLWHGௐ6WDWHV
&XUWLVௐKDVௐVXFFHVVIXOO\ௐSURYLGHGௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐ6RXUFHZHOOௐPHPEHUௐDJHQFLHVௐXQGHUௐFXUUHQWௐ FRQWUDFWௐௐVLQFHௐௐௐ:LWKௐWKHௐVDOHVௐIRUFHௐGHWDLOHGௐLQௐௐDQGௐWKHௐVHUYLFHௐIRUFHௐGHWDLOHGௐLQௐ
ௐ&XUWLVௐLVௐZLOOLQJௐDQGௐDEOHௐWRௐVXSSRUWௐDOOௐ6RXUFHZHOOௐXVHUVௐZKLOHௐPDLQWDLQLQJௐWKHௐFRQWUDFWௐ UHTXLUHPHQWV
'HVFULEHௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐWRௐSURYLGHௐ
\RXUௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐ6RXUFHZHOOௐ
SDUWLFLSDWLQJௐHQWLWLHVௐLQௐ&DQDGD
&XUWLVௐGRHVௐQRWௐVHOOௐLQWRௐWKHௐ&DQDGLDQௐPDUNHWௐDWௐWKLVௐWLPH
,GHQWLI\ௐDQ\ௐJHRJUDSKLFௐDUHDVௐRIௐWKHௐ8QLWHGௐ6WDWHVௐ
RUௐ&DQDGDௐWKDWௐ\RXௐZLOOௐ127ௐEHௐIXOO\ௐVHUYLQJௐ
WKURXJKௐWKHௐSURSRVHGௐFRQWUDFW
$OOௐSURGXFWVௐLQFOXGHGௐLQௐWKLVௐ&XUWLVௐSURSRVDOௐDUHௐDYDLODEOHௐWRௐWKHௐPHPEHUVKLSௐORFDWHGௐLQௐWKHௐWKLUWHHQௐ :HVWHUQௐ6WDWHVௐRIௐ0RQWDQDௐ:\RPLQJௐ&RORUDGRௐ1HZௐ0H[LFRௐ$UL]RQDௐ8WDKௐ,GDKRௐ:DVKLQJWRQௐ 2UHJRQௐ1HYDGDௐ&DOLIRUQLDௐ$ODVNDௐ+DZDLLௐDQGௐRWKHUௐVWDWHVௐDVௐPD\ௐEHௐDFFHSWDEOHௐWRௐRXUௐ PDQXIDFWXULQJௐSDUWQHUVௐZLWKRXWௐOLPLWDWLRQVௐ
&XUWLVௐZLOOௐZLWKௐPDQXIDFWXUHUௐDSSURYDOௐRQௐDௐFDVHE\FDVHௐEDVLVௐSURYLGHௐSURGXFWVௐWRௐPHPEHUVௐQDWLRQ ZLGH
,GHQWLI\ௐDQ\ௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLW\ௐVHFWRUVௐ
LHௐJRYHUQPHQWௐHGXFDWLRQௐQRWIRUSURILW
ௐWKDWௐ\RXௐ
ZLOOௐ127ௐEHௐIXOO\ௐVHUYLQJௐWKURXJKௐWKHௐSURSRVHGௐ
FRQWUDFWௐ([SODLQௐLQௐGHWDLOௐ)RUௐH[DPSOHௐGRHVௐ\RXUௐ
FRPSDQ\ௐKDYHௐRQO\ௐDௐUHJLRQDOௐSUHVHQFHௐRUௐGRௐ
RWKHUௐFRRSHUDWLYHௐSXUFKDVLQJௐFRQWUDFWVௐOLPLWௐ\RXUௐ
DELOLW\ௐWRௐSURPRWHௐDQRWKHUௐFRQWUDFW"
$VௐSUHYLRXVO\ௐGLVFXVVHGௐLQௐௐDOOௐSURGXFWVௐLQFOXGHGௐLQௐ&XUWLV¶ௐSURSRVDOௐDUHௐDYDLODEOHௐWRௐWKHௐ PHPEHUVKLSௐORFDWHGௐLQௐWKHௐWKLUWHHQௐ:HVWHUQௐ6WDWHVௐRIௐ0RQWDQDௐ:\RPLQJௐ&RORUDGRௐ1HZௐ0H[LFRௐ $UL]RQDௐ8WDKௐ,GDKRௐ:DVKLQJWRQௐ2UHJRQௐ1HYDGDௐ&DOLIRUQLDௐ$ODVNDௐ+DZDLLௐDQGௐRWKHUௐVWDWHVௐDVௐ PD\ௐEHௐDFFHSWDEOHௐWRௐRXUௐPDQXIDFWXULQJௐSDUWQHUVௐZLWKRXWௐOLPLWDWLRQVௐ&XUWLVௐZLOOௐZLWKௐPDQXIDFWXUHUௐ DSSURYDOௐRQௐDௐFDVHE\FDVHௐEDVLVௐSURYLGHௐSURGXFWVௐWRௐPHPEHUVௐQDWLRQZLGH
'HILQHௐDQ\ௐVSHFLILFௐFRQWUDFWௐUHTXLUHPHQWVௐRUௐ
UHVWULFWLRQVௐWKDWௐZRXOGௐDSSO\ௐWRௐRXUௐSDUWLFLSDWLQJௐ
HQWLWLHVௐLQௐ+DZDLLௐDQGௐ$ODVNDௐDQGௐLQௐ86ௐ7HUULWRULHV
6KLSPHQWVௐWRௐFXVWRPHUVௐORFDWHGௐLQௐWKHௐFRQWLQHQWDOௐௐVWDWHVௐDVௐZHOOௐDVௐ$ODVNDௐDQGௐ+DZDLL ௐ)2%
ௐ
2ULJLQௐIUHLJKWௐDGGHGௐRUௐDVௐRWKHUZLVHௐUHTXLUHGௐE\ௐWKHௐFXVWRPHU /LVWௐ3ULFHௐOHVVௐWKHௐ%UDQGௐ'LVFRXQWௐSOXVௐDQௐ
HVWLPDWHG
ௐ)UHLJKWௐ&KDUJHௐ
7KHௐFXVWRPHUௐLQYRLFHௐZLOOௐLQFOXGHௐDFWXDOௐIUHLJKWௐFKDUJHVௐDVௐDௐVHSDUDWHௐOLQHௐLWHPௐ1RWH ௐ)RUௐWKRVHௐ
FXVWRPHUVௐZKRௐUHTXLUHௐDௐGHOLYHUHGௐSULFHௐZKHQௐWKHௐTXRWHௐLVௐSUHSDUHGௐ&XUWLVௐZLOOௐIROORZௐWKHௐVDPHௐ SURFHGXUHௐE\ௐXWLOL]LQJௐDYDLODEOHௐIUHLJKWௐFDOFXODWRUVௐWRௐGHWHUPLQHௐTXRWHGௐIUHLJKWௐFRVWV &XUWLVௐZLOOௐZLWKௐPDQXIDFWXUHUௐDSSURYDOௐRQௐDௐFDVHE\FDVHௐEDVLVௐSURYLGHௐSURGXFWVௐWRௐPHPEHUVௐQDWLRQ ZLGH
7DEOH
0DUNHWLQJ3ODQ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐ\RXUௐPDUNHWLQJௐVWUDWHJ\ௐIRUௐSURPRWLQJௐ
WKLVௐFRQWUDFWௐRSSRUWXQLW\ௐௐ8SORDGௐUHSUHVHQWDWLYHௐ
VDPSOHVௐRIௐ\RXUௐPDUNHWLQJௐPDWHULDOVௐ
LIௐ
DSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ
\RXUௐUHVSRQVH
&XUWLV¶ௐVDOHVௐWHDPVௐZLOOௐWDUJHWௐWKHௐDUHDVௐZLWKௐWKHௐJUHDWHVWௐSRSXODWLRQௐGHQVLWLHVௐEHFDXVHௐSRSXODWLRQௐ GHQVLWLHVௐW\SLFDOO\ௐFRUUHODWHௐGLUHFWO\ௐZLWKௐWKHௐQXPEHUௐRIௐVHUYLQJௐILUHILJKWHUVௐ+RZHYHUௐRXUௐRXWVLGHௐVDOHVௐ DQGௐFXVWRPHUௐVHUYLFHௐUHSUHVHQWDWLYHௐWHDPVௐZLOOௐDOVRௐWDUJHWௐ$//ௐSRWHQWLDOௐDJHQF\ௐSDUWLFLSDQWVௐZLWKLQௐ WKHௐZHVWHUQௐௐVWDWHVௐDVௐDJHQF\ௐQHDUWHUPௐSURFXUHPHQWௐSODQVௐDUHௐLGHQWLILHGௐ 6SHFLILFDOO\ௐLPPHGLDWHO\ௐDIWHUௐWKHௐFRQWUDFWௐDZDUGௐRXUௐPDUNHWLQJௐGHSDUWPHQWௐZLOOௐDQQRXQFHௐWKHௐDZDUGௐ RQௐRXUௐZHEVLWHௐDQGௐRWKHUௐRQOLQHௐSXEOLFௐIRUXPVௐLQௐZKLFKௐZHௐSDUWLFLSDWHௐZLWKௐRXUௐFXVWRPHUVௐ $GGLWLRQDOO\ௐ&XUWLV¶ௐPDUNHWLQJௐGHSDUWPHQWௐZLOOௐSUHSDUHௐPDUNHWLQJௐFROODWHUDOௐIRUௐGLVWULEXWLRQௐE\ௐRXUௐVDOHVௐ WHDPVௐDQGௐWKURXJKௐHEODVWௐQRWLILFDWLRQVௐWRௐWDUJHWHGௐFXVWRPHUVௐ FXVWRPHUVௐZLWKௐQHDUWHUPௐRSHQௐ
UHTXLUHPHQWV
ௐ7KLVௐFROODWHUDOௐZLOOௐH[SODLQௐWKHௐFRRSHUDWLYHௐSXUFKDVLQJௐRSSRUWXQLW\ௐWKDWௐLVௐDYDLODEOHௐWRௐ RXUௐFXVWRPHUVௐWKURXJKௐWKHௐQHZௐFRQWUDFWௐDQGௐKRZௐXVLQJௐWKLVௐQHZௐFRQWUDFWௐWKHௐSXEOLFௐDJHQF\ௐPD\ௐ SXUFKDVHௐDௐZLGHௐYDULHW\ௐRIௐSURGXFWVௐDQGௐVHUYLFHVௐZKLOHௐVDYLQJௐWLPHௐPDQSRZHUௐDQGௐPRQH\ௐ :HௐDOVRௐRIIHUௐDௐFRPPLWPHQWௐWRௐVXSSRUWௐ6RXUFHZHOOௐLQௐPDUNHWLQJௐFDPSDLJQVௐDQGௐLQGXVWU\ௐFRQIHUHQFHVௐ WRௐDGYHUWLVHௐWKHௐFRRSHUDWLYHௐSXUFKDVLQJௐRSSRUWXQLWLHVௐPDGHௐDYDLODEOHௐWRௐWKHௐPHPEHUVKLSௐDQGௐWRௐ SRWHQWLDOௐQHZௐPHPEHUVௐYLDௐWKHௐQHZௐFRQWUDFWௐ
3OHDVHௐUHIHUௐWRௐDWWDFKHGௐH[DPSOHௐRIௐDௐSUHYLRXVௐ&XUWLVௐ0DUNHWLQJௐ3ODQௐWKDWௐZDVௐFXVWRPL]HGௐWRௐ DGGUHVVௐDௐVSHFLILFௐVHUYHGPDUNHWௐVHJPHQWௐ,WHPௐௐௐ&XUWLVௐ5HVFXHௐ7RROௐ0DUNHWLQJௐ3ODQ
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
'HVFULEHௐ\RXUௐXVHௐRIௐWHFKQRORJ\ௐDQGௐGLJLWDOௐGDWDௐ
HJௐVRFLDOௐPHGLDௐPHWDGDWDௐXVDJH
ௐWRௐHQKDQFHௐ
PDUNHWLQJௐHIIHFWLYHQHVV
&XUWLVௐUHFRJQL]HVௐWKHௐLPSRUWDQFHௐRIௐXWLOL]LQJௐWHFKQRORJ\ௐDQGௐGLJLWDOௐGDWDௐWRௐGULYHௐPDUNHWLQJௐ HIIHFWLYHQHVVௐ0XOWLSOHௐUREXVWௐFURVVGLJLWDOௐPDUNHWLQJௐSURJUDPVௐDUHௐDOUHDG\ௐLQௐSODFHௐDQGௐEHLQJௐ GHYHORSHGௐRQௐDௐUHJXODUௐEDVLVௐWRௐVXSSRUWௐ&XUWLV¶VௐVDOHVௐLQLWLDWLYHVௐEUDQGௐDZDUHQHVVௐDQGௐSURGXFWௐ SURPRWLRQௐ
0HWDGDWDௐLVௐUHYLHZHGௐWRௐGHWHUPLQHௐSRWHQWLDOௐFKDQJHVௐDQGௐDOWHUQDWHௐPHDQVௐWRௐLQFUHDVHௐWKHௐUHDFKௐDQGௐ HIIHFWLYHQHVVௐRIௐWKHௐPDUNHWLQJௐPHVVDJHௐLQௐDOLJQPHQWௐZLWKௐWKHௐSURJUDPௐJRDOV $ௐVKRZFDVHௐRIௐ&XUWLVௐFURVVGLJLWDOௐSURJUDPௐDELOLWLHVௐLQFOXGH
ௐ/1&XUWLVFRPௐ+RPHSDJHௐ±ௐ0DLQௐ3URGXFWௐ0HUFKDQGLVLQJௐ6SDFH ௐ/1&XUWLVFRPௐ+RPHSDJHௐ±ௐ&DOOௐWRௐ$FWLRQௐ%DQQHUௐIRUௐ/HDGௐ*HQHUDWLRQ ௐ/1&XUWLVFRPௐ±ௐ&DOOௐWRௐ$FWLRQௐ3RSXSௐ0RGDOௐIRUௐ/HDGௐ*HQHUDWLRQ ௐ6RFLDOௐ0HGLDௐ3RVWVௐDQGௐ$GV
ௐ(PDLOௐ0DUNHWLQJ
ௐ,QGXVWU\ௐ:HEVLWHௐ$GV
ௐ6HDUFKௐ(QJLQHௐ$GV
ௐ6HDUFKௐ(QJLQHௐ2SWLPL]DWLRQௐLQFOXGHVௐDPRQJௐRWKHUௐSDUDPHWHUV Rௐ.H\ZRUGௐ&DPSDLJQV
Rௐ0HWDGDWD
Rௐ5LFKௐ&RQWHQW
Rௐ%DFNOLQNLQJ
&XUWLVௐKDVௐDௐVXEVWDQWLDOௐPDUNHWLQJௐDQGௐPHUFKDQGLVLQJௐWHDPௐWKDWௐIRFXVHVௐRQௐPDLQWDLQLQJௐDQGௐ LPSURYLQJௐWKHௐ&XUWLVௐRQOLQHௐIRRWSULQW
,Qௐ\RXUௐYLHZௐZKDWௐLVௐ6RXUFHZHOO¶VௐUROHௐLQௐ
SURPRWLQJௐFRQWUDFWVௐDULVLQJௐRXWௐRIௐWKLVௐ5)3"ௐ+RZௐ
ZLOOௐ\RXௐLQWHJUDWHௐDௐ6RXUFHZHOODZDUGHGௐFRQWUDFWௐ
LQWRௐ\RXUௐVDOHVௐSURFHVV"
$VௐSUHYLRXVO\ௐGLVFXVVHGௐPDUNHWLQJௐFROODWHUDOௐZLOOௐEHௐSURYLGHGௐWRௐWKHௐ&XUWLVௐ6DOHVௐ7HDPVௐGXULQJௐDௐ FRQWUDFWௐNLFNRIIௐ
.2
ௐPHHWLQJௐ1HZௐFRQWUDFWௐ.LFN2IIௐPHHWLQJVௐ>YLUWXDOௐRUௐSK\VLFDOௐSUHVHQFH@ௐDUHௐ VWDQGDUGௐRSHUDWLQJௐSURFHGXUHVௐ
6RXUFHZHOOௐ3HUVRQQHOௐDUHௐHQFRXUDJHGௐWRௐDWWHQGௐWKHVHௐ.2ௐPHHWLQJVௐZKHQHYHUௐSRVVLEOHௐWRௐHVWDEOLVKௐ UHODWLRQVKLSVௐZLWKௐ&XUWLV¶VௐSHUVRQQHOௐDQGௐWRௐPDNHௐVXUHௐDOOௐQHFHVVDU\ௐLQIRUPDWLRQௐLVௐH[FKDQJHGௐ 6XEMHFWVௐFRYHUHGௐGXULQJௐ&XUWLV¶ௐ.2ௐPHHWLQJVௐLQFOXGHௐSURJUDPௐௐFRQWUDFWௐLQWURGXFWLRQௐDQGௐRYHUYLHZ ௐ
EUDQGVௐSULFHVௐDQGௐGLVFRXQWVௐRIIHUHG
ௐUXOHVௐRIௐHQJDJHPHQWௐ
FRQWUDFWௐWHUPVௐDQGௐFRQGLWLRQV
ௐ
ௐ
SURFHGXUHVௐIRUௐTXRWHVௐRUGHUௐHQWU\ௐDQGௐSRVWVDOHVௐVXSSRUW ௐDQGௐDQ\ௐRWKHUௐSURJUDPVSHFLILFௐLQIRUPDWLRQௐ
WKDWௐZLOOௐKHOSௐWKHௐVDOHVௐIRUFHௐJDLQௐXQGHUVWDQGLQJௐRIௐDQGௐPRWLYDWLRQௐWRௐH[SORLWௐWKHௐRSSRUWXQLWLHVௐDIIRUGHGௐ E\ௐWKHௐQHZௐFRQWUDFWௐ
,QௐRXUௐYLHZௐ6RXUFHZHOOௐFDQௐSOD\ௐDVௐODUJHௐRUௐDVௐVPDOOௐDௐSDUWௐDVௐWKHௐ&223ௐPD\ௐGHVLUHௐ&XUWLVௐLVௐZHOOௐ YHUVHGௐLQௐFRQGXFWLQJௐVXFFHVVIXOௐVDOHVௐDQGௐPDUNHWLQJௐFDPSDLJQVௐDQGௐIXOO\ௐH[SHFWVௐWRௐ³KLWௐWKHௐJURXQGௐ SUHSDUHGௐUXQQLQJௐDQGௐVXFFHVVIXO
$UHௐ\RXUௐSURGXFWVௐRUௐVHUYLFHVௐDYDLODEOHௐWKURXJKௐ
DQௐHSURFXUHPHQWௐRUGHULQJௐSURFHVV"ௐ,IௐVRௐ
GHVFULEHௐ\RXUௐHSURFXUHPHQWௐV\VWHPௐDQGௐKRZௐ
JRYHUQPHQWDOௐDQGௐHGXFDWLRQDOௐFXVWRPHUVௐKDYHௐ
XVHGௐLW
&XUWLVௐZHEVLWHVௐRIIHUVௐFXVWRPHUVௐDௐVHFXUHௐIDVWௐDQGௐHDV\ௐWRௐXVHௐRQOLQHௐH[SHULHQFHௐIHDWXULQJௐDௐUREXVWௐ SURGXFWௐFDWDORJௐDGYDQWDJHGௐVHDUFKௐIHDWXUHVௐDQGௐSURGXFWௐGHWDLOVௐDQGௐVSHFLILFDWLRQVௐWRௐPDNHௐLQIRUPHGௐ VKRSSLQJௐGHFLVLRQVௐ
&XUWLVௐDOVRௐRIIHUVௐ$JHQF\ௐRQOLQHௐDFFRXQWVௐIRUௐGHSDUWPHQWVௐEXVLQHVVHVௐDQGௐVSHFLDOௐDJUHHPHQWVௐZKLFKௐ RIIHUௐHQKDQFHGௐIHDWXUHVௐRIௐWKHVHௐFXVWRPௐZHEௐSRUWDOVௐLQFOXGH
ௐௐௐௐ7D[ௐ([HPSWௐRUGHULQJௐZLWKௐDSSURSULDWHௐTXDOLILFDWLRQVௐDQGௐDSSURYDOV ௐௐௐௐ1HWௐௐ7HUPVௐZLWKௐFUHGLWௐDSSURYDOௐIURPௐ/1ௐ&XUWLVௐ ௐVRQV ௐௐௐௐ&XVWRPHUௐ6SHFLILFௐ3ULFLQJௐ
ௐௐௐௐ&XVWRPHUௐ6SHFLILFௐSURGXFWௐFDWDORJௐ
H[FOXVLYHௐWRௐLQGLYLGXDOௐRUௐJURXSௐRIௐFXVWRPHUV
ௐௐௐௐ2QOLQHௐ4XRWLQJௐ
ௐௐௐௐ4XDUWHUPDVWHUௐ2UGHULQJௐ±ௐ$ELOLW\ௐWRௐKDYHௐRUGHUௐDSSURYDOௐSURFHVVHV ௐௐௐௐ8VHUௐEDVHGௐDFFHVVௐ±ௐ$ELOLW\ௐWRௐFRQWUROௐZKRௐFDQௐRUGHUௐVHHௐLQYRLFHVௐRUௐFUHDWHௐVKRSSLQJௐOLVWV ௐௐௐௐ4XLFNௐ5H2UGHUௐDWௐWKHௐRUGHUௐDQGௐSURGXFWௐOHYHO
ௐௐௐௐ&XVWRPௐGHVLJQHGௐVKRSSLQJௐOLVWVௐWRௐPDNHௐVKRSSLQJௐHDVLHUௐE\ௐGHSDUWPHQWௐRUௐWHDP )RUௐPRUHௐGHWDLOV
ௐKWWSV
OQFXUWLVFRPDJHQF\DFFRXQWVௐ
&XUWLVௐ3URJUDPௐDOORZVௐFXVWRPHUVௐWRௐPDLQWDLQௐDௐVLQJOHௐVRXUFHௐDOORWPHQWௐRUௐDOORZDQFHௐSURJUDPௐZLWKௐ &XUWLVௐ0DQDJHௐWUDFNௐDQGௐFRQWUROௐDOORZDQFHEDVHGௐSXUFKDVHVௐௐ)RUௐPRUHௐGHWDLOV ௐ
KWWSV
OQFXUWLVFRPFXUWLVSOXV
7DEOH
9DOXH$GGHG$WWULEXWHV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
'HVFULEHௐDQ\ௐSURGXFWௐHTXLSPHQWௐPDLQWHQDQFHௐRUௐ
RSHUDWRUௐWUDLQLQJௐSURJUDPVௐWKDWௐ\RXௐRIIHUௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐ,QFOXGHௐGHWDLOVௐ
VXFKௐDVௐZKHWKHUௐWUDLQLQJௐLVௐVWDQGDUGௐRUௐRSWLRQDOௐ
ZKRௐSURYLGHVௐWUDLQLQJௐDQGௐDQ\ௐFRVWVௐWKDWௐDSSO\
,W¶VௐQRWௐ-867ௐDERXWௐSURGXFWVௐ
&XUWLVௐZLOOௐSURYLGHௐSURGXFWௐIDPLOLDUL]DWLRQௐZKHQHYHUௐDSSURSULDWHௐDQGௐFDQௐFRRUGLQDWHௐWUDLQLQJௐIURPௐ IDFWRU\ௐFHUWLILHGௐSHUVRQQHOௐZKHUHௐDSSURSULDWHௐௐ&XUWLVௐKDVௐDௐUREXVWௐWHFKQLFDOௐVHUYLFHௐWHDPௐWRௐVXSSRUWௐ %UHDWKLQJௐ$LUௐ&RPSUHVVRUVௐ6&%$ௐ ௐ+XUVWௐH[WULFDWLRQௐWRROVௐௐ&XUWLVௐDOVRௐRSHUDWHVௐௐ33(ௐ&DUHௐ IDFLOLWLHVௐWRௐKHOSௐFXVWRPHUVௐFOHDQௐUHSDLUௐDQGௐPDLQWDLQௐWKHLUௐWXUQRXWௐJHDUௐௐ &XUWLV
ௐ&XUWLV&$5(ௐ3URJUDPௐRIIHUVௐPHPEHUVௐVLJQLILFDQWௐRSSRUWXQLWLHVௐWRௐUHFHLYHௐSUHVDOHVௐDQGௐSRVW GHOLYHU\ௐHGXFDWLRQௐDQGௐRWKHUௐUHODWHGௐSURGXFWௐVXSSRUWௐ&XUWLV ௐSRVWGHOLYHU\ௐVHUYLFHVௐDUHௐXVXDOO\ௐ
SURYLGHGௐDVௐDௐSDUWௐRIௐDௐSXUFKDVHௐRUGHUௐFRXSOHGௐZLWKௐDௐVWDWHPHQWௐRIௐZRUNௐ 62:
ௐWKDWௐ&XUWLVௐ
UHFHLYHVௐIURPௐWKHௐFXVWRPHUௐ&XUWLVௐRIWHQௐZRUNVௐZLWKௐWKHௐFXVWRPHUௐWRௐGHILQHௐDQGௐGHYHORSௐDQௐ DSSURSULDWHௐ62:ௐ2IWHQௐ&XUWLVௐSURYLGHVௐFXVWRPHUௐHGXFDWLRQௐLQௐHTXLSPHQWௐXVH ௐLQVSHFWLRQௐUHSDLUௐ
PDLQWHQDQFH
ௐDQGௐVDIHW\ௐGXULQJௐGHSOR\PHQWௐDWௐQRௐFRVWௐWRௐWKHௐPHPEHUௐ $ௐVDPSOLQJௐRIௐDYDLODEOHௐYDOXHDGGHGௐHGXFDWLRQௐDYDLODEOHௐWKURXJKௐRXUௐ&XUWLV&$5(ௐSURJUDPௐLQFOXGHV ௐ
ௐ&RPSOHWHௐ3HUVRQDOௐ3URWHFWLYHௐ(TXLSPHQWௐ
33(
ௐSURGXFWௐHGXFDWLRQௐPDLQWHQDQFHௐUHSDLUௐDQGௐ
FOHDQLQJௐVHUYLFHVௐ
ௐ&RPSOHWHௐ6HOI&RQWDLQHGௐ%UHDWKLQJௐ$SSDUDWXVௐ
6&%$
ௐSURGXFWௐHGXFDWLRQௐILWWHVWLQJௐDQGௐ
PDLQWHQDQFHௐVHUYLFHVௐ
ௐ&RPSOHWHௐJDVௐGHWHFWLRQௐSURGXFWௐHGXFDWLRQௐDQGௐPDLQWHQDQFHௐVHUYLFHVௐ ௐ&RPSOHWHௐUHVFXHௐWRROௐSURGXFWௐHGXFDWLRQௐDQGௐPDLQWHQDQFHௐVHUYLFHVௐ ௐ&RPSOHWHௐEUHDWKLQJௐDLUௐFRPSUHVVRUௐSURGXFWௐHGXFDWLRQௐDQGௐPDLQWHQDQFHௐVHUYLFHVௐ ௐ&RPSOHWHௐ)LUHILJKWLQJௐWRZHUVௐDQGௐEXLOGLQJVௐDQGௐ)LUHILJKWLQJௐWUDLQLQJSURSௐSURGXFWௐHGXFDWLRQௐDQGௐ PDLQWHQDQFHௐVHUYLFHௐ
&XUWLV&$5(ௐLVௐSURYLGHGௐE\ௐ&XUWLV¶ௐSURGXFWௐDQGௐVHUYLFHௐVSHFLDOLVWVௐLQFOXGLQJௐVHUYLFHௐWHFKQLFLDQVௐ 33(ௐHGXFDWLRQௐVSHFLDOLVWVௐUHVFXHௐWRROௐHGXFDWLRQௐVSHFLDOLVWVௐDQGௐVHYHUDOௐSURGXFWௐGHPRQVWUDWLRQௐ YHKLFOHVௐWKDWௐURXWLQHO\ௐYLVLWௐFXVWRPHUௐVLWHVௐ
$QௐLQWHJUDOௐSDUWௐRIௐ&XUWLV¶ௐSURGXFWௐHGXFDWLRQௐLQYROYHVௐRXUௐRXWVLGHௐVDOHVௐUHSUHVHQWDWLYHVௐ7KHVHௐ SURIHVVLRQDOVௐSURYLGHௐSURGXFWௐHGXFDWLRQௐVHPLQDUVௐDQGௐKDQGVRQௐGHPRQVWUDWLRQVௐ$GGLWLRQDOO\ௐ&XUWLV¶ௐ VXSSOLHUVௐDUHௐDௐYDOXDEOHௐDQGௐYDOXHGௐDVVHWௐIRUௐSURGXFWௐDQGௐVHUYLFHௐHGXFDWLRQௐSURJUDPV
'HVFULEHௐDQ\ௐWHFKQRORJLFDOௐDGYDQFHVௐXQLTXHௐ
GHVLJQௐDQGRUௐIHDWXUHௐDWWULEXWHVௐWKDWௐ\RXUௐSURSRVHGௐ
SURGXFWVௐRUௐVHUYLFHVௐRIIHU
&XUWLVௐSURYLGHVௐWKHௐDELOLW\ௐWKURXJKௐRXUௐVWDWHௐRIௐWKHௐDUWௐZHEVLWHௐIRUௐDJHQFLHVௐWRௐFUHDWHௐDFFRXQWVௐDQGௐ UHFHLYHௐWKHLUௐFRRSௐSULFLQJௐRQOLQHௐௐ$OORZLQJௐWKHௐFXVWRPHUௐWRௐEX\ௐRQௐWKHௐ6RXUFHZHOOௐFRQWUDFWௐWKURXJKௐ WKHௐPHGLXPௐWKDWௐZRUNVௐEHVWௐIRUௐWKHP
'HVFULEHௐDQ\ௐ³JUHHQ´ௐLQLWLDWLYHVௐWKDWௐUHODWHௐWRௐ\RXUௐ FRPSDQ\ௐRUௐWRௐ\RXUௐSURGXFWVௐRUௐVHUYLFHVௐDQGௐ
LQFOXGHௐDௐOLVWௐRIௐWKHௐFHUWLI\LQJௐDJHQF\ௐIRUௐHDFK
&XUWLVௐXQGHUVWDQGVௐWKHௐLPSRUWDQFHௐRIௐFRQWLQXDOO\ௐLPSURYLQJௐLWVௐVXVWDLQDELOLW\ௐDQGௐௐSURDFWLYHO\ௐRYHUௐ WKHௐODVWௐௐ\HDUVௐௐZRUNHGௐWRௐWUDQVLWLRQௐZKDWௐZHUHௐSDSHUௐKHDY\ௐSURFHVVௐLQWRௐSDSHUOHVVௐSURFHVVௐௐ 2XUௐIXOILOOPHQWௐFHQWHUௐZRUNVௐWRௐFRQVROLGDWHௐVKLSPHQWVௐZKHQHYHUௐSRVVLEOHௐWRௐUHGXFHௐRXUௐEXUGHQௐRQௐ WKHௐWUDQVSRUWDWLRQௐDQGௐRLOௐGHSHQGHQFHௐZKLOHௐHDFKௐRIௐRXUௐORFDWLRQVௐSDUWLFLSDWHVௐLQௐWKHLUௐORFDOௐUHF\FOLQJௐ SURJUDPVௐ:KHQHYHUௐSRVVLEOHௐDQGௐUHDVRQDEOHௐZHௐKDYHௐXSGDWHGௐIDFLOLWLHVௐWRௐPRUHௐHQHUJ\ௐHIILFLHQWௐ OLJKWLQJௐZDWHUௐKHDWHUVௐDQGௐ+9$&ௐHTXLSPHQWௐௐ0RVWௐUHFHQWO\ௐ&XUWLVௐKDVௐEHJXQௐH[SHULPHQWLQJௐZLWKௐ (OHFWULFௐ9HKLFOHVௐWRௐVHHௐKRZௐZHௐFDQௐPRYHௐIRUZDUGௐZLWKௐSURSHUO\ௐVHUYLFLQJௐRXUௐFXVWRPHUVௐEXWௐDOVRௐ LPSURYLQJௐRXUௐVXVWDLQDELOLW\
,GHQWLI\ௐDQ\ௐWKLUGSDUW\ௐLVVXHGௐHFRODEHOVௐUDWLQJVௐRUௐ FHUWLILFDWLRQVௐWKDWௐ\RXUௐFRPSDQ\ௐKDVௐUHFHLYHGௐIRUௐ
WKHௐHTXLSPHQWௐRUௐSURGXFWVௐLQFOXGHGௐLQௐ\RXUௐ
3URSRVDOௐUHODWHGௐWRௐHQHUJ\ௐHIILFLHQF\ௐRUௐ
FRQVHUYDWLRQௐOLIHF\FOHௐGHVLJQௐ
FUDGOHWRFUDGOH
ௐRUௐ
RWKHUௐJUHHQVXVWDLQDELOLW\ௐIDFWRUV
:HௐORRNௐWRௐZRUNௐFORVHO\ௐZLWKௐPDQXIDFWXUHUVௐWKDWௐKDYHௐVXVWDLQDELOLW\ௐSURJUDPVௐDQGௐLQLWLDWLYHV
'HVFULEHௐDQ\ௐ:RPHQௐRUௐ0LQRULW\ௐ%XVLQHVVௐ(QWLW\ௐ
:0%(
ௐ6PDOOௐ%XVLQHVVௐ(QWLW\ௐ
6%(
ௐRUௐYHWHUDQௐ
RZQHGௐEXVLQHVVௐFHUWLILFDWLRQVௐWKDWௐ\RXUௐFRPSDQ\ௐRUௐ
KXEௐSDUWQHUVௐKDYHௐREWDLQHGௐ8SORDGௐGRFXPHQWDWLRQௐ
RIௐFHUWLILFDWLRQௐ
DVௐDSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐ
XSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
$VௐDௐYHU\ௐFRPSHWLWLYHௐVPDOOௐEXVLQHVVௐWKDWௐVXFFHVVIXOO\ௐFRPSHWHVௐDJDLQVWௐODUJHUௐFRPSDQLHVௐ&XUWLVௐ LVௐLQWLPDWHO\ௐDZDUHௐWKDWௐVPDOOௐEXVLQHVVHVௐFDQௐRIWHQௐSURYLGHௐIDVWHUௐPRUHௐHIILFLHQWௐDQGௐVDWLVIDFWRU\ௐ FXVWRPHUIRFXVHGௐVXSSRUWௐWKDQௐZKDWௐLVௐW\SLFDOௐRIௐODUJHௐRUJDQL]DWLRQVௐ7KHUHIRUHௐLWௐLVௐ&XUWLVௐSROLF\ௐWRௐ GHYHORSௐDQGௐXWLOL]HௐWRௐWKHௐJUHDWHVWௐH[WHQWௐSRVVLEOHௐVXSSOLHUVௐRIௐTXDOLW\ௐSURGXFWௐDQGௐVHUYLFHVௐ SURYLGHGௐE\ௐKLVWRULFDOO\ௐXQGHUXWLOL]HGௐEXVLQHVVHVௐ
6PDOOௐ%XVLQHVVௐ6PDOOௐ'LVDGYDQWDJHGௐ%XVLQHVVௐ:RPHQ2ZQHGௐ6PDOOௐ%XVLQHVVௐ6HUYLFH'LVDEOHGௐ 9HWHUDQ2ZQHGௐ6PDOOௐ%XVLQHVVௐ9HWHUDQ2ZQHGௐ6PDOOௐ%XVLQHVVௐ0LQRULW\2ZQHGௐ6PDOOௐ%XVLQHVVௐ DQGௐ+8%=RQHௐ%XVLQHVVHVௐDFFRXQWௐIRUௐDQௐLQFUHDVLQJௐVHJPHQWௐRIௐ&XUWLVௐVXSSOLHUVௐ&XUWLV¶ௐJRDOௐLVௐWRௐ GHYHORSௐDQGௐPRUHௐIXOO\ௐXWLOL]HௐWKHVHௐEXVLQHVVHVௐDVௐVXSSOLHUVௐDQGௐEXVLQHVVௐSDUWQHUVௐ &XUWLVௐYLHZVௐWKHௐSURJUDPVௐVXFKௐDVௐWKHௐXSFRPLQJௐ6RXUFHZHOOௐ)LUHILJKWLQJௐ33(ௐ3URJUDPௐDVௐDௐ SODWIRUPௐZLWKௐZKLFKௐWRௐSURYLGHௐQHZௐRSSRUWXQLWLHVௐWRௐXQGHUXWLOL]HGௐEXVLQHVVHVௐ +RZHYHUௐJLYHQௐWKHௐFULWLFDOௐOLIHVXSSRUWௐIXQFWLRQVௐSHUIRUPHGௐE\ௐDௐPDMRULW\ௐRIௐWKHௐPDQXIDFWXUHUVௐLQௐ &XUWLV¶ௐSURSRVHGௐSURGXFWௐFDWDORJௐWKHௐDELOLW\ௐWRௐVRXUFHௐ7+(ௐ%(67ௐDQGௐ0267ௐ5(/,$%/(ௐSURGXFWVௐ PXVWௐWDNHௐSUHFHGHQFHௐRYHUௐDQ\ௐFRQFHUQVௐDERXWௐEXVLQHVVௐHQWLW\W\SHௐ
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
:KDWௐXQLTXHௐDWWULEXWHVௐGRHVௐ\RXUௐFRPSDQ\ௐ\RXUௐ
SURGXFWVௐRUௐ\RXUௐVHUYLFHVௐRIIHUௐWRௐ6RXUFHZHOOௐ
SDUWLFLSDWLQJௐHQWLWLHV"ௐ:KDWௐPDNHVௐ\RXUௐSURSRVHGௐ
VROXWLRQVௐXQLTXHௐLQௐ\RXUௐLQGXVWU\ௐDVௐLWௐDSSOLHVௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHV"
&XUWLVௐLVௐIRFXVHGௐRQௐEHLQJௐDௐORQJௐWHUPௐSDUWQHUௐZLWKௐFXVWRPHUVௐௐ:HௐORRNௐWRௐSURYLGHௐYDOXHௐDQGௐ VROXWLRQVௐWRௐPHPEHUVௐWKURXJKௐRXUௐIXOOௐVHUYLFHௐRIIHULQJ
ௐௐ6XSSRUWௐZLWKௐWKHௐLQLWLDOௐGLVFRYHU\ௐDQGௐUHYLHZௐ
RIௐSURGXFWVௐௐ3URFXUHPHQWௐRIௐVHOHFWHGௐLWHPVௐௐ0DLQWHQDQFHௐDQGௐUHSDLUௐWRௐVXSSRUWௐWKHௐSURGXFWௐIRUௐLWVௐ OLIHVSDQௐௐ
&XUWLVௐKDVௐFRQGXFWHGௐRYHUௐQLQHW\ௐ\HDUVௐRIௐVXFFHVVIXOௐEXVLQHVVௐIRFXVLQJௐRQௐVXSSRUWLQJௐWKHௐILUHௐ UHVFXHௐ ௐHPHUJHQF\ௐUHVSRQVHௐLQGXVWULHVௐ&XUWLVௐSURYLGHVௐRXUௐFXVWRPHUVௐZLWKௐH[FHSWLRQDOௐSURGXFWVௐ FXVWRPHUௐVHUYLFHௐDQGௐSURGXFWௐVXSSRUWௐFRYHULQJௐDQௐH[WUHPHO\ௐEURDGEDVHGௐSURGXFWௐFDWDORJ &XUWLV¶ௐ&XVWRPHUௐ6HUYLFHௐ2SHUDWLRQVௐDUHௐORFDWHGௐLQௐ.HQWௐ:$ௐ6DOWௐ/DNHௐ&LW\ௐ87ௐ:DOQXWௐ&UHHNௐ &$ௐ6DQWDௐ)Hௐ6SULQJVௐ
/RVௐ$QJHOHV
ௐ&$ௐDQGௐ3KRHQL[ௐ$=ௐ$ௐEUDQGௐQHZௐFRQVROLGDWHGௐVWDWHRIWKH DUWௐZDUHKRXVLQJௐIDFLOLW\ௐSURYLGLQJௐ&XUWLVௐFXVWRPHUVௐZLWKௐDௐFRPSOHWHௐVXLWHௐRIௐ,QWHJUDWHGௐ/RJLVWLFVௐ 6HUYLFHVௐLVௐORFDWHGௐLQௐ6DOWௐ/DNHௐ&LW\ௐ87
&XUWLVௐLVௐIXOO\ௐTXDOLILHGௐWRௐSURYLGHௐVXSHULRUௐVHUYLFHௐWRௐ6RXUFHZHOOௐPHPEHUVௐ,QௐDGGLWLRQௐWRௐRXUௐPDQ\ௐ ODUJHௐFRQWUDFWVௐZLWKௐFLW\ௐDQGௐVWDWHௐDJHQFLHVௐ&XUWLVௐFRQWLQXHVௐWRௐSHUIRUPௐRQௐWKUHHௐSURJUDPVௐWKDWௐ KDYHௐKRQHGௐRXUௐFDSDELOLWLHVௐWRௐPDQDJHௐDQGௐVHUYHௐPDMRUௐDFFRXQWVௐZLWKௐDௐFRPSOH[ௐDUUD\ௐRIௐSURGXFWௐ ௐVHUYLFHௐRIIHULQJV
&XUWLVௐKDVௐDௐFRQWUDFWௐZLWKௐWKHௐ*HQHUDOௐ6HUYLFHVௐ$GPLQLVWUDWLRQௐ *6$ௐFRQWUDFWௐ46:$'
<
ௐ
&XUWLVௐVHUYLFHVௐRYHUௐDௐWKRXVDQGௐFXVWRPHUVௐDௐ\HDUௐZKRௐSXUFKDVHௐIURPௐRXUௐ*6$ௐSURGXFWௐFDWDORJ $GGLWLRQDOO\ௐ&XUWLVௐLVௐDௐFRQWUDFWRUௐWRௐWKHௐ'HIHQVHௐ/RJLVWLFVௐ$JHQF\ௐ '/$
ௐ7URRSௐ6XSSRUWௐXQGHUௐWKHௐ
SURYLVLRQVௐRIௐDௐSULPHௐFRQWUDFWௐVXSSRUWLQJௐWKHௐ8QLWHGௐ6WDWHVௐ'HIHQVHௐ'HSDUWPHQW¶Vௐ)LUHௐDQGௐ (PHUJHQF\ௐ6HUYLFHVௐ7DLORUHGௐ/RJLVWLFVௐ6XSSRUWௐ3URJUDPௐDQGௐWKHௐ8QLWHGௐ6WDWHVௐ)LUHௐ6HUYLFHௐ '/$ௐ
FRQWUDFWVௐ63((+
'
ௐVXSSRUWLQJௐDJHQFLHVௐRIௐWKHௐ8QLWHGௐ6WDWHVௐ)HGHUDOௐ*RYHUQPHQWௐ ORFDWHGௐZRUOGZLGH
$ௐJUHDWௐVRXUFHௐRIௐFRUSRUDWHௐSULGHௐDQGௐLPSRUWௐ&XUWLVௐDFKLHYHGௐJUHDWௐVXFFHVVௐZKLOHௐVXSSRUWLQJௐWKHௐ PHPEHUVௐRIௐRWKHUௐ&2236ௐ6LQFHௐWKHௐODXQFKௐRIௐWKHVHௐ&223W\SHௐFRQWUDFWVௐWKHௐ&RPSDQ\ௐKDVௐ H[SHULHQFHGௐDௐVLJQLILFDQWௐLQFUHDVHௐLQௐFXVWRPHUௐDFFHSWDQFHௐRIௐWKLVௐ³SLJJ\EDFN´ௐFRQWUDFWௐPHFKDQLVPௐ DQGௐDௐUHODWHGௐ\HDUWR\HDUௐJURZWKௐLQௐVDOHVௐ
&XUWLV¶ௐ&RUSRUDWHௐ0LVVLRQௐ
ZK\ௐZHௐGRௐZKDWௐZHௐGR
³/1ௐ&XUWLVௐ ௐVRQVௐSURYLGHVௐFULWLFDOௐSURGXFWVௐDQGௐVHUYLFHVௐWKDWௐHQDEOHௐRXUௐQDWLRQ¶VௐILUVWௐUHVSRQGHUVௐ WRௐDFFRPSOLVKௐWKHLUௐPLVVLRQVௐVRௐWKDWௐWKH\ௐDUHௐDEOHௐWRௐUHWXUQௐVDIHO\ௐKRPH´ &XUWLV¶ௐSURSRVDOௐWRௐ6RXUFHZHOOௐKDVௐEHHQௐSUHSDUHGௐWRௐHQVXUHௐIXOOௐFRPSOLDQFHௐZLWKௐVROLFLWDWLRQௐ UHTXLUHPHQWVௐ:HௐKDYHௐDVVHPEOHGௐDௐWHDPௐIURPௐRXUௐVWDEOHௐRIௐH[FHOOHQWௐPDQXIDFWXUHUVௐWRௐIRUPௐDௐ UREXVWௐFRPSLODWLRQௐRIௐSURGXFWVௐUHTXLUHGௐWRௐVXSSRUWௐILUHILJKWLQJௐDQGௐUHVFXHௐRSHUDWLRQVௐ7KHௐSXUSRVHௐ RIௐRXUௐSURSRVDOௐLVௐWRௐSURYLGHௐDQௐDUUD\ௐRIௐWKHௐPRVWௐFRPPRQௐSURGXFWVௐXVHGௐE\ௐWRGD\¶Vௐ)LUHௐ6HUYLFH &XUWLV¶ௐRIIHUௐLQFOXGHVௐRQHௐRUௐPRUHௐEUDQGVௐIRUௐHDFKௐRIௐWKHௐIROORZLQJௐSURGXFWௐFDWHJRULHV
Rௐௐௐௐ)LUHILJKWHUௐ3URWHFWLYHௐ&ORWKLQJௐ
Rௐௐௐௐ6WDWLRQ:HDUௐ
Rௐௐௐௐ+HOPHWVௐ ௐ5HODWHGௐ$FFHVVRULHV
Rௐௐௐௐ5HODWHGௐ(TXLSPHQWௐ
Rௐௐௐௐ33(ௐ&OHDQLQJௐ(TXLSPHQWௐ ௐ3URGXFW
Rௐௐௐௐ33(UHODWHGௐ6HUYLFHV
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
7DEOH
$
:DUUDQW\
'HVFULEHLQGHWDLO\RXUPDQXIDFWXUHUZDUUDQW\SURJUDPLQFOXGLQ JFRQGLWLRQVDQGUHTXLUHPHQWVWRTXDOLI\FODLPVSURFHGXUHDQG RYHUDOO VWUXFWXUH<RXPD\XSORDGUHSUHVHQWDWLYHVDPSOHVRI\RXUZDUUDQ W\PDWHULDOV LIDSSOLFDEOH
LQWKHGRFXPHQWXSORDGVHFWLRQRI \RXU
UHVSRQVHLQDGGLWLRQWRUHVSRQGLQJWRWKHTXHVWLRQVEHORZ /LQH
,WHP 4XHVWLRQ 5HVSRQVH
'Rௐ\RXUௐZDUUDQWLHVௐFRYHUௐDOOௐSURGXFWVௐSDUWVௐDQGௐ
ODERU"
&XUWLVௐSURYLGHVௐWKHௐPDQXIDFWXUHUV¶ௐZDUUDQWLHVௐIRUௐDOOௐSURSRVHGௐVXSSOLHVௐ$GGLWLRQDOO\ௐ&XUWLVௐZLOOௐRIIHUௐ DQ\ௐH[WHQGHGௐZDUUDQWLHVௐLIௐDYDLODEOHௐDWௐDGGLWLRQDOௐFRVWVௐ 7KHௐZDUUDQWLHVௐSURYLGHGௐXQGHUௐ&XUWLV¶ௐSURSRVHGௐSURJUDPௐZLOOௐEHௐWKHௐVDPHௐDVௐRIIHUHGௐWRௐWKHௐSXEOLFௐ DQGௐZLOOௐLQFOXGHௐSURGXFWVௐSDUWVௐDQGௐODERUௐ
VWDQGDUGௐFRPPHUFLDOௐSUDFWLFH
ௐ
3OHDVHௐUHIHUௐWRௐDWWDFKPHQWௐ,WHPௐௐௐ&XUWLVௐ7HUPVௐ ௐ&RQGLWLRQVௐRIௐ6DOHV
'Rௐ\RXUௐZDUUDQWLHVௐLPSRVHௐXVDJHௐUHVWULFWLRQVௐRUௐ
RWKHUௐOLPLWDWLRQVௐWKDWௐDGYHUVHO\ௐDIIHFWௐFRYHUDJH"
1R
'Rௐ\RXUௐZDUUDQWLHVௐFRYHUௐWKHௐH[SHQVHௐRIௐ
WHFKQLFLDQV¶ௐWUDYHOௐWLPHௐDQGௐPLOHDJHௐWRௐSHUIRUPௐ
ZDUUDQW\ௐUHSDLUV"
<HVௐZKHUHௐVWDWHGௐDVௐSDUWௐRIௐWKHௐ0DQXIDFWXUHU¶VௐVWDQGDUGௐZDUUDQW\
$UHௐWKHUHௐDQ\ௐJHRJUDSKLFௐUHJLRQVௐRIௐWKHௐ8QLWHGௐ
6WDWHVௐRUௐ&DQDGDௐ
DVௐDSSOLFDEOH
ௐIRUௐZKLFKௐ\RXௐ
FDQQRWௐSURYLGHௐDௐFHUWLILHGௐWHFKQLFLDQௐWRௐSHUIRUPௐ
ZDUUDQW\ௐUHSDLUV"ௐௐ+RZௐZLOOௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ
HQWLWLHVௐLQௐWKHVHௐUHJLRQVௐEHௐSURYLGHGௐVHUYLFHௐIRUௐ
ZDUUDQW\ௐUHSDLU"
$OOௐSURGXFWVௐDQGௐSURGXFWௐVXSSRUWௐWRௐSHUIRUPௐZDUUDQW\ௐVHUYLFLQJௐLQFOXGHGௐLQௐWKLVௐ&XUWLVௐSURSRVDOௐDUHௐ DYDLODEOHௐWRௐPHPEHUVKLSௐORFDWHGௐLQௐWKHௐWKLUWHHQௐ:HVWHUQௐ6WDWHVௐRIௐ0RQWDQDௐ:\RPLQJௐ&RORUDGRௐ 1HZௐ0H[LFRௐ$UL]RQDௐ8WDKௐ,GDKRௐ:DVKLQJWRQௐ2UHJRQௐ1HYDGDௐ&DOLIRUQLDௐ$ODVNDௐDQGௐ+DZDLLௐ ZLWKRXWௐOLPLWDWLRQVௐ:KHQௐZDUUDQW\ௐVXSSRUWௐLVௐUHTXLUHGௐRXWVLGHௐWKHௐௐZHVWHUQௐVWDWHVௐ&XUWLVௐZLOOௐ FRRUGLQDWHௐZDUUDQW\ௐVHUYLFLQJௐDQGௐVXSSRUWௐGLUHFWO\ௐZLWKௐWKHௐPDQXIDFWXUHUௐWRௐHQVXUHௐZDUUDQW\ௐ FRPPLWPHQWVௐDUHௐTXLFNO\ௐPHW
:LOOௐ\RXௐFRYHUௐZDUUDQW\ௐVHUYLFHௐIRUௐLWHPVௐPDGHௐE\ௐ
RWKHUௐPDQXIDFWXUHUVௐWKDWௐDUHௐSDUWௐRIௐ\RXUௐSURSRVDOௐ
RUௐDUHௐWKHVHௐZDUUDQWLHVௐLVVXHVௐW\SLFDOO\ௐSDVVHGௐRQௐ
WRௐWKHௐRULJLQDOௐHTXLSPHQWௐPDQXIDFWXUHU"
:HௐWDNHௐUHVSRQVLELOLW\ௐIRUௐZKDWௐZHௐVHOOௐ&XUWLVௐRIIHUVௐZDUUDQW\ௐVHUYLFHௐIRUௐDOOௐEUDQGVௐDQGௐPRGHOVௐWKDWௐ ZHௐVHOOௐDQGௐWKDWௐDUHௐLQFOXGHGௐLQௐWKLVௐSURSRVDO
:KDWௐDUHௐ\RXUௐSURSRVHGௐH[FKDQJHௐDQGௐUHWXUQௐ
SURJUDPVௐDQGௐSROLFLHV"
&XUWLVௐVWULYHVௐWRௐPDLQWDLQௐWKHௐKLJKHVWௐOHYHOௐRIௐFXVWRPHUௐVHUYLFHௐ,QௐDFFRUGDQFHௐ&XUWLVௐZLOOௐUHIXQGௐRUௐ H[FKDQJHௐ\RXUௐSXUFKDVHௐZLWKLQௐWKHௐIROORZLQJௐJXLGHOLQHV
ௐ
3URGXFWௐPXVWௐEHௐUHWXUQHGௐLQௐQHZௐXQXVHGௐFRQGLWLRQௐZLWKLQௐௐGD\VௐRIௐUHFHLSWௐ$Q\ௐSURGXFWௐ\RXௐ GHVLUHௐWRௐUHWXUQௐDIWHUௐWKDWௐGDWHௐLVௐVXEMHFWௐWRௐUHYLHZௐE\ௐ&XUWLVௐDQGௐPD\ௐEHௐQRQUHWXUQDEOHௐ 3URGXFWௐWKDWௐKDVௐEHHQௐXVHGௐGDPDJHGௐRUௐQRWௐSXUFKDVHGௐWKURXJKௐ/1&XUWLVFRPௐRUௐ &XUWLV%OXH/LQHFRPௐRUௐIURPௐDௐ&XUWLVௐORFDWLRQௐZLOOௐQRWௐEHௐUHIXQGHGௐ 3URGXFWௐWKDWௐKDVௐEHHQௐDOWHUHGௐE\ௐHQJUDYLQJௐVWDPSLQJௐPDUNLQJௐVWHQFLOLQJௐHWFௐLVௐQRWௐHOLJLEOHௐIRUௐ UHWXUQௐ&OHDUDQFHௐRUௐ8VHGௐSURGXFWௐLVௐDOVRௐQRQUHWXUQDEOHௐ&XVWRPௐVSHFLDORUGHUௐSURGXFWVௐDQGRUௐQRQ VWRFNௐSURGXFWௐPD\ௐEHௐUHWXUQHGௐRQO\ௐLIௐDFFHSWDEOHௐWRௐRXUௐYHQGRUௐ$ௐUHVWRFNLQJௐDQGௐKDQGOLQJௐIHHௐDVௐ GHWHUPLQHGௐE\ௐRXUௐYHQGRUௐDQGௐWUDQVSRUWDWLRQௐFRVWVௐWRௐUHWXUQௐWRௐRXUௐYHQGRUௐZLOOௐEHௐFKDUJHGௐ 5HWXUQௐ\RXUௐSURGXFW
V
ௐE\ௐIROORZLQJௐWKHVHௐVWHSV
ௐ
ௐ&RQWDFWௐ&XVWRPHUௐ6HUYLFHௐDWௐ
ௐRUௐ&XVWRPHU6HUYLFH#/1&XUWLVFRPௐWRௐUHTXHVWௐDௐ
UHWXUQௐRUௐH[FKDQJHௐ
ௐ$ௐ5HWXUQௐ$XWKRUL]DWLRQௐ
5$
ௐZLOOௐEHௐLVVXHGௐWRௐ\RXௐDQGௐLVௐUHTXLUHGௐWRௐEHௐLQFOXGHGௐZLWKௐWKHௐUHWXUQௐ RIௐDQ\ௐSURGXFWௐ
ௐ5HWXUQௐ\RXUௐSURGXFWௐE\ௐEULQJLQJௐLWௐLQWRௐRUௐVKLSSLQJௐWRௐWKHௐ&XUWLVௐORFDWLRQௐVSHFLILHGௐLQௐWKHௐ5$ௐ ௐ:KHQௐVKLSSLQJௐWRௐDௐ&XUWLVௐORFDWLRQௐFDUHIXOO\ௐSDFNௐWKHௐSURGXFWௐWRௐDYRLGௐGDPDJHௐGXULQJௐVKLSPHQWௐ 3URGXFWௐWKDWௐDUULYHVௐLQௐGDPDJHGௐFRQGLWLRQௐLVௐQRWௐHOLJLEOHௐIRUௐUHWXUQௐFUHGLWௐDQGௐZLOOௐEHௐVKLSSHGௐEDFNௐ WRௐ\RXௐ
ௐ5HWXUQௐWKHௐSURGXFWௐSUHSDLGௐWRௐWKHௐDGGUHVVௐVSHFLILHGௐRQௐWKHௐ5$ௐ0DNHௐVXUHௐ\RXௐLQFOXGHௐDௐFRS\ௐ RIௐWKHௐ5$ௐZLWKௐWKHௐSURGXFWௐEHLQJௐUHWXUQHGௐ:HௐUHFRPPHQGௐWKDWௐ\RXௐNHHSௐDௐFRS\ௐRIௐWKHௐ5$ௐDQGௐ WKHௐUHFHLSWௐIRUௐWKHௐUHWXUQௐVKLSPHQWௐIURPௐWKHௐVKLSSLQJௐVHUYLFHௐ\RXௐXVHௐ&XUWLVௐGRHVௐQRWௐWDNHௐWLWOHௐWRௐ UHWXUQHGௐSURGXFWௐXQWLOௐUHFHLYHGௐE\ௐ&XUWLVௐDWௐRXUௐUHWXUQௐORFDWLRQௐLQௐXQGDPDJHGௐFRQGLWLRQௐ:HௐZLOOௐRQO\ௐ FRQVLGHUௐDௐUHIXQGௐIRUௐSURGXFWVௐWKDWௐDUULYHௐDWௐRXUௐIDFLOLW\ௐLQௐXQGDPDJHGௐQHZௐDQGௐXQXVHGௐFRQGLWLRQௐ &XUWLVௐUHVHUYHVௐWKHௐULJKWௐWRௐUHMHFWௐDOOௐSURGXFWௐUHWXUQVௐ$OOௐUHWXUQVௐDUHௐVXEMHFWௐWRௐUHYLHZௐXSRQௐRXUௐ UHFHLSWௐRIௐWKHௐSURGXFWௐDQGௐLQVSHFWLRQௐ3URGXFWௐUHFHLYHGௐLQௐFRQGLWLRQVௐRWKHUௐWKDQௐRULJLQDOO\ௐVKLSSHGௐ PD\ௐEHௐUHMHFWHGௐDQGௐVKLSSHGௐEDFNௐWRௐ\RXௐ
<RXௐPD\ௐUHTXHVWௐDQௐH[FKDQJHௐDௐFUHGLWௐRQௐ\RXUௐDFFRXQWௐRUௐDௐUHIXQGௐLIௐWKHௐSURGXFWௐKDVௐDOUHDG\ௐ EHHQௐSDLGௐIRUௐDQGௐIXQGVௐUHFHLYHGௐE\ௐXVௐ$OOௐUHIXQGVௐDUHௐLVVXHGௐXVLQJௐWKHௐRULJLQDOௐSD\PHQWௐPHWKRGௐ DQGௐPD\ௐWDNHௐXSௐWRௐWHQௐ
ௐEXVLQHVVௐGD\VௐIRUௐWKHௐUHIXQGௐSURFHV
VௐWRௐFRPSOHWH
'HVFULEHௐDQ\ௐVHUYLFHௐFRQWUDFWௐRSWLRQVௐIRUௐWKHௐLWHPVௐ LQFOXGHGௐLQௐ\RXUௐSURSRVDO
&XUWLVௐRIIHUVௐVHUYLFHௐDQGௐUHSDLUௐEDVHGௐXSRQௐPDQXIDFWXUHUV¶ௐUHFRPPHQGDWLRQVௐDQGௐFXVWRPHUௐ UHTXLUHPHQWVௐ3ULFLQJௐLVௐW\SLFDOO\ௐEDVHGௐXSRQௐWKHௐVSHFLILFௐUHTXLUHPHQWVௐIRUௐHDFKௐVHUYLFHௐRUௐUHSDLUௐ DFWLRQ
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
7DEOH
%
3HUIRUPDQFH6WDQGDUGVRU*XDUDQWHHV
'HVFULEHLQGHWDLO\RXUSHUIRUPDQFHVWDQGDUGVRUJXDUDQWHHVLQFOXGLQJFRQGLWLRQVDQGUHTXLUHPHQWVWRTXDOLI\FODLPVSURFHGXUHDQGRYHUDOOVWUXFWXUH <RXPD\XSORDGUHSUHVHQWDWLYHVDPSOHVRI\RXUSHUIRUPDQFHPDWHULDOV LIDSSOLFDEOH
LQWKHGRFXPHQWXSORDGVHFWLRQRI\RXUUHVSRQVHLQDGGLWLRQWR UHVSRQGLQJWRWKHTXHVWLRQVEHORZ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐDQ\ௐSHUIRUPDQFHௐVWDQGDUGVௐRUௐ
JXDUDQWHHVௐWKDWௐDSSO\ௐWRௐ\RXUௐVHUYLFHV
*XLGHGௐE\ௐWKHௐRSHUDWLQJௐSULQFLSOHௐRIௐVWULYLQJௐWRௐEHௐ7+(ௐ%(67ௐZHௐKDYHௐWZRௐSULPDU\ௐUHVSRQVLELOLWLHV
ௐ(QVXUHௐWKDWௐHYHU\ௐQHHGௐRIௐHYHU\ௐFXVWRPHUௐLVௐPHW«HYHU\ௐWLPHௐRQௐWLPH ௐ5HVSRQGௐTXLFNO\ௐWRௐFXVWRPHUௐLVVXHVௐDQGௐUHVROYHௐWKHPௐHIILFLHQWO\ௐDQGௐWRௐWKHௐFXVWRPHU¶VௐFRPSOHWHௐ
VDWLVIDFWLRQ
&XUWLVௐLVௐFRPPLWWHGௐWRௐSURYLGLQJௐRXUௐFXVWRPHUVௐZLWKௐWKHௐUHTXLUHGௐVHUYLFHௐDQGௐSURGXFWௐIDPLOLDUL]DWLRQௐ QHHGHGௐWRௐVDIHO\ௐDQGௐHIIHFWLYHO\ௐHPSOR\ௐWKHௐSURGXFWVௐDQGௐHTXLSPHQWௐZHௐVXSSO\ௐ$ௐVDPSOLQJௐRIௐ DYDLODEOHௐYDOXHDGGHGௐSURGXFWௐIDPLOLDUL]DWLRQௐDYDLODEOHௐWKURXJKௐRXUௐ&XUWLVௐ&DUHௐSURJUDPௐLQFOXGHV
ௐ3HUVRQDOௐ3URWHFWLYHௐ(TXLSPHQWௐ
33(
ௐSURGXFWௐHGXFDWLRQௐDQGௐIDPLOLDUL]DWLRQௐPDLQWHQDQFHௐUHSDLUௐDQGௐ FOHDQLQJௐVHUYLFHV
ௐ6HOI&RQWDLQHGௐ%UHDWKLQJௐ$SSDUDWXVௐ
6&%$
ௐSURGXFWௐHGXFDWLRQௐIDPLOLDUL]DWLRQௐILWWHVWLQJௐDQGௐ
PDLQWHQDQFHௐVHUYLFHV
ௐ*DVௐGHWHFWLRQௐSURGXFWௐHGXFDWLRQௐIDPLOLDUL]DWLRQௐDQGௐPDLQWHQDQFHௐVHUYLFHV ௐ5HVFXHௐWRROௐSURGXFWௐHGXFDWLRQௐIDPLOLDUL]DWLRQௐDQGௐPDLQWHQDQFHௐVHUYLFHV ௐ%UHDWKLQJௐDLUௐFRPSUHVVRUௐSURGXFWௐHGXFDWLRQௐIDPLOLDUL]DWLRQௐDQGௐPDLQWHQDQFHௐVHUYLFHV ௐ)LUHILJKWLQJௐWUDLQLQJௐWRZHUVௐDQGௐEXLOGLQJVௐDQGௐ)LUHILJKWLQJௐWUDLQLQJௐSURSௐSURGXFWௐHGXFDWLRQௐ IDPLOLDUL]DWLRQௐDQGௐPDLQWHQDQFHௐVHUYLFH
&XUWLVௐVWDQGVௐEHKLQGௐRXUௐSURGXFWVௐDQGௐZLOOௐPDNHௐWKLQJVௐULJKW
'HVFULEHௐDQ\ௐVHUYLFHௐVWDQGDUGVௐRUௐJXDUDQWHHVௐWKDWௐ
DSSO\ௐWRௐ\RXUௐVHUYLFHVௐ
SROLFLHVௐPHWULFVௐ.3,VௐHWF
3HUௐRXUௐVWDQGDUGௐRSHUDWLQJௐSURFHGXUHVௐ&XUWLVௐWUDFNVௐ.H\ௐ3HUIRUPDQFHௐ,QGLFDWRUVௐ .3,V
ௐWRௐPDNHௐ
VXUHௐRXUௐEXVLQHVVௐLVௐWUDFNLQJௐSHUௐSODQௐ
.3,UHODWHGௐGDWDௐLVௐH[WUDFWHGௐIURPௐRXUௐ(QWHUSULVHௐ5HVRXUFHௐ3ODQQLQJௐSODWIRUPௐ2UDFOH1HW6XLWHௐ2UDFOH 1HW6XLWHௐDௐFORXGௐ(53ௐVROXWLRQௐWKDWௐDXWRPDWHVௐIURQWௐDQGௐEDFNRIILFHௐSURFHVVHVௐHQDEOHௐWKHௐ&RPSDQ\ௐ WRௐWUDFNௐDOOௐFULWLFDOௐEXVLQHVVௐIXQFWLRQVௐLQFOXGLQJௐILQDQFLDOௐPDQDJHPHQWௐUHYHQXHௐPDQDJHPHQWௐIL[HGௐ DVVHWVௐRUGHUௐHQWU\PDQDJHPHQWWUDFNLQJௐELOOLQJௐDQGௐLQYHQWRU\ௐPDQDJHPHQWௐ2UDFOH1HW6XLWHௐHQDEOHVௐ &XUWLVௐPDQDJHPHQWௐWRௐJHQHUDWHௐUHDOWLPHௐSHUIRUPDQFHௐDQGௐVWDWXVௐUHSRUWVௐ HJௐVDOHVௐ
RUGHUVௐDQGௐ
IUHTXHQF\
ௐILOOௐUDWHVௐYHQGRUௐSHUIRUPDQFHௐUHWXUQVௐGXHௐWRௐLPSURSHUௐVKLSPHQWVௐDQGௐGHIHFWLYHௐLWHPVௐDQGௐ EDFNRUGHUV
ௐ
8VLQJௐ2UDFOH1HW6XLWHௐ&XUWLVௐWUDFNVௐSHUIRUPDQFHௐRIௐDOOௐRUGHUVௐDZDUGVௐFRQWUDFWVௐDQGௐSURJUDPVௐ LQFOXGLQJௐVKRXOGௐ&XUWLVௐEHௐKRQRUHGௐZLWKௐDௐFRQWUDFWௐWKHௐ&RPSDQ\ VௐSHUIRUPDQFHௐLQௐVXSSRUWௐRIௐ
6RXUFHZHOO
7DEOH
3D\PHQW7HUPVDQG)LQDQFLQJ2SWLRQV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐ\RXUௐSD\PHQWௐWHUPVௐDQGௐDFFHSWHGௐ
SD\PHQWௐPHWKRGV
&XUWLVௐRIIHUVௐWHUPVௐIRUௐPXQLFLSDOௐDQGௐJRYHUQPHQWௐDJHQFLHVௐDQGௐDFFHSWVௐ0DVWHU&DUGௐ9LVDௐDQGௐ $PHULFDQௐ([SUHVVௐIRUௐDOOௐHQGௐXVHUVௐௐ1RQDJHQF\ௐFXVWRPHUVௐFDQௐDSSO\ௐIRUௐWHUPVௐDQGௐYDU\LQJௐFUHGLWௐ OLPLWௐEDVHGௐRQௐILQDQFLDOௐFUHGLWௐDSSOLFDWLRQௐ3D\PHQWௐWHUPVௐDUHௐQHWௐௐGD\VௐIURPௐLQYRLFHௐGDWHௐZLWKௐQRௐ GLVFRXQWVௐRUௐUHWHQWLRQௐRIௐDQ\ௐNLQGௐRUௐVRUWௐDOORZHGௐ,QWHUHVWௐZLOOௐDFFUXHௐRQௐLQYRLFHVௐXQSDLGௐDIWHUௐWKHௐ QHWௐGXHௐGDWHௐDWௐWKHௐDQQXDOௐUDWHௐRIௐௐRUௐWKHௐPD[LPXPௐOHJDOௐFRQWUDFWௐLQWHUHVWௐUDWHௐZKLFKHYHUௐLVௐ OHVV
'HVFULEHௐDQ\ௐOHDVLQJௐRUௐILQDQFLQJௐRSWLRQVௐDYDLODEOHௐ IRUௐXVHௐE\ௐHGXFDWLRQDOௐRUௐJRYHUQPHQWDOௐHQWLWLHV
$JHQFLHVௐFDQௐUHTXHVWௐDௐOHDVHWRRZQௐRSWLRQௐZLWKௐIOH[LEOHௐWHUPVௐDQGௐSD\PHQWௐVFKHGXOH 'HVFULEHௐDQ\ௐVWDQGDUGௐWUDQVDFWLRQௐGRFXPHQWVௐWKDWௐ
\RXௐSURSRVHௐWRௐXVHௐLQௐFRQQHFWLRQௐZLWKௐDQௐDZDUGHGௐ
FRQWUDFWௐ
RUGHUௐIRUPVௐWHUPVௐDQGௐFRQGLWLRQVௐVHUYLFHௐ
OHYHOௐDJUHHPHQWVௐHWF
ௐ8SORDGௐDௐVDPSOHௐRIௐHDFKௐ
DVௐDSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ
\RXUௐUHVSRQVH
$IWHUௐDQௐRUGHUௐLVௐUHFHLYHGௐ&XUWLVௐXVHVௐDௐVLPSOHௐDQGௐFRQVLVWHQWௐVHULHVௐRIௐSURFHGXUHVௐIRUௐSURFHVVLQJௐ FXVWRPHUௐRUGHUVௐ7KHௐVRXUFLQJௐGHWHUPLQDWLRQௐPDGHௐE\ௐWKHௐ&XVWRPHUௐ6HUYLFHௐ0DQDJHUௐGXULQJௐWKHௐ FXVWRPHUௐSXUFKDVHௐRUGHUௐUHYLHZௐSURFHVVௐLVௐWKHௐSULPDU\ௐIDFWRUௐPDGHௐWRௐGHWHUPLQHௐWKHௐVSHFLILFௐSDWKௐ WRௐEHௐWDNHQௐE\ௐRXUௐVWDIIௐZKLOHௐSURFHVVLQJௐHDFKௐLQGLYLGXDOௐRUGHUௐ HJௐVKLSௐIURPௐDௐ&XUWLVௐZDUHKRXVH
ௐ
VKLSௐGLUHFWௐIURPௐWKHௐPDQXIDFWXUHU
ௐFRQVROLGDWHௐDWௐDௐ&XUWLVௐZDUHKRXVHௐ>ELOOVRIPDWHULDOௐRUGHUV@
6HHௐDWWDFKHGௐ6RXUFHZHOOௐ5)3ௐௐ6DPSOH
'Rௐ\RXௐDFFHSWௐWKHௐ3FDUGௐSURFXUHPHQWௐDQGௐ
SD\PHQWௐSURFHVV"ௐ,IௐVRௐLVௐWKHUHௐDQ\ௐDGGLWLRQDOௐ
FRVWௐWRௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐIRUௐXVLQJௐ
WKLVௐSURFHVV"
&XUWLVௐDFFHSWVௐ3&DUGௐSD\PHQWVௐZLWKௐQRௐSURFHVVLQJௐIHHV
7DEOH
3ULFLQJDQG'HOLYHU\
3URYLGHGHWDLOHGSULFLQJLQIRUPDWLRQLQWKHTXHVWLRQVWKDWIROORZEHORZ.HHSLQPLQGWKDWUHDVRQDEOHSULFHDQGSURGXFWDGMXVWPHQWVFDQEHPDGHGXULQJ WKHWHUPRIDQDZDUGHG&RQWUDFWDVGHVFULEHGLQWKH5)3WKHWHPSODWH&RQWUDFWDQGWKH6RXUFHZHOO3ULFHDQG3URGXFW&KDQJH5HTXHVW)RUP /LQH
,WHP 4XHVWLRQ 5HVSRQVH
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
'HVFULEHௐ\RXUௐSULFLQJௐPRGHOௐ
HJௐOLQHLWHPௐ
GLVFRXQWVௐRUௐSURGXFWFDWHJRU\ௐGLVFRXQWV
ௐ3URYLGHௐ
GHWDLOHGௐSULFLQJௐGDWDௐ
LQFOXGLQJௐVWDQGDUGௐRUௐOLVWௐ
SULFLQJௐDQGௐWKHௐ6RXUFHZHOOௐGLVFRXQWHGௐSULFH
ௐRQௐDOOௐ
RIௐWKHௐLWHPVௐWKDWௐ\RXௐZDQWௐ6RXUFHZHOOௐWRௐFRQVLGHUௐ
DVௐSDUWௐRIௐ\RXUௐ5)3ௐUHVSRQVHௐ,IௐDSSOLFDEOHௐ
SURYLGHௐDௐ6.8ௐIRUௐHDFKௐLWHPௐLQௐ\RXUௐSURSRVDOௐ
8SORDGௐ\RXUௐSULFLQJௐPDWHULDOVௐ
LIௐDSSOLFDEOH
ௐLQௐWKHௐ
GRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
7KHௐ3ULFLQJௐ2IIHUHGௐLQௐWKLVௐ3URSRVDOௐLVௐGHWDLOHGௐLQௐWKHௐDWWDFKPHQWௐ³,WHPௐௐௐ&XUWLVௐ3ULFHௐ2IIHULQJ´ௐ &XUWLV¶ௐSURSRVHGௐSULFLQJௐPRGHOௐLVௐEDVHGௐXSRQௐDௐVHWௐGLVFRXQWௐRIIௐOLVWௐSULFHௐE\ௐEUDQGௐRUௐLQௐFHUWDLQௐ FDVHVௐZKHQௐDௐEUDQGௐRIIHUVௐVHYHUDOௐPRGHOVௐE\ௐPRGHOௐ7KHௐSULFLQJௐPRGHOௐLVௐDSSOLFDEOHௐWRௐWKHௐ EUDQG¶VௐHQWLUHௐSXEOLVKHGௐFDWDORJ
4XDQWLI\ௐWKHௐSULFLQJௐGLVFRXQWௐUHSUHVHQWHGௐE\ௐWKHௐ
SULFLQJௐSURSRVDOௐLQௐWKLVௐUHVSRQVHௐ)RUௐH[DPSOHௐLIௐ
WKHௐSULFLQJௐLQௐ\RXUௐUHVSRQVHௐUHSUHVHQWVௐDௐ
SHUFHQWDJHௐGLVFRXQWௐIURPௐ0653ௐRUௐOLVWௐVWDWHௐWKHௐ
SHUFHQWDJHௐRUௐSHUFHQWDJHௐUDQJH
&XUWLV¶ௐSURSRVHGௐSURJUDPௐLVௐEDVHGௐXSRQௐRIIHULQJௐE\ௐEUDQGௐDௐIL[HGௐSHUFHQWDJHௐ
ௐGLVFRXQWௐRIIௐ
WKHௐPDQXIDFWXUHUV¶ௐ6XJJHVWHGௐ
/LVW
ௐ3ULFH
'HVFULEHௐDQ\ௐTXDQWLW\ௐRUௐYROXPHௐGLVFRXQWVௐRUௐ
UHEDWHௐSURJUDPVௐWKDWௐ\RXௐRIIHU
&XUWLVௐZLOOௐRIIHUௐFXVWRPHUVௐGHHSHUௐGLVFRXQWVௐWKDQௐSURSRVHGௐGHSHQGLQJௐRQௐYROXPHௐSURGXFWௐ VSHFLILFDWLRQVௐDQGௐPDUNHWௐFRQGLWLRQV
3URSRVHௐDௐPHWKRGௐRIௐIDFLOLWDWLQJௐ³VRXUFHG´ௐSURGXFWVௐ RUௐUHODWHGௐVHUYLFHVௐZKLFKௐPD\ௐEHௐUHIHUUHGௐWRௐ
DVௐ³RSHQௐPDUNHW´ௐLWHPVௐRUௐ³QRQVWDQGDUGௐRSWLRQV´ௐ
)RUௐH[DPSOHௐ\RXௐPD\ௐVXSSO\ௐVXFKௐLWHPVௐ³DWௐFRVW´ௐ
RUௐ³DWௐFRVWௐSOXVௐDௐSHUFHQWDJH´ௐRUௐ\RXௐPD\ௐVXSSO\ௐ
DௐTXRWHௐIRUௐHDFKௐVXFKௐUHTXHVW
:KHQௐDௐFXVWRPHUௐUHTXHVWVௐDௐTXRWHௐFRQWDLQLQJௐERWKௐRQFRQWUDFWௐDQGௐRSHQௐPDUNHWௐSURGXFWVௐRUௐ VHUYLFHVௐ&XUWLVௐZLOOௐRIIHUௐWKHௐFXVWRPHUௐWKHௐIROORZLQJ
ௐ
2Q&RQWUDFWௐ3URGXFWVௐ ௐ6HUYLFHV
ௐ3ULFHௐZLOOௐEHௐWKHௐOLVWௐSULFHௐOHVVௐDVௐFRQWUDFWHGௐGLVFRXQWௐIRUௐWKHௐ EUDQGPRGHOௐSOXVௐIUHLJKWௐ
2SHQௐ0DUNHWௐ3URGXFWVௐ ௐ6HUYLFHV
ௐ&XUWLVௐZLOOௐVXSSO\ௐWKHௐFXVWRPHUௐZLWKௐDௐTXRWHௐFRQVLVWHQWௐZLWKௐWKHௐ SULFHௐRIIHUHGௐRXUௐ0RVWௐ)DYRUHGௐ&XVWRPHUௐSOXVௐIUHLJKW
,GHQWLI\ௐDQ\ௐHOHPHQWௐRIௐWKHௐWRWDOௐFRVWௐRIௐDFTXLVLWLRQௐ WKDWௐLVௐ127ௐLQFOXGHGௐLQௐWKHௐSULFLQJௐVXEPLWWHGௐZLWKௐ
\RXUௐUHVSRQVHௐ7KLVௐLQFOXGHVௐDOOௐDGGLWLRQDOௐFKDUJHVௐ
DVVRFLDWHGௐZLWKௐDௐSXUFKDVHௐWKDWௐDUHௐQRWௐGLUHFWO\ௐ
LGHQWLILHGௐDVௐIUHLJKWௐRUௐVKLSSLQJௐFKDUJHVௐ)RUௐ
H[DPSOHௐOLVWௐFRVWVௐIRUௐLWHPVௐOLNHௐSUHGHOLYHU\ௐ
LQVSHFWLRQௐLQVWDOODWLRQௐVHWௐXSௐPDQGDWRU\ௐWUDLQLQJௐ
RUௐLQLWLDOௐLQVSHFWLRQௐ,GHQWLI\ௐDQ\ௐSDUWLHVௐWKDWௐLPSRVHௐ VXFKௐFRVWVௐDQGௐWKHLUௐUHODWLRQVKLSௐWRௐWKHௐ3URSRVHU
&XUWLVௐDGGVௐQRௐDGGLWLRQDOௐFRVWVௐWRௐPHPEHUௐSULFHVௐXQOHVVௐWKHௐFXVWRPHUௐUHTXHVWVௐRSHQௐPDUNHWௐ SURGXFWVௐRUௐVHUYLFHVௐWKDWௐUHODWHௐWRௐWKHௐRQFRQWUDFWௐLWHPௐEXWௐWKDWௐDUHௐQRWௐRQௐFRQWUDFW
,IௐIUHLJKWௐGHOLYHU\ௐRUௐVKLSSLQJௐLVௐDQௐDGGLWLRQDOௐFRVWௐ WRௐWKHௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLW\ௐGHVFULEHௐLQௐ
GHWDLOௐWKHௐFRPSOHWHௐIUHLJKWௐVKLSSLQJௐDQGௐGHOLYHU\ௐ
SURJUDP
$OOௐGHOLYHULHVௐDUHௐ)2%ௐWKHௐ&XUWLV¶ௐIDFLOLW\ௐRUௐIUHLJKWௐSUHSDLGௐ8QOHVVௐRWKHUZLVHௐDJUHHGௐLQௐZULWLQJௐ &XUWLVௐPD\ௐLQௐLWVௐVROHௐGLVFUHWLRQௐVHOHFWௐWKHௐVKLSSLQJௐPHWKRGௐWKHௐFDUULHUௐDQGௐWKHௐDSSOLFDEOHௐIUHLJKWௐ FKDUJHVௐVWURQJௐIUHLJKWௐDQGௐSDUFHOௐFDUULHUௐUHODWLRQVKLSVௐZLWKௐFRPSHWLWLYHௐSULFLQJௐZKLFKௐLVௐJRRGௐIRUௐ FXVWRPHUVௐ
:HௐFDQௐTXRWHௐFXVWRPHUVௐVKLSSLQJௐLQௐGLIIHUHQWௐZD\VௐVRௐWKH\ௐKDYHௐRSWLRQVௐWRௐFKRRVHௐIURP
6SHFLILFDOO\ௐGHVFULEHௐIUHLJKWௐVKLSSLQJௐDQGௐGHOLYHU\ௐ WHUPVௐRUௐSURJUDPVௐDYDLODEOHௐIRUௐ$ODVNDௐ+DZDLLௐ
&DQDGDௐRUௐDQ\ௐRIIVKRUHௐGHOLYHU\
$OOௐGHOLYHULHVௐDUHௐ)2%ௐWKHௐ&XUWLV¶ௐIDFLOLW\ௐRUௐIUHLJKWௐSUHSDLGௐ8QOHVVௐRWKHUZLVHௐDJUHHGௐLQௐZULWLQJௐ &XUWLVௐPD\ௐLQௐLWVௐVROHௐGLVFUHWLRQௐVHOHFWௐWKHௐVKLSSLQJௐPHWKRGௐWKHௐFDUULHUௐDQGௐWKHௐDSSOLFDEOHௐIUHLJKWௐ FKDUJHVௐVWURQJௐIUHLJKWௐDQGௐSDUFHOௐFDUULHUௐUHODWLRQVKLSVௐZLWKௐFRPSHWLWLYHௐSULFLQJௐZKLFKௐLVௐJRRGௐIRUௐ FXVWRPHUVௐ
:HௐFDQௐTXRWHௐFXVWRPHUVௐVKLSSLQJௐLQௐGLIIHUHQWௐZD\VௐVRௐWKH\ௐKDYHௐRSWLRQVௐWRௐFKRRVHௐIURP
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
'HVFULEHௐDQ\ௐXQLTXHௐGLVWULEXWLRQௐDQGRUௐGHOLYHU\ௐ
PHWKRGVௐRUௐRSWLRQVௐRIIHUHGௐLQௐ\RXUௐSURSRVDO
&XUWLVௐRIIHUVௐRXUௐFXVWRPHUVௐDQௐLQWHJUDWHGௐDSSURDFKௐWRௐORJLVWLFVௐVXSSO\ௐVXSSRUWௐWKDWௐHQFRPSDVVHVௐDOOௐ PDQDJHPHQWௐDFWLRQVௐSURFHGXUHVௐDQGௐWHFKQLTXHVௐXVHGௐWRௐGHWHUPLQHௐUHTXLUHPHQWVௐWR
ௐ$FTXLUHௐVXSSRUWௐLWHPVௐDQGௐVSDUHௐSDUWV
ௐ&DWDORJௐWKHௐLWHPV
ௐ5HFHLYHௐWKHௐLWHPV
ௐ6WRUHௐDQGௐZDUHKRXVHௐWKHௐLWHPV
ௐ7UDQVIHUௐWKHௐLWHPVௐWRௐZKHUHௐWKH\ௐDUHௐQHHGHG
ௐ,VVXHௐWKHௐLWHPV
ௐ'LVSRVHௐRIௐVHFRQGDU\ௐLWHPV
ௐ3URYLGHௐIRUௐLQLWLDOௐVXSSRUWௐRIௐWKHௐV\VWHP
ௐ$FTXLUHௐGLVWULEXWHௐDQGௐUHSOHQLVKௐLQYHQWRU\
ௐ$QGௐSURYLGHௐYDOXHDGGHGௐUHVRXUFHVௐE\ௐFRPELQLQJ
&RPPRGLW\ௐ0DQDJHPHQWௐZLWKௐRXUௐ/RJLVWLFVௐDQGௐ.LWWLQJௐVHUYLFHVௐIRUௐFRPSOHWHௐ³HQGWRHQG´ௐFXVWRPHUௐ VXSSRUW
/RJLVWLFVௐ6ROXWLRQVௐ
&XUWLVௐRIIHUVௐFRPSOHWHௐWUDQVSRUWDWLRQௐDQGௐORJLVWLFVௐPDQDJHPHQWௐVHUYLFHVௐ%\ௐFRQWUDFWLQJௐDQGௐ PDQDJLQJௐDௐQHWZRUNௐRIௐQDWLRQDOௐUHJLRQDOௐDQGௐORFDOௐFDUULHUVௐZHௐFDQௐRIIHUௐDௐFRPSOHWHௐSDFNDJHௐRIௐ IUHLJKWௐKDQGOLQJௐVHUYLFHVௐ±ௐWKHௐLQWHJUDWHGௐORJLVWLFVௐVROXWLRQௐ\RXௐUHTXLUHௐWRௐLQFUHDVHௐHIILFLHQF\ௐDQGௐ ORZHUௐFRVWVௐ$GGLWLRQDOௐWUDQVSRUWDWLRQௐVHUYLFHVௐZHௐFDQௐSURYLGHௐLQFOXGH
ௐ([SHGLWHG
ௐ3RUWௐDQGௐ5DLOௐ'UD\DJH
ௐ,QWHUPRGDO
ௐ,QWHUQDWLRQDOௐ
2FHDQௐ)UHLJKW$LUௐ)UHLJKW
ௐ/HVVWKDQWUXFNORDG
ௐ6SHFLDOL]HGௐ(TXLSPHQWௐ±ௐWHPSHUDWXUHௐFRQWUROOHGௐ+$=0$7ௐHWF ௐ)UHLJKWௐ)RUZDUGLQJ
.LWWLQJௐ6ROXWLRQV
:KHQௐHQGௐXVHUVௐDUHௐUHTXLUHGௐWRௐFRPELQHௐPXOWLSOHௐSURGXFWVௐLQWRௐQHZௐSURGXFWௐNLWVௐRXUௐNLWWLQJௐ VHUYLFHVௐFDQௐKHOSௐ:HௐKDYHௐH[SHULHQFHௐEUHDNLQJௐGRZQௐEXONௐPDWHULDOVௐDQGௐSURGXFWVௐXQLWL]LQJௐDQGௐ FUHDWLQJௐPXOWLSDFNVௐHYHQௐFXVWRPPDGHௐNLWVௐZLWKௐEDUFRGHௐRUௐ5),'ௐODEHOLQJௐ2XUௐSURGXFWௐNLWWLQJௐDQGௐ DVVHPEO\ௐVHUYLFHVௐDOORZௐFXVWRPHUVௐWR
ௐ5HGXFHௐLQYHQWRU\
ௐ5HVSRQGௐTXLFNO\ௐDQGௐHFRQRPLFDOO\ௐWRௐFKDQJLQJௐGHPDQGௐIRUௐFXVWRPௐSDFNV ௐ)XOILOOௐLQGLYLGXDOௐFXVWRPௐRUGHUV
ௐ)XOILOOPHQWௐFDSDELOLWLHVௐKHOSௐ\RXௐPDQDJHௐLQYHQWRU\ௐWKURXJKRXWௐWKHௐNLWWLQJௐF\FOHௐIURPௐLQGLYLGXDOௐ FRPSRQHQWVௐWRௐFUHDWLRQௐRIௐQHZௐ6.8V
ௐ2XUௐWHDPௐPDSVௐHIILFLHQWௐNLWWLQJௐSURFHVVHVௐDQGௐEXLOGVௐLQௐTXDOLW\ௐFKHFNVௐWRௐHQVXUHௐWKHௐDFFXUDF\ௐRIௐ ILQDOௐNLWV
ௐ2XUௐODERUௐVROXWLRQVௐKHOSௐ\RXௐHFRQRPLFDOO\ௐPDQDJHௐDFWLYLW\ௐVSLNHVௐDQGௐPHHWௐODVWPLQXWHௐUHTXHVWV
7DEOH
3ULFLQJ2IIHUHG
/LQH
,WHP 7KH3ULFLQJ2IIHUHGLQWKLV3URSRVDOLV
&RPPHQWV
EWKHVDPHDVWKH3URSRVHUW\SLFDOO\RIIHUVWR*32VFRRSHUD WLYHSURFXUHPHQWRUJDQL]DWLRQVRUVWDWHSXUFKDVLQJGHSDUWPHQWV 6HHௐDWWDFKHGௐSULFLQJ Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
7DEOH
$XGLWDQG$GPLQLVWUDWLYH)HH
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
6SHFLILFDOO\ௐGHVFULEHௐDQ\ௐVHOIDXGLWௐSURFHVVௐRUௐ
SURJUDPௐWKDWௐ\RXௐSODQௐWRௐHPSOR\ௐWRௐYHULI\ௐ
FRPSOLDQFHௐZLWKௐ\RXUௐSURSRVHGௐ&RQWUDFWௐZLWKௐ
6RXUFHZHOOௐ7KLVௐSURFHVVௐLQFOXGHVௐHQVXULQJௐWKDWௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐREWDLQௐWKHௐSURSHUௐ
SULFLQJௐWKDWௐWKHௐ9HQGRUௐUHSRUWVௐDOOௐVDOHVௐXQGHUௐWKHௐ
&RQWUDFWௐHDFKௐTXDUWHUௐDQGௐWKDWௐWKHௐ9HQGRUௐUHPLWVௐ
WKHௐSURSHUௐDGPLQLVWUDWLYHௐIHHௐWRௐ6RXUFHZHOOௐ3URYLGHௐ
VXIILFLHQWௐGHWDLOௐWRௐVXSSRUWௐ\RXUௐDELOLW\ௐWRௐUHSRUWௐ
TXDUWHUO\ௐVDOHVௐWRௐ6RXUFHZHOOௐDVௐGHVFULEHGௐLQௐWKHௐ
&RQWUDFWௐWHPSODWH
&XVWRPHUௐ6HUYLFHௐ0DQDJHUVௐZLWKLQௐWKHௐ&XUWLVௐRUJDQL]DWLRQௐUHYLHZௐGDLO\ௐVDOHVௐRUGHUVௐWRௐHQVXUHௐ SURSHUௐFRQWUDFWௐSULFLQJௐLVௐSURYLGHGௐWRௐHQGௐXVHUVௐௐ&XUWLVௐDGPLQLVWUDWLRQௐZLOOௐSURYLGHௐDௐFRQWUDFWௐVDOHVௐ DFWLYLW\ௐUHSRUWௐWRௐWKHௐ6RXUFHZHOOௐUHSUHVHQWDWLYHௐDVVLJQHGௐWRௐWKLVௐFRQWUDFWௐQRௐODWHUௐWKDQௐௐGD\VௐDIWHUௐ WKHௐHQGௐRIௐHDFKௐFDOHQGDUௐTXDUWHUௐ7KHௐUHSRUWௐZLOOௐFRQWDLQௐDOOௐRIௐWKHௐILHOGVௐGHVFULEHGௐLQௐWKHௐFRQWUDFWௐ WHPSODWH
,Iௐ\RXௐDUHௐDZDUGHGௐDௐFRQWUDFWௐSURYLGHௐDௐIHZௐ
H[DPSOHVௐRIௐLQWHUQDOௐPHWULFVௐWKDWௐZLOOௐEHௐWUDFNHGௐWRௐ
PHDVXUHௐZKHWKHUௐ\RXௐDUHௐKDYLQJௐVXFFHVVௐZLWKௐWKHௐ
FRQWUDFW
3HUௐRXUௐVWDQGDUGௐRSHUDWLQJௐSURFHGXUHVௐ&XUWLVௐWUDFNVௐ.H\ௐ3HUIRUPDQFHௐ,QGLFDWRUVௐ .3,V
ௐWRௐPDNHௐ
VXUHௐRXUௐEXVLQHVVௐLVௐWUDFNLQJௐSHUௐSODQௐ
.3,UHODWHGௐGDWDௐLVௐH[WUDFWHGௐIURPௐRXUௐ(QWHUSULVHௐ5HVRXUFHௐ3ODQQLQJௐSODWIRUPௐ2UDFOH1HW6XLWHௐ 2UDFOH1HW6XLWHௐDௐFORXGௐ(53ௐVROXWLRQௐWKDWௐDXWRPDWHVௐIURQWௐDQGௐEDFNRIILFHௐSURFHVVHVௐHQDEOHௐWKHௐ &RPSDQ\ௐWRௐWUDFNௐDOOௐFULWLFDOௐEXVLQHVVௐIXQFWLRQVௐLQFOXGLQJௐILQDQFLDOௐPDQDJHPHQWௐUHYHQXHௐ PDQDJHPHQWௐIL[HGௐDVVHWVௐRUGHUௐHQWU\PDQDJHPHQWWUDFNLQJௐELOOLQJௐDQGௐLQYHQWRU\ௐPDQDJHPHQWௐ 2UDFOH1HW6XLWHௐHQDEOHVௐ&XUWLVௐPDQDJHPHQWௐWRௐJHQHUDWHௐUHDOWLPHௐSHUIRUPDQFHௐDQGௐVWDWXVௐUHSRUWVௐ
HJௐVDOHVௐ
RUGHUVௐDQGௐIUHTXHQF\
ௐILOOௐUDWHVௐYHQGRUௐSHUIRUPDQFHௐUHWXUQVௐGXHௐWRௐLPSURSHUௐVKLSPHQWVௐ DQGௐGHIHFWLYHௐLWHPVௐDQGௐEDFNRUGHUV
ௐ
8VLQJௐ2UDFOH1HW6XLWHௐ&XUWLVௐWUDFNVௐSHUIRUPDQFHௐRIௐDOOௐRUGHUVௐDZDUGVௐFRQWUDFWVௐDQGௐSURJUDPVௐ LQFOXGLQJௐVKRXOGௐ&XUWLVௐEHௐKRQRUHGௐZLWKௐDௐFRQWUDFWௐWKHௐ&RPSDQ\ VௐSHUIRUPDQFHௐLQௐVXSSRUWௐRIௐ
6RXUFHZHOO
&XUWLVௐKDVௐVHHQௐDௐUHJXODUௐLQFUHDVHௐLQௐDQQXDOௐVDOHVௐWKURXJKRXWௐWKHௐGXUDWLRQௐRIௐWKHௐFXUUHQWௐ6RXUFHZHOOௐ 33(ௐ ௐ))(ௐFRQWUDFWV
,GHQWLI\ௐDௐSURSRVHGௐDGPLQLVWUDWLYHௐIHHௐWKDWௐ\RXௐZLOOௐ SD\ௐWRௐ6RXUFHZHOOௐIRUௐIDFLOLWDWLQJௐPDQDJLQJௐDQGௐ
SURPRWLQJௐWKHௐ6RXUFHZHOOௐ&RQWUDFWௐLQௐWKHௐHYHQWௐWKDWௐ
\RXௐDUHௐDZDUGHGௐDௐ&RQWUDFWௐௐ7KLVௐIHHௐLVௐW\SLFDOO\ௐ
FDOFXODWHGௐDVௐDௐSHUFHQWDJHௐRIௐ9HQGRU¶VௐVDOHVௐXQGHUௐ
WKHௐ&RQWUDFWௐRUௐDVௐDௐSHUXQLWௐIHH
ௐLWௐLVௐQRWௐDௐOLQH
LWHPௐDGGLWLRQௐWRௐWKHௐ0HPEHU¶VௐFRVWௐRIௐJRRGVௐ
6HHௐ
WKHௐ5)3ௐDQGௐWHPSODWHௐ&RQWUDFWௐIRUௐDGGLWLRQDOௐ
GHWDLOV
&XUWLVௐSURSRVHVௐWRௐSD\ௐDௐௐ
RUௐOHVV
ௐDGPLQLVWUDWLYHௐIHHௐWRௐ6RXUFHZHOO
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
7DEOH$
'HSWKDQG%UHDGWKRI2IIHUHG(TXLSPHQW3URGXFWVDQG6HUYLFHV /LQH
,WHP 4XHVWLRQ 5HVSRQVH
3URYLGHௐDௐGHWDLOHGௐGHVFULSWLRQௐRIௐWKHௐHTXLSPHQWௐ
SURGXFWVௐDQGௐVHUYLFHVௐWKDWௐ\RXௐDUHௐRIIHULQJௐLQௐ\RXUௐ
SURSRVDO
$VௐWKHௐODUJHVWௐVWRFNLQJௐGLVWULEXWRUௐRIௐILUHILJKWLQJௐHTXLSPHQWௐLQௐWKHௐ:HVWௐDQGௐRQHௐRIௐWKHௐODUJHVWௐ GLVWULEXWRUVௐRIௐILUHILJKWLQJௐHTXLSPHQWௐDQGௐVHUYLFHVௐLQௐ$PHULFDௐ&XUWLVௐLVௐRIIHULQJௐWKHௐSUHPLXPௐEUDQGௐ RIௐSURGXFWVௐLQௐWKHௐGHILQHGௐFDWHJRULHVௐDORQJௐZLWKௐRQVLWHௐSURGXFWௐVXSSRUWௐDQGௐFXVWRPHUௐVHUYLFHௐ ,QௐDGGLWLRQௐWRௐSURGXFWVௐEHLQJௐRIIHUHGௐDWௐEHVWௐSULFLQJௐ&XUWLVௐRIIHUVௐWKHௐPHPEHUVKLSௐDௐIXOOௐVXLWHௐRIௐ ,QWHJUDWHGௐ/RJLVWLFVௐ6XSSRUWௐDQGௐ6HUYLFHVௐSURGXFWௐVSHFLDOLVWVௐZKRௐDUHௐWUDLQHGௐDQGௐFHUWLILHGௐE\ௐ PDQXIDFWXUHUVௐWRௐSURYLGHௐGHSOR\PHQWௐVXSSRUWௐDQGௐSURGXFW WUDLQLQJௐLQௐXVHௐFDUHௐPDLQWHQDQFHௐDQGௐUHSDLUௐDQGௐVDIHW\
'HVFULEHௐDYDLODEOHௐRSWLRQVௐIRUௐFXVWRPL]DWLRQௐRIௐWKHௐ SURGXFWVௐDQGRUௐHTXLSPHQWௐRIIHUHGௐLQௐ\RXUௐSURSRVDO
7\SLFDOO\ௐ33(ௐDUHௐKLJKO\ௐFXVWRPL]HGௐSURGXFWVௐEDVHGௐRQௐWKHௐUHTXLUHPHQWVௐRIௐHDFKௐGHSDUWPHQWௐDQGௐ VRPHWLPHVௐHDFKௐILUHILJKWHUௐ&XUWLV
ௐ6DOHVௐDQGௐ3URGXFWௐ6XSSRUWௐWHDPVௐSURYLGHௐWKHௐPDUNHWௐZLWKௐSUH VDOHVௐSURGXFWௐWUDLQLQJௐDQGௐHGXFDWLRQௐWRௐKHOSௐGHILQHௐWKHௐEHVWௐPDWHULDOVௐDQGௐRSWLPDOௐGHVLJQௐ UHTXLUHPHQWVௐUHTXLUHGௐWRௐPHHWௐHDFKௐGHSDUWPHQW
VௐXQLTXHௐ5LVNௐ$VVHVVPHQW
([SODLQௐ\RXUௐSURFHVVHVௐIRUௐVL]LQJௐILWWLQJௐDQGௐWKHௐ DOWHUDWLRQௐRIௐWKHௐSURGXFWVௐDQGRUௐHTXLSPHQWௐRIIHUHGௐ
LQௐ\RXUௐSURSRVDOௐDVௐDSSOLFDEOH
&XUWLV
ௐ6DOHVௐDQGௐ3URGXFWௐ6XSSRUWௐ7HDPVௐSURYLGHௐRQVLWHௐVL]LQJௐZKHQௐUHTXLUHGௐIRUௐ33(ௐRUGHUVௐDWௐ QRௐDGGLWLRQDOௐFKDUJHௐ6L]LQJௐLVௐDFFRPSOLVKHGௐXVLQJௐDFWXDOௐVL]LQJௐVHWVௐ(DFKௐILUHILJKWHUௐGRQVௐVL]LQJௐ VDPSOHVௐXQWLOௐDௐSURSHUௐILWௐLVௐLGHQWLILHGௐ
$GGLWLRQDOO\ௐ&XUWLV&DUHௐ33(ௐSURYLGHVௐ1)3$ௐFRPSOLDQWௐ33(ௐLQVSHFWLRQௐUHSDLUௐDQGௐFOHDQLQJௐ VHUYLFHVௐௐ&XUWLV&DUHௐ33(ௐLVௐLQFOXGHGௐLQௐWKLVௐ&XUWLVௐSURSRVDO :LWKLQௐWKLVௐ5)3ௐFDWHJRU\ௐWKHUHௐPD\ௐEHௐ
VXEFDWHJRULHVௐRIௐVROXWLRQVௐ/LVWௐVXEFDWHJRU\ௐWLWOHVௐ
WKDWௐEHVWௐGHVFULEHௐ\RXUௐSURGXFWVௐDQGௐVHUYLFHV
&XUWLV
ௐSURSRVDOௐLQFOXGHVௐSURGXFWVௐUHSUHVHQWLQJௐWKHௐIROORZLQJௐFDWHJRULHVௐDQGௐVXEFDWHJRULHV
ௐ3(5621$/ௐ3527(&7,9(ௐ(48,30(17ௐ
33(
ௐ)LUHILJKWHUௐ3URWHFWLYHௐ&ORWKLQJௐ
VWUXFWXUDOௐDQGௐSUR[LPLW\ௐ>DLUFUDIW@
Rௐ7XUQRXWௐ-DFNHWV
Rௐ7XUQRXWௐ3DQWV
Rௐ)LUHILJKWLQJௐ%RRWV
Rௐ)LUHILJKWLQJௐ*ORYHV
Rௐ)LUHILJKWLQJௐ+RRGV
ௐ:LOGODQGௐ)LUHௐ)LJKWLQJௐ3URWHFWLYHௐ*HDU
Rௐ:LOGODQGௐ-DFNHWV
Rௐ:LOGODQGௐ3DQWV
Rௐ:LOGODQGௐ%RRWV
Rௐ:LOGODQGௐ*ORYHV
Rௐ:LOGODQGௐ+RRGV
ௐ7HFKQLFDOௐ5HVFXHௐ3URWHFWLYHௐ*HDU
Rௐ7HFKௐ5HVFXHௐ-DFNHWV
Rௐ7HFKௐ5HVFXHௐ3DQWV
Rௐ7HFKௐ5HVFXHௐ%RRWV
Rௐ7HFKௐ5HVFXHௐ*ORYHV
ௐ6WDWLRQ:HDU
Rௐ%ORXVHVௐ
VKLUWV
Rௐ-DFNHWV
Rௐ3DQWV
Rௐ)RRWZHDU
Rௐ5HSODFHPHQWVௐSDUWVௐDQGௐDFFHVVRULHV
ௐ0LVFHOODQHRXVௐ33(UHODWHGௐHTXLSPHQW
Rௐ%HOWV
Rௐ3DFNV
Rௐ%DVHௐ/D\HUV
Rௐ(\Hௐ3URWHFWLRQ
Rௐ)DFHௐ3URWHFWLRQ
Rௐ+D]0DW
Rௐ6WRUDJHௐ&OHDQLQJௐ&DUHௐ ௐ0DLQWHQDQFH
Rௐ2WKHU
ௐ33(5(/$7('ௐ6(59,&(6
ௐ3UHVDOHVௐ6XSSRUWௐ
UHTXLUHPHQWVௐGHILQLWLRQௐDQGௐVXSSRUWௐWRௐVSHFLILFDWLRQௐGHYHORSPHQW
ௐ3RVW6DOHVௐ6XSSRUWௐ
VL]LQJௐXVHௐDQGௐFDUHௐDVVLVWDQFHௐGXULQJௐGHSOR\PHQWௐUHSDLUௐDQGௐPDLQWHQDQFH
ௐ,QVSHFWLRQௐ&OHDQLQJௐ ௐ5HSDLUௐ6XSSRUWௐ
SURSRVDOௐLQFOXGHVௐSURYLGLQJௐWKHௐPHPEHUVKLSௐDௐ9HULILHGௐ
,QGHSHQGHQWௐ6HUYLFHௐ3URYLGHUௐRIIHULQJௐ1)3$ௐFRPSOLDQWௐLQVSHFWLRQௐFOHDQLQJௐDQGௐUHSDLUௐRIௐ SHUVRQDOௐSURWHFWLYHௐHTXLSPHQW
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
7DEOH%
'HSWKDQG%UHDGWKRI2IIHUHG(TXLSPHQW3URGXFWVDQG6HUYLFHV ,QGLFDWHEHORZLIWKHOLVWHGW\SHVRUFODVVHVRIHTXLSPHQWSURGXFWVDQGVHUYLFHVDUHRIIHUHGZLWKLQ\RXUSURSRVDO3URYLGHDGGLWLRQDOFRPPHQWVLQWKH WH[WER[SURYLGHGDVQHFHVVDU\
/LQH
,WHP &DWHJRU\RU7\SH 2IIHUHG
&RPPHQWV
3URWHFWLYHௐ&ORWKLQJ <HV
1R
6XFKௐDV
ௐ
Rௐ7XUQRXWௐ-DFNHWVௐ ௐ3DQWVௐ
Rௐ)LUHILJKWLQJௐ%RRWVௐ
Rௐ)LUHILJKWLQJௐ*ORYHVௐ
Rௐ:LOGODQGௐ-DFNHWVௐ ௐ3DQWVௐ
Rௐ:LOGODQGௐௐ%RRWVௐ
Rௐ:LOGODQGௐ*ORYHVௐ
Rௐ:LOGODQGௐ+HOPHWVௐ
Rௐ:LOGODQGௐ+RRGVௐ
Rௐ7HFKௐ5HVFXHௐ-DFNHWVௐ ௐ3DQWVௐ
Rௐ7HFKௐ5HVFXHௐ%RRWVௐ
Rௐ7HFKௐ5HVFXHௐ*ORYHVௐ
Rௐ7HFKௐ5HVFXHௐ+HOPHWV
+HOPHWVௐDQGௐUHODWHGௐDFFHVVRULHV
<HV
1R
6XFKௐDV
ௐ
Rௐ)LUHILJKWLQJௐ+HOPHWVௐ
Rௐ)LUHILJKWLQJௐ+RRGV
2WKHUௐUHODWHGௐHTXLSPHQWௐDQGௐ
DFFHVVRULHV
<HV
1R
6XFKௐDV
ௐ
Rௐ%HOWVௐ
Rௐ3DFNVௐ
Rௐ%DVHௐ/D\HUVௐ
Rௐ(\Hௐ3URWHFWLRQௐ
Rௐ)DFHௐ3URWHFWLRQௐ
Rௐ+D]0DWௐ
Rௐ6WRUDJHௐ&OHDQLQJௐ&DUHௐ ௐ0DLQWHQDQFH
)LUHILJKWLQJௐDSSDUHOௐDQGௐVWDWLRQZHDU
<HV
1R
6XFKௐDV
ௐ
Rௐ6WDWLRQVKLUWௐௐ%ORXVHVௐ
Rௐ-DFNHWVௐ
Rௐ3DQWVௐ
Rௐ)RRWZHDUௐ
Rௐ+DWVௐ
Rௐ:RUNRXWௐ*HDUௐ
Rௐ7HHௐ6KLUWVௐ
Rௐ5HSODFHPHQWVௐSDUWVௐDQGௐDFFHVVRULHV
([WUDFWRUVௐODXQGU\ௐPDFKLQHVௐ
PHFKDQLFDOௐGU\HUVௐGU\LQJௐDQGௐ
VWRULQJௐUDFNV
<HV
1R
6XFKௐDV
ௐ
Rௐ([WUDFWRUV
Rௐ'U\HUVௐௐ'U\LQJௐ&DELQHWV
Rௐ5DFNVௐ ௐ$FFHVVRULHV
&OHDQLQJௐDQGௐGHFRQWDPLQDWLRQௐ
VHUYLFHௐDQGௐPDLQWHQDQFH
<HV
1R
)LUHILJKWLQJௐ33(ௐFOHDQLQJௐVXSSOLHV <HV
1R
&OHDQLQJௐHTXLSPHQWௐIRUௐRWKHUௐ
ILUHILJKWLQJௐHTXLSPHQWௐDQGௐWRROV
<HV
1R
6HUYLFHVௐ5HODWHGௐWRௐWKHௐHTXLSPHQWௐ
GHVFULEHGௐDERYH
<HV
1R
ௐ3UHVDOHVௐ6XSSRUWௐ
UHTXLUHPHQWVௐGHILQLWLRQௐDQGௐVXSSRUWௐWRௐVSHFLILFDWLRQௐGHYHORSPHQW ௐ
ௐ3RVW6DOHVௐ6XSSRUWௐ
VL]LQJௐXVHௐDQGௐFDUHௐDVVLVWDQFHௐGXULQJௐGHSOR\PHQWௐUHSDLUௐDQGௐ
PDLQWHQDQFH
ௐ
ௐ,QVSHFWLRQௐ&OHDQLQJௐ ௐ5HSDLUௐ6XSSRUWௐ
SURSRVDOௐLQFOXGHVௐSURYLGLQJௐWKHௐPHPEHUVKLSௐDௐ9HULILHGௐ
,QGHSHQGHQWௐ6HUYLFHௐ3URYLGHUௐRIIHULQJௐ1)3$ௐFRPSOLDQWௐLQVSHFWLRQௐFOHDQLQJௐDQGௐUHSDLUௐRIௐ SHUVRQDOௐSURWHFWLYHௐHTXLSPHQW
7DEOH
([FHSWLRQVWR7HUPV&RQGLWLRQVRU6SHFLILFDWLRQV)RUP /LQH,WHP 127,&(
7RLGHQWLI\DQ\H[FHSWLRQRUWRUHTXHVWDQ\PRGLILFDWLRQWR6RXUFHZHOOVWDQGDUG&RQWUDFWWHUPVFRQGLWLRQVRUVSHFLILFDWLRQVD 3URSRVHUPXVWVXEPLWWKHSURSRVHGH[FHSWLRQ
V
RUUHTXHVWHGPRGLILFDWLRQ
V
YLDUHGOLQHLQWKH&RQWUDFW7HPSODWHSURYLGHGLQWKH³%LG'RFXPHQWV´ VHFWLRQ3URSRVHUPXVWXSORDGWKHUHGOLQHLQWKH³5HTXHVWHG([FHSWLRQV´XSORDGILHOG$OOH[FHSWLRQVDQGRUSURSRVHGPRGLILFDWLRQVDUHVXEMHFWWR UHYLHZDQGDSSURYDOE\6RXUFHZHOODQGZLOOQRWDXWRPDWLFDOO\EHLQFOXGHGLQWKH&RQWUDFW 'R\RXKDYHH[FHSWLRQVRUPRGLILFDWLRQVWRSURSRVH" $FNQRZOHGJHP HQW <HV
1R
'RFXPHQWV
(QVXUH\RXUVXEPLVVLRQGRFXPHQW
V
FRQIRUPVWRWKHIROORZLQJ
'RFXPHQWVLQ3')IRUPDWDUHSUHIHUUHG'RFXPHQWVLQ:RUG([FHORUFRPSDWLEOHIRUPDWVPD\DOVREHSURYLGHG Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
'RFXPHQWVVKRXOG127KDYHDVHFXULW\SDVVZRUGDV6RXUFHZHOOPD\QRWEHDEOHWRRSHQWKHILOH,WLV\RXUVROHUHVSRQVLELOLW\WRHQVXUHWKDWWKH XSORDGHGGRFXPHQW
V
DUHQRWHLWKHUGHIHFWLYHFRUUXSWHGRUEODQNDQGWKDWWKHGRFXPHQWVFDQEHRSHQHGDQGYLHZHGE\6RXUFHZHOO 6RXUFHZHOOPD\UHMHFWDQ\UHVSRQVHZKHUHDQ\GRFXPHQW V
FDQQRWEHRSHQHGDQGYLHZHGE\6RXUFHZHOO
,I\RXQHHGWRXSORDGPRUHWKDQRQH
GRFXPHQWIRUDVLQJOHLWHP\RXVKRXOGFRPELQHWKHGRFXPHQWVLQWRRQH]LSSHGILOH,IWKH]LSSHGILOHFRQWDLQV PRUHWKDQRQH
GRFXPHQWHQVXUHHDFKGRFXPHQWLVQDPHGLQUHODWLRQWRWKHVXEPLVVLRQIRUPDWLWHPUHVSRQGLQJWR)RUH[DPSOHLIUHVSRQGLQJWRWKH 0DUNHWLQJ3ODQFDWHJRU\VDYHWKHGRFXPHQWDV³0DUNHWLQJ3ODQ´ 3ULFLQJ6RXUFH:HOO5)3)LUHILJKWLQJ33(3URGXFW&DWDORJ&857,6B),1$/[OV[7KXUVGD\-DQXDU\
)LQDQFLDO6WUHQJWKDQG6WDELOLW\&XUWLV)LQDQFLDO6WDWHPHQWVSGI:HGQHVGD\-DQXDU\
0DUNHWLQJ3ODQ6DPSOHV&XUWLV%URFKXUHSGI7KXUVGD\-DQXDU\
:0%(0%(6%(RU5HODWHG&HUWLILFDWHV(&066HUYLFH*XDUDQWHHSGI7KXUVGD\-DQXDU\
:DUUDQW\,QIRUPDWLRQ,WHP&XUWLV7HUPV &RQGLWLRQVRI6DOHVSGI7KXUVGD\-DQXDU\
6WDQGDUG7UDQVDFWLRQ'RFXPHQW6DPSOHV6RXUFHZHOO5)36DPSOHSGI7KXUVGD\-DQXDU\
5HTXHVWHG([FHSWLRQV
RSWLRQDO
8SORDG$GGLWLRQDO'RFXPHQW&XUWLV6DOHV7HUULWRULHV0DSSGI7KXUVGD\-DQXDU\
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
$GGHQGD7HUPVDQG&RQGLWLRQV
352326(5$)),'$9,7$1'$6685$1&(2)&203/,$1&(
,FHUWLI\WKDW,DPWKHDXWKRUL]HGUHSUHVHQWDWLYHRIWKH3URSRVHUVXEPLWWLQJWKHIRUHJRLQJ3URSRVDOZLWKWKHOHJDODXWKRULW\WRELQGWKH3URSRVHUWRWKLV $IILGDYLWDQG$VVXUDQFHRI&RPSOLDQFH
7KH3URSRVHULVVXEPLWWLQJWKLV3URSRVDOXQGHULWVIXOODQGFRPSOHWHOHJDOQDPHDQGWKH3URSRVHUOHJDOO\H[LVWVLQJRRGVWDQGLQJLQWKHMXULVGLFWLRQ RILWVUHVLGHQFH
7KH3URSRVHUZDUUDQWVWKDWWKHLQIRUPDWLRQSURYLGHGLQWKLV3URSRVDOLVWUXHFRUUHFWDQGUHOLDEOHIRUSXUSRVHVRIHYDOXDWLRQIRUFRQWUDFWDZDUG
7KH3URSRVHULQFOXGLQJDQ\SHUVRQDVVLVWLQJZLWKWKHFUHDWLRQRIWKLV3URSRVDOKDVDUULYHGDWWKLV3URSRVDOLQGHSHQGHQWO\DQGWKH3URSRVDOKDV EHHQFUHDWHGZLWKRXWFROOXGLQJZLWKDQ\RWKHUSHUVRQFRPSDQ\RUSDUWLHVWKDWKDYHRUZLOOVXEPLWDSURSRVDOXQGHUWKLVVROLFLWDWLRQ DQGWKH
3URSRVDOKDVLQDOOUHVSHFWVEHHQFUHDWHGIDLUO\ZLWKRXWDQ\IUDXGRUGLVKRQHVW\7KH3URSRVHUKDVQRWGLUHFWO\RULQGLUHFWO\HQWHUHGLQWRDQ\ DJUHHPHQWRUDUUDQJHPHQWZLWKDQ\SHUVRQRUEXVLQHVVLQDQHIIRUWWRLQIOXHQFHDQ\SDUWRIWKLVVROLFLWDWLRQRURSHUDWLRQVRIDUHVXOWLQJFRQWUDFW DQG
WKH3URSRVHUKDVQRWWDNHQDQ\DFWLRQLQUHVWUDLQWRIIUHHWUDGHRUFRPSHWLWLYHQHVVLQFRQQHFWLRQZLWKWKLVVROLFLWDWLRQ$GGLWLRQDOO\LI3URSRVHUKDV ZRUNHGZLWKDFRQVXOWDQWRQWKH3URSRVDOWKHFRQVXOWDQW DQLQGLYLGXDORUDFRPSDQ\
KDVQRWDVVLVWHGDQ\RWKHUHQWLW\WKDWKDVVXEPLWWHGRUZLOO VXEPLWDSURSRVDOIRUWKLVVROLFLWDWLRQ
7RWKHEHVWRILWVNQRZOHGJHDQGEHOLHIDQGH[FHSWDVRWKHUZLVHGLVFORVHGLQWKH3URSRVDOWKHUHDUHQRUHOHYDQWIDFWVRUFLUFXPVWDQFHVZKLFKFRXOG JLYHULVHWRDQRUJDQL]DWLRQDOFRQIOLFWRILQWHUHVW$QRUJDQL]DWLRQDOFRQIOLFWRILQWHUHVWH[LVWVZKHQDYHQGRUKDVDQXQIDLUFRPSHWLWLYHDGYDQWDJHRU WKHYHQGRU¶VREMHFWLYLW\LQSHUIRUPLQJWKHFRQWUDFWLVRUPLJKWEHLPSDLUHG
7KHFRQWHQWVRIWKH3URSRVDOKDYHQRWEHHQFRPPXQLFDWHGE\WKH3URSRVHURULWVHPSOR\HHVRUDJHQWVWRDQ\SHUVRQQRWDQHPSOR\HHRUOHJDOO\ DXWKRUL]HGDJHQWRIWKH3URSRVHUDQGZLOOQRWEHFRPPXQLFDWHGWRDQ\VXFKSHUVRQVSULRUWR'XH'DWHRIWKLVVROLFLWDWLRQ
,IDZDUGHGDFRQWUDFWWKH3URSRVHUZLOOSURYLGHWR6RXUFHZHOO3DUWLFLSDWLQJ(QWLWLHVWKHHTXLSPHQWSURGXFWVDQGVHUYLFHVLQDFFRUGDQFHZLWKWKH WHUPVFRQGLWLRQVDQGVFRSHRIDUHVXOWLQJFRQWUDFW
7KH3URSRVHUSRVVHVVHVRUZLOOSRVVHVVEHIRUHGHOLYHULQJDQ\HTXLSPHQWSURGXFWVRUVHUYLFHVDOODSSOLFDEOHOLFHQVHVRUFHUWLILFDWLRQVQHFHVVDU\ WRGHOLYHUVXFKHTXLSPHQWSURGXFWVRUVHUYLFHVXQGHUDQ\UHVXOWLQJFRQWUDFW
7KH3URSRVHUDJUHHVWRGHOLYHUHTXLSPHQWSURGXFWVDQGVHUYLFHVWKURXJKYDOLGFRQWUDFWVSXUFKDVHRUGHUVRUPHDQVWKDWDUHDFFHSWDEOHWR 6RXUFHZHOO0HPEHUV8QOHVVRWKHUZLVHDJUHHGWRWKH3URSRVHUPXVWSURYLGHRQO\QHZDQGILUVWTXDOLW\SURGXFWVDQGUHODWHGVHUYLFHVWR6RXUFHZHOO 0HPEHUVXQGHUDQDZDUGHG&RQWUDFW
7KH3URSRVHUZLOOFRPSO\ZLWKDOODSSOLFDEOHSURYLVLRQVRIIHGHUDOVWDWHDQGORFDOODZVUHJXODWLRQVUXOHVDQGRUGHUV
7KH3URSRVHUXQGHUVWDQGVWKDW6RXUFHZHOOZLOOUHMHFW5)3SURSRVDOVWKDWDUHPDUNHGFRQILGHQWLDO RUQRQSXEOLFHWF
HLWKHUVXEVWDQWLDOO\RULQ
WKHLUHQWLUHW\8QGHU0LQQHVRWD6WDWXWHV6HFWLRQ
VXEGLYLVLRQDOOSURSRVDOVDUHFRQVLGHUHGQRQSXEOLFGDWDXQWLOWKHHYDOXDWLRQLVFRPSOHWH DQGD&RQWUDFWLVDZDUGHG$WWKDWSRLQWSURSRVDOVEHFRPHSXEOLFGDWD0LQQHVRWD6WDWXWHV6HFWLRQSHUPLWVRQO\FHUWDLQQDUURZO\GHILQHG GDWDWREHFRQVLGHUHGDWUDGHVHFUHWDQGWKXVQRQSXEOLFGDWDXQGHU0LQQHVRWD V'DWD3UDFWLFHV$FW
3URSRVHULWVHPSOR\HHVDJHQWVDQGVXEFRQWUDFWRUVDUHQRW
,QFOXGHGRQWKH³6SHFLDOO\'HVLJQDWHG1DWLRQDOVDQG%ORFNHG3HUVRQV´OLVWPDLQWDLQHGE\WKH2IILFHRI)RUHLJQ$VVHWV&RQWURORIWKH8QLWHG 6WDWHV'HSDUWPHQWRIWKH7UHDVXU\IRXQGDW
KWWSV
ZZZWUHDVXU\JRYRIDFGRZQORDGVVGQOLVWSGI
,QFOXGHGRQWKHJRYHUQPHQWZLGHH[FOXVLRQVOLVWVLQWKH8QLWHG6WDWHV6\VWHPIRU$ZDUG0DQDJHPHQWIRXQGDW KWWSV
VDPJRY6$0
RU
3UHVHQWO\GHEDUUHGVXVSHQGHGSURSRVHGIRUGHEDUPHQWGHFODUHGLQHOLJLEOHRUYROXQWDULO\H[FOXGHGIURPSURJUDPVRSHUDWHGE\WKH6WDWHRI 0LQQHVRWD
WKH8QLWHG6WDWHVIHGHUDOJRYHUQPHQWRUWKH&DQDGLDQJRYHUQPHQWDVDSSOLFDEOH RUDQ\3DUWLFLSDWLQJ(QWLW\9HQGRUFHUWLILHVDQG
ZDUUDQWVWKDWQHLWKHULWQRULWVSULQFLSDOVKDYHEHHQFRQYLFWHGRIDFULPLQDORIIHQVHUHODWHGWRWKHVXEMHFWPDWWHURIWKLVVROLFLWDWLRQ %\FKHFNLQJWKLVER[,DFNQRZOHGJHWKDW,DPERXQGE\WKHWHUPVRIWKH3URSRVHU¶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id Number: RFP 010424 Vendor Name: L.N. Curtis & sons
<HV 1R
7KH%LGGHUDFNQRZOHGJHVDQGDJUHHVWKDWWKHDGGHQGXPDGGHQGDEHORZIRUPSDUWRIWKH%LG'RFXPHQW &KHFNWKHER[LQWKHFROXPQ,KDYHUHYLHZHGWKLVDGGHQGXP EHORZWRDFNQRZOHGJHHDFKRIWKHDGGHQGD )LOH1DPH
,KDYHUHYLHZHGWKH
EHORZDGGHQGXPDQG
DWWDFKPHQWV
LI
DSSOLFDEOH
3DJHV
$GGHQGXPBB)LUHILJKWLQJ33(DQG5HODWHG(TXLSPHQW&OHDQLQJB5)3B )UL'HFHPEHU
30
$GGHQGXPBB)LUHILJKWLQJ33(DQG5HODWHG(TXLSPHQW&OHDQLQJB5)3B 7KX'HFHPEHU
30
$GGHQGXPBB)LUHILJKWLQJ33(DQG5HODWHG(TXLSPHQW&OHDQLQJB5)3B 0RQ'HFHPEHU
30
$GGHQGXPBB)LUHILJKWLQJ33(DQG5HODWHG(TXLSPHQW&OHDQLQJB5)3B 7KX1RYHPEHU
$0
$GGHQGXPBB)LUHILJKWLQJB33(BDQGB5HODWHGB(TXLSPHQWB&OHDQLQJB5)3B 7KX1RYHPEHU
30
Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons
EXHIBIT C
City’s Insurance and Indemnity
Exhibit &
Insurance and Indemnity
INDEMNIFICATION
To the furthest extent allowed by law, VENDOR shall indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by CITY, VENDOR or any other person, and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees, litigation expenses and cost to enforce this agreement), arising or alleged to have arisen directly or indirectly out of performance of this Contract.
VENDOR'S obligations under the preceding sentence shall apply regardless of whether CITY or any of its officers, officials, employees, agents or volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused by the active or sole negligence, or the willful misconduct, of CITY or any of its officers, officials, employees, agents or volunteers.
If VENDOR should subcontract all or any portion of the work to be performed under this Contract, VENDOR shall require each subcontractor to indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of this Contract.
INSURANCE REQUIREMENTS
(a) Throughout the life of this Agreement, VENDOR shall pay for and maintain in full force and effect all insurance as required herein with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated no less than “A-VII” in the Best’s Insurance Rating Guide, or (ii) as may be authorized in writing by CITY'S Risk Manager or his/her designee at any time and in his/her sole discretion. The required policies of insurance as stated herein shall maintain limits of liability of not less than those amounts stated therein. However, the insurance limits available to CITY, its officers, officials, employees, agents and volunteers as additional insureds, shall be the greater of the minimum limits specified therein or the full limit of any insurance proceeds to the named insured. (b) If at any time during the life of the Agreement or any extension, VENDOR or any of its subcontractors fail to maintain any required insurance in full force and effect, all services and work under this Agreement shall be discontinued immediately, and all payments due or that become due to VENDOR shall be withheld until notice is received by CITY that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to CITY. Any failure to maintain the required insurance shall be sufficient cause for CITY to terminate this Agreement. No action taken by CITY pursuant to this section shall in any way relieve VENDOR of its responsibilities under this Agreement. The phrase “fail to maintain any required insurance” shall include, without limitation, notification received by CITY that an
insurer has commenced proceedings, or has had proceedings commenced against it, indicating that the insurer is insolvent.
(c) The fact that insurance is obtained by VENDOR shall not be deemed to release or diminish the liability of VENDOR, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify CITY shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by VENDOR. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of VENDOR, vendors, suppliers, invitees, contractors, sub-contractors, subcontractors, or anyone employed directly or indirectly by any of them.
1. PRODUCTS LIABILITY INSURANCE: VENDOR shall maintain, and provide the City of Fresno with verification of, manufacturer's products liability insurance policy in excess of $1,000,000 by providing a certificate of insurance on said Bid Item(s) equipment. Certificates shall be issued by an insurance company meeting the requirements to conduct business in the state of California. City of Fresno is required to be an additional insured with primary and non- contributory coverage in favor of the City on this General Liability Policy.
If the scope of work includes delivery and/or installation, the requirements below apply in addition to the above requirements.
Coverage shall be at least as broad as:
1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liability policy shall be written on an occurrence form and shall provide coverage for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability not less than those set forth under “Minimum Limits of Insurance.”
2. The most current version of ISO *Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance or use of automobiles in the course of your business operations. The Automobile Policy shall be written on an occurrence form and shall provide coverage for all owned, hired, and non- owned automobiles or other licensed vehicles (Code 1- Any Auto).
3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
MINIMUM LIMITS OF INSURANCE
VENDOR shall procure and maintain for the duration of the contract, and for 5 years thereafter, insurance with limits of liability not less than those set forth below. However, insurance limits available to CITY, its officers, officials, employees, agents and
volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured:
1. COMMERCIAL GENERAL LIABILITY
(i) $1,000,000 per occurrence for bodily injury and property damage; (ii) $1,000,000 per occurrence for personal and advertising injury; (iii) $2,000,000 aggregate for produc ts and completed operations; and, (iv) $2,000,000 general aggregate applying separately to the work performed under the Agreement.
2. COMMERCIAL AUTOMOBILE LIABILITY
$1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation Insurance as required by the State of California with statutory limits and EMPLOYER’S LIABILITY with limits of liability not less than:
(i) $1,000,000 each accident for bodily injury;
(ii) $1,000,000 disease each employee; and,
(iii) $1,000,000 disease policy limit.
UMBRELLA OR EXCESS INSURANCE
In the event VENDOR purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non- contributory basis for the benefit of the CITY, its officers, officials, employees, agents and volunteers.
DEDUCTIBLES AND SELF-INSURED RETENTIONS
VENDOR shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and VENDOR shall also be responsible for payment of any self-insured retentions.
OTHER INSURANCE PROVISIONS/ENDORSEMENTS
(i) All policies of insurance required herein shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after thirty (30) calendar days written notice has been given to CITY, except ten (10) days for nonpayment of premium. VENDOR is also responsible for providing written notice to the CITY under the same terms and conditions. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, VENDOR shall furnish CITY with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for CITY, VENDOR shall provide a new certificate, and applicable
endorsements, evidencing renewal of such policy not less than fifteen (15) calendar days prior to the expiration date of the expiring policy. (ii) The Commercial Genera l and Automobile Liability insurance policies shall be written on an occurrence form.
(iii) The Commercial General and Automob ile Liability insurance policies shall be endorsed to name City, its officers, officials, agents, employees and volunteers as an additional insured all ongoing and completed operations. Additional Insured endorsements under the General Liability policy must be as broad as that contained in ISO Forms: GC 20 10 11 85 or both CG 20 10 & CG 20 37.
(iv) The Commercial General and Automobile Liability insurance shall contain, or be endorsed to contain, that VENDOR’S insurance shall be primary to and require no contribution from the City. Primary and Non Contributory language under the General Liability policy must be as broad as that contained in ISO Form CG 20 01 04 13. These coverages shall contain no special limitations on the scope of protection afforded to City, its officers, officials, employees, agents and volunteers. (v) Should any of these policies provide that the defense costs are paid within the Limits of Liability, thereby reducing the available limits by defense costs, then the requirement for the Limits of Liability of these polices will be twice the above stated limits.
(vi) All insurance policies required herein shall contain, or be endorsed to contain, a waiver of subrogation as to CITY, its officers, officials, agents, employees and volunteers.
PROVIDING OF DOCUMENTS
VENDOR shall furnish CITY with all certificate(s) and applicable endorsements effecting coverage required herein. All certificates and applicable endorsements are to be received and approved by the CITY’S Risk Manager or his/her designee prior to CITY’S execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker. Upon request of CITY, VENDOR shall immediately furnish CITY with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement. All subcontractors working under the direction of VENDOR shall also be required to provide all documents noted herein.
SUBCONTRACTORS
If VENDOR subcontracts any or all of the services to be performed under this Agreement, VENDOR shall require, at the discretion of the CITY Risk Manager or designee, subcontractor(s) to enter into a separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance documents for the subcontractor must be reviewed and preapproved by CITY Risk Manager or designee. If no Side Agreement is required, VENDOR will be solely responsible for ensuring that it’s subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry.